PARKS AND RECREATION BOARD RECOMMENDATION 20240226-5 Date: Subject: February 26, 2024 Renaming the Barton Springs Bathhouse to the “Joan Means Khabele Bathhouse at Barton Springs Pool” Seconded By: Holly Reed Motioned By: Pedro Villalobos Recommendation The Parks and Recreation Board Recommends that the Austin City Council rename the Barton Springs Bathhouse to the “Joan Means Khabele Bathhouse at Barton Springs Pool” Rationale: Whereas Joan Means Khabele was born in Austin, Texas, during a time when the City of Austin segregated the city’s neighborhoods and public amenities through the systematic enactment of racist policies; Whereas Parks were segregated by race during this era, and Black Austinites were not permitted to swim at Barton Springs; Whereas in 1956, Ms. Khabele was one of the first Black students to enroll at all-white Austin High School and when Ms. Khabele and other Black students were denied the opportunity to swim at Barton Springs during the Austin High School annual senior picnic, she protested by jumping in the pool despite policies forbidding Black people to swim in a pool designated for only white people; Whereas Ms. Khabele, along with other activists, bravely defied the segregationist policies of the time during these “swim ins,” which eventually led to the integration of Barton Springs pool and other recreational facilities in the city; Whereas community survey results show significant support for renaming the facility the “Joan Means Khabele Bathhouse” with 86% of respondents endorsing the renaming; Whereas a review of the 204 comments on the survey indicates overwhelming support of the proposal to rename the bathhouse after Joan Means Khabele. Comments primarily touch on the positive qualities of Ms. Khabele and the ways she influenced people’s lives; Whereas the Bathhouse Working Group of the Parks and Recreation Board suggested “Joan Means Khabele Bathhouse” as one of the options for the bathhouse; Whereas the American Historical Association states, “History comprises both facts and interpretations of those facts…to change the name of a school or street, is not to erase history, but rather to alter or call attention to a previous interpretation of history. A monument is not history itself; a monument 1 of 2 commemorates an aspect of history, representing a moment in the past when a public or private decision defined who would be honored in a community’s public spaces.” NOW, THEREFORE, BE IT RESOLVED that the City of Austin Parks and Recreation Board: 1. Recommends that the …
PARKS AND RECREATION BOARD RECOMMENDATION 20240226-6 February 26, 2024 Waller Creek Boathouse Conditional Use Permit Date: Subject: Motioned By: Kathryn Flowers Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the Conditional Use Permit for Waller Creek Boathouse/Austin Rowing Club for the sale of alcohol to bring the site into compliance with the Land Development Code. Vote Seconded By: Pedro Villalobos The motion to recommend to Austin City Council to approve the Conditional Use Permit for Waller Creek Boathouse/Austin Rowing Club for the sale of alcohol to bring the site into compliance with the Land Development Code was approved on Vice Chair Flowers motion, Chair Villalobos’ second on an 8-0 vote. Board Member Reed abstaining. Board Members Hayes and Orme absent. For: Pedro Villalobos, Kathryn Flowers, Stephanie Bazan, Lane Becker, Jennifer Franklin, Lisa Hugman, Nicole Merritt, and Kim Taylor. Julie Jayes and Shelby Orme. Against: None. Abstain: Holly Reed. Absent: Attest: Tim Dombeck, Board and Council Liaison, Parks and Recreation Department. 1 of 1
PARKS AND RECREATION BOARD RECOMMENDATION 20240226-12 February 26, 2024 Seconded By: Stephanie Bazan Establish Austin as a Recognized Soccer City Date: Subject: Motioned By: Pedro Villalobos Recommendation The Parks and Recreation Board Recommends that the Austin City Council approve a resolution to establish Austin as a recognized soccer city and direct the City Manager to analyze challenges and needs in soccer field development and soccer programming and to provide recommendations. Rationale: Whereas, the city of Austin has demonstrated a growing interest and participation in the sport of soccer, with a vibrant community of players, fans, and organizations dedicated to its promotion and development; Whereas, Austin's diverse population embraces soccer as a unifying force, bringing