Special Called Meeting of the Water and Wastewater Commission November 17, 2020 Water and Wastewater Commission to be held Tuesday, November 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Monday, November 16, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the November 17, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Monday, November 16, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Monday, November 16, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión especial del WATER & WASTEWATER COMMISSION de la reunion 17 de november 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación lunes, 16 de noviembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Safety, Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Jermain DeFreeze, Anna Bryan-Borja, Danielle Lord Agenda Item Recommend approval to award four multi-term contracts to provide cleaning and disinfection services in response to COVID-19, with S E Packages Inc. D/B/A Tres Mujeres Construction (WBE); Alee LLC D/B/A Alee Commercial Cleaning Solutions; GermSweep LLC; and Majestic Services Inc. (WBE); each for up to five years for total contract amounts not to exceed $18,130,000, divided among the contractors. Austin Water’s requested authorization is $90,000. Funding in the amount of $20,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 7500 CRR1011 for these services. The solicitation issued on August 17, 2020 and it closed on September 9, 2020. Of the 21 offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 9, 2020 – To be reviewed by the Electric Utility Commission. November 17, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, one of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide cleaning and disinfection services to support over 330 City owned facilities and City owned vehicles on a routine and as-needed basis to protect the health and safety of the public and City employees. These contracts incorporate recommendations provided by the Center for Disease Control, the World Health Organization, the Environmental Protection Agency, and the Occupational Safety and Health Administration. While information and data on the COVID-19 virus is being introduced and published on an almost daily basis, these contracts follow recommendations regarding the most effective cleaning, disinfecting, and controls, including the protection of employee health and safety, and follow the most recently published …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 COA Strategic Direction: Client: Kevin Critendon, Katherine Jashinski, Teresa Lutes Agenda Item Recommend approval of an ordinance to establish Chapter 15-13 of the Austin City Code and amend City Code Chapter 2-13 regarding treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems to encourage the development of local, sustainable water supplies using alternative source waters in commercial buildings for non-potable uses. Funding for the administration of these code changes is included in Austin Water’s Fiscal Year 2020-2021 Approved Operating Budget. Amount and Source of Funding November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. November 17, 2020 – To be reviewed by the Resource Management Commission November17, 2020 – To be reviewed by the Water and Wastewater Commission N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The 2018 Austin Integrated Water Resources Plan – Water Forward – includes strategies that require adoption of ordinances and incentives that would encourage and eventually require development of local, sustainable water supplies using alternative source waters (including rainwater, stormwater, A/C condensate, foundation drain water and graywater) for large commercial buildings for non-potable uses. The proposed ordinance language establishes regulations for the treatment, monitoring, and reporting requirements for onsite water reuse systems. These regulations are based on the model local ordinance from the National Blue Ribbon Commission for Onsite Non-potable Water Systems, which is supported by a risk- based public health framework that was developed by an expert panel of researchers, practitioners and public health officials. The proposed regulations are necessary to ensure the reuse systems are designed, operated and maintained in a manner that is protective of public health, thereby increasing their acceptance and adoption in new development. Along with these regulations, Austin Water is planning to administer a pilot onsite non- potable reuse incentive program. Grant awards are intended to help offset the installation costs of systems for development projects that voluntarily install and use onsite water reuse systems for non-potable water uses such as toilet flushing, cooling tower make-up water and irrigation. Through a proposed incentive program, projects that are able to offset at least 1,000,000 gallons of potable water each year will be eligible for $250,000 in grant funding and projects that are able to …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: December 10, 2020 Department: Client: Austin Water Kevin Critendon, Mark Jordan COA Strategic Direction: SUBJECT Recommend approval of an ordinance amending City Code Chapter 6-4 (Water Conservation) and City Code Section 15-9-241 (Utility Regulations) related to commercial and industrial cooling tower water efficiency performance standards, operations, registration, inspection and administrative requirements and penalties. Funding for the administration of these code changes is included in Austin Water’s Fiscal Year 2020-2021 Approved Operating Budget. AMOUNT AND SOURCE OF FUNDING November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote November 17, 2020 - To be reviewed and Resource Management Commission. November 17, 2020 – To be reviewed by Water