Special Called Meeting of the Parks and Recreation Board - Special Called meeting will be held at the Permitting and Development Center located at 6310 Wilhelmina Delco Dr, Austin, TX 78752
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE JULY 15, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) VACANT Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17, 2022. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Presenter(s): Patricia Rossett, Business Process Consultant, Parks and Recreation Department. 1. 2. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion and possible action on a recommendation to the Parks and Recreation Board to recommend that City Council authorize the negotiation and execution of an interlocal agreement with the Lower Colorado River Authority for the installation, maintenance, and replacement of buoys to assist boaters in recognizing hazards on Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plan on Lake Travis. (SD23 Strategies: Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operation Efficiency, Park Access for All). Presenter(s): Gabrielle Restive, Contract Management Specialist IV and Amanda Ross, Division Manager, Parks and Recreation Department. 4. Discussion and possible action on a recommendation for Council to issue direction on the sale of alcohol within parks. (Sponsors: Di Carlo, Rinaldi, Lewis) DISCUSSION ITEMS 5. Discussion on the monthly …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT Background Information: Parks and Recreation Board and Environmental Commission Annual Concession Report Recommendations: Page 1 of 5 UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT In response to Parks and Recreation Board and Environmental Commission recommendations received as part of the Annual Concession Report, PARD staff has contracted with Huston- Tillotson University (HTU), specifically the Business Administration, Natural Sciences, and Environmental Justice departments, to conduct a Lake Capacity Study. HTU is the most qualified vendor to conduct the study and report its findings because: The university has an Environmental Justice (EJ) program and major, making it the only undergraduate institution in Central Texas to offer this degree at the undergraduate level. The faculty, in the EJ program, are thus uniquely qualified to conduct an environmental assessment integrated with an environmental justice analysis. This perspective is critical to the lake capacity study for several reasons. o First, environmental justice addresses the human consequences of environmental issues and how these often disproportionately impact systematically marginalized communities. This perspective mirrors a multi-lens approach to lake capacity, which must consider environmental, economic, and human parameters to understand capacity and impact. o Second, the economic assessments must similarly be anchored in an appreciation for the systemic factors that can lead to disproportionate economic impacts for vendors and consumers that ultimately impact opportunity and access. o In addition, HTU is a highly collaborative liberal arts institution that applies a multidisciplinary approach to student instruction and research. Agreement Overview The purpose of this contract is to work collaboratively with HTU to define lake capacity, determine the capacity of Lady Bird Lake (LBL) based on this definition, to make recommendations regarding safe recreational use of the lake and to report on current and future environmental impact of watercraft recreational activities on LBL. The study will include: Environmental Study – For example, students and faculty will collect and analyze water samples before, during, and after a peak-use period for standard water quality metrics and algal toxins. Vendor and Stakeholder Study – HTU will survey current watercraft vendors, both PARD and non-PARD concessions, to craft inventory, usage patterns, usage distribution, customer profile and growth plans/concerns. …
INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE LOWER COLORADO RIVER AUTHORITY REGARDING BUOYS AT LAKE AUSTIN, LADY BIRD LAKE, DECKER LAKE, AND THE AREA SURROUNDING HANDCOX WATER TREATMENT PLANT ON LAKE TRAVIS Agreement Overview: City of Austin agrees to work with the Lower Colorado River Authority (LCRA) to install, maintain, and replace buoys, signs, cables and/or markers and appurtenances (Buoys) to assist boaters in recognizing hazards associated with Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. What is the Purpose of the Agreement? Following major renovations to Tom Miller Dam in 2005, the City entered into an agreement with LCRA on July 26, 2007, for Buoy installation and maintenance to alert boaters to the hazards associated with the floodgates and spillway of Tom Miller Dam. On July 16, 2013, this agreement was amended to incorporate the City’s water treatment plants and other improvements abutting or adjacent to bodies of water within the City of Austin's controlling jurisdiction, including all of Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. This agreement is set to expire on December 30, 2022. The proposed interlocal agreement between the City and LCRA will replace the expiring agreement. What is the Required Reciprocity from each Governmental Agency? LCRA Services to be Provided and Deliverables • LCRA will work with the City to mutually determine the location, type, number, and anchoring of the Buoys. • LCRA will work with the City to establish processes and procedures for the purchase and installation of Buoys in the aforementioned waterways. • LCRA will provide all labor and equipment for Buoy installation. • LCRA agrees to use best efforts to maintain, repair, or replace damaged Buoys subject to staffing, funding, and water and weather conditions. • LCRA agrees to mutually loan equipment to the City for purposes of the agreement. City of Austin Deliverables • City’s Contract Manager will work with LCRA to mutually determine the location, type, number, and anchoring of the Buoys. • City will work with LCRA to establish processes and procedures for the purchase and installation of Buoys in the aforementioned waterways. Page 1 of 2 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE LOWER COLORADO RIVER AUTHORITY REGARDING BUOYS AT LAKE AUSTIN, LADY BIRD LAKE, DECKER LAKE, AND THE AREA SURROUNDING …
BOARD/COMMISSION RECOMMENDATION (Parks and Recreation Board) Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in prohibiting or permitting alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: (Unanimous on a 7-0 vote, 4-3 vote with names of those voting no listed) Attest: _____________________________________________ (Staff or board member can sign)
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Jul-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Recreation Management System Software Services P/D NA S Apr-23 Apr-23 May-23 P/D - Planning & Development LEGEND A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable 6/28/2022 Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. LCRA will purchase and install buoys with PARD reimbursing LCRA for materials and labor. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management Software System. As CTM is the principal information technology department that focuses on the delivery and operations of vital IT infrastructure network and telecommunications services for the City, they will facilitate the competitive solicitation process. This includes establishing a CTM project manager and creating a timeline for the solicitation process. CTM project manager assignment and timeline for PARD are …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD FINANCE COMMITTEE JULY 11, 2022 – 12:00 PM BRITTON, DURST, HOWARD, AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov. CURRENT COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Patrick Moore (D-3) Lisa Hugman (D-6) Kimberly Taylor (D-8) Laura Cottam Sajbel (D-10), Ex-Officio CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Finance Committee on March 21, 2022. STAFF BRIEFINGS Staff briefing regarding the development of the Parks and Recreation Department’s FY2023 Proposed Budget. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department 1. 2. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion, and possible action regarding the Parks and Recreation Department’s current and proposed fees. (SD23 Strategies: Govt that Works for All; PARD Long Range Strategies: Operational Efficiency) Presenter(s): Vanorda Richardson, Financial Manager III and Ed Morris, Financial Analyst III, Parks and Recreation Department. 4. Conduct officer elections for the Chair of the Parks and Recreation Board Finance Committee. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck at Parks and Recreation Department, at (512) 974-6716 tim.dombeck@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck at (512) 974-6716 tim.dombeck@austintexas.gov.