together people of various backgrounds, cultures, and ages in the spirit of sportsmanship and camaraderie; Whereas, soccer serves as a catalyst for promoting equity and community health, offering opportunities for social inclusion, physical activity, and youth development across all neighborhoods and demographics in Austin; Whereas, ensuring equitable access to soccer fields and programming is integral to addressing disparities and promoting wellness among underserved communities in Austin; Whereas, the emergence of professional soccer teams, such as Austin FC, has captured the enthusiasm and support of residents, contributing to the city's identity as a dynamic and inclusive soccer city; Whereas, the availability and accessibility of quality soccer facilities and programming are essential to nurturing talent, fostering youth development, and promoting healthy lifestyles among Austin's residents; Whereas, there exists a need to assess and address the challenges and requirements associated with soccer field development, maintenance, and programming to ensure equitable access and utilization across Austin's communities; Whereas, recognizing the importance of strategic planning and resource allocation in advancing soccer initiatives, it is imperative to empower the City Manager to conduct a comprehensive analysis of the current landscape of soccer facilities, programming, and associated needs within Austin; NOW, THEREFORE, BE IT RESOLVED that the City of Austin Parks and Recreation Board: 1 of 2 1. Recommends that the Austin City Council approve a resolution to establish Austin as a recognized soccer city and direct the City Manager to analyze challenges and needs in soccer field development and soccer programming and to provide recommendations. Vote For: The motion to recommend that that the Austin City Council approve a resolution to establish Austin as a recognized soccer city and direct the City Manager to analyze challenges and needs in soccer field development …
LIBRARY COMMISSION RECOMMENDATION 20240226-5 02/26/2024 Seconded By: Vice Chair Infante Huerta Date: Subject: Improving library safety and holistic services for library patrons Motioned By: Commissioner Davis Recommendation Provide two (2) FTE or contract Social Work positions and three (3) Security positions to the Austin Public Library department to be managed by Library personnel. [Brief description of the Board’s recommendation] Description of Recommendation to Council Requesting that the Austin City Council use their authority to amend the FTE policy around Social Work titles and support the relevant ~$419,000 budget increase needed to add new positions. Rationale Austin Public Library facilities represent some of the only places in the city of Austin where people can go daily and stay for long periods of time. The library’s operational needs are unique and evolving, especially considering the rapid change in the city. City Council and other City of Austin departments recognize the critical role that our libraries play in nurturing and strengthening the safety for all residents as evidenced by the City Council’s 2019 expansion of the Safe Place program for LGBTQIA+ residents extending to the Austin Public Libraries. The presence of social workers and security personnel enhances the library by making it a safer place for residents to connect the resources they may need. With limited shelters in the most populous parts of the city, the library is sometimes the only safe place our unhoused neighbors can go where they are welcomed in for free. The library is also often used as a warming or cooling shelter for all Austin residents during times of extreme temperatures that are occurring more and more frequently. In response and shared responsibility to library customers and residents we must be aware of these evolving needs of the communities and seek combined solutions. The library currently has partnerships with Austin Public Health and with other community-based providers of wraparound services to help address some of the gaps but they are limited in scope and are present in a few library locations for short increments of time. The library commission has heard from members of the public, staff, and library leadership and we feel that the current model is not sufficient or sustainable. Social Workers in public libraries is a growing trend across the United States and many large cities have found the addition of social workers to library staff to be integral to the delivery of day-to-day services. …