and Wastewater Commission. N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The 2018 Austin Integrated Water Resources Plan – Water Forward – recommended the adoption of ordinances that would increase water use efficiency by the commercial, industrial and institutional (CII) water use sectors, specifically including cooling towers. The proposed ordinance language would amend Chapter 6-4 (Water Conservation) by imposing administrative penalties of up to $500 for failure to submit required cooling tower registration and annual inspection reports to ensure towers are meeting all water efficiency standards and equipment requirements. Assessment of administrative penalties for this program would be consistent with the current assessment of penalties under the Commercial Irrigation System Evaluation and Commercial Car Wash Certification programs. The proposed ordinance also includes an offense for submitting a false report or tampering with readout and reporting devices. The proposed ordinance would also amend the inspection report requirements to include whether the tower is meeting additional water efficiency standards for drift eliminators and the addition of biocides to cooling tower recirculating water to prevent algae growth, thereby increasing water efficiency as well as protecting public health by preventing airborne bacteria. These measures are consistent with 1126.1 and E 403.5.2, respectively, of the 2015 Uniform Mechanical Code, International Association of Plumbing and Mechanical Officials (IAMPO), and Standard 189.1, International Green Construction Code, of the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE). Finally, the proposed ordinance would amend City Code Section15-9-241 (Utility Regulations) by providing that those who do not submit required registration and inspection reports would be ineligible to receive the evaporative loss credit on …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Safety, Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Jermain DeFreeze, Anna Bryan-Borja, Danielle Lord Agenda Item Recommend approval to negotiate and execute five multi-term contracts to provide roofing maintenance, repairs, and supplies, with RYCARS Construction LLC (MBE); Canalco, Inc. (MBE); LD Tebben Company Inc.; Tecta America Austin LLC; and Empire Roofing Companies Inc.; each for up to five years for total contract amounts not to exceed $24,524,000, divided among the contractors. Austin Water’s requested authorization is $8,524,000. Amount and Source of Funding Funding in the amount of $227,223 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding in the amount of $1,161,667 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 7500 CRR3010 for these services. The solicitation issued on July 20, 2020 and it closed on August 25, 2020. Of the 10 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 9, 2020 – To be reviewed by the Electric Utility Commission. November 17, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, two of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: facilities, These contracts will provide roofing services for City-owned facilities. The contractors will perform routine inspections and preventive maintenance services on a semi-annual basis at requested locations, with general and emergency repair services performed on an as-needed basis. These services help to prevent premature roof failure and extend the life of existing roofs on City facilities. The contracts support all City departments and over 300 City-owned therefore multiple contractors are being recommended for award in order to respond to a high volume of services and roofing emergencies that may arise throughout the contract …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Government That Works for All Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Mark Martinez, Randi Jenkins, Danielle Lord Agenda Item Recommend approval to award a multi-term contract with Vanguard Utility Service, Inc. D/B/A VUS, Inc., to provide accuracy testing of large commercial and multi-family water meters, for up to five years for a total contract amount not to exceed $1,740,000. Amount and Source of Funding Funding in the amount of $290,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 PAT1036 for these services. The solicitation issued on August 10, 2020 and it closed on August 25, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide services for testing the accuracy of three-inch and larger installed compound water meters. This service is for approximately 2,500 large commercial and multi-family City customers. The usage from these water meters accounts for approximately 40% of Austin Water’s revenue. The testing ensures the meters remain accurate and customers are charged appropriately for water usage. Austin Water will use information from meter testing to determine whether the meters should be repaired or replaced. The outsourcing of this testing will allow current City staff to support the Advanced Metering Infrastructure project. This is a new contact and authorization amounts were determined based on anticipated costs of two testing crews testing a total of 800 meters a year. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 TOTAL Length of Term 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 5 …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Matt Cullen, Shay Roalson, Danielle Lord Agenda Item Recommend approval to award a multi-term contract with Pure Technologies US Inc. D/B/A Wachs Water Services, to provide leak detection services, for up to five years for a total contract amount not to exceed $700,000. Amount and Source of Funding Funding in the amount of $116,667 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 JOG1011 for these services. The solicitation issued on August 10, 2020 and it closed on September 1, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide leak detection services for approximately 500 linear miles of the City’s water distribution system to identify leaks that are not currently surfacing or reported. The contract is part of Austin Water’s increasing efforts to reduce its Infrastructure Leakage Index rating. The contractor will notify Austin Water of all leaks found for follow-up investigations and repairs by Austin Water personnel. If the City is unable to secure a contract, Austin Water will not have a reliable source for leak detection services. This will force the City to procure this service on the open market, which could result in higher prices and increased downtime for the water distribution system. The current contract expires on January 15, 2021. The requested authorization amounts for the contract were determined using departmental estimates and historical spending. The recommended contractor is the current provider for these services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 …
Water & Wastewater Commission Review and Recommendation Health and Environment November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 10, 2020 COA Strategic Direction: Client: Charles Celauro, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for Hornsby Bend Transfer Pump Station and Irrigation System Improvements project in the amount of $15,875,000 plus a $1,587,500 contingency, for a total contract amount not to exceed $17,462,500. Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 33.38% MBE and 0.94% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hornsby Bend Biosolids Management Plant (BMP) is the primary wastewater sludge processing facility for Austin Water. At Hornsby Bend BMP, wastewater sludge is processed by screening, thickening, anaerobically digesting, dewatering, and on-site composting. Water from the dewatering process is further treated in a side stream wastewater treatment plant and is stored in an on-site system of lagoons, or ponds. Hornsby Bend is permitted by the Texas Commission on Environmental Quality as a non-discharge treatment facility. As a non-discharge facility, all water from sludge processing that is stored in the lagoons must be retained in storage, disposed of on- site by means of irrigation, or transferred to another treatment facility. The construction of a Transfer Pump Station and rehabilitation and expansion of the existing irrigation system will provide additional irrigation capabilities and the ability to transfer excess flow to South Austin Regional Wastewater Treatment Plant. Improvements will include a new Transfer Pump Station, new center pivot irrigation systems, a new precast electrical and control building, approximately 650 linear feet of 16-inch to 24-inch gravity suction pipe, approximately 14,500 linear feet of 6-inch to 16- inch pressurized distribution pipe, a new electrical load center, and conveyance lines across the Colorado River by Horizontal Directional Drilling. This item includes the following six allowances: • The allowance of $10,000 will be used to address epoxy coating. • The allowance of $150,000 will be used to address …
Water & Wastewater Commission Review and Recommendation Health and Environment November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 10, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with Underground Water Solutions, Co. for the Asbestos Cement Water Pipe and WW Line Replacement (NE) project in the amount of $3,306,370 plus a $330,637 contingency, for a total contract amount not to exceed $3,637,007. (Districts 1 and 2) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 81.43% MBE and 1.28% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Asbestos Cement Water Pipe and Wastewater Line Replacement (Northeast) project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of repairing and replacing existing water and wastewater mains located across five project areas: Carwill Drive, East Meadow Bend Drive, West Village Court, Inspiration Drive, and Deloney Street. Water system renewals include approximately 7,000 linear feet of 6-inch, 8-inch, and 12-inch main along with service lines to individual properties and associated appurtenances. Wastewater system renewals include approximately 2,000 linear feet of 8-inch wastewater main, manholes, and service lines to individual properties. This item includes two allowances. The allowance of $14,000 is for the relocation of private wastewater laterals and the allowance of $16,000 is for relocation of water service laterals. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. The project proposes lane closures and/or detours during off-peak traffic hours (9 a.m. to 4 p.m. Monday – Friday, and …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 10, 2020 COA Strategic Direction: Client: Gareth Nicely, Bill Stauber, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with Sayers Construction-Jingoli Power, a Joint Venture LLC, (MBE/MH) for the Ullrich Water Treatment Plant Low Service Pump Station Electrical Feed Renewal project in the amount of $22,145,594 plus a $2,214,559.40 contingency, for a total contract amount not to exceed $24,360,153.40. (District 8) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievement of Good Faith Efforts with 0.69% MBE and 0.14% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Ullrich Water Treatment Plant was built in 1969 and provides potable water for South Austin customers and the City of Westlake. The plant’s raw water is drawn from Lake Austin by the Low Service Pump Station (LSPS), which is powered by an electrical substation that was also constructed in 1969. This substation has exceeded its remaining useful life and needs to be replaced with a modern enclosed electrical substation facility. In addition to constructing the new substation facility, a new electrical duct bank connecting it with the LSPS will be constructed. This will allow the new power distribution system to be built over several years, while the old power distribution system remains in service, allowing the water plant to remain in service during construction. A new access road will be constructed along the route of the new duct bank providing better LSPS site access. The project will also implement storm water quality improvements for the LSPS site, and the new power distribution system will meet current Austin Water (AW) electrical standards for safety and reliability. This item contains two allowances. An allowance of $200,000 will be used for the installation of the security system related to this new infrastructure. An allowance of $20,000 will be used for an additional plant security booth to facilitate controlled access to …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government that Works for All; Economic Opportunity & Affordability November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 Client: Christina Romero, Robert Rowan, David Anders Agenda Item Recommend approval of an ordinance to amend the Fiscal Year 2020-2021 Fees, Fines, and Other Charges to be set or charged by the City (Ordinance No. 20200812- 002), to revise Austin Water Retail Water and Wastewater Service Rates. Funding is available in the Fiscal Year 2020-2021 Community Benefit Charge Fund budget. Amount and Source of Funding Council approved the Ordinance authorizing fees, fines, and other charges to be set or charged by the City for Fiscal Year 2020-2021 on August 13, 2020. November 17, 2020 — To be reviewed by the Water and Wastewater Commission Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A Council approved a FY2021 Budget rider directing Austin Water (AW) to develop a multifamily Customer Assistance Program (CAP) discount program and should return to Council in the first quarter of Fiscal Year 2021 to describe the fiscal impacts of the program and seek approval of implementation including any necessary budget amendments. Austin Water (AW) is recommending a $17.00 monthly combined water and wastewater multifamily CAP credit, which will be included on all Austin Energy (AE) CAP customers that are not currently AW’s CAP customers. This will be a $11.00 water credit and a $6.00 wastewater credit. To implement this initial AW multifamily CAP discount, the AW fee schedule will need to be amended to include the multifamily CAP discount of $11.00 water and $6.00 wastewater. Implementation of the AW multifamily CAP credits on AE’s electric bills is expected to begin during the first quarter of 2021. The Austin Water Community Benefit Charge Fund (CBC) collects the community benefit surcharge revenues used to fund AW’s CAP. Since AE will be providing this credit to Austin Water’s multifamily CAP customers on AE CAP customer bills, AW’s CBC fund will reimburse AE for the credit. This amendment is for the AW fee schedule to include the multifamily CAP discount. Background There have been historical challenges in providing a multifamily CAP discount to AW customers, as it centers around the method of master metering the multifamily complex, instead of each individual unit. However, Austin Energy meters each individual unit and provides a CAP discount …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government that Works for All; Economic Opportunity & Affordability November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 Client: Christina Romero, Robert Rowan, David Anders Agenda Item Recommend approval of an ordinance to amend the Fiscal Year 2020-2021 Austin Water Community Benefit Charge (CBC) Fund Budget (Ordinance No. 20200812-001) to increase the transfers out to Austin Energy by $4,000,000 for a net impact of $4,000,000 to the ending balance. Funding is available in the Fiscal Year 2020-2021 Austin Water Community Benefit Charge Fund budget. A Fiscal Note is attached. Amount and Source of Funding August 13, 2020 - Council approved an ordinance adopting the Austin Water Community Benefit Charge Fund Budget for Fiscal Year 2020- 2021 November 17, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A Council approved a Fiscal Year 2021 Budget rider directing Austin Water (AW) to develop a multifamily CAP discount program and should return to Council in the first quarter of Fiscal Year 2021 to describe the fiscal impacts of the program and seek approval of implementation including any necessary budget amendments. Austin Water (AW) is recommending a $17.00 monthly combined water and wastewater multifamily CAP credit, which will be included on all Austin Energy (AE) CAP customers that are not currently AW’s CAP customers. This will be a $11.00 water credit and a $6.00 wastewater credit. To implement this initial AW multifamily CAP discount, the Austin Water Community Benefit Charge Fund (CBC) fund will need to be amended to include the transfer of funds to AE for reimbursement of the CAP credit they will provide to AW multifamily CAP customers on the AE’s electric bill. Implementation of the AW multifamily CAP credits on AE’s electric bills is expected to begin during the first quarter of 2021. The CBC fund collects the community benefit surcharge revenues used to fund AW’s CAP programs. Since AE will be providing this credit to Austin Water’s multifamily CAP customers on AE CAP customer bills, AW’s CBC fund will reimburse AE for the credit. This budget amendment is for the transfer of the CBC funds to AE. Background There have been historical challenges to providing a multifamily CAP discount to AW customers. These challenges center around the AW method of …
Water and Wastewater Commission Multifamily CAP Program November 17, 2020 Customer Assistance Program (CAP) Background • 13,900 current Residential CAP customers Waivers of all fixed fees and CBC surcharge, discounted volume rates Average customer receives $41.20 bill credit or 51% discount from Non-CAP • 23,000 estimated Multifamily (MF) CAP customers in AE service area • Community Benefit Charge Fund provides funding for AW CAP programs $0.15 per thousand gallon surcharge on all retail customers 2 Multifamily CAP Program FY2021 Approved Budget Rider • Councilmember Alter FY21 Budget Rider – Approved August 2020 • Direction to Austin Water to develop a more accessible multi- family discount program. Austin Water should return to Council in the first quarter of Fiscal Year 21 to describe the fiscal impacts of the program and seek approval of implementation including any necessary budget amendments. 3 Multifamily CAP Program Challenges discount • AW master meters multifamily accounts • Difficult for AW to provide individual multifamily unit a CAP • AE individually meters multifamily units • AW has multifamily accounts outside of AE’s service area • Legal requirement to treat all multifamily accounts equitably 4 Multifamily CAP Program Process • AW, AE and Law Department team • Analysis of data on AW multifamily accounts, AE CAP customers at these same addresses, and multifamily accounts outside of AE service area • Determination of how to identify multifamily CAP customers outside AE service area • Analysis of appropriate multifamily CAP discount • Implementation recommendations 5 Multifamily CAP Program Multifamily CAP Credit Calculation • Start with average Residential CAP discount $41.20 average residential CAP discount on fixed fees and volume charges • Multifamily CAP credit calculation Adjustments for Multifamily fixed fees and consumption/flows as compared to residential CAP • Resulting Multifamily CAP discount of $17.00 per month Approximate 50% discount on average Multifamily unit water bill 6 Multifamily CAP Program AW Recommendations Phase I Wastewater Benefit Charge Fund Phase II • $17.00 Multifamily CAP monthly credit - $11 Water and $6 • Apply AW monthly credit to AE CAP account at same address • AW will reimburse AE for CAP discounts using funds in the Community • Provide multifamily CAP credit to customers outside of AE service area 7 Multifamily CAP Program Financial Impacts Phase I month credit for FY21 and FY22 to $0.17 Phase II • $4.7 million annual impact of 23,000 MF CAP customers at $17 / • CBC …
Harmful Algal Bloom (HAB): Lady Bird Lake B r e n t B e l l i n g e r, P h . D. W a t e r s h e d P r o t e c t i o n D e p a r t m e n t 1 1 / 1 7 / 2 0 2 0 C I T Y O F A U S T I N W A T E R S H E D P R O T E C T I O N D E P A R T M E N T What Happened in 2019? D o g d e a t h s a t R e d B u d a n d A u d i t o r i u m s h o re s O n l y o b s e r v e d i n L a d y B i r d ( n o m o r t a l i t i e s re p o r t e d i n 2 0 2 0 ) C I T Y O F A U S T I N W A T E R S H E D P R O T E C T I O N D E P A R T M E N T HAB types P l a n k t o n i c ( s i n g l e c e l l s i n wa t e r c o l u m n ) – M o s t C o m m o n Lake Erie, Des Moines C o h e s i v e m a t s ( b e n t h i c , f l o a t i n g m a t r i x o f f i l a m e n t s ) L a d y B i r d L a k e C I T Y O F A U S T I N W A T E R S H E D P R O T E C T I O N D E P A R T M E N T Cyanobacteria P r i m i t i v e ! • Over …
Water & Wastewater Commission Special Called Meeting Minutes November 17, 2020 The Water and Wastewater Commission convened in a special called meeting on November 17, 2020 via videoconference, in Austin, Texas. AGENDA Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Chien Lee, Christianne Castleberry, Christy Williams, Susan Turrieta Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER A. APPROVAL OF MINUTES The meeting was called to order at 1:04 p.m. by Chair Chien Lee. The minutes from the October 14, 2020 Water and Wastewater regular meeting were approved on a 6-0 vote on Chair Lee’s motion and Commissioner Penn’s second with Commissioner Turrieta abstaining and Commissioners Michel, Parton and Fisher absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award four multi-term contracts to provide cleaning and disinfection services in response to COVID-19, with S E Packages Inc. D/B/A Tres Mujeres Construction (WBE); Alee LLC D/B/A Alee Commercial Cleaning Solutions; GermSweep LLC; and Majestic Services Inc. (WBE); each for up to five years for total contract amounts not to exceed $18,130,000, divided among the contractors. Austin Water’s requested authorization is $90,000. Recommended by the Water and Wastewater Commission on a 6-0 vote on Commissioner Turrieta’s motion and Commissioner Ho’s second with Commissioner Penn off the dais and Water & Wastewater Commission Special Called Meeting Minutes November 17, 2020 with Commissioners Michel, Parton and Fisher absent. 2. Recommend approval to negotiate and execute five multi-term contracts to provide roofing maintenance, repairs, and supplies, with RYCARS Construction LLC (MBE); Canalco, Inc. (MBE); LD Tebben Company Inc.; Tecta America Austin LLC; and Empire Roofing Companies Inc.; each for up to five years for total contract amounts not to exceed $24,524,000, divided among the contractors. Austin Water’s requested authorization is $8,524,000. Recommended by the Water and Wastewater Commission on a 6-0 vote on Commissioner Turrieta’s motion and Commissioner Ho’s second with Commissioner Penn off the dais and with Commissioners Michel, Parton and Fisher absent. 3. Recommend approval to award a multi-term contract with Vanguard Utility Service, Inc. D/B/A VUS, Inc., to provide accuracy testing of large commercial and multi-family water meters, for up to five …
