Water and Wastewater Commission October 6, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the September 1, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. 2. Recommend approval to award multi-term contracts with Ferguson Waterworks, Core and Main, LP and ACT Pipe and Supply, Inc., to provide fire hydrant parts, for up to five years for a total contract amount not exceed $2,640,590 divided among the three contractors. 3. Recommend approval to negotiate and execute a cooperative contract with immixTechnology, Inc. for maintenance and support of Infor software used for tracking and recording service requests, work orders, and asset inspections, for a term of five years in an amount not to exceed $2,520,000. 4. Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Handcox Water Treatment Plant Process Building HVAC Improvement project in the amount of $902,765 plus a $90,276.50 contingency, for a total contract amount not to exceed $993,041.50. (District 6) 5. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express North Roadway Project in the amount of $8,160,611.06 plus a 10% contingency of $816,061.11 for a total amount not to exceed $8,976,672.17. (Districts 1, 4, & 7) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing October 21, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: October 6, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide liquid carbon feeders at Davis Water Treatment Plant to enable plant operators to properly dose Powdered Activated Carbon (PAC) slurry from bulk storage tanks via two carbon feed pumps. These feeders are vital to the process and the current feeders are approximately 40 years old and have required extensive maintenance in the last two years to keep them running. The liquid carbon feeder system is manufactured and fitted in form and function solely by Merrick Industries, Inc. and is exclusive to Merrick Technologies, Inc. Austin Water estimates that using any other system will require between $1.8 million and $5 million dollars to replumb the designated area to accommodate alternately sourced feeders. The liquid feeders and accessories contain unique characteristics necessitating a sole source purchase.
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an interlocal agreement with Northern Arizona University for research relating to the Balcones Canyonland Preserve, in an amount not to exceed $295,000. This item has no anticipated fiscal impact. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This action authorizes the negotiation and execution of an interlocal agreement with Northern Arizona University (NAU) to provide training and conduct research to support the protection and management of the Balcones Canyonlands Preserve (BCP). NAU will train Austin Water BCP staff and volunteers to participate in research on key soil biota (mycorrhizal fungi). This research will enable Austin Water’s BCP staff to develop management programs that support healthy soils, which are key to protecting the native plant communities and the species that depend on them, thereby ensuring the environmental integrity of the Balcones Canyonlands Preserve. The Balcones Canyonlands Preserve was established in 1996 under a federal Endangered Species Act permit to provide mitigation for development and protect endangered and rare species and their habitats, including the Golden-cheeked Warbler, karst invertebrates, and rare plants. The scope of this project entails applied research to support translating basic soil/mycorrhizal science into specific management actions, developing volunteer-driven programs to support ongoing adaptive management, working with local scientists, and collaborating with international experts on mycorrhizal eco-hydrology and ecology. Mycorrhizal fungi serve as extensions of plant roots, transporting water and nutrients through the soil and sequestering carbon derived from photosynthesis. They provide diverse ecosystem services that support land management goals including: 1) improving plant survival, growth, and water relations in the face of multiple stressors (i.e., climate change, fire risks, oak wilt), 2) decreasing erosion and increasing soil moisture and water quality (protecting public and private drinking water), and 3) increasing plant health and resilience, known to improve plant resistance to pathogens. These mycorrhizal communities are often impacted by a variety of habitat alterations. Research demonstrates that appropriately tailored mycorrhizal restoration and management can return native mycorrhizal communities and boost management outcomes from the ground up. This project will integrate basic mycorrhizal research with site-specific, applied studies …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Financial Services October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of an ordinance amending the Fiscal Year 2021-2022 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20210811-001) to increase the transfer in from the Water and Wastewater Reserve Fund by $20,000,000 and increase other operating requirement expenditures by $20,000,000 for the purpose of defeasing and redeeming certain outstanding bonds secured by the Reserve Fund. This item has no fiscal impact. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Debt Service Reserve funds are utilized to provide additional security to bond holders. As bonds mature or are refinanced with obligations that do not require a Debt Service Reserve fund, the reserve funds on hand can be utilized for debt service. The funds on hand can be utilized by contributing the funds as part of the refinancing transaction or they can be utilized to defease outstanding obligations. To utilize the excess reserve funds, the Combined Utility Revenue Bond Redemption Fund’s requirements must be increased. There will be a $0 net impact as the reserve proceeds will serve as “Revenue” to offset the increased requirements. A defeasance is a method of using available cash to pay off outstanding debt. The cash is placed in an escrow account held by a trustee to make principal and interest payments on the required payment date for the bonds being defeased. The obligations payable from the escrow are no longer secured by or payable from the revenues initially pledged to their payment. OPERATING BUDGET FISCAL NOTE DATE OF COUNCIL CONSIDERATION: DEPARTMENT: FUND: 10/14/21 Austin Water Combined Utility Revenue Bond SUBJECT: Approve an ordinance amending the Fiscal Year 2021-2022 Combined Utility Revenue Bond Fund (Ordinance No. 20210811-001) to authorize the use of Parity Water/Wastewater Obligation funds held in the Reserve Fund of $20,000,000 for the purpose of defeasing and redeeming certain outstanding bonds secured by the Reserve Fund for a net impact of $0 to the ending balance. CURRENT YEAR IMPACT: Beginning Balance Revenue Interest Other Revenue Total Revenue Transfers In Austin Water Utility TRF WWW Reserve Fund Total Transfers In Total Available Funds Other Requirements Interest payment …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing October 21, 2021 Client: Joseph Gonzales Agenda Item Recommend approval to award three multi-term contracts with Ferguson Waterworks, Core and Main, LP, and ACT Pipe and Supply, Inc., to provide fire hydrant parts, each for up to five years for a total contract amount not to exceed $2,640,590, divided among the contractors. Amount and Source of Funding Funding in the amount of $528,118 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids IFB 2200 WJT1006 for these goods. The solicitation issued on May 24, 2021 and it closed on June 10, 2021. Of the three offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A the October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide all the necessary fire hydrant parts to be utilized by Austin Water to ensure resiliency for the critical operations and fire protection requirements of the water distribution system in accordance with City, Texas Commission on Environmental Quality, and American Water Works Association water distribution system standards and requirements. The contract will replace a contract that expires on December 23, 2021. The requested authorization amount is based on historical spending and forecasted needs. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,056,236 $ 528,118 $ 528,118 $ 528,118 $2,640,590 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 126 notices were sent, including 3 MBE and 0 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing November 4, 2021 Client: Steve Hutton Agenda Item Recommend approval to negotiate and execute a cooperative contract with immixTechnology, Inc., for maintenance and support of Infor software used for tracking and recording service requests, work orders, and asset inspections, for a term of five years in an amount not to exceed $2,520,000. Amount and Source of Funding Funding in the amount of $462,100 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple vendors within this cooperative purchasing program were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the department to provide the goods and services required at the best value for the City. N/A October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide maintenance and support for Infor software used for tracking and recording service requests, work orders, and asset inspections (linear and vertical) for Austin Water (AW). The maintenance will be for Infor Public Sector asset management software, its integration tool (REST services) and training module (EPAK), and the Infor/Enterprise Asset Management software currently being used for pipeline and treatment operations. AW is heavily dependent on the Infor software products for daily activities of dispatching work crews and operating the water and wastewater treatment plants in tracking maintenance history of plant assets. One of the applications – Infor IPS, is integrated with other systems within AW and other City departments like Public Works, Communications and Technology Management and Austin Energy. The integration with Austin Energy’s billing system is key to support inventory tracking and a critical AW project – My ATX Water. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer …
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office October 21, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Handcox Water Treatment Plant Process Building HVAC Improvement project in the amount of $902,765 plus a $90,276.50 contingency, for a total contract amount not to exceed $993,041.50. (District 6) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. N/A October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 0.94% MBE and 0.55% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Handcox Water Treatment Plant has a rated treatment capacity of 50 million gallons per day, drawing water from Lake Travis. Construction of the plant was completed in 2014, however some of the process buildings did not include HVAC systems during the initial construction of the plant. The absence of HVAC for three process buildings, the sodium hypochlorite building, the filter building, and the chemical building has created an operational difficulty due to overheating equipment and insufficient ventilation and filtration. This project consists of having HVAC systems added to the sodium hypochlorite building and the filter building backwash blower room. In addition, a salt dust collection system will be added to the sodium hypochlorite building’s brine tank salt offloading area. The project will also improve the ventilation system for the chemical building fluoride room by replacing two existing exhaust fans with larger capacity exhaust fans. Due to the potential for unknown conditions when working in an operating water treatment facility and the need to minimize construction duration and equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. Construction work will occur …
