Water and Wastewater Commission November 3, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the October 6, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. 2. Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. 3. Recommend approval of an award of a multi-term contract with All Points Inspection Services, Inc., to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. 4. Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. 5. Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Fort Upper Basin Water and Wastewater Pipeline Renewal project in the amount of $2,484,870 plus a $248,487 contingency, for a total contract amount not to exceed $2,733,357. (District 1) 6. Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Safety, Mobility COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. Amount and Source of Funding Funding in the amount of $615,450 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: the The Purchasing Office issued an Invitation for Bids (IFB) 2200 APC1012 REBID for these services. The solicitation issued on June 21, 2021 and it closed on July 27, 2021. Of the five offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021- To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. These contracts will provide vegetation treatment services at various locations of Austin Water Wildland Conservation Division properties, Parks and Recreation Department land, and other City properties. The services include vegetation cutting, disposal, and all related activities in order to reduce the risk and harmful effects of potential wildfires on the City Balcones Canyonlands Preserve, the City Water Quality Protection Lands, and City Parkland in Travis, Hays, and Williamson counties. These are new contracts. The requested authorization amount was determined using future estimated spend. The recommended contractors are certified City MBEs. PRICE ANALYSIS a) Solicitations: 142 notices were sent, including 8 MBE and 12 WBE firms with 3 M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 6.50% increase represented in the market. M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Treasury November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution approving the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2021A, in a principal amount not to exceed $2,860,000. This item has no fiscal impact. Amount and Source of Funding November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 8376, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”) and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water November 4, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute an amendment to an interlocal agreement with the Lower Colorado River Authority concerning laboratory testing services, to increase funding under the initial contract term in an amount not to exceed $500,000 and to increase funding for an option period in an amount not to exceed $500,000. The total increase in funding will not exceed $1,000,000, and the revised total contract expenditure will not exceed $2,700,000. Amount and Source of Funding Funding in the amount of $250,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: N/A December 23, 2018 – Council approved a service contract 20181223- 004, to provide priority and regulated pollutant analysis services. November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: MBE/WBE: N/A This contract will provide priority and regulated pollutant analysis of environmental water quality samples for the Laboratory Services Division of Austin Water on an as needed basis. These services will provide quantitative analyses for the pollutants in wastewater, wastewater sludges, soils, natural waters, industrial wastewater, and drinking water samples. The analyses for samples may include all the organic and inorganic chemicals named in the priority pollutant list of the Clean Water Act which are listed in 40 CFR 122 Appendix D Table II, III, and V., contaminants for the Resource Conservation and Recovery Act (RCRA) which are listed in 40 CFR Part 261.24, Table 1, as well as regulated (40 CFR 141) and unregulated compounds in the Safe Drinking Water Act. These analyses are required as part of the City’s compliance with the Federal Clean Water Act and Safe Drinking Water act mandates, applicable U.S. Environmental Protection Agency standards and under the Texas Pollutant Discharge Elimination System (TPDES) permits, to determine actions protective of the environment and the citizens of the City of Austin. In addition, this contract will provide analytical testing services needed to address growing concerns with emerging and newly discovered contaminants such as those associated with harmful algal blooms (HABs) as well as per- and polyfluoroalkyl substances (PFAS). Various method requirements are …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. Amount and Source of Funding Funding in the amount of $322,940 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is to provide replacement pumps, parts, and service of Flygt pumps. There are currently 80 Flygt pumps in operation for Austin Water. Over 60 of these pumps are in lift stations, ranging from five horsepower all the way to 134 horsepower. With new lift stations being added in the future (currently four to be added this year), more Flygt pumps will be added to the system. The establishment of this contract will reduce the time it takes to complete repairs to Flygt pumps and to order replacement pumps when repairs are no longer financially sensible. The average life expectancy of Flygt pumps should provide 15 to 20 years. When a pump fails each pump is evaluated and if the repair cost is below 70% of replacement cost and the pump is still within its expected life expectancy then the pump is repaired. Any repair cost above the 70% of replacement cost would be replaced. This contract offers an in-situ rehabilitation option versus a new brand design retrofit which require associated time and materials costs with a new pump base, rail system, electrical and controls replacement. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 968,820 $ 322,940 $ 322,940 $1,614,700 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Cost Analysis: The proposed …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing December 2, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award a multi-term contract with All Points Inspection Services, Inc. (MWBE), to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. Amount and Source of Funding Funding in the amount of $1,610,002 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 WJT1007 for these goods and services. The solicitation was issued on June 21, 2021 and it closed on July 27, 2021. Six offers were received, and the lowest bidder is recommended for award. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City. This contract also includes inspection of wastewater mains, inspection of wastewater manholes, inspection of wastewater service laterals, trenchless point repair, and smoke testing of the wastewater collection system. Pipe sizes to be inspected range from 4-inches to 60- inches in diameter. The wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the City’s wastewater treatment plants. In accordance with best management practices, existing collection system assets require on-going maintenance and inspection. The cleaning process includes removing sludge, roots, grease, grit, solids, and other debris from the wastewater pipes and adjacent manholes. The contractor will remove the debris from the collection system, preventing it from traveling downstream. The inspection process involves televising cleaned sewer mains and manholes and …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety Commission Meeting Date: Council Meeting Date: COA Strategic Direction: November 18, 2021 Department: Purchasing Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide the City with approved original equipment manufacturer by GE Multilin for relays and power quality meters (PQM). The parts will provide vital monitoring and protection of electrical distribution systems and critical process equipment throughout the Austin water and wastewater treatment plants, distribution and collection systems. The protective relays and PQM are a component of the electrical protection and monitoring system that requires OEM replacement to maintain compliance with higher level programed system architecture and maintenance software systems provided by in house technicians. The requested authorization amount for this contract was determined using departmental estimates based on historical spend, along with a small annual increase to account for an increase in repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking component failures. GE Multilin relay failures will potentially affect the Austin Water treatment operation systems electrical distribution and critical process equipment, thereby hindering multiple processes throughout the treatment process. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 4.56% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Fort Upper Basin Water and Wastewater Pipeline Renewal project in the amount of $2,484,870 plus a $248,487 contingency, for a total contract amount not to exceed $2,733,357. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 84.51% MBE and 1.41% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s wastewater collection system is fundamental for the conveyance of wastewater to Austin Water’s wastewater treatment plants. Austin Water’s wastewater collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains and serves approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, wastewater collection system assets require ongoing repair and replacement in order to prevent sanitary sewer overflows. The Fort Upper Basin Water and Wastewater Pipeline Renewal project consists of the repair and replacement of existing wastewater and water mains located within the general boundaries of Rogge Lane, Gloucester Lane, Cordell Lane, Ameswood Drive, Woodbriar Lane, and Claymoor Drive. The wastewater system renewal includes approximately 6,684 linear feet of 8-inch to 12-inch PVC pipe, manholes, and service lines to individual properties. In addition, the water system renewal includes approximately 687 linear feet of 8-inch PVC pipe along with service lines to individual properties and associated appurtenances. Due to the potential for unforeseen conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. During construction, travel on Rogge Lane between Manor Road and Reicher …