BOARD/COMMISSION RECOMMENDATION Library Commission Recommendation Number: 20240226-6: Renaming of North Village Branch Library Motioned By: Commissioner Rosenthal Seconded By: Commissioner Frayjo WHEREAS, on August 2, 1971, the Austin Public Library inaugurated its North Village Branch, initially situated in a storefront property within the North Village Shopping Center; and WHEREAS, the 3,000-square-foot facility replaced an Austin Public Library mobile trailer that had previously served as a busy hub for book checkouts from the shopping center parking lot; and WHEREAS, In 1990, the library relocated a few doors down to a more spacious area within the Center, expanding to 5,000 square feet; and WHEREAS, in the 1998 City of Austin Bond Election, voters approved funding for the land acquisition, design, and construction of the North Village Branch Replacement Project, aiming to better accommodate the growing populations of the north-central Austin neighborhoods; and WHEREAS, the grand opening of the new North Village Branch, patterned after the "library for the future" green model, drawing inspiration from upscale bookstores in its design concept, took place on Saturday, May 30, 2009; and WHEREAS, John Gillum commenced his employment with the Austin Public Library on August 16, 1979, and then as Facilities Process Manager, in 2011 until his retirement on July 31, 2019; and WHEREAS, Gillum assisted in the development of new libraries in the 1980s, and oversaw every aspect of the planning, design, construction, and renovation of all Austin Public Library following successful bond packages in 1992, 1998, 2012, 2018; and WHEREAS, Gillum dedicated 39 years, 11 months, and 16 days to his service with the City of Austin/Austin Public Library; and WHEREAS, Gillum played a significant role in the development of the North Village Branch Library. NOW, THEREFORE, BE IT RESOLVED that the Library Commission wholeheartedly supports and recommends to the Austin City Council that the North Village Branch Library be renamed to the John Gillum Branch Library. Date of Approval: February 26, 2024 Record of the vote: Unanimous on a 7-0 vote. Commissioner DeRosa were absent from the meeting Laura Polio, Library Commission Staff Liaison Attest:
DESIGN COMMISSION RECOMMENDATION 20240226-003 Green Streets Initiative (Green Infrastructure Resolution-Agenda item 39) Date: February 28, 2024 Subject: Motioned By: Recommendation Support of the Green Infrastructure Resolution (Agenda Item 39 which advocates prioritizing the planting of street trees within Austin’s public rights-of-way.) Commissioner Luckens Seconded By: Commissioner Wittstruck Description of Recommendation to Council The Design Commission recommends that the Austin City Council approve the proposed Green Streets Infrastructure Resolution that minimizes barriers to plant and maintain street trees located in City of Austin public rights-of-way. Rationale: The goals and vision of the The Green Infrastructure Resolution align with the vision and shared values (sustainability and a connection to the outdoors) of the City of Austin Urban Design Guidelines. Specifically, it supports the use of trees to enhance the streetscape , provides protection from vehicular traffic and supports the use of plants to enliven urban spaces. 9-0-1 Vote For: Chair Salinas, Vice Chair Meiners, Commissioner Carroll, Commissioner Gelles, Commissioner Ladner, Commissioner Luckens, Commissioner McKinney, Commissioner Wallace, Commissioner Witstruck Against: Abstain: Commissioner Howard Absent: Attest: Jon Salinas, Chair Design Commission 1 of 1
REGUALR MEETING of the ARTS COMMISSION February 26, 2024, at 6:00 PM Austin Energy, Mueller Assembly Rm 1111a (115). 4815 Mueller Blvd, Austin, TX 78723 The ARTS COMMISSION convened in a REGULAR meeting on 26, February 2024 at Austin Energy, Mueller Assembly Rm 1111a (115). 