Austin Parks and Recreation Department FY 2023 Budget Development Update July 2022 PARD Proposed Budget FY 2022 Amended Budget $115 Million 769.25 FTEs FY 2023 Proposed Budget Submittal (May 6, 2022) $118 M 771.25 FTEs FY 2023 Proposed Budget (June 28, 2022) $123 M 792.00 FTEs 2 Proposed Budget – Yearly Comparison PARD Budget (in $ millions) 2017 2018 2019 2020 2021 2022 2023* Department Budget Overview $110 $123 Data and Highlights $100 $115 $89 $92 $106 130 120 110 100 90 80 830 780 680 Budget Full Time Employees 2017 2018 2019 2020 2021 2022 2023* 730 695.75 744.75 719.25 694.75 734.75 792 769.25 FTE 3 FY 2023 Proposed Budget As of June 28th, PARD’s Proposed Budget contains an incremental increase of $7.6 million, including 22.75 FTEs: Standard City-Wide Cost Drivers - $6.3 M Living Wage Adjustment Increases; $2.8M Other Wage Adjustment Increases; $1.4M Fleet Maintenance and Fuel; $0.7M City Support Services; $1.4M Requested Department-Wide Cost Drivers - $0.8 M Operations & Maintenance Support; $428K (2.0 FTEs) Mueller Maintenance Agreement; $33K Millennium Youth Entertainment Center maintenance; $20K Golf Enterprise Fund appropriation adjustment for cost inflation and temp-to-perm conversions; $304K (4 FTEs) Additional Items approved by City Management - $0.5 M Permanent Barton Springs Lifeguard positions; $203K (4 FTEs) Asian American Resource Center Ballroom dividers; $200K Budget Transfer to Austin Public Health for AARC non-profit; -$107K Park Planning, Development and Community Outreach Support; $209K (10.75 FTEs) 4 FY2023 Proposed Budget Requested Department-Wide Cost Drivers Operations & Maintenance Support; $428K (2.0 FTEs) Support for the Operation and Maintenance of new land acquisition and , Expanded, and redeveloped Parkland, Facilities, and pools.; new Maintenance Workers positions Mueller Maintenance Agreement; $33K Increase to current agreement with the Mueller Property Owner’s Association due to inflation Millennium Youth Entertainment Center maintenance; $20K Will aid in addressing MYEC on-going facility and technology maintenance needs and accessibility issues Golf Enterprise Fund appropriation adjustment for cost inflation and temp-to-perm conversions; $304K (4 FTEs) Increased funding will go to offset the inflation demand on the agricultural industry; Reduction in temp budget will offset conversion cost; Park Grounds Assistant positions. 5 FY2023 Proposed Budget Additional Items Approved by City Management Permanent Barton Springs Lifeguard positions; $203K (4 FTEs) Provide stable lifeguard workforce to provide adequate safety in proportion to increase in patrons Asian American Resource Center Ballroom dividers; …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, MARCH 21, 2022 – 12:00PM MINUTES The Financial Committee convened in a regular meeting on Monday, March 21, 2022, at 1183 Chestnut Avenue in Austin, TX Chair Faust called the meeting to order at 12:07 PM. Committee Members in Attendance: Sarah Faust, Richard DePalma, Patrick Moore, Dawn Lewis (Ex-Officio). Committee Members Absent: Kimberly Taylor, Lisa Hugman. PUBLIC COMMUNICATION: GENERAL Sofia Pena – Barton Springs Lifeguard A. APPROVAL OF MINUTES The minutes of the Parks and Recreation Board Financial Committee regular meeting of November 18, 2021, and special called meeting of February 28, 2022, were approved. Board Member DePalma made a motion to approve the minutes. Board Member Moore seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding a recommendation to the Parks and Recreation Board as it related to the Parks and Recreation Department Fiscal Year 2023 budget. Nicholas Johnson and Ed Morris, Parks and Recreation Department, gave a presentation and answered questions. Chair Faust made a motion to recommend the draft motion titled Fiscal Year 2023 Budget to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 2. Discussion and possible action regarding FY23 PARD Under Resourced Service Page 1 of 2 Expectations. Board Members discussed this item. Chair Faust made a motion to recommend the draft motion titled Regarding Fiscal Year 2023 Under Resourced Service Expectations to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 3. Discussion and possible action regarding financial implications of Barton Springs Pool schedule modifications and lifeguard pay structure required to maintain expected community service levels of pools. Board Members discussed this item. Chair Faust made a motion to recommend the draft motion titled Regarding Lifeguards and Seasonal Employees to the Parks and Recreation Board for approval. Board Member DePalma seconded the motion. The motion passed on a vote of 3-0 with Board Members Kimberly Taylor and Lisa Hugman absent. 4. Discussion of proposed Parks and Recreation Board Financial Committee agenda topics for 2022. Board Members discussed …
PARD Fee Schedule Changes from FY22 to FY23 (proposed) as of 7/11/2022 Category Sound Fees Fee Description Sound Permit ‐ Commercial/Advertising Sound Permit ‐ Private Party Sound Permit ‐ Public Interest or Political Campaign Sound Permit Parking Fees ‐ Facilities, Parks and Scheduled Special Events 2022 Approved 2022 Amended 2023 Proposed Note $30.00 $20.00 $10.00 N/A $30.00 $20.00 $10.00 N/A To be Deactivated To be Deactivated To be Deactivated $20.00 Parking on Parkland & All Parking Areas (includes Special Events and all City of Austin recognized holidays) Trail of Lights Parking Parking on Parkland & All Parking Areas (includes Special Events and all City of Austin recognized holidays including Trail of Lights) $3.00 ‐ $15.00 $10.00 ‐ $15.00 $3.00 ‐ $15.00 $10.00 ‐ $15.00 To be Deactivated To be Deactivated N/A N/A $3.00 ‐ $25.00 Per Vehicle Cemetery Support Disinterments / Reinterments Infant/Cremation Disinterment Infant/Cremation Disinterment & Reinterment Cremated Remains Disinterment Infant Disinterment