Water & Wastewater Commission Review and Recommendation Mobility; Health and Environment COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Public Works October 21, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiation and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express North Roadway Project in the amount of $8,160,611.06 plus a 10% contingency of $816,061.11 for a total amount not to exceed $8,976,672.17. (Districts 1, 4, & 7) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This project includes the relocation and adjustments of existing water and wastewater lines in conflict with Texas Department of Transportation (TxDOT) highway improvements along Interstate 35 (IH35) from SH 45 North to US 290. The work consists of relocating and construction of approximately 52,077 Linear Feet (LF) of water lines (WL) and 9,885 LF of wastewater lines (WWL) and appurtenances. This project is federally funded, per the approved Standard Utility Agreement and in accordance with the regulations for federally funded projects, TxDOT is responsible for providing 100% of the engineering and construction costs and reimbursing the City for inspection and administrative cost of the projects, except betterments. The project also provides an opportunity for Austin Water to upgrade its existing infrastructure to better serve the growing Austin metropolitan area. The requested upgrades and additions are considered “betterments” and will be constructed by the TX DOT as part of the project and funded by Austin Water Department. Of the entire 52,077 LF WL and 9,885 LF WWL, the betterment portion consists of construction of approximately 19,825 LF of WL, and approximately 3,202 LF of WWL and construction of new appurtenances including service lines, manholes, gate valves, wet connections, and air release valves within the project limits. The estimated total contract amount associated with construction, relocation, and adjustments of existing infrastructure, including betterments is $ 24,493,569.97. The ILA allows Austin Water to pay TxDOT an amount of $ 8,160,611.06 for construction of betterments plus a 10% construction contingency in the amount of $816,061.11 for a total contract amount of $ 8,976,672.17. …
Water & Wastewater Commission Review and Recommendation Mobility; Health and Environment COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Public Works October 21, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express South Roadway Project in the amount of $2,772,461.74 plus a 10% contingency of $ 277,246.17 for a total amount not to exceed $ 3,049,707.91. (Districts 2, 3 & 9) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This project includes the relocation and adjustments of existing water and wastewater lines in conflict with Texas Department of Transportation (TxDOT) highway improvements along Interstate 35 (IH 35) from SH 71/Ben White to SH 45 South. The work consists of relocating and construction of approximately 26,981 Linear Feet (LF) of water lines (WL) and 2,990 LF of wastewater lines (WWL) and appurtenances. This project is federally funded, per the approved Standard Utility Agreement and in accordance with the regulations for federally funded projects, TxDOT is responsible for providing 100% of the engineering and construction costs and, reimbursing the City for inspection and administrative cost of the projects, except betterments. The project also provides an opportunity for Austin Water to upgrade its existing infrastructure to better serve the growing Austin metropolitan area. The requested upgrades and additions are considered “betterments” and will be constructed by TxDOT as part of the project and funded by Austin Water. Of the entire 26,981 LF WL and 2,990 LF WWL, the betterment portion consists of construction of approximately 4,095 LF of WL, and approximately 2,725 LF of WWL and construction of new appurtenances including service lines, manholes, gate valves, wet connections, and air release valves within the project limits. The estimated total contract amount associated with construction, relocation, and adjustment of existing infrastructure, including the betterments is $ 22,468,943.71. The ILA allows Austin Water to pay TxDOT an amount of $ 2,772,461.74 for construction of betterments plus a 10% construction contingency in the amount of $ 277,246.17 for a total contract amount …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Financial Services October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of $11,390,000 Unlimited Tax Bonds, Series 2021. This item has no fiscal impact. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 3 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 987, now codified as Chapter 8377, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”) and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 677.567 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile west …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute a cost participation agreement with Milestone Community Builders for the City to reimburse the developer in an amount not to exceed $6,066,135 for costs associated with the design and construction of an oversized water main and elevated water reservoir related to Service Extension Request No. 4577R to provide water service to a proposed single-family development located at 1300 Lost Creek Boulevard; and approve an ordinance waiving the requirements of Section 25-9-66(B) of the City Code related to such cost participation payment. (District 8) Amount and Source of Funding Funding is included in the Proposed Fiscal Year 2021-2022 Capital Budget of Austin Water. October 6, 2021 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A The Marshall Tract project consists of approximately 37.25 acres of land located at 1300 Lost Creek Boulevard (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Drinking Water Protection Zone, and the Barton Creek Watershed. A map of the property location is attached. Milestone Community Builders (the “Applicant”) is proposing to develop approximately 50 single-family homes. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4577R. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main and elevated water reservoir in order to serve additional properties and enhance service to existing customers within the South Lost Creek Boosted water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main and elevator water reservoir. The proposed oversized improvements include construction of an elevated water reservoir within the Property and approximately 4,000 feet of 16-inch water main from the existing Lost Creek pump station on Quaker Ridge Drive and extending north along Quacker Ridge …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of Service Extension Request No. 5067 for wastewater service to a 0.62-acre tract located at 10802 D K Ranch Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s service area. (District 10) There is no anticipated fiscal impact. Amount and Source of Funding N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: August 4, 2021 – Recommended by the Environmental Commission on a vote of 6-0. October 6, 2021 – To be reviewed by the Water and Wastewater Commission. N/A The Karanam Subdivision project consists of approximately 0.62 acres of land located at 10802 D K Ranch Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Limited Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Bull Creek Watershed. A map of the property location is attached. Applicant: Guru Prasad Karanam (the “Owner”) is proposing to develop approximately two single- family homes. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5067. The Property is currently developed with an existing single-family home served by an on-site sewage facility (OSSF) and receives City of Austin retail water service. The Owner is proposing to subdivide the Property into two lots and will abandon the existing OSSF. Austin Water will provide retail water service to each proposed single-family home. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owner will be required to construct approximately 400 feet of low-pressure force main from the existing 8-inch gravity wastewater main and extend west along Nashfara Cove and then south along D. K. Ranch Road to the Property. The proposed wastewater improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will …
My ATX Water PROGRAM UPDATE Water & Wastewater Commission October 6, 2021 Agenda: May 13, 2021 AW Oversight Committee Briefing Deployment Progress • Cumulative Meter Installations • Citywide Full Implementation • Disaster Recovery and Meter-to-Bill Certification • Improving Resilience Customer Outreach / Portal Engagement Preliminary Data – Alerts & Notifications DEPLOYMENT PROGRESS Cumulative Meter Installations 13,714 meters installed Meter Installation Map myatxwater.org Citywide Full Implementation Citywide Deployment • 28% Data Collection Units installed • ~32,500 field surveys complete • Supply chain adjustments Workforce Development • AW – New full-time positions • Aclara – Install technicians Disaster Recovery and Meter-to-Bill Certification IT Integration • Disaster Recovery Scope Completed Meter Certification Process • Test meters for accurate reads • Inspect for consistency and reliability • Assess data integrity • 10 criteria for validation Improving Resilience Winter Storm Uri impacted water infrastructure first in SW Austin Several thousand My ATX Water meters installed throughout SW Austin Enables near real-time monitoring of water loss during future extreme events • Improved communications • Enhanced resilience CUSTOMER OUTREACH & PORTAL ENGAGMENT Customer Outreach Virtual community information meetings Customer mailer (2-4 weeks prior to install) Email (~1 week prior to install) Neighborhood yard signs NextDoor posts HOA/Neighborhood Association notification Portal Engagement Portal registrations – 5,668 customers • Invitation one week after meter install • 75% of registrations from email invites Portal notifications – more than 1 million • Invitations to register • Preinstall notifications • Continuous Use (Leak) Detection • High Use notifications • Billing / Conservation messaging • Emergency messaging PRELIMINARY DATA: Alerts & Notifications Portal Notifications Leak Alerts - Preliminary Data 8,482 Continuous Usage Alerts • 7,894 emails • 278 texts • 41 robocalls • 519 letters AW Customer Service Division assists with trouble-shooting private-side leaks and bill adjustments Customer Satisfaction “Love my spouse, but they didn’t tell me they forgot to shut off our hose out back. Also, this alert was extremely useful. Thank you!” Questions?
Invitation for Bid Contracting: Austin Water Procurements Presented by: Rolando Fernandez, Jr. Capital Contracting Office 1 Presentation Overview • CCO’s Vision, Mission and Goals • Austin Water Invitation for Bid (IFB) Procurements • Comparison: Pre-Bid vs. Bids Received • Process for Low Attendance at Pre-Bid Meetings • Outreach Efforts • Additional Efforts • Questions 2 The Capital Contracting Office Vision: To be a valuable business partner in Capital Project Delivery. Mission: The mission of the Capital Contracting Office is to procure and manage contracts supporting capital project delivery resulting in an improved quality of life for all. 3 The Capital Contracting Office Goals: • • • Improve the quality of life for Austin residents through timely completion of CIP contracts; Create an environment where people feel connected, empowered, and committed to excellence; Promote competition for CIP contracts; 4 The Capital Contracting Office Goals (cont’d): • Attract a pool of construction workers to meet the City’s construction needs by ensuring workers are paid fair for work performed and by establishing a wages construction training program to equip them to acquire the skills they need to perform and to promote into the skilled trades. 5 Invitation for Bid (IFB) Procurements Austin Water August 2019 to Present • 30 solicitations issued • Average of 4.3 bids per solicitation • 5 solicitations had only one bidder • 2 were IDIQ • 3 were small stand-alone projects 6 Austin Water: Single Bidder Procurements August 2019 - Present Project Name Ullrich WTP Low Service Pump Station Safety Improvements Davis Water Treatment Plant Gas Heater Replacements North Area Lift Stations Improvements: Spring Lake #2 Facilities: Emergency and Lift Station IDIQ 0 2 1 4 0 # Primes at Pre- Bid Solicitation Estimate Potential Reason for One Bid $125,000 Small Project $177,00 Small Project $267,660 Small Project $12,000,000 ($3M/term) Emergency Response Requirement In Situ Wastewater Line Renewal Program $4,050,000 ($1.35M/term) Specialized scope of work 7 Bidder Attendance at Pre-Bids vs. Bids Received August 2019 - Present ALL CCO IFB PROCUREMENTS AW IFB PROCUREMENTS Average # prime bidders attending pre- bid meetings is 4 and the average # bids received is 4.1 Average # prime bidders attending pre- bid meetings is 3 and the average # bids received is 4.3 The average number of bids received is higher than the average number of prime bidders attending pre-bid meetings for all CCO procurements, including those for AW. 8 Bidder Attendance …
Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 The Water and Wastewater Commission convened in a regular called meeting on October 6, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) William Atallah (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:01 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the September 1, 2021 Water and Wastewater regular called meeting were approved on an 8-0 vote on Vice-Chair Castleberry’s motion and Commissioner Moriarty’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 2. Recommend approval to award multi-term contracts with Ferguson Waterworks, Core and Main, LP and ACT Pipe and Supply, Inc., to provide fire hydrant parts, for up to five years for a total contract amount not exceed $2,640,590 divided among the three contractors. Recommended by the Water and Wastewater Commission on an 8-0 …