4815 Mueller Blvd, Austin, TX 78723 Commissioner Zisman called the ARTS COMMISSION Meeting to order at 6:05 p.m. Board Members/Commissioners in Attendance: Celina Zisman, Acia Gray, Michael Vernusky, Amy Mok, Nagavalli Medicharla, Felipe Garza Board Members/Commissioners in Attendance Remotely: Heidi Schmalbach, Faiza Kracheni, Gina Houston, Monica Maldonado Board Members Absent: Kate Csillagi CURRENT COMMISSIONERS: Celina Zisman - Chair, Heidi Schmalbach - Vice Chair, Kate Csillagi, Monica Maldonado, Felipe Garza, Gina Houston, Michael Vernusky, Acia Gray, Faiza Kracheni, Amy Mok, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Samuel from AFTV5 spoke about their positive experience begin funded by Cultural Arts Division and shared information about AFTV5 programming and mission APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on January 29, 2024. The minutes from the meeting of January 29, 2024 were approved on Commissioner Houston motion, Commissioner Zisman second on a 8-0 vote with Commissioner Gray abstaining, and Commissioners Csillagi and Maldonado absent. DISCUSSION ITEMS Discussion of Chair’s Report on Community Advocacy by Chair Zisman An update was provided by Chair Zisman. Discussion of the Art in Public Places Liaison Report by Commissioner Maldonado An update was provided by Lindsay Hutchens, Art in Public Places Coordinator Discussion of the Austin Economic Development Corporation/Cultural Trust Advisory Committee by Austin Economic Development Corporation Board Member Carl Settles A report was provided by Board Member Carl Settles. Discussion of the Downtown Commission by Commissioner Mok A report was provided by Commissioner Mok. Presentation by Harold McMillan on a Black Artists and Professional Creatives Registry A presentation was provided by Harold McMillan. Presentation by Jon Windham and Melissa Ayala on the “Past Deposits from a Future Yet to Come” video art installation at Moody Amphitheater at Waterloo Park A presentation was provided by Jon Windham and Melissa Ayala. Presentation by KB Brookins on a proposal to create an Austin Poet Laureate program A presentation was provided by KB Brookins. STAFF BRIEFINGS Staff briefing regarding an update on the Hotel Occupancy Tax by Laura Odegaard, Cultural Investment Program Manager The presentation was made by Laura Odegaard, Cultural Investment Program Manager Staff update on the …
MUNICIPAL CIVIL SERVICE COMMISSION Monday, February 26, 2024 MEETING MINUTES MUNICIPAL CIVIL SERVICE COMMISSION REGULAR MEETING MONDAY, FEBRUARY 26, 2024 MINUTES The Municipal Civil Service Commission convened in a regularly scheduled meeting on Monday, February 26, 2024, at the Human Resources Department, Learning & Research Center (LRC) 5202 E. Ben White Blvd., Suite 500, Austin, TX 78741. Commissioners in Attendance: Kevin Mullen, Chair Kavita Gupta, Vice Chair Andy Mormon John Umphress Commissioners Absent: McKenzie Frazier Staff in Attendance: Nathan Brown, Assistant Director, HRD Matthew Chustz, Municipal & Civil Service Manager, HRD Abby Varela, Municipal Civil Service Coordinator, HRD Cyndi Gordon, Civil Service Coordinator, HRD Sarah Williams, Civil Service Coordinator, HRD Tymber Dhans, Civil Service Coordinator, HRD Omar Francia, IT Systems Administrator, HRD CALL TO ORDER Chair Kevin Mullen called the Commission meeting to order at 9:05 AM. PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approve the minutes from the Municipal Civil Service Commission regular meeting on December 18, 2023. The minutes from the meeting of December 18, 2023, were approved on Commissioner Umphress’ motion, Commissioner Mormon’s second on a 4-0 vote. 1 MUNICIPAL CIVIL SERVICE COMMISSION Monday, February 26, 2024 MEETING MINUTES DISCUSSION ITEMS 2. Discussion regarding Municipal Civil Service Commissioner appointment process. Discussion was held regarding the Municipal Civil Service Commissioner appointment process. DISCUSSION AND ACTION ITEMS 3. Discussion and possible action regarding the recommendation to the Audit and Finance Committee of the Austin City Council for the Chair of the Municipal Civil Service Commission. Discussion was held regarding the recommendation of Chair of the Municipal Civil Service Commission. No action was taken. 4. Discussion and possible action regarding the election of Vice-Chair of the Municipal Civil Service Commission. The motion to appoint Commissioner Gupta as Vice Chair of the MCS Commission was approved on Umphress’ motion, Commissioner Mormon’s second on a vote of 3-0, with Commissioner Gupta abstaining. 5. Discussion and possible action to approve future meeting dates, times, and locations. Discussion was held regarding future meeting dates, times and locations. FUTURE AGENDA ITEMS Chair Mullen and Commissioner Gupta requested a future agenda item to discuss future meeting dates, times, and locations. ADJOURNMENT Chair Mullen adjourned the meeting at 9:21 AM without objection. The minutes were approved at the March 25, 2024, meeting on Commissioner Umphress’ motion, Commissioner Vigil’s second on a 3-0 vote, with Vice Chair Gupta and Commissioner Rogers absent. 2