Water & Wastewater Commission Review and Recommendation Safety, Economic Opportunity and Affordability, Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of $5,751,536 plus a $575,153.60 contingency, for a total contract amount not to exceed $6,326,689.60. (District 3) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 96.95% MBE and 3.03% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line is part of the Renewing Austin Wastewater and Reclaimed Water Program. Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains, and serving approximately one million customers. An existing sludge transfer line and reclaimed water line are exposed and are visible from the banks of the Colorado River due to natural erosion over time. These lines represent single points of failure for the South Austin Regional Wastewater Treatment Plant, the Hornsby Bend Biosolids Management Plant, and numerous reclaimed water customers south of the Colorado River. The proposed project will repair and replace approximately 1,720 linear feet of deteriorated sludge line (wastewater) and approximately 1,860 linear feet of reclaimed water main and associated appurtenances. The lines will be placed deeper beneath the Colorado River for additional erosion protection. This item includes four allowances. The allowance of $60,000 will be used to address security services during construction (to cover security at night when security fencing is not intact). The allowance of $50,000 will be used to address additional Bermuda block sodding along the length of the installed pipe. The allowance of $25,000 will be used to address contaminated soil or groundwater testing and …
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, Inc. for the Walnut Creek Wastewater Treatment Plant Controls and Network Upgrades project in an amount not to exceed $4,520,127.95. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. January 27, 2017 — Council approved a professional services agreement with Harutunian Engineering, Inc. for design phase services for the Walnut Creek Wastewater Treatment Plant Controls and Network Upgrades project. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16% MBE and 84% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non- potable water on the plant site and supplies much of the City’s growing Reclaimed Water program. Walnut Creek WWTP uses Supervisory Control and Data Acquisition (SCADA) extensively for process control and monitoring. The system is made up of Programmable Logic Controllers (PLCs) located in proximity to process areas of the plant, and a PLC network. The majority of the existing SCADA system is made up of PLCs and a dual channel copper SY/NET network that have exceeded their expected useful life. This system was installed around 1990 as part of a plant-wide network renovation. Recent projects have installed fiber optic cabling and Ethernet communications to some portions of the plant, but the plant fiber network has not been addressed as a whole. The intent of this project is to replace the control system network and hardware with modern equipment which follows Austin Water (AW) SCADA standards. This will be achieved by replacing existing PLCs, upgrading computers that run SCADA software, and utilizing fiber optic cabling and Ethernet networking equipment to …
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Control Panels USA Inc., for the Walnut Creek Wastewater Treatment Plant Controls and Network project in the amount of $5,987,000 plus a $598,700 contingency, for a total contract amount not to exceed $6,585,700. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 51.51% MBE and 1.07% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water on the plant site and supplies much of the City’s growing Reclaimed Water program. Walnut Creek WWTP uses Supervisory Control and Data Acquisition (SCADA) extensively for process control and monitoring. The system is made up of Programmable Logic Controllers (PLCs) located in proximity to process areas of the plant, and a PLC network. The majority of the existing SCADA system is made up of PLCs and a dual channel copper SY/NET network that have exceeded their useful life. This system was installed around 1990 as part of a plant-wide network renovation. Recent projects have installed fiber optic cabling and Ethernet communications to some portions of the plant, but the plant fiber network has not been addressed as a whole. The intent of this project is to replace the control system network and hardware with modern equipment which follows Austin Water (AW) SCADA standards. This will be achieved by replacing existing PLCs, upgrading computers that run SCADA software, and utilizing fiber optic cabling and Ethernet networking equipment to extend the SCADA Ethernet network to portions of the plant currently served by SY/MAX PLCs and SY/NET. This …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Public Works November 18, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute the third amendment to the interlocal agreement with the Central Texas Regional Mobility Authority (CTRMA) for the relocation and improvement of water, wastewater, and reclaimed utilities