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Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing April 9, 2020 Client: Christina Romero, David Anders Agenda Item Recommend approval to amend an existing contract with Safety Solutions, Inc., to provide continued construction safety management services associated with the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $118,950, for a revised contract amount not to exceed $375,550. Austin Water’s requested authorization is $45,760. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment February 16, 2017 – Council approved the original contract, item 20, on an 11-0 vote. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE:  Under the Rolling Owner Controlled Insurance Program (ROCIP) program, the City obtains insurance coverage instead of requiring individual contractors to provide their own. This structure establishes improved contractor equity, removes insurance barriers that can impact small and minority contractors, assures broad and uniform insurance protection is in place for the City, and provides construction cost reductions through the volume purchasing of insurance coverage. The City implemented the first ROCIP program in 1992 and ROCIP VII is a continuation of the City’s efforts to achieve these goals. ROCIP VII construction safety management services include reviewing and approving additional general contractor’s written safety manuals, assessing and approving additional contractor’s on-site safety managers, and inspecting additional construction project sites for compliance with safety laws and regulations under the larger ROCIP VII program. Council approved the ROCIP VII on February 16, 2017 with an anticipated $400 million in construction values and 27 projects as initial candidates for inclusion in the program. The City has now identified an additional 13 projects with total construction values of $246 million for inclusion in the program. This proposed amendment will allow for additional construction safety management services associated with the additional $246 million in City construction values. This proposed amendment will allow the City to take advantage of the favorable insurance rates that were negotiated during the 2017 soft insurance market while also maintaining broad and uniform coverage terms and conditions negotiated and purchased in 2017.