Regular Meeting of the Water and Wastewater Commission March 13, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512- 972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Sam Angoori (District 5) Shwetha Pandurangi (District 6) Judy Musgrove, Vice-Chair (District 7) Christopher Maxwell-Gaines (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the January 17, 2024, regular meeting of the Water and Wastewater Commission. 2. Approval of minutes from the February 14, 2024, regular meeting of the Water and Wastewater Commission. 3. Recommend approval to negotiate and execute of a contract for supervisory control and data acquisition equipment and software installation and support services with Control Panels USA, Inc., for a term of five years in an amount not to exceed $2,100,000. 4. Recommend approval for Service Extension Request No. 4622R for wastewater service to a 77.78-acre tract located at 9209 Ledgestone Terrace within the Drinking Water Protection Zone, the City’s 2-mile Extra- Territorial Jurisdiction and Austin Water’s service area. 5. Recommend approval for a resolution authorizing the City Manager to apply for funding from the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount not to exceed $25,000,000 as part of the TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the additional cost The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days …
Item 3 # 24-4086 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 Posting Language Recommend approval to negotiate and execute a contract for supervisory control and data acquisition equipment and software installation and support services with Control Panels USA, Inc., for a term of five years in an amount not to exceed $2,100,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding in the amount of $175,000 is available in the Fiscal Year 2023-2024 Operating Budget of the Austin Water Department. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 2200 DJJ3002 for these goods and services. The solicitation was issued on October 23, 2023, and closed on November 28, 2023. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract is for supervisory control and data acquisition (SCADA) equipment and software installation and support services for Austin Water (AW). AW uses SCADA systems to monitor and control the various water and wastewater facilities, including treatment plants, water distribution pump stations, reservoirs, and wastewater collection lift stations. The contractor will implement small SCADA improvement projects and provide SCADA support services for AW’s mission-critical SCADA systems. The required services will be performed on a scheduled and as-needed basis and will include the installation of associated hardware and software, programming, configuration, troubleshooting, and emergency support. An evaluation team with expertise in this area evaluated the offers and scored Control Panels USA, Inc. as the best to provide these services based on system concepts and solution and program, demonstrated applicable experience, personnel, small business preference, local business preference, and price.
Item 4 # 24-4119 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 Posting Language Recommend approval for Service Extension Request No. 4622R for wastewater service to a 77.78- acre tract located at 9209 Ledgestone Terrace within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note There is no anticipated fiscal impact. Prior Council Action: June 11, 2020 Council approved Service Extension Request No. 4622 for wastewater service May 18, 2023 Council approved Service Extension Request No. 5650 for water service. Council Committee, Boards and Commission Action: March 6, 2024 – To be reviewed by the Environmental Commission. March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Ledgestone (Revised) project consists of approximately 77.78 acres of land located at 9209 Ledgestone Terrace (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Slaughter Creek Watershed. A map of the property location is attached. Applicant: Endeavor (the “Owner”) is proposing to develop approximately 500 multi-family units, 11,620 sq. ft. retail space, and 8,000 sq. ft. restaurant space. The Owner requested that the City provide wastewater utility service to the Property and Austin Water has determined the service requirements as proposed in Service Extension Request (SER) No. 4622R. West Travis County Public Utility Agency (PUA) will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. All costs will be paid by the Owner. City Council on June 11, 2020, approved SER-4622 for wastewater service to the Property; however, the Owner is now requesting to amend the previously approved SER due to a change in the project’s intensity, proposed land use, lot configuration, and anticipated wastewater demands (LDC 25-9- 39(C)3). The proposed development under this current request includes the subdivision of the Property for retail and restaurant use along US 290 Hwy, in addition to the previously proposed multi- Item 4 # 24-4119 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 family use on …
Item 5 # 24-4190 Water & Wastewater Commission: March 13, 2024 Council: April 18, 2024 Posting Language Recommend approval for a resolution authorizing the City Manager to apply for funding from the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount not to exceed $25,000,000 as part of the TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the additional cost incurred from the development and implementation of Austin Water’s Advanced Metering Infrastructure (AMI) program, aka Austin’s Smart Water Meter System (My ATX Water). Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note Funding is contingent upon available funding in future budgets. Prior Council Action: April 21, 2016 - Council authorized the City Manager to apply for funding from the TWDB for a 20-year SWIFT loan, not to exceed $80,195,000, for the development and implementation of Austin Water’s AMI project. December 7, 2017 - Council approved a consulting services contract with West Monroe Partners, LLC for advanced metering infrastructure program management. February 20, 2020 - Council approved an amendment to the consulting services contract West Monroe Partners, LLC for three additional phases of consulting for the advanced metering infrastructure program. March 26, 2020 – Council authorized execution of a ten-year multi-term contract with Aclara Technologies, LLC and a five-year multi-term contract with Watersmart Software, Inc. for the advanced metering infrastructure program, for total contract amounts not to exceed $95,000,000 divided between the contractors. On March 23, 2023 – Council Authorized amendments to two contracts for Advanced Metering Infrastructure systems, including meters, meter installation, a data platform, and customer portal with Meter Reading Holding, LLC d/b/a Aclara Technologies, LLC or Aclara Smart Grid Solutions, LLC and with Vertex U.S. Holdings, Inc., d/b/a VertexOne Software LLC or Watersmart Software, Inc. to increase the amount by $7,934,000 for a revised total contract amount not to exceed $103,000,000, divided between the contractors. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Item 5 # 24-4190 Water & Wastewater Commission: March 13, 2024 Council: April 18, 2024 Additional Backup Information: This action will authorize Austin Water to apply for a new low-interest loan from the Texas Water Development Board (TWDB), not to exceed $25,000,000 to complete Austin Water’s Advanced Metering Infrastructure (AMI) project, also known as MyATX Water. This new loan …
Item 6 # 24-4121 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 Posting Language Recommend approval to negotiate and execute an interlocal agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System and authorizing the City's share of funding for capital improvements to the East Regional Wastewater Treatment Plant in an amount not to exceed $12,600,000. Lead Department Austin Water. Client Department Austin Water Assistant Director of Customer Experience, Randi Jenkins Fiscal Note Funding in the amount of $12,600,000 is available in the Fiscal Year 2023-2024 Capital Budget of the Austin Water Department. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: July 23, 2009- Council approved an interlocal agreement to purchase the City’s share of the Brushy Creek Regional Wastewater System from the Lower Colorado River Authority. September 22, 2011- Council approved an agreement with the Brazos River Authority for the operation and maintenance of the Brushy Creek Regional Wastewater System. March 6, 2014- Council approved an interlocal agreement with the Cities of Round Rock, Leander, and Cedar Park concerning the capacity, operation, maintenance, and improvements to the Southwest Interceptor of the Brushy Creek Regional Wastewater System. May 18, 2017- Council approved negotiation and execution of interlocal agreements with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System. May 7, 2020 – Council approved negotiation and execution of an amendment to the agreement with the cities of Round Rock, Cedar Park, and Leander to increase Austin’s reimbursement share related to the expansion of the Brushy Creek Regional Wastewater System. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Brushy Creek Regional Wastewater System (“Brushy Creek System”) is a wastewater system located in southern Williamson County. The cities of Austin, Round Rock, and Cedar Park jointly purchased the Brushy Creek System from the Lower Colorado River Authority in 2009, and each City is a partial owner of the Brushy Creek System. The City of Leander joined the other cities in 2011. Two wastewater treatment plants of the Brushy Creek System are located in the City of Round Rock’s Item 6 # 24-4121 …
Item 7 # 24-4153 Water & Wastewater Commission: March 13, 2024 Council: April 4, 2024 Posting Language Recommend approval to negotiate and execute a contract for professional services for the Southwest Pressure Zones Pump Station/Reservoir Study project with HDR Engineering, Inc. in an amount not to exceed $3,000,000. (District 5) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority- Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 8.00% MBE and 3.00% WBE participation. Lead Department Financial Services Department. Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS 6100) CLMP363 for these services. The solicitation was issued on November 8, 2023 and closed on December 11, 2023. Of the three offers received the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: On a maximum demand day, the Davis Lane Pump Station operates at 75% effective capacity - the highest of any other distribution pump station. To improve redundancy and relieve the utility’s reliance on the Davis Lane Pump Station, this study is necessary to identify, analyze, and recommend a feasible secondary facility and transmission. This preliminary engineering report will provide a recommendation for an additional reservoir/pump station facility and related transmission that will provide full redundancy to the existing Davis Lane Pump Station. The report will include a feasibility assessment with the possibility of multiple options, an environmental impact analysis, and potential land acquisition for a future facility site. Recommended improvements shall address the hydraulic, mechanical, civil, structural, electrical power distribution, instrumentation & controls, and environmental aspects of the distribution system. Item 7 # 24-4153 Water & Wastewater Commission: March 13, 2024 Council: April 4, 2024 There is no anticipated impact to the traveling public as this is a modeling study only and the Davis Lane Pump Station is closed to the public. This request allows for the development of an agreement with the firm. If the City is …
Item 8 # 24-4164 Water & Wastewater Commission: March 13, 2024 Council: April 4, 2024 Posting Language Recommend approval to execute a contract for hydro-blast cleaning services with Meylan Enterprises, Inc., for a term of five years for a total contract amount not to exceed $775,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Acting Assistant Director of Operations, Mercedes Garcia-Lopez Fiscal Note Funding in the amount of $77,500 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 AMA1095 for these services. The solicitation was issued on November 20, 2023, and closed on December 19, 2023. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide hydro-blast cleaning services for rapid mix basins and filter plates at Austin Water’s Davis Water Treatment Plant. Davis Water Treatment Plant has three rapid mix basins and 27 filter plates that require hydro-blast cleaning. The rapid mix basins are used in the process of water softening, which causes a thick layer of scale to build up on all submerged surfaces of the rapid mix basins. The filter plates are located at the bottom of concrete filter boxes that are used as part of the filtration process to treat drinking water. Settled water runs through the filter boxes to remove smaller particles, which remain in the water following coagulation, flocculation, and sedimentation. The contract will allow for the hydro-blasting and cleaning of three rapid mix basins and six (of 27 total) filter plates annually. If a contract is not secured, the City would be forced to procure these services on an as-needed basis which could potentially result in higher prices and lead to equipment failures due to corrosion buildup. …
Item 9 # 24-4220 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 Posting Language Recommend approval for an ordinance amending Exhibit A to the Fiscal Year 2023-2024 City Fee and Fine Ordinance (Ordinance No. 20230816-007) to add an Austin Water Reclaimed Water Utility fee in lieu of providing an onsite water reuse system. Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note Fiscal note is attached. Prior Council Action: August 16, 2023 – Council approved Ordinance No. 20230816-007 authorizing fees, fines, and other charges to be set or charged by the City for Fiscal Year 2023-2024, beginning on October 1, 2023, and ending on September 30, 2024. March 7, 2024 – Council approved, as amended, Ordinance No. 20240307-037 amending Chapter 25- 9 (Water and Wastewater) that included the establishment of a fee in lieu for certain onsite water reuse requirements. Council Committee, Boards and Commission Action: March 13, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Austin Water continues to expand its centralized reclaimed water infrastructure (known as “purple pipe”) throughout Austin. This system delivers non-drinking water for irrigation, cooling towers, toilet/urinal flushing, and virtually any use not requiring higher-quality drinking water. Expanding the use of reclaimed water builds the City’s resilience against drought and climate change by diversifying our water supply. Reclaimed water is a renewable resource that is less expensive to treat, and users are charged lower rates. All customers benefit from the expansion of the reclaimed water system, which is a key strategy in Austin’s Water Forward 100-year water supply plan. City Code Chapter 25-9 specifies the types of properties that are required to connect to Austin Water’s centralized reclaimed water system or, if they are located beyond the required connection distance, to construct an onsite water reuse system. Onsite water reuse systems collect alternative water from sources such as rainwater and condensate from heating and air conditioning systems for non-drinking water uses. Qualifying projects required to install an onsite water reuse system as of April 1, 2024, will be eligible to apply for this fee, to be approved by the Austin Water Director. Item 9 # 24-4220 Water & Wastewater Commission: March 13, 2024 Council: March 21, 2024 This action proposes the amount for the fee in lieu to be equivalent to the cost to install 500 feet of …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, March 13, 2024 The Water and Wastewater Commission convened in a regular called meeting on March 13, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 6:00 p.m. Commission Members in Attendance: William Moriarty (remote), Jesse Penn, Mike Reyes, Shwetha Pandurangi (remote), Vice Chair Judy Musgrove, Marcela Tuñón Sion, Chair Susan Turrieta Commission Members Absent: Alex Navarro, Sabrina Reichert, Sam Angoori, Chris Maxwell-Gaines PUBLIC COMMUNICATION: GENERAL There were no speakers registered to speak. APPROVAL OF MINUTES 1. Approval of minutes from the January 17, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the January 17, 2024, regular meeting were approved on Vice Chair Musgrove’s motion and Commissioner Reyes’ second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. 2. Approval of minutes from the February 14, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the February 14, 2024, regular meeting were approved on Vice Chair Musgrove’s motion and Commissioner Reyes’ second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. DISCUSSION AND ACTION 3. Recommend approval to negotiate and execute of a contract for supervisory control and data acquisition equipment and software installation and support services with Control Panels USA, Inc., for a term of five years in an amount not to exceed $2,100,000. Recommended by the Water and Wastewater Commission on Vice Chair Musgrove’s motion and Commissioner Tuñón Sion’s second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. 4. Recommend approval for Service Extension Request No. 4622R for wastewater service to a 77.78-acre tract located at 9209 Ledgestone Terrace within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. Recommended by the Water and Wastewater Commission on Vice Chair Musgrove’s motion and Commissioner Tuñón Sion’s second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. 5. Recommend approval for a resolution authorizing the City Manager to apply for funding from the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount not to exceed $25,000,000 as part of the TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the additional cost incurred from the development and implementation of Austin Water’s Advanced Metering Infrastructure (AMI) program, aka …