Library Commission Meeting Minutes 26, February, 2024 REGULAR MEETING 26, February 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a meeting on Monday, February 26, 2024, at the Terrazas Branch Library, 1105 Cesar Chavez St., in Austin, Texas. CALL TO ORDER Chair Smith called the Commission Meeting to order at 6:00 p.m. Commission Members in Attendance: Mark Smith, Chair, Lynda Infante Huerta, Vice-Chair, Courtney Rosenthal, Magen Davis, Kezia Frayjo Commission Members in Attendance Remotely: Christina Masters, Andrea Herrera Moreno, Sheila Mehta Commission Members Absent: Steve DeRosa PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approval of minutes from the January 29, 2023, regular meeting The minutes of the January 29, 2024, regular meeting were approved on Commission Member Rosenthal’s motion and Vice Chair Infante Huerta's second on a 7-0 vote with Commissioner DeRosa absent. STAFF BRIEFINGS 2. Staff briefing regarding APL Facilities Project Updates, Feasibility Studies & Future Bonds by Cody Scott, Facilities Process Manager The presentation was made Cody Scott, Facilities Process Manager. Library Commission Meeting Minutes 26, February, 2024 3. Discussion of the February Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. WORKING GROUP RECOMMENDATION 4. Report of recommendation by the Unmet Needs Working Group for the addition of social workers, security personnel, and other social support resources in libraries. Vice Chair Infante Huerta reported on the Unmet Needs Working Group Recommendation to improve library safety and holistic services for library patrons through the addition of two (2) full-time employees or contract social workers and three (3) security positions to the Austin Public Library department to be managed by library personnel. DISCUSSION AND ACTION ITEMS 5. Discussion and approval of a recommendation from the Unmet Needs Working Group for the addition of social workers, security personnel, and other social support resources in libraries. A motion to approve the recommendation from the Unmet Needs Working Group to improve library safety and holistic services for library patrons through the addition of two (2) full-time employees or contract social workers and three (3) security positions to the Austin Public Library department to be managed by library personnel was made by Commissioner Davis and seconded by Vice Chair Infante Huerta on a 7-0 vote with Commissioner DeRosa absent. 6. Discussion and approval of a recommendation to rename the North Village Branch Library. …
HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, FEBRUARY 26, 2024 The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, FEBRUARY 26, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL Meeting to order at 6:03 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Joe Anderson, Zac Garay, Ashley Garling, Rocky Lane, Gin Pham, Kristina McRae-Thompson. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the HIV PLANNING COUNCIL REGULAR MEETING on 1/29/2024. The minutes from the meeting of 1/29/2024 were approved with edits on Ashley Garling’s motion, Kelle’ Martin second on a 4-0 vote. For: Kelle’ Martin, Zac Garay, Ashley Garling, Gin Pham. Abstain: None. Absent: Joe Anderson, Jonathan Garcia, Kristina McRae-Thompson. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards Zachery Garay - Health Insurance Premium Cost Sharing Assistance (HIPCSA), Early Intervention Services (EIS), Medical Nutrition Therapy, Oral Health Care, Outpatient Ambulatory Health Services, Medical Case Management, Food Bank/Home Delivered 1 Meals, Non-Medical case management, Medical Transportation, Linguistics, MAI EIS, MAI Non-medical case management. STAFF BRIEFINGS 3. Introductions/Announcements Boards and Commissions is requiring sexual harassment training for all members to be completed by May 10. The training is only available through BC emails. Liza is a public health major at UT Austin and an EMT. Alicia Alston is an applicant to the Planning Council and is a Part B Planner. Aran Belani is a student at UT Austin performing undergraduate research and an EMT. 4. Office of Support Staff Report Update given by Nathalia Delgadillo. Refer to written report for full details. Planning Council is still taking nominations for Vice Chair and Secretary. There are three people who have expressed interest in joining Planning Council. Needs Assessment is gearing up for year three and choosing special studies. If members are interested in attending upcoming conferences, please reach out to the Office of Support as soon as possible. 