Infant Disinterment & Reinterments N/A N/A $400.00 $435.00 $525.00 N/A N/A $540.00 $575.00 $600.00 $725.00 $1,150.00 To be Deactivated To be Deactivated To be Deactivated Space Sales Austin Memorial Park All Sections, Full Burial Space Infant Spaces/Cremation Spaces Isolated, Single Adult Spaces City Selected Cemetery Maintenance Surcharge Evergreen All Sections, Full Burial Space Infant Spaces/Cremation Spaces Parkland Dedication Fees, as established by the Parkland Dedication (PLD) Ordinance Park Planning & Design: Low Density (LD), Medium Density (MD), Hight Density (HD), Hotel/Motel Density (HMD) Fee in Lieu of Land HD – 1.7 PPH X $3,781.32 = $6,428.24 per unit HMD ‐ 1.0608 PPR X $3,781.32 = $4,011.22 per room LD – 2.8 PPH X $3,781.32 = $10,587.70 per unit MD – 2.2 PPH X $3,781.32 = $8,318.90 per unit Park Development Fee HD – 1.7 PPH X $351.85 = $598.15 per unit HMD ‐ 1.0608 PPR X $351.85 = $373.24 per room LD – 2.8 PPH X $351.85 = $985.18 per unit Page 1 of 2 $2,775.00 $900.00 $1,380.00 15% $2,775.00 $900.00 $1,380.00 15% $3,050.00 $1,000.00 $1,500.00 20% $1,850.00 $850.00 $1,850.00 $850.00 $2,125.50 $950.00 $2,912.17 $1,252.23 $4,796.51 $3,768.69 $526.49 $226.39 $867.16 $2,912.17 $1,252.23 $4,796.51 $3,768.69 $526.49 $226.39 $867.16 $6,428.24 $4,011.22 $10,587.70 $8,318.90 $598.15 $373.24 $985.18 PARD Fee Schedule Changes from FY22 to FY23 (proposed) as of 7/11/2022 Category Fee Description 2022 Approved 2022 Amended 2023 Proposed Note $681.34 $681.34 $774.07 MD – 2.2 PPH X $351.85 = $774.07 per unit Total Fee in Lieu of Land and Park …
Austin Parks and Recreation Department July 2022 Current and Proposed Fees General Fund Department Revenue Forecast FY22 Budget Revenue of $13.3 million FY22 Projected Revenue of $13.8 million The COVID-19 pandemic continues to have an impact on PARD’s FY22 revenue budget. FY23 Proposed Revenue : $14.2 million The growth estimate factors in elements, such as (but not limited to): concession contracts, interment services, pool entry fees, and summer camp registration. $15.0 $10.0 $5.0 $0.0 FY19-FY22 Budgeted Revenue Vs Actual Revenue ($ Millions) $14.3 $14.4 $14.8 $14.5 $13.3 $13.8 $6.8 $7.9 2019 2020 2021 2022 Budgeted Revenue Actual Revenue 2 FY2023 Projected General Fund Revenue by Program ACL Revenue Special Events, $1,606,017 , 11% Pool Entry Fees: $2- $9 Operations and Maintenance, $1,619,496 , 12% Concession Revenue Aquatics, $3,908,453 , 28% Programming Fees: $1-$300 Community Services, $5,015,831 , 36% Cemetery , $1,864,786 , 13% Adult Internment Fees (weekdays): $1,540 3 City of Austin “FEE CHANGES/ADDITIONS FORM” • A Cost Recovery Worksheet (Excel spreadsheet) also accompanies the Fee Change form • Fees cannot exceed the cost of service • All new fees and additions must be approved by the City Budget Office 4 Current FY2023 FEE CHANGES/ADDITIONS Current FY2023 FEE CHANGES/ADDITIONS Consolidate 3 different sound fees (commercial/advertising for $30, private party for $20, and public interest or political campaign for $10) into a single amplified sound fee of $20. Consolidate 2 different variable parking fees (Parking on Parkland & Special Events and Trail of Lights) into a single variable parking fee of $3 - $25. Sound fees Parking fees Cemetery: • Disinterment / Reinterment Update certain unclear language and fees; fees range from $400 to $3,500 per service $950 to $3,050 per space • Spaces Increase space fees for Austin Memorial Park and Evergreen; fee range from 5 Current FY2023 FEE CHANGES/ADDITIONS (continued) Park Planning – Parkland Dedication Fees Per Ordinance, proposed increase were made to the following categories: Fee in Lieu of Land, Parkland Development Fee, and Total Fee in Lieu of Lan and Parkland Development. This new PLD Fee structure is proportionate to the need created by a new residential development based on the City of Austin’s current level of service. Fees range from $373 to $11,573 per unit. Aquatics - Initial Lifeguard Certification Fees Changing the Initial Lifeguarding course fees to “varies” allows the Aquatics Division to adjust course fees to attract new applicants to get certified. Lifeguard class …
PARKS AND RECREATION BOARD June 27, 2022 – 6:00 PM City Hall Chambers, Room 1001 301 W. Second Street, Austin, Texas 78701 Some members of the Parks and Recreation Board will be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register call or email the board liaison at 512-974-6716 or Tim.Dombeck@austintexas.gov PARKS AND RECREATION BOARD MEMBERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) AGENDA Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of May 23, 2022. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action on Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance. Total Mitigation is $818,542. (SD23 Strategies: Govt that Works for All) Presenter(s): Brent Crawford, Project Manager, Austin Water 2. Briefing on Equity Office history, purpose, and updates on the work within the City and Parks and Recreation department. (Sponsors: DePalma) (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Culture & Lifelong Learning, Govt that Works for All; PARD Long Range Strategies: Operational Efficiency, Park Access for All, Program Alignment) Page 1 of 2 3. Briefing on the progress of the draft Commercial Parkland Dedication Ordinance for commuters and associated community feedback and resources. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Culture & Lifelong Learning, Mobility, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Paul Books, Planner III, Robynne Heymans, …