in connection with CTRMA's Bergstrom Expressway (U.S. Highway 183 South) Project for a reimbursement to Austin Water in the amount of $1,387,330.69. (Districts 1,2, and 3). Amount and Source of Funding Reimbursement from CTRMA to Austin Water in the amount of $1,387,330.69. November 9, 2017 — Council approved the second amendment to the interlocal agreement with the Central Texas Regional Mobility Authority for the relocation and improvement of water and wastewater utilities in connection with the Mobility Authority’s Bergstrom Expressway (U.S. Highway 183 South) Project. December 17, 2015 — Council approved an interlocal agreement with the Central Texas Regional Mobility Authority for the relocation and improvement of water and wastewater utilities in connection with the Mobility Authority’s Bergstrom Expressway (U.S. Highway 183) Project. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A In December 2015, the City of Austin approved an interlocal agreement (ILA) with the Central Texas Regional Mobility Authority to provide funding for the relocation of existing City of Austin water, wastewater, and reclaimed water lines in conflict with the Bergstrom Expressway (U.S. Highway 183 South) from U.S. Highway 290 at Springdale / Manor Road to State Highway 71 near Bergstrom Airport. This project also provided Austin Water an opportunity to upgrade the utility’s existing infrastructure during this project as well as add new infrastructure to better serve the growing Austin Metropolitan area. These requested upgrades and additions are considered “betterments” and are funded by Austin Water. The original ILA was established between the City and CTRMA based on a total not to exceed amount of $7,728,157 which was based on a lump sum cost of $10,106,085 associated with the betterments, less the City provided services in the amount of $3,388,536, plus the contingency amount of $1,010,608. The City and CTRMA executed Amendment No. 1 to the ILA on September 7, 2017. This amendment for additional wastewater line betterments was within the original contract contingency. The …
Financial Status Report – FY 2021 Close II November 2021 Joseph Gonzales, Assistant Director, Financial Services Financial Status Report – FY 2021 Close II Revenues & Requirements Summary Water Services • $281.22 million (4.6%) below projections Wastewater Services • $263.03 million (2.5%) above projections Total Revenues & Transfers In • $573.60 million (6.6%) below projections 2 2 $154.71 $188.40 $20.43 $232.19 $573.60 $189.78 $173.66 $21.25 $236.63 $614.18 Transfers OutTotal DebtServiceTotal OtherRequirementsTotal ProgramOperating Req.Total Revenues &Transfers InAllotmentActual Financial Status Report – FY 2021 Close II Billed Water Service Revenue by Month 3 OctNovDecJanFebMarAprMayJunJulAugSep Budget25.6822.5820.2520.5518.6819.6821.7023.0025.2829.7534.3933.23 Actual26.7225.2022.8821.1514.1420.5920.2322.4621.1527.0327.1732.50Variance1.042.622.630.60-4.540.91-1.47-0.54-4.13-2.72-7.22-0.73% Var4.0%11.6%13.0%2.9%-24.3%4.6%-6.8%-2.3%-16.3%-9.1%-21.0%-2.2% FY'20-Actual 32.2524.3020.6420.2518.3618.3618.8120.9023.6630.3432.5731.48Monthly Actuals vs. BudgetMillions of Dollars ($)0510152025303540 Financial Status Report – FY 2021 Close II Billed Wastewater Service Revenue by Month 4 OctNovDecJanFebMarAprMayJunJulAugSep Budget20.5520.1720.0520.0620.2419.7122.5922.3022.6122.6723.3922.35 Actual21.5321.6421.5421.6816.1624.7122.4222.4221.9023.2022.0923.74Variance0.981.471.491.62-4.085.00-0.170.12-0.710.53-1.301.39% Var4.8%7.3%7.4%8.1%-20.2%25.4%-0.8%0.5%-3.1%2.3%-5.6%6.2% FY'20-Actual 22.6721.6121.4121.5621.1420.6220.8920.3120.9222.2522.1121.52Monthly Actuals vs. BudgetMillions of Dollars ($)051015202530 Financial Status Report – FY 2021 Close II Water Service Revenue by Customer Class 5 Financial Status Report – FY 2021 Close II Rainfall by Month (inches) 6 Financial Status Report – FY 2021 Close II Total Requirements by Type Combined YTD Total $595.73 million 7.8% Transfer to GF $46.54 6.5% Other Transfers $38.42 3.4% Other Req. $20.43 31.6% Debt Service $188.40 11.7% Transfer to CIP $69.75 39.0% Operating Req. $232.19 • Total YTD Requirements - $25.58 million less than budgeted • YTD Program Operating Requirements - $232.19 million or 1.9% less than budgeted • YTD Debt Service Requirements - $188.40 million or 8.5% above budgeted 7 Financial Status Report – FY 2021 Close II Program Operating & Other Requirements The combined YTD Program Operating and Other Requirements of $252.62 million were $5.25 million, or 2% below the budget allotments for the fiscal year. 8 OctNovDecJanFebMarAprMayJunJulAugSep Budget22.2025.8223.6220.5120.8520.4522.5221.3919.2719.6620.5121.07 Actual26.5220.9822.5818.1819.4520.1424.8719.1521.6318.4418.7821.90Variance-4.324.841.042.331.400.31-2.352.24-2.361.221.73-0.83% Var-19.5%18.7%4.4%11.4%6.7%1.5%-10.4%10.5%-12.2%6.2%8.4%-3.9% FY'20-Actual 17.8630.7222.4616.1916.5019.8015.6123.8418.9517.7919.0817.61Monthly Budget vs. ActualMillions of Dollars ($)05101520253035 Financial Status Report – FY 2021 Close II Fund Summary 9 Beginning BalanceWater ServicesWastewater ServicesReclaimed ServicesReserve Fund SurchargeOther RevenuesTransfers InTotal Revenues & Transfers InProgram Operating Req.Other RequirementsDebt