5. Administrative Agent Report Update given by Ken Martin. Refer to written report for full details. Office of Support and AA are holding alignment meetings to better support Planning Council. One open position has been filled, and the other two have been posted. Funds are expected to be almost fully expended by the end of the fiscal year. Providers are submitting their …
Discussion on community needs and spending priorities for the FY 24-29 Consolidated Plan for federal grants. Agenda Where Does Our Funding Come From? Planning and Reporting for Federal Funding How We Make Decisions Fair Housing Programs and Activities Overview What We've Heard From the Community Group and Community Input How do we fund our programs? HUD Annual Entitlement Grants Housing Trust Fund Approved City Bonds City Operating Budget Project Connect Anti-Displacement Funds CARES Act Federal Grants: Planning & Reporting Programs & Activites The U.S. Department of Housing and Urban Development (HUD) allocates entitlement funding to municipalities and state governments. The City of Austin applies for what in recent years has been approximately $14 million in annual grant entitlements across four grants for affordable housing, community development, economic development, and public services. Each year, we plan and evaluate the programs funded by the HUD grants. 5 U.S. Department of Housing and Urban Development (HUD) Consolidated Plan (5-Year) Allocates federal resources to housing and community development Action Plan (1-Year) Summarizes actions, activities and federal/non- federal resources in the Consolidated Plan Consolidated Annual Performance and Evaluation Report (CAPER) (1-Year) End-of-year report on progress toward consolidated plan 6 How are funding decisions made? We are here Community Participation: Community Needs Assessment Available Use of Funding Sources Consolidated Plan Housing Needs & Market Analysis Other Planning Efforts Austin Strategic Housing Blueprint Analysis of Impediments to Fair Housing Choice 7 Consolidated Plan Funding Sources Community Development Block Grant (CDBG) Goal: Provide decent housing and a suitable living environment; expand economic opportunities for low-income people Housing Opportunities for Persons with AIDS (HOPWA) Goal: Benefit low-income persons living with HIV/AIDS and their families by providing supportive services and housing Consolidated Plan (5-Year) HOME Investment Partnerships (HOME) Goal: create affordable housing for low- income households Emergency Solutions Grant (ESG) Goal: Assist people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness 8 Fair Housing • 2019 Analysis of Impediments to Fair Housing Choice (AI) • Potential upcoming "Equity Plan" related to fair housing • Seeking input and surveying on fair housing issues, experiences 9 Programs & Activities 10 Who Do We Serve? Fiscal Year 22-23 Snapshot 64.4% 3,017 # households served FY 22-23 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% 17.5% 16.7% Extremely Low Income (<30% MFI) Very Low Income (31%- 50% MFI) Low Income (51%-80% MFI) 1.4% 81%+ MFI *Income data does …
Na(cid:415)onal Week of Prayer Event Request Date: March 7, 2024 Time: 6pm Loca(cid:415)on: Freedom Home Bap(cid:415)st Church, 3405 Oak Springs Dr, Aus(cid:415)n, TX 78721 Es(cid:415)mated a(cid:425)endance: 75‐100 people Event Descrip(cid:415)on: The primary purpose of the Na(cid:415)onal Week of Prayer for the Healing of AIDS is to bring a(cid:425)en(cid:415)on to the na(cid:415)onal HIV/AIDS epidemic in the United States and to the roles that faith communi(cid:415)es have had, and con(cid:415)nue to have, in HIV preven(cid:415)on, educa(cid:415)on, service, and advocacy. The event promotes efforts to improve HIV awareness, foster compassionate responses to HIV preven(cid:415)on and care, and support healing through a wide range of ac(cid:415)vi(cid:415)es. These