Onion Creek Reclaimed Water Main Phase 1 (South Austin PARD areas) Parks & Recreation Board | June 27, 2022 Brent Crawford, EIT Austin Water What is Reclaimed Water? Benefits Reduces potable water demand Increases potable water savings Enhances water quality downstream of treatment plants Usage Irrigation Water Tower Cooling Manufacturing Toilet Flushing PARD Annual Irrigation Savings $1.44 million / 406 million gallons water saved Bartholomew District Park Morris Williams Golf Jimmy Clay Golf Course Govalle Neighborhood Course Onion Creek Metro Park Republic Square Roy G. Guerrero Metro Roy Kizer Golf Course Park Park Wooldridge Square Hancock Golf Course Onion Creek Reclaimed Main Phase 1 Nearly 3.5 miles of new reclaimed water main Sponsored by Austin Water, managed by Public Works $140,000 additional irrigation savings • Dove Springs ball and soccer fields • Onion Creek soccer complex • Onion Creek Metro Park Also serves public & private customers • Goodnight Ranch • Widen Elementary • Mendez Middle School Parkland Easements and Impacts Mitigation Overview Project Location: 5400 Jimmy Clay Drive thru 8652 Nuckols Crossing Road Austin, TX 78744 Easements needed in 5 parks 1.) Dove Springs Soccer Fields 2.) Clay- Kizer Golf Course 3.) Onion Creek Soccer Fields 4.) Onion Creek Metro Park (N. Entrance) 5.) Onion Creek Metro Park (S. Entrance) Construction duration = September 2022 to July 2024 Horizontal Directional Drilling (HDD) to be used for creek crossings (trenchless) Plans in place to mitigate impacts to park visitors All parkland will be restored to existing condition or better Dove Springs EASEMENTS NEEDED: Permanent Reclaimed Waterline: 0.610 acres Temporary Construction: 2.366 acres Usage • Staging Area (90 ft X 277 ft) • Access from George St. (45 ft X 300 ft) • HDD Staging Area (100 ft X 200 ft) IMPACTS MITIGATION: Pathway to be maintained to Recreation Center Permanent & Temporary Use Mitigation will not apply per PARD service request (No Ch.26) Jimmy Clay EASEMENTS NEEDED: Permanent Reclaimed Waterline: 0.909 acres Temporary Construction: 2.250 acres Usage: • Access from Jimmy Clay Dr. / HDD Staging Area (90 ft X 180 ft) IMPACTS MITIGATION: Traffic Control for Jimmy Clay Parking Lot Golf Cart Paths, Asphalt, Curb & Gutter of parking lot to be …
M E M O R A N D U M O F U N D E R S T A N D I N G M.O.U. # 22-003 Robert Goode, P.E. Interim Director, Austin Water Department Kimberly McNeeley, CPRP Director, Parks and Recreation Department TO: FROM: SUBJECT: Onion Creek Reclaimed Water Main DATE: Austin Water is allowed to use the parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park (N. Entrance), and Onion Creek Metropolitan Park (S. Entrance) as indicated in the attachments. 6/15/2022 TCAD Value per Square Foot Area Required for Temporary Use (Square Feet) $8 $7 $7 98,010 253,020 107,208 Duration (days) Area Required for Permanent Use (Square Feet) Temporary Use Calculated Fee1 Permanent Use Calculated Fee2 90 60 60 39,596 30,928 29,550 $29,950 $44,631 $112,932 $76,377 $19,620 $75,711 $7 59,369 206 23,226 $35,228 $56,197 Parkland Jimmy Clay Golf Course Roy Kizer Golf Course Onion Creek Soccer Complex Onion Creek Metropolitan Park (N. Entrance) Onion Creek Metropolitan Park (S. Entrance) $10 144,521 662,128 184 600 51,836 175,136 $113,466 $242,894 Total: $185,792 $507,007 $749,902 [1] Includes 15% rate of return for temporary uses [2] Includes adjustment for 35% construction disturbance value based on limitations on future development of parkland. Roy Kizer Golf Course Revenue Mitigation Daily Rate $ $ 2,288 No. of Days Mitigation Amt. 30 68,640 Mitigation to be paid to PARD Golf Division = $332,530 (Clay/Kiser/Revenue loss) Mitigation to be paid to PARD = $486,014 (Onion Creek Soccer Complex, Onion Creek Metro N. Entrance, Onion Creek Metro S. Entrance) Total Mitigation Amount to be paid to PARD = $818,542 Extension/modification of parkland use must receive prior written approval from PARD. Additional fees will be assessed at the same daily rate as stated in Attachment “A” of this M.O.U. 1 of 2 Phone Number: 512-974-3542 Austin Water Department Point of Contact is: Brent Crawford Parks and Recreation Department Point of Contact is: Gregory Montes Phone Number: 512-974-9458 Parks & Recreation Board: City Council Approval: ____________________________________________________________ Kimberly McNeeley, CPRP Director, Parks and Recreation Department CONCURRENCE ____________________________________________________________ Robert Goode, P.E. Interim Director Director, Austin Water Date Date Attachment A: Mitigation Calculation Attachment B: Map Exhibit 2 of 2
Esri, HERE, Garmin, INCREMENT P, NGA, USGSLegendOnion Creek District Park Ph 1 (Existing-Reuse Main)Onion Creek District Park Ph 2 (Existing-Reuse Main)Onion Creek Phase 1 (Future Construction)Existing-Reuse MainOnion Creek Metro Park Development Reclaimed Waterlines¯0760380FeetCity of AustinReclaimed Water ProgramNuckols Crossing Rd16"16"8"8"8"
ATTACHMENT "A" - MOU MITIGATION FEES CALCULATION WORKSHEET - SUMMARY Project: Onion Creek Reclaimed Water Line MOU # 22-003 Parkland Jimmy Clay Golf Course Roy Kizer Golf Course Onion Creek Soccer Complex Onion Creek Metropolitan Park (N. Entrance) Onion Creek Metropolitan Park (S. Entrance) [1] Includes 15% rate of return for temporary uses TCAD Value per Square Foot $8 $7 $7 $7 $10 Area Required for Temporary Use (Square Feet) 98,010 253,020 107,208 59,369 144,521 662,128 Duration (days) Area Required for Permanent Use (Square Feet) Temporary Use Calculated Fee1 Permanent Use Calculated Fee2 Golf Course Revenue Mitigation 90 60 60 206 184 600 39,596 30,928 29,550 23,226 51,836 175,136 $29,950 $44,631 $19,620 $35,228 $113,466 $242,894 $112,932 $76,377 $75,711 $56,197 $185,792 $507,007 Total: $68,640 $68,640 $818,542 [2] Includes adjustment for 35% construction disturbance value based on limitations on future devevelopment for that portion of parkland (see tab for Disturbance Value Table) [3] Golf Course Revenue Mitigation (Daily Rate $2,288) x (No. Days 30) Jimmy Clay Golf Course Property ID Land Value 295484 295485 295486 295487 Avg Square Feet 7,517 7,361 7,224 7,350 7,363 $60,000 $60,000 $60,000 $60,000 $60,000 Avg/SF $8 Roy Kizer Golf Course Property ID Land Value 296185 296184 296183 296182 Avg Square Feet 13,464 7,396 6,534 6,621 8,504 $60,000 $60,000 $60,000 $60,000 $60,000 Avg/SF $7 Onion Creek Soccer Complex Property ID Land Value 296379 296378 296377 296376 Avg Square Feet 6,356 7,505 8,124 11,620 8,401 $60,000 $60,000 $60,000 $66,000 $61,500 Avg/SF $7 Onion Creek Metro Park N. Entrance Property ID Land Value 556062 556061 556017 556018 Avg Square Feet 8,757 9,109 10,002 6,849 8,679 $60,000 $60,000 $60,000 $60,000 $60,000 Avg/SF $7 Onion Creek Metro Park S. Entrance Property ID Land Value 774096 774097 774040 774041 Avg Square Feet 5,171 5,933 8,005 4,620 5,932 $60,000 $60,000 $63,000 $60,000 $60,750 Avg/SF $10 Disturbance Values Area can still be developed with minimal or no limitations (underground work/materials with no/few above ground appurtenances/fixtures) Area can still be developed with moderate limitations (underground work/materials with some small/medium appurtenances/fixtures) Development severely limited (underground work/materials with large or several small/medium appurtenances/fixtures) No future park development possible in the area - dedicated to installation (underground and/or surface appurtenances/fixtures) 35% 50% 75% 100%
History of Equity Office & PARD Efforts In 2015: Austin is the best place to live in the nation according to U.S. News and World Report & One of the most economically segregated cities in the U.S. according to the Martin Prosperity Institute Community Organized for Accountability And Led To… • In 2015, Council passed a resolution creating the Equity Office to administer an Equity Tool • After an extensive search and interview process, Chief Equity Officer Brion Oaks was hired in October 2016 “Maintaining the Spirit of the Resolution” • Brion intentionally followed the resolution, engaging the community whose organizing resulted in the Office • Co-created the Equity Assessment Tool, and defined “equity” for the City of Austin • Volunteers dedicated over 900 hours in the process 5 City Equity Definition Racial equity is the condition when race no longer predicts a person’s quality of life outcomes in our community. The City recognizes that race is the primary determinant of social equity and therefore we begin the journey toward social equity with this definition. The City of Austin recognizes historical and structural disparities and a need for alleviation of these wrongs by critically transforming its institutions and creating a culture of equity. A Framework for Equity Equity Lens What do you know about the racial history of Austin? Indigenous Peoples and Land Indigenous Peoples and Land Acknowledging How We Got Here Inheriting inequality “As greater Austin booms, the poisonous legacy of segregation continues to cut off the African-American population from economic opportunities and its own cultural anchors, threatening the whole region's potential.” -An American-Statesmanthree-part series http://projects.statesman.com/news/economic-mobility/ 1928 Plan “There has been considerable talk in Austin, as well as other cities, in regard to the race segregation problem. This problem cannot be solved legally under any zoning law known to us at present. Practically all attempts of such have been unconstitutional.” pg. 66 First Ward Boundaries of Austin’s First Ward or “Austin’s Mexico” 6th Street to the North Colorado River to the South Congress Avenue to the East Rio Grande Street to the West Many families settled along Shoal Creek Creating the “Negro District” A New Deal program was proposed that would reinforce segregationist boundaries in Austin and throughout the country. The program, designed to restore household wealth during the Great Depression, used redlining -- the practice of denying goods or services to racially determined neighborhoods -- to specifically exclude …
PARKS AND RECREATION BOARD MAY 23, 2022 MINUTES The Parks and Recreation Board convened in a regular meeting on Monday, May 23, 2022, at 301 W. Second Street, Austin Texas Chair Cottam Sajbel called the meeting to order at 6:02 PM Board Members in Attendance: Laura Cottam Sajbel, Dawn Lewis, Richard DePalma, Nina Rinaldi (arrives 6:11 PM), Anna Di Carlo, Patrick Moore, Lisa Hugman. Board Members in Attendance Remotely: Sarah Faust (left at 8:20 PM), Nancy Barnard. PUBLIC COMMUNICATION: GENERAL Laura Spraggins – Festival Beach Community Garden Claire Krebbs – Festival Beach Community Garden Lauren Loney - Festival Beach Community Garden Brian Cassidy – Bridges on the Park Condominium Association Scott Cobb – Barton Springs Lifeguard Malcom Yeatts – EROC Contact Team Sharon Blythe – Friends of Austin Memorial Park Zack Jurasek – Glow Row Kevin Renis – Austin Rowing Club Michael Cannatti – Barton Springs Conservancy Hoppy Goddin - Bridges on the Park Condominium Association Aubrea Rudder – Austin Rowing Club A. APPROVAL OF MINUTES Board Member Moore made a motion to approve the minutes of the Parks and Recreation Board Regular Meeting of April 25, 2022. Board Member Hugman seconded the motion. The motion passed on a vote of 9-0 with Board Member Taylor absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the City of Austin’s food plan development process. Edwin Marty, Food Policy Manager, City of Austin Office of Sustainability gave a presentation and answered questions. No action was taken on this item. Page 1 of 3 2. Briefing on the terms of the Park Operations and Maintenance Agreement with The Trail Foundation for portions of the Town Lake Metropolitan Park. Christine Chute Canul, Program Manager II, Parks and Recreation Department and Heidi Anderson, CEO, The Trail Foundation gave a briefing and answered questions. 3. Briefing on the progress of the draft Commercial Parkland Dedication Ordinance and associated community feedback and resources. Robynne Heymans, Planner Sr., Parks and Recreation Department gave a briefing and answered questions. 4. Presentation, discussion, and possible action regarding the recommendation to approve the conditional use permit (CUP) at Republic Square for the dale of alcohol. Reynaldo Hernandez, Project Manager, Parks and Recreation Department gave a presentation and answered questions. Board Member Barnard made a motion to postpone action on the Republic Square CUP until the June 2022 meeting of the …
Austin Parks and Recreation Department Briefing on: Parkland Dedication Requirements for Commercial Developments Paul Books, Planner III; Robynne Heymans, Planner Senior; Thomas Rowlinson, Principal Planner; Randy Scott, Program Manager - Parks and Recreation Department June 27th, 2022 1 Updated Formula Required parkland = 9.4 acres X Functional Population 1,000 people • 9.4 acres per 1,000 people equals the established parks level of service • Functional Population is the estimated commuter workforce of a new development discounted by their relative opportunity to access parkland, representing the full-time equivalent population of new development • Functional Population = SF per Employee X Occupancy Rate X Operation Time X Percent Commuter from Outside City Limits Sources: 1. City of Austin Demographer 2. U.S. Census OnTheMap Figures are preliminary and subject to change 2 2 Updated Functional Population Office: 300 sq ft / person1 X occupancy rate for use (92 percent)2 X operation time (23.8 percent) X percent commuter (58 percent)3 Retail: 550 sq ft / person1 X occupancy rate for use (95 percent)4 X operation time (37.5 percent) X percent commuter (58 percent)3 Industrial: 2,500 sq ft / person1 X occupancy rate for use (94 percent)2 X operation time (70.8 percent) X percent commuter (58 percent)3 2. Austin area occupancy rates for office and industrial derived from the Chamber of Commerce 'Austin Area Profile' reflecting occupancy by use in Q2 2021 Sources: 1. Employee density based on conservative estimates by the U.S. Green Building Council 3. U.S. Census OnTheMap, LEHD 2019 4. Retail occupancy based on NAI Partners report published in Q2 2021 Figures are preliminary and subject to change 3 3 Updated Requirements Land Dedication – 9.4 Acres per 1,000 functional population Fee-in-Lieu – $3,781.32 per functional population Development Fee – $351.85 per functional population Per SF by Use Category: Retail Office Fee-in-Lieu Development Fee Total: $1.6007/SF $0.1489/SF $1.7497/SF $1.4206/SF $0.1322/SF $1.5528/SF Industrial $0.5838/SF $0.0543/SF $0.6382/SF Figures are preliminary and subject to change 4 4 Preliminary Community Input SpeakUp Austin – 196 Respondents (May 9-June 10) - Survey remains open till July 10th How often do you access public parks before, during, or after work? How do you think a commercial parkland dedication ordinance might impact a business' operations for employees, visitors, or patrons? Reoccurring Themes Changes in commuting patterns due to COVID-19 Impacts on affordability Applicability and Exemptions Procedures and Clarifications • • • • 5 50.8% 17.9% 11.8% 11.3% 8.2% 16.4% …
DRAFT 2022-2023 Commuter Commercial Parkland Fee Calculation Methodology In 2022 the City Council approved Ordinance XXXXXXXXXX which created a formula to determine the commercial fees required in-lieu of parkland dedication. The Ordinance requires an annual adoption of the parkland dedication fees during the annual fee schedule process. The fee calculation methodologies are established in § 25-X-XXX The below 2022-2023 fees reflect the Council approved calculation methodology to be adopted annually. Several of the variables in the formula are static from year to year, including the square feet per person and the operations hours. Some of the variables will be reevaluated each year based on publicly available data, such as the occupancy rate and the percent commuter workforce, as well as the fees-in-lieu of parkland land dedication and park development. The only variable in the above formula that is unique to the new development is the total square feet of the development. Variables Calculation Factor Description Parkland Level of Service Service Population / Park Acres Fee In-Lieu of Land 96.70 Service Population per 1 acre Park Acres City Population 10,086.32 Park Acres (excludes Metro and District Parks) Parkland Cost Factor $365,653.44 per acre 975,321 (2021 Population) Current City Population Average land cost of acres purchased over the last five years Park Development 4,046.98 Service Population per park Facilities Level of Service Service Population / Number of Developed Parks Number of Developed Parks City Population Park Development Cost Factor 241 975,321 (2021 Population) $1,423,928.42 Count of all developed parks Current city population Cost of developing one Neighborhood Park Functional Population Office Employee Density 300 sq ft /person Office Occupancy 0.92 Office Operation Hours 0.238 Retail Employee Density 550 sq ft / person Retail Occupancy Retail Operation Hours 0.95 0.375 U.S. Green Building Council estimate of the square feet per person in LEED BD+C: New Constructionv4 - LEED v4. Appendix 2. Default occupancy counts Austin area occupancy rates derived from the Chamber of Commerce 'Austin Area Profile' reflecting occupancy by use in Q2 2021 Office use occurs 5 out of 7 days of the week, and 8 hours a day, equal to 23.8 percent (40 hours out of 168 hours a week) operation occupancy. U.S. Green Building Council estimate of the square feet per person in LEED BD+C: New Constructionv4 - LEED v4. Appendix 2. Default occupancy counts Retail occupancy rates derived from NAI Partners report published in Q2 2021 Retail use occurs …
Commercial Parkland Dedication Stakeholder and Advocate Responses 6/15/2022 Page 1 Category affordability Question Have you done an economic impact statement to measure the affordability impact of this proposed additional fee? $2 psf for office is not small and creates concern that office rents will be raised impacting jobs and pay rates. Response City Code § 2-5-2 states the that city manager shall prepare a fiscal note for a proposed ordinance, resolution, or policy that could create an expense for the City, including a modification to the City's budget, a capital improvement project, or a council initiated matter before it is submitted to the council. To clarify, the combined per square foot fee for office is $1.75. This fee would have a positive impact on the city's budget by accounting for the impact to the park system caused by new commercial development. PARD shall confirm with the Housing and Planning Department on the issuance of an Economic Impact Statement regarding affordability. affordability In the different categories, are there any excluded categories? Different types of businesses that don’t have to do parkland dedication? We are still evaluating the applicability of the ordinance based on stakeholder and survey feedback. Schools and governmental entities are both subject to different land development code requirements and would not be subject to the Commuter Commercial Parkland Dedication Ordinance. affordability In the office example, what is the proportion of the impact of the fees to the overall cost of the office development? affordability affordability Can you provide a list of all COA development related fees in addition to proposed commercial PLD fee, including a Brief explanation/estimate/range of what a developer would pay for each of the fees. Any language about why fees are not the reason for "affordability issues." What percent of the total project cost the PLD fees would be. According to a proforma prepared by Cummings in 2019, cost per square foot to build a typical commercial building is anywhere between $147/sq ft - $657/sq ft, depending on the construction type, in Dallas, Texas. This estimate only accounts for ‘hard costs’ of construction, not the land acquisition, building design or contractor/developer overhead. Cost of parkland dedication fees currently range from $0.63/sq ft to $1.75/sq ft depending on the commercial building category. This is equivalent to about 0.27- 0.42% of the ‘hard costs’. The Development Services Website lists several fee schedules for different types of developments: https://www.austintexas.gov/department/fees. …
PARKS AND RECREATION BOARD RECOMMENDATION Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: Attest: _____________________________________________ (Staff or board member can sign)
Republic Square Conditional Use Permit Parks Board Meeting May 23, 2022 City of Austin Parks and Recreation Department: Reynaldo Hernandez, PLA Project Manager Downtown Austin Alliance Foundation: Molly Alexander, Executive Director Angela Navarro, Community Outreach Coordinator WHO, WHAT AND WHY WHO is involved: City of Austin Parks and Recreation Department and the Downtown Austin Alliance Foundation WHAT is the purpose: Permit the consumption of alcohol at the designated areas in Republic Square WHY are we here: To align current permit with City of Austin Land Development Code Republic Square Conditional Use Permit (CUP) OVERVIEW AND BACKGROUND Republic Square park renovation completed in Fall 2017 Salt & Time Café received a TABC permit and began the sale of alcohol from vendor on park premises in 2020 CONDITIONAL USE PERMIT CUP required for sale of alcohol on public property CUP changes the zoning of the property from ‘PUBLIC’ to PARK AND RECREATION SERVICES (SPECIAL)’ which will permit the sale of alcohol on the grounds The CUP does not apply to special events. Events at Republic Square will continue to need a separate agreement for alcohol sales. Republic Square Conditional Use Permit (CUP) CUP PROCESS SUBMITTAL TO DEVELOPMENT SERVICES START JANUARY 2022 COMMUNITY ENGAGEMENT Open House APRIL 13, 2022 PARKS AND RECREATION BOARD PLANNING COMMISSION MAY 2022 COMPLETE AUG./SEPT. 2022 The CUP does not apply to special events Events at Republic Square have a separate agreement for alcohol sale and area. Republic Square Conditional Use Permit (CUP) Republic Square Park Context TEXAS ALCOHOL BEVERAGE COMMISION • The license allows for the sale of alcohol on-premises and in designated areas. • Permit issued for a 2-year duration and is renewable. • Austin Police Department can issue citations for consumption of alcohol outside • No one under the age of 18 can sell alcohol. No one under the age of 21 can of defined boundaries. consume alcohol. Republic Square Conditional Use Permit (CUP) OPERATIONAL PLAN • Downtown Austin Alliance Park Ambassadors are present to ensure compliance with CUP from 6 am to 10 pm daily. • Downtown Austin Alliance Foundation agreement with the vendor to adhere to TABC guidelines. Republic Square Conditional Use Permit (CUP) EXAMPLES OF URBAN PARKS WHERE ALCOHOL SALE IS ALLOWED DALLAS • Klyde Warren Park • Tietze Park • Crowley Park HOUSTON • Discovery Green • Market Square Park San Antonio • Hemis Fair • Tower of the Americas • La …
