Water and Wastewater Commission March 11, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the February 12, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. 3. Recommend approval to negotiate and execute cooperative contracts through the Houston- Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors, Water & Wastewater Commission Regular Meeting March 11, 2020 to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400. 4. Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. 5. Recommend approval to amend existing cooperative contracts with AT&T Mobility; T- Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless communication services and equipment, for an increase in the amount of $4,200,000 and to extend through the completion of the cooperative contracts for revised contract amounts not to exceed $17,530,839, divided among the contractors. Austin Water’s requested authorization is $400,000. 6. Recommend approval to amend …
Recommendation for Water & Wastewater Commission COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Danielle Lord, Ellery Studivant, Ayman Benyamin, Rick Coronado SUBJECT Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Sole Source N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: March 11, 2020 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for the purchase of a replacement Raptor® screen cartridge and tank for use at Hornsby Bend Biosolids Management plant. The screen cartridge removes large objects, such as sticks, papers, various type of wipes and rags, bottles, and grit in the sludge that clogs the downstream pumps resulting in downtime and damaged equipment. Due to corrosion and general wear and tear, these parts are approaching the end of their life cycle making their replacement necessary to ensure proper function of the system. This sludge screening equipment was originally installed in the 1990's. Lakeside Equipment Corporation is the sole manufacturer and proprietary designer of the original and patented equipment and parts. The screen cartridge and tank cannot be retrofitted and are the only parts compatible with the existing equipment.
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 26, 2020 Client: Omoruyi Ebomwonyi, Charles Celauro, Bill Stauber Agenda Item Recommend approval of an amendment to the construction contract with PGC General Contractors, LLC (previously Peabody Construction, LLC), for the 2017 Facilities and Force Main Services Indefinite Delivery/Indefinite Quantity (IDIQ) for additional funding in the amount of $3,750,000 for a total contract amount not to exceed $18,750,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. June 22, 2017 – Council awarded an IDIQ with Peabody Construction, LLC for the 2017 Facilities and Force Main Services IDIQ Contract. March 11, 2020 - To be reviewed by the Water and Wastewater Commission This contract was awarded in compliance with City Code 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 8.28% MBE and 3.29% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This contract provides emergency response services to repair or replace components of the Austin Water system. The components of the Austin Water system could include electrical or mechanical equipment, instrumentation, controls, structures, coatings, storage tanks, blocked or deteriorated existing lines, collapsed manholes, gate, butterfly or plug valves, and valve bypass systems. The contract is currently in the last option term which expires in July of 2020. Due to flood events during the contract period and a significant amount of unplanned emergency work, the total authorization was expended sooner than expected. Additional authority is being requested in order to continue performing needed work at Austin Water’s treatment facilities and to provide contingency for responding to potential future emergencies. A replacement IDIQ contract is currently being developed for these services. The project will be managed by Austin Water. PGC General Contractors, LLC (previously Peabody Construction, LLC) is located in Dripping Springs, TX. M/WBE Summary Participation goals stated in the original approved compliance plan were 1.74% African American; 2.19% Hispanic; 0.80% Native/Asian; 2.14% WBE. Additional authorization has been listed under the prime contractor. Subcontractor participation for this authorization is unknown. Prior to issuance of a notice to proceed, the prime contractor will submit their subcontractor utilization plan that will demonstrate how they will …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Micheal Singleton Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Brentwood/Arcadia Water and Wastewater Pipeline Renewal Project in the amount of $5,534,268.00 plus a $553,426.80 contingency, for a total contract amount not to exceed $6,087,694.80. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. March 11, 2020 – To be reviewed by the Austin Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 70.05% MBE and 1.10% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Brentwood/Arcadia Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program and the Sanitary Sewer Overflow Program. Renewing Austin is an ongoing program to replace and upgrade deteriorated and aging water lines with a documented history of multiple breaks. In addition, the program coordinates and includes wastewater lines in need of replacement within the project area. The project will reduce further expenditures from the Operating and Maintenance budget of Austin Water by preventing repeat water main breaks, sewer leaks and sewer overflows. The work consists of removing and replacing existing water and wastewater mains on Brentwood Street, Arroyo Seco, and Arcadia Avenue. Water system upgrades include approximately 10,187 linear feet of 6-inch, 8-inch, and 12-inch PVC pipe and all services and appurtenances. Wastewater system upgrades include approximately 7,309 linear feet of 8-inch and 12-inch PVC pipe, manholes, and service connections. Wastewater system improvements also include lining of 1,212 linear feet of concrete pipe by cured in-place pipe lining method. This project is primarily in the City of Austin right-of-way. During construction, streets will be closed between blocks in one direction for the duration of the installation. Detours are proposed for lane and intersection closures. Delaying execution of this contract would prolong the use of aged lines and could result in the failure of the pipe segments included in the scope. Due to the potential for unforeseen …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Eric Bailey Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Kennedy/Jenks Consultants, Inc. for construction phase engineering services for the Parmer Lane Interceptor project in the amount of $700,000, for a total contract amount not to exceed $7,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. December 1, 2016 – Council approved an amendment to the professional services agreement with Kennedy / Jenks Consultants, Inc. for the Parmer Lane Interceptor project. July 23, 2009 – Council approved a professional services agreement with Kennedy/Jenks Consultants, Inc. for the Parmer Lane Interceptor project. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 7.70% MBE and 9.37% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Parmer Lane Interceptor project involves the installation of over two miles of 42- inch diameter wastewater pipeline along Parmer Lane, between Anderson Mill and McNeil Roads, to better protect public health and the environment and reduce operating expenses by removing aged and underperforming wastewater facilities. Once installed, wastewater will flow by gravity to the Walnut Creek wastewater treatment plant enabling the decommissioning of the Lake Creek and Rattan Creek lift stations, which will increase reliability and lower operation and maintenance requirements. The tunnel’s construction has exceeded the original schedule (by more than 400 days) primarily due to encountering unanticipated subsurface conditions. Tunneling through these conditions has been more difficult than expected, thus delaying the work. The Consultant’s construction phase services provides for on-site engineering and inspection services, among other things, for ensuring the tunnel and the pipe are built in accordance with the specifications. This amendment will allow the Consultant to continue providing these critical services through the end of the adjusted construction completion date. Services for this amendment provide for continued professional engineering services through the new substantial completion date of July 2020. The construction is occurring entirely within City property and Austin Water …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office March 26, 2020 Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to negotiate and execute a professional services agreement with Black & Veatch Corporation, (staff recommendation) for Request for Qualifications Solicitation No. CLMP284 to provide engineering services for the Walnut Creek WWTP Primary Clarifier & Flow Equalization Basin Rehab project in amount not to exceed $1,000,000. Funding is available in the Fiscal Year 2019 – 2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the only qualified firm evaluated through the City’s qualification-based selection process. N/A March 11, 2020 – To be reviewed by Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.70% MBE and 3.04% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non- potable water (NPW) on the plant site and supplies much of the City’s growing Water Reclamation Initiative (WRI) program. Primary Treatment Complex No. 1 is original to the 1977 construction, and Primary Treatment Complex No. 2 was added in the late 1980s. The recommended firm will provide preliminary engineering phase services to rehabilitate and make improvements to the Primary Treatment Complexes at Walnut Creek WWTP. Each Primary Treatment Complex consists of two trains of primary clarifiers and in-line flow equalization basins (FEBs). Raw wastewater flows through the primary clarifiers, then continues to the in-line FEBs. Settled wastewater is pumped to secondary treatment, and primary sludge is pumped to Hornsby Bend Biosolids Management Plant. Most of the mechanical and other components in PTC No. 1 and No. 2 are beyond their useful life. Only one submittal was received and evaluated for this project. Representatives from four Consultants attending the Pre-Response meeting held November 1, 2019 indicated an interest in submitting as prime consultant. Three did not submit proposals. Attempts were made to contact the three non-submitting consultants regarding …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Adewale Odufuye Agenda Item Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the Texas Department of Transportation SH71 from East of SH 130 to Kellam Road Project in the amount of $161,560.50 plus a 20% contingency of $32,312.10, for a total amount not to exceed $193,872.60. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding March 11, 2020 – To be reviewed by Water and Wastewater Commission. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This project is for the relocation and adjustments of an existing water line and appurtenances in conflict with TxDOT SH71 from east of SH 130 to Kellam Road Project. The total construction cost for the relocation of Austin Water infrastructure is estimated to be $1,077,070.00. TX DOT will be paying for 85% of the Austin Water project construction cost because the existing City Water Line Easements were acquired. The work consists of relocating approximately 4,105 linear feet of a 24-inch diameter water line, 80 linear feet of 16-inch diameter water line and 80 linear feet of 6-inch diameter water line, including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates letting (bid open) the utility relocation construction in May 2020. Austin Water’s existing water lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow the water lines in conflict to be adjusted. Executing this Agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain the written approval of the City for all change order requests prior to TxDOT …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 26, 2020 Client: Colleen Kirk, Kevin Critendon Agenda Item Recommend approval for Service Extension Request No. 4629 for wastewater service to a 14.7 acre tract located at 11210 N. FM 620 within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. Amount and Source of Funding There is no anticipated fiscal impact. N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 5, 2020 – Recommended by the Environmental Commission March 11, 2020 - To be reviewed by the Water and Wastewater Commission N/A The Aspen Heights Multifamily project consists of approximately 14.7 acres of land located at 11210 N. FM 620 (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Lake Travis and Bull Creek Watersheds. A map of the property location is attached. Applicant: Adrienne Choi and Yong B. Choi (the “Owners”) are proposing to develop approximately 215 multi-family units and 5,300 sq. ft. of associated leasing office/amenity center. The Owners requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 4629. Austin Water will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owners will be required to construct: • approximately 125 feet of 8-inch gravity wastewater main from the existing 8-inch gravity wastewater main located on the east side of N. FM 620 to the Property, • an appropriately sized upgrade to the existing Volente Lift Station The proposed wastewater improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will be inspected by the City’s Development Services Department. The Owners will construct all required improvements at their cost and dedicate the facilities to the City for ownership, …
Recommendation for Water & Wastewater Commission COA Strategic Decision: Government That Works For All Commission Meeting Date: March 11, 2020 Council Meeting Date: March 26, 2020 Department: Client: Austin Water Christina Romero, David Anders SUBJECT Recommend approval of an ordinance amending the Fiscal Year 2019-2020 Austin Water Operating Budget (Ordinance No. 20190910-001) to increase the transfer in from the Capital Improvement Program by $5,428,000 and increase the transfer out appropriations by $5,287,000 for a net reduction to the ending balance of $141,000; and amending the Fiscal Year 2019-2020 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20190910-001) to increase the transfer in from Austin Water Operating Budget by $15,287,000 and increase other operating requirement expenditures by $15,287,000 to fund debt defeasance. AMOUNT AND SOURCE OF FUNDING Austin Water Operating transfer of $10,000,000 and Capital Recovery Fee (CRF) revenue transfer of $40,000,000, the sum of which ($50,000,000) will be used to fund the defeasance of certain outstanding debt of the Water and Wastewater System. Purchasing Language: September 10, 2019—Council approved an ordinance adopting the Operating Budget for Fiscal Year 2019-2020. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: MBE/WBE: N/A A defeasance is a method of using available cash to pay off outstanding debt. The cash is placed in an escrow account held by an escrow agent to make principal and interest payments on the required payment date for the bonds being defeased. The obligations payable from the escrow are no longer secured by or payable from the revenues initially pledged to their payment. The proposed action seeks authorization to pay off certain maturities of the City’s outstanding Water and Wastewater System Revenue Refunding Bonds. This process allows Austin Water to remove the debt from its books, which reduces debt levels and improves debt service coverage by lowering the burden of debt service payments in the short-term. Also, this proposed defeasance action is in direct relation to achieving a Water and Wastewater system rate stability over the next few years. The total source of funds for the defeasance of $50,000,000 will be provided from a combination of $10,000,000 in Austin Water Operating Funds, and $40,000,000 in Impact Fee/CRF collections. The final defeasance transaction and savings amount are dependent upon market conditions. Impact fee/CRF collections are restricted in use by Texas Local Government Code Chapter 395.012. Allowable uses include paying …
Water & Wastewater Commission Review and Recommendation March 11, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 COA Strategic Direction: Client: Danielle Lord, Jermain DeFreeze, Anna Bryan-Borja Agenda Item Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. Amount and Source of Funding Funding in the amount of $300,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 7500 CRR3005 for these services. The solicitation issued on September 16, 2019 and it closed on October 10, 2019. Of the four offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. March 9, 2020 - To be reviewed by the Electric Utility Commission. March 11, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide floor installation and repairs, including labor and materials, for over 300 City-owned facilities. The flooring types covered under these contracts include carpet, linoleum, vinyl composition, rubber, hardwood, engineered wood, ceramic, porcelain, stone tile, concrete, and terrazzo. Installation and repair services include services such as floor leveling and removal of existing flooring. Materials and adhesives used under these contracts are required to comply with the City’s Carpet or Hard Surface Flooring Materials Guidelines. The contractors are required to recycle at least 80% of all flooring and carpeting removed. These contracts will replace an existing contract which expires on April 13, 2020. The requested authorization amounts were determined using departmental estimates for future repairs and historical spend. One of the recommended contractors is a current provider of these …
Water & Wastewater Commission Review and Recommendation March 11, 2020 Mobility COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Danielle Lord, Frankie Casarez Agenda Item Recommend approval to negotiate and execute cooperative contracts through the Houston-Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors, to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. Austin Water’s requested authorization is $27,628,400. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Purchasing Office has determined these cooperative purchase programs best meet the needs of the department to provide the goods required at the best value for the City. N/A February 12, 2020 – Zero Waste Advisory Commission meeting cancelled. March 9, 2020 – To be reviewed by the Electric Utility Commission. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required there were no subcontracting opportunities; therefore, no subcontracting goals were established. these procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The Houston-Galveston Area Council (H-GAC), Sourcewell, Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard), and Texas Multiple Award Schedule (TxMAS) cooperatives establish competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. These contracts offer the lowest prices for the budgeted vehicles and equipment and can meet the needs of City departments. Fleet Mobility Services will review quotes obtained from the listed cooperatives to ensure the offered pricing provides the best value to the City. If during the …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Danielle Lord, Chris Stewart, Bill Stauber Agenda Item Recommend approval to negotiate and execute a contract with GE Digital, LLC, to provide software licensing and technical support, for a term of two years in an amount not to exceed $198,149. Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding Sole Source Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: March 11, 2020 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for technical support, maintenance and license renewals for General Electric (GE) Proficy Globalcare software. This software is used in the daily operations of Austin Water treatment facilities including treatment plants, water distribution facilities and wastewater collection facilities. This software is part of the Supervisory Control and Data Acquisition (SCADA) system which is required to monitor and control the process equipment at these facilities. It is a critical system for Austin Water operations and is used 24 hours a day, seven days a week, 365 days a year. This software is highly specialized, proprietary and is necessary for operation of the SCADA system. GE Digital Solutions, LLC owns the intellectual property of this software and does not have any resellers or allow others to provide associated services to users. This contract is necessary to continue to provide support to this software. A longer term contract was not pursued given rapidly changing technology in this area. Continued licensing and maintenance of this software is critical to supporting Austin Water key daily operations.
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing March 26, 2020 Client: Chris Stewart, Jim Howard Agenda Item Recommend approval to amend existing cooperative contracts with AT&T Mobility; T- Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless communication services and equipment, for an increase in the amount of $4,200,000 and to extend through the completion of the cooperative contracts for revised contract amounts not to exceed $17,530,839, divided among the contractors. Austin Water’s requested authorization is $400,000. Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon funding in future budgets. Amount and Source of Funding Contract Amendments May 21, 2015 – Council approved the original contract, item 6, on a 10-0 vote, with Council Member Garza absent. March 9, 2020 – To be reviewed by the Electric Utility Commission. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. These cooperative contracts were awarded in compliance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. No subcontracting opportunities were identified; therefore, no goals were established for these contracts). Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The proposed amendments will provide additional funding and time for continued wireless communication services and support for critical City operations while the State of Texas Department of Information Resources executes new wireless communication services and equipment contracts. This support will cover functions such as wireless data network connectivity for dispatch and first responders, mobile data devices installed in vehicles, wireless access to permitting reports created in the field and noise cancelling and service order routing in support of aviation. These contracts are for wireless communication services and equipment for various City departments. Wireless support is vital to the City’s continued growth. Contract Detail: Contract Term Initial Contract Contract Amendment Contract Amendment Extension Option 1 Extension Option 2 Extension Option 3 Extension Option 4 Proposed Amendment TOTALS Length of Term 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 5 yrs. Current Contract Authorization $ 2,500,000 $ 30,000 $ 27,999 $ 2,575,000 $ 2,652,250 $ 2,731,818 $ 2,813,772 $ 13,330,839 Requested Additional Authorization $ 4,200,000 $ 4,200,000 Revised Total Authorization $ 2,500,000 $ 30,000 $ 27,999 $ 2,575,000 $ 2,652,250 …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing April 9, 2020 Client: Christina Romero, David Anders Agenda Item Recommend approval to amend an existing contract with Marsh USA, Inc. D/B/A Marsh USA, for continued administration services for the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $355,000, for a revised contract amount not to exceed $1,856,074. Austin Water’s requested authorization is $136,567. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Contract Amendment February 16, 2017 – Council approved the original contract, item 19, on an 11-0 vote. June 22, 2017 – Council approved the reallocation of funds from this contract to Liberty Mutual Insurance Company, item 28, on a 10-0 vote with Council Member Troxclair absent. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Under the Rolling Owner Controlled Insurance Program (ROCIP) VII, the City obtains insurance coverage instead of requiring individual contractors to provide their own. This structure establishes improved contractor equity, removes insurance barriers that can impact small and minority contractors, assures broad and uniform insurance protection is in place for the City, and provides construction cost reductions through the volume purchasing of insurance coverage. The City implemented the first ROCIP program in 1992 and ROCIP VII is a continuation of the City’s efforts to achieve these goals. ROCIP VII administrator services include negotiation of the insurance coverage, enrollment and close out of all contractors that are covered under the ROCIP VII program and payment of the excess liability insurance premiums for the program. Council approved the ROCIP VII on February 16, 2017 with an anticipated $400 million in construction values and 27 projects as initial candidates for inclusion in the program. The City has now identified an additional 13 projects with total construction values of $246 million for inclusion in the program. This proposed …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing April 9, 2020 Client: Christina Romero, David Anders Agenda Item Recommend approval to amend an existing contract with Liberty Mutual Insurance Company D/B/A Liberty Mutual Insurance, for the continued payment of insurance premiums to the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $3,128,579, for a revised contract amount not to exceed $8,400,064. Austin Water’s requested authorization is $1,203,555. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment June 22, 2017 – Council approved the original contract and reallocation of funds from Marsh USA to Liberty Mutual Insurance Company, item 28, on a 10-0 vote with Council Member Troxclair absent. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: Under the Rolling Owner Controlled Insurance Program (ROCIP), the City obtains insurance coverage instead of requiring individual contractors to provide their own. This structure establishes improved contractor equity, removes insurance barriers that can impact small and minority contractors, assures broad and uniform insurance protection is in place for the City, and provides construction cost reductions through the volume purchasing of insurance coverage. The City implemented the first ROCIP program in 1992 and ROCIP VII is a continuation of the City’s efforts to achieve these goals. This contract allows for payment of the actual insurance premiums for the ROCIP VII to the selected insurance carrier. Council approved the ROCIP VII on February 16, 2017 with an anticipated $400 million in construction values and 27 projects as initial candidates for inclusion in the program. The City has now identified an additional 13 projects with total construction values of $246 million for inclusion in the program. This proposed amendment will allow for payment of the increased insurance premiums for these additional projects to be included in the program to then cover a revised …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing April 9, 2020 Client: Christina Romero, David Anders Agenda Item Recommend approval to amend an existing contract with Safety Solutions, Inc., to provide continued construction safety management services associated with the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $118,950, for a revised contract amount not to exceed $375,550. Austin Water’s requested authorization is $45,760. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment February 16, 2017 – Council approved the original contract, item 20, on an 11-0 vote. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: Under the Rolling Owner Controlled Insurance Program (ROCIP) program, the City obtains insurance coverage instead of requiring individual contractors to provide their own. This structure establishes improved contractor equity, removes insurance barriers that can impact small and minority contractors, assures broad and uniform insurance protection is in place for the City, and provides construction cost reductions through the volume purchasing of insurance coverage. The City implemented the first ROCIP program in 1992 and ROCIP VII is a continuation of the City’s efforts to achieve these goals. ROCIP VII construction safety management services include reviewing and approving additional general contractor’s written safety manuals, assessing and approving additional contractor’s on-site safety managers, and inspecting additional construction project sites for compliance with safety laws and regulations under the larger ROCIP VII program. Council approved the ROCIP VII on February 16, 2017 with an anticipated $400 million in construction values and 27 projects as initial candidates for inclusion in the program. The City has now identified an additional 13 projects with total construction values of $246 million for inclusion in the program. This proposed amendment will allow for additional construction safety management services associated with the additional $246 million in City construction values. This proposed …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Charles Celauro, Bill Stauber, Gabriel Castano Agenda Item Recommend approval to award and execute a construction contract with PLW Waterworks, LLC, for the Walnut Creek Wastewater Treatment Plant Pumping System Improvements project in the amount of $14,124,000 plus a $1,412,400 contingency, for a total contract amount not to exceed $15,536,400. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. March 11, 2020 - To be reviewed by the Water and Wastewater Commission This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 31.31% MBE and 1.36% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) with a peak flow of 165 MGD. The plant’s initial construction was in 1977. Capacity improvements were constructed in 1987 and again in 1990. The Walnut Creek WWTP has faced increased difficulty in maintaining control, reliability, maintainability, and operation of pumping systems in the primary treatment complexes and operations building (the plant’s main lift station). The advanced age of the equipment and obsolescence of the instrumentation and controls in these process areas has led to operational and maintenance challenges. Replacement of the existing pumping systems is necessary to restore reliability to the plant’s hydraulic capacity. The work consists of removal and replacement of five existing primary sludge pumps, three scum pumps, associated piping and valves; removal and replacement of eight existing settled wastewater pumps, and associated discharge piping and valves; removal and replacement of three existing cooling water pumps, partial replacement of open loop non-potable water (NPW) piping system, replacement of closed loop piping system, and rehabilitation of existing heat exchanger; installation of a new portable emergency generator interconnect for raw water pumping system; and replacement of existing control panels and instrumentation and control devices with modern components inside new modern cabinets. This item includes four allowances: • An allowance of $20,000 will …
Water & Wastewater Commission Regular Meeting February 12, 2020 Approved March 11, 2020 The Water and Wastewater Commission convened in a regular meeting on February 12, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel Mia Parton Annie Schmitt Christy Williams Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Mia Parton, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: David Anders, Sherri Hampton, Danielle Lord, Reza Aghili, Jonathan Dalchau, Shwetha Pandurangi, Randi Jenkins, Teresa Lutes, Heather Cooke, Bill Stauber, Aldo Ranzani, Janet Stark, Kevin Critendon, Tiger Davis, Daniel Layton, Rick Coronado, Georgia Billea, Andres Ramirez, Gareth Nicely, Charles Celauro, Chris Stewart, Anna Bryan-Borja, Kevin Koeller, Brian Haws Additional Attendees: Erik Andersen, Dex Kuzo, Matthew Duree, Ed Campos, John Wepryk, Garrett Cox, Nick Trowbridge, Justin Lilhe, Jeffrey Jacoby CALL TO ORDER The meeting was called to order at 6:04p.m. by Chair Chien Lee. CITIZEN COMMUNICATION Jeffrey Jacoby, Texas Campaign for the Environment registered to speak. A. APPROVAL OF MINUTES The minutes from the January 8, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Turrieta’s second. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Water & Wastewater Commission Regular Meeting February 12, 2020 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. Recommended by the Water & Wastewater Commission on Commissioner Castleberry’s motion and Commissioner Turrieta’s second on a 7-0 vote. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. Recommended by the Water & Wastewater …
Title of Presentation Presentation Date Zebra Mussel Mitigation Update March 11, 2020 Name of Person, Assistant Director Mehrdad Morabbi, P.E., Operations Manager – Water Treatment Last presentation to W&WW Commission (9.11.19) W&WW Commission 9.11.2019 - ZM Briefing Update 2 LCRA’s Zebra Mussel Workshop (11.6.19) Summary • Lake Travis spawning April-July • Lake Austin spawning May-October • Suggested cleaning and inspection December-March • Expect elevated reproductive activity in 2020 3 Lake Travis Veliger Density 4 Lake Austin Veliger Density 5 Copper Sulfate Feed Facilities • Handcox WTP permanent chemical feed system is in operation • Received TCEQ approval to feed copper sulfate at Ullrich WTP and Davis • Ullrich WTP site permitting is in progress and expected to be completed in • Davis WTP site permitting is in progress and expected to be completed in WTP (1.29.2020) April June • Moving forward with temporary feed equipment to be operational in May at Davis and Ullrich water treatment plants • Permanent facilities are expected to be completed this fall 6 Copper Ion Generation • FIFRA Registration • Not yet NSF Approved but expected soon • This system is still under consideration 20 MGD Copper Ion Generator Lawrence, KS 7 Intake Cleaning & Inspection Cleaning and inspection • Ullrich WTP • Davis WTP • Handcox WTP 10.21.2019 11.04.2019 12.09.2019 Handcox WTP Upper Intake Before and After Cleaning 12.09.2019 8
Financial Status Report – December 2019 March 11, 2020 Christina Romero, Financial Mgr III, Financial Management Financial Status Report – December 2019 Revenues Revenue – Budget vs. Actual Year-to-Date in Millions Revenue & Requirements Summary Year-to-Date in Millions Total Revenues & Transfers $141.32 $150.11 Total Program Operating Req. $61.47 $66.02 Total Other Requirements $5.70 $5.03 Total Debt Service Transfers Out $38.15 $40.00 $36.81 $36.85 Allotment Actual Water Services • $8.58M (12.5%) above projections Wastewater Services • $0.84M (1.3%) above projections Total Revenues • $8.79M (6.2%) above projections 2 2 Financial Status Report – December 2019 Billed Water Revenue by Month Water Service Revenue Monthly Actuals v. Budget ) $ ( s r a l l o D f o s n o i l l i M 40 35 30 25 20 15 10 5 0 Nov Oct 25.52 22.74 20.34 20.46 18.25 19.38 21.17 22.42 24.73 29.39 32.51 31.53 Mar Apr May Sep Aug Dec Feb Jan Jun Jul Budget Actual Variance % Var 32.25 24.30 20.64 6.73 1.56 0.30 26.4% 6.9% 1.5% FY'19-Actual 20.48 18.89 17.34 17.66 17.48 17.21 20.04 20.48 22.66 25.01 32.99 36.84 3 Financial Status Report – December 2019 Water Revenue by Class Revenue by Customer Class Year-to-Date Water Service Revenue s r a l l o D f o s n o i l l i M 40 30 20 10 0 Budget Actual Variance % Var Residential Multifamily Commercial 18.76 27.33 14.64 Large Vol. Wholesale 2.56 5.31 33.45 6.12 22.4% 15.15 0.51 3.5% 20.29 1.53 8.2% 5.54 0.23 4.3% 2.76 0.20 7.8% Total 68.60 77.19 8.59 12.5% 4 Financial Status Report – December 2019 Rainfall by Month (Inches) Monthly Rainfall Actual vs. Normal i n a R f o s e h c n I 6 5 4 3 2 1 - Normal Actual Oct 4.40 2.53 Nov 2.88 0.62 Dec 2.39 0.78 Jan 2.20 0 Feb 1.72 0 Mar 2.82 0 Apr 2.26 0 May 4.84 0 Jun 3.23 0 Jul 2.31 0 Aug 2.33 0 Sep 2.97 0 National Weather Service data collected at Austin - Camp Mabry compared to 20-year averages In December 2019, 0.78 inches of rain fell, 1.61 inches below normal for the month. Generally, as rainfall increases significantly, water pumpage decreases and wastewater influent increases due to inflow and infiltration. Conversely, as rainfall decreases significantly, water pumpage increases and wastewater influent decreases. 5 Financial Status Report – …
Water & Wastewater Commission Regular Meeting March 11, 2020 Approved April 10, 2020 The Water and Wastewater Commission convened in a regular meeting on March 11, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel - Absent Mia Parton - Absent Annie Schmitt - Absent Christy Williams - Absent Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Nhat Ho, Grant Fisher, Susan Turrieta Staff in Attendance: Greg Meszaros, Randi Jenkins, David Anders, Dan Strub, Rebecca Vento, Chris Stewart, Mehrdad Morabbi, Shwetha Pandurangi, Matt Cullen, Georigia Billea, Colleen Kirk, Bill Stauber, Charles Celauro, Danielle Lord, Katie Frazier, Anna Bryan-Borja, Rick Coronado, Janet Atkinson, Tina Romero, Aldo Ranzani, Kevin Koeller, Heather Cooke, Brian Haws, Martin Tower, Teresa Lutes, Denise Avery, and Blanca Madriz Others in Attendance: Gabriel Castano, Eric Bailey, Jim Howard, Ioan Chiereseu, Michael Singleton, Monica Stiggins, Alexander Krokov, David Wych, Rick Harland, Benny Vanden Avond, Jeremy Wall, Rick Wilson, Greg Shaw CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the February 12, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0-0-4 vote on Commissioner Penn’s motion and Commissioner Castleberry’s second. Commissioners Michel, Parton, Schmitt and Williams were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Water & Wastewater Commission Regular Meeting March 11, 2020 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 3. Recommend approval to negotiate and execute …