include sermons and lectures on HIV, candle‐ligh(cid:415)ng ceremonies to remember those we have lost, prayer vigils, concerts, and HIV educa(cid:415)on and tes(cid:415)ng. HIV Planning Council’s Role: We will pay for catering for the dinner on the 7th, and in return we will table at the event and/or give a recruitment presenta(cid:415)on. This will allow us to recruit and spread awareness for the Planning Council at a community event that serves one of our priority popula(cid:415)ons. National Week of Prayer Event Budget $ 27.99 Red Ribbon Pins (metal) Pok‐E‐Joe's Catering Sausage, Brisket Veggie skewers Pinto beans, potato salad, green salad Unsweet tea, lemons, ice, sweetener 15% gratuity HEB Cookies 3 trays assorted Alyssa's Healthy Vegan Bites Total $ 1926.25 $ 42.16 $ 1968.41
Summary of Service Prepared For: Address: Email: Proposal #: Service Style: Salesperson: Venue: Deena Rawleigh Austin Public Health deena.rawleigh@austintexas.gov 94898 Delivery John Bohne john@pokejos.com Freedom Home Baptist Church 3405 Oak Springs Dr Austin, TX 78721 Timeline: 4:15 PM Pok-e-Jo's Staff arrives Onsite 5:00 PM Event Start Event Date: 3/7/2024 - Thursday Phone: Work: (512) 748-1654 Guest Count: Occasion: 100 Corporate Event Last Change: 2/1/2024 Food Qty 100 Description BBQ 2 Meat/ 3 Side Delivery Unit Price $16.75 Total $1,675.00 Note: Smoked Brisket, Sausage, Garden Salad, Pinto Beans, Potato Salad, Condiments, Iced Tea (ice, lemons, sweeteners) & Disposable plate ware no dessert Food Subtotal $1,675.00 Charges: Payments: Total: $1,675.00 $0.00 $1,675.00 Gratuity: ___________ Balance Due: ___________ Delivery Event Pricing & Service Pricing includes our staff arriving 15-30 minutes before your scheduled service time, bringing your selected menu items in disposable containers along with disposable serving utensils, a picnic checkered disposable linen, disposable dining plate ware, picnic packs (utensils, napkin, salt & pepper in plastic wrapping) and cups. PoK-e- Jo''s staff will arrange the food buffet style on your provided tables or serving area and ensure you are set up before departing. All event costs are dependent on final confirmation of details & final number of guests. Pricing is subject to change according to final guest count. Printed Date: 2/1/2024 esign_initials_1 Page 1 of 2 Agreement & Date Reservation To confirm your event, PoK-e-Jo''s will need credit card information to reserve the date. Payment by check is available if preferred, and in this case credit card information is not needed. Payment is due the day of the event, except for established accounts. Gratuity is at the discretion of the client. I have reviewed the previous information and would like to contract PoK-e-Jo''s Smokehouse, Inc. to service my event. Credit Card Authorization Number: ______________________________________ Exp Date: ___________ CVV: ___________ Billing Zip Code: ___________________ Name on Card: ________________________________ Authorized Amount: $___________________________ Signature: ____________________________________ Client Signature CLIENT_SIG_1 Signer Name: CLIENT_NAME_1 Sign Date: CLIENT_DATE_1 Printed Date: 2/1/2024 Event #: 94898 esign_initials_2 Page 2 of 2
Membership Applicant Biographical Sketch The following individual has submitted a membership application to the HIV Planning Council. Alicia Alston (Applicant Name) Planner of HIV/Health Services at Brazos Valley Council of Governments (BVCOG) Participates in various food, coat, and back to school drives in local community. Also, likes to volunteer at nursing homes to support elderly members of the community. 20+ years of Direct care experience as a medical assistant to service PLWH in Philadelphia Department of Health. 23 years of epidemiology, HIPAA, OSHA, and other related laws/policies pertaining to PLWH. Currently, working with the Ryan White Part B program at BVCOG. Detail orientated, team leader. Travis Bastrop Caldwell Hays Williamson Other Health Care Providers, Including Federally Qualified Health Centers Community-based organizations serving affected populations and AIDS Service Organizations (ASOs) Substance Abuse Providers Social Service Providers, including providers of housing and homeless services Mental Health Providers Local Public Health Agency Hospital planning agencies or health care planning agencies Affected Communities, including PLWH/A, members of a Federally recognized Indian tribe as represented in the population, individuals co-infected with hepatitis B or C and historically underserved groups and subpopulations. Non-Elected Community Leaders State Government (including the State Medicaid Agency. State agency and the agency administering the program under part B. Grantees under subpart II of part C (Title II early intervention) Representatives of organizations with a history of serving children, youth, women, and families living with HIV and operating in the area. Grantees under other Federal HIV programs, including but not limited to providers of HIV prevention services Representatives of individuals who formerly were Federal, State, or local prisoners, were released from the custody of the penal system during the preceding 3-years, and had HIV/AIDS as of the date on which the individuals were released. HIV/AIDS Prevention Provider Yes No A AA H W PI Other HIV Care Continuum Improvements Planning Council Recommend? No Yes OCCUPATION COMMUNITY VOLUNTEER WORK SKILLS/EXPERIENCE COUNTY OF RESIDENCE HRSA MEMBERSHIP SLOT (Check all that apply) CONFLICT OF INTEREST RACE/ETHNICITY SPECIAL INTERESTS GMCS Committee Recommend? Yes No Membership Applicant Biographical Sketch The following individual has submitted a membership application to the HIV Planning Council. OCCUPATION COMMUNITY VOLUNTEER WORK SKILLS/EXPERIENCE COUNTY OF RESIDENCE HRSA MEMBERSHIP SLOT (Check all that apply) CONFLICT OF INTEREST RACE/ETHNICITY SPECIAL INTERESTS GMCS Committee Recommend? Yes No Judith Hassan (Applicant Name) Director of Client Services at Project Transitions 6+ years of work experience in public health …
Austin Area Comprehensive Planning Council Ryan White Part B Administrative Agency Report Submitted by Jonathan Garcia February 27, 2023 I. Part B Grants Administration/Management Update N/A II. Part B Expenditure Summary Update The 23‐24 Part B expenditure summary is as follows: 83% of the contract year has expired, with 70% of the funds used through January 2024 (RW). 83% of the contract year has expired, with 88% of the funds used through January 2024 (State R) 42% of the contract year has expired, with 40% of the funds used through January 2024 (State Services) Table 1: Ryan White, State‐R and State Services FY 22‐23/22‐24 Part B Billing Summary RW (All agencies) CATEGORY Expended Amount Percent Expended Service Delivery $4,190,559.00 $3,395,480.29 70% January 2024 Budgeted Amount Budgeted Amount Expended Amount Percent Expended $1,318,117.00 $1,209,775.74 88% State R (All Agencies) CATEGORY Service Delivery State Services (All Agencies) Budgeted Amount Expended Amount Percent Expended Service Delivery $4,551,005.00 $1,738,688.14 40% III. Ryan White Part B Expenditure Summary Update (Austin Agencies Only) ***Out of variance: Expenditures are more than 10% (over or under) the contract year percentage. Allocation Expended Justification $100,000.00 $69,790.60 Out of variance: HIPCSA: Staff expenses are currently lower than anticipated for this project due to staffing changes. In addition, we are in a slow period for assistance which will pick up in the coming months. Oral Health $135,500.00 $155,313.58 Out of variance: We have significant unfunded costs as our funding does not cover all necessities of this category. Seeking additional money from the administrative agency, to cover the additional expenses. Outpatient Ambulatory Health Services $644,282 (114%) $736,695.24 Out of variance: Expenses are greater than the funding allows and we continue to help those in need. Seeking additional money from the administrative agency, to cover the additional expenses. $12,500.00 $9,206.90 Within variance (74%) $67,750.00 (122%) $82,413.72 OUT OF VARIANCE: Have program income money to cover overages in expenses. $75,300.00 $85,006.18 OUT OF VARIANCE: Have program income money to cover overages in expenses. Mental Health $117,500.00 $126,125.26 Out of variance: Has program income to cover the overages. $70,000 $93,999.34 Out of variance: Have program income money to cover overages in expenses. Service Category Health Insurance (70%) (115%) Early Intervention Services Emergency Financial Assistance Local AIDS Pharmaceutical Assistance (113%) (107%) (134%) Non‐Medical Case Management V. Client Complaints Food Bank $3000.00 (90%) $2,709.50 Within variance Total Regular Ryan White $1,225,832.00 (111%) $1,361,260.32