ServiceTransfers OutTotal Revenue RequirementsEnding BalanceDebt Service CoverageAllotmentActual VarianceYTDYTD206.44231.0324.59294.77281.22(13.55)256.69263.036.342.302.22(0.08)2.072.04(0.03)12.1812.290.1146.1712.80(33.37)614.18573.60(40.58)236.63232.194.4421.2420.430.81173.66188.40(14.74)189.78154.7135.07621.31595.7325.58199.31208.909.591.721.75 Financial Status Report – FY 2021 Close II Capital Recovery Fee Collections 10 WaterOctNovDecJanFebMarAprMayJunJulAugSepYTD FY'21 Actual1.212.301.661.012.241.398.012.192.782.522.532.7430.58 FY'20 Actual 3.112.072.092.302.561.801.481.551.653.641.673.2327.15WastewaterOctNovDecJanFebMarAprMayJunJulAugSepYTD FY'21 Actual0.600.930.710.391.070.533.850.941.290.971.321.0913.69 FY'20 Actual 1.150.770.710.961.020.740.560.600.721.530.811.3610.93CombinedOctNovDecJanFebMarAprMayJunJulAugSepYTDFY'21 Actual1.813.232.371.403.311.9211.863.134.073.493.853.8344.27FY'20 Actual 4.262.842.803.263.582.542.042.152.375.172.484.5938.08Millions of Dollars ($)0.01.02.03.04.05.06.07.08.09.0 Financial Status Report – FY 2021 Close II Austin Water Fee Waivers by Month 11 OctNovDecJanFebMarAprMayJunJulAugSepYTD Affordable Housing*98.7 41.3 34.6 31.1 236.7 145.3 498.7 172.9 334.7 81.3 116.9 36.0 1,827.9 Annexation- - - - - - - - - - - - - Council Developer Agreements 2.5 - …
Water Supply Outlook Agenda Water supply overview Current water supply status • FY21 overview • Water supply outlook COA-LCRA Partnership update Other items Water supply overview • Colorado River and Highland Lakes • State-granted water rights & long-term firm contract with LCRA • 325,000 acre-feet per year t e e f - e r c a , e g a r o t S 2,200,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Combined Storage of Lakes Buchanan and Travis January 1, 2005 through October 1, 2021 2.01M ac-ft Full Storage Current water supply status 0.6M ac-ft Interruptible stored water for non- Garwood divisions was not provided by LCRA in 2012 through 2015. 0 Jan-05 Jan-06 Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Jan-21 Jan-22 t e e F - e r c A 225,000 200,000 175,000 150,000 125,000 100,000 75,000 50,000 25,000 0 Highland Lakes Inflows Average 1942 - Present Average 2008 - 2015 2021 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Water supply outlook • Moderate strength La Niña expected to persist through the winter • In TX, La Niña usually results in drier and warmer-than- average weather COA-LCRA Water Partnership The Water Partnership was created through the June 2007 Austin and LCRA Settlement Agreement Provides a cooperative management structure through which Austin and LCRA staff can collaborate and more effectively manage both entities’ water supplies and resources COA-LCRA Water Partnership update Key partnership activities: • Ongoing meetings of the Technical and Water Quality Committee • TCEQ water use reporting • Mussel monitoring and response • Harmful algae coordination • Region K water planning process LCRA Water Management Plan (WMP) New LCRA WMP was approved by TCEQ in Feb. 2020 Key changes from previous WMP: • Updated limits on the releases of interruptible stored water • New max limit on release of interruptible stored water • Updated limits on releases of water to help meet environmental flow needs • Test for declaring Drought Worse than Drought of Record updated to reflect new Drought of Record Other items Water Forward Supplies • 2018 plan includes strategies to protect our core Colorado River • 2024 plan will include updated climate and hydrology analysis and updated supply needs assessment AW staff continue to participate with and provide …
APPROVED: November 3, 2021 2022 WATER AND WASTEWATER COMMISSION MEETING SCHEDULE January 12, 2022 - 2nd Wednesday February 9, 2022 - 2nd Wednesday March 9, 2022 - 2nd Wednesday April 13, 2022 - 2nd Wednesday May 11, 2022 - 2nd Wednesday June 8, 2022 - 2nd Wednesday July 13, 2022 - 2nd Wednesday September 14, 2022 - 2nd Wednesday October 12, 2022 - 2nd Wednesday November 9, 2022 - 2nd Wednesday December 7, 2022 - 1st Wednesday August 10, 2022 - 2nd Wednesday (Budget Adoption Aug. 17-19) All Water and Wastewater Commission Meetings will be held at 6:00pm. The Meeting Agenda and back up material will be available and posted at least 72 hours prior to the meeting date. Please contact Blanca Madriz at 512-972-0115 for additional information.
Water & Wastewater Commission Regular Meeting Minutes November 3, 2021 APPROVED: December 1, 2021 The Water and Wastewater Commission convened in a regular called meeting on November 3, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, William Atallah, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the October 6, 2021 Water and Wastewater regular called meeting were approved on a 7-0 vote on Commissioner Turrieta’s motion and Chair Lee’s second with Commissioners Michel, Musgrove and Williams absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. Recommended by the Water and Wastewater Commission on a 7-0 vote on Chair Lee’s motion and Commissioner Turrieta’s second, with Commissioners Michel, Musgrove and Williams absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes November 3, 2021 APPROVED: December 1, 2021 2. Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. Recommended …