Parks and Recreation Board Consideration for Pan American Neighborhood Park Renaming Proposal Kimberly McNeeley, Director Parks and Recreation Department June 27, 2022 Austin Municipal Code Process initiated to rename the Pan American Neighborhood Park (located at 307 Chicon St.) to Tony Castillo Pan American Neighborhood Park. Austin Municipal Code § 14-1-36 - REQUIREMENTS FOR NAMING OR RENAMING A PARK FACILITY. (1) PARK FACILITY means a park, significant building, sports complex, pool facility, or trail owned by the City and dedicated or used for park purposes. Significant building includes recreation, senior, cultural centers and other significant facilities used for parks and recreational purposes. (2) PARK FEATURE means a recreational improvement that is not considered a park facility and is a major component in the park facility. (3) DIRECTOR means the director of the Parks and Recreation Department. Austin Municipal Code § 14-1-37 - PARK NAMING POLICY. (A) Subject to a valid agreement governing the naming of a park facility or park feature, a park feature in a park facility may be dedicated to an individual or group to recognize a culturally significant contribution, other valuable contribution, or creditable service to the park system or the community without naming or renaming the park facility in which the feature is located. A plaque recognizing a deserving individual or group may be placed by the park feature without naming or renaming the park facility in which the plaque is placed. Additional plaques recognizing other individuals or groups may be placed at the same feature location. Each plaque may be removed only when the park feature is removed and repurposed into another park feature. Naming a park feature can be done administratively without City Council approval. Austin Municipal Code § 14-1-37 - PARK NAMING POLICY. (B) A park facility may be named for: (1) an individual who has provided a valuable contribution and creditable service to the park system and the City; (2) an individual or entity that deeds the land to the City for a park facility, contributes the estimated cost of at least 50% of the development of the park facility, and provides an endowment for the estimated 20-year maintenance costs of the park facility as estimated by the director; or (3) an individual or entity that has provided a culturally significant contribution to the surrounding area or community in which the facility exists. Austin Municipal Code § 14-1-37 - PARK NAMING POLICY. …
M E M O R A N D U M TO: Parks and Recreation Board FROM: Kimberly McNeeley, CPRP Director, Austin Parks and Recreation Department DATE: June 15, 2022 SUBJECT: Renaming Proposal for Pan American Neighborhood Park This memorandum serves as the Austin Parks and Recreation Department’s (Department) conclusion to the 90-day community engagement period following an application to rename Pan American Neighborhood Park to Tony Castillo Neighborhood Park. This memo, the attached application (Attachment A) and community input report (Attachment C) are being submitted in accordance with Austin City Code of Ordinances. Process for Renaming a Park The process for naming or renaming a park can be found in Austin City Code of Ordinances section 14-1- 36, section 14-1-37, and section 14-1-39. On March 7, 2022, the Parks and Recreation Department director notified the Parks and Recreation Board, City Manager, and City Council of an application (Attachment A) to rename Pan American Neighborhood Park to Tony Castillo Pan American Neighborhood Park, which began a 90-day period to receive public comment. The 90-day period ended on June 5, 2022. During that time, the department’s Communications and Engagement Unit: • Notified the community of the naming proposal through o email notification o social media notification o o flyers at the Oswaldo “A.B.” Cantu Pan American Recreation Center flyer at local business • Facilitated 5 community meetings (3 virtual, 2 in-person) (Attachment F). Following the 90-day period, the Director is required to submit the application and any other nominations or endorsements to the Parks and Recreation Board. This memorandum is the submission of the completed nominations and endorsements to the chair of the Parks and Recreation Board according to subsection 14-1-39(F). Pan American Neighborhood Park Background The Pan American Neighborhood Park is tied deeply to East Austin’s Mexican American and Chicano roots. In 1940, the National Youth Administration opened a community center in what is now Comal Park on 3rd and Comal in East Austin. In 1946, the Parks and Recreation Department took over management of this community center. In 1956, the center relocated to the current location on East 3rd and Chicon Street next to Zavala Elementary. A contest was held to decide the name of the center, and Dr. George I. Sanchez submitted the name “Pan American.” Through the community engagement meetings, community elders shared that the Pan American name was to honor unity across North and South America, and …
M E M O R A N D U M TO: FROM: DATE: SUBJECT: Spencer Cronk, City Manager & City Council Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department March 7, 2022 Renaming of Pan Am Neighborhood Park This memorandum is to inform you that the City of Austin Parks and Recreation Department has received a nomination to rename Pan Am Neighborhood Park located at 2100 E. 3rd Street in East Austin. This request for renaming is being handled in accordance with Austin’s City Charter § 14-1-39 – PROCEDURE FOR NAMING OR RENAMING A FACILITY. This process requires a 90-day period, beginning with the issuance of this memorandum, for the City’s Public Information Office to conduct a community engagement effort. During that period, additional nominations for renaming of the park may be submitted to the Parks and Recreation Department. Should you have any questions, please contact my office at (512) 974-6717. cc: Parks and Recreation Board Members Stephanie Hayden-Howard, Assistant City Manager Liana Kallivoka, PhD, PE, LEED Fellow, Assistant Director, Parks and Recreation Department Lucas Massie, M.Ed., CPRP, Assistant Director, Parks and Recreation Department Suzanne Piper, DBA, Chief Administrative Officer Parks and Recreation Department Laura Esparza, Acting Assistant Director, Parks and Recreation Department John Nixon, Public Information and Marketing Program Manager, Parks and Recreation Department Christine Chute Canul, Program Manager II, Parks and Recreation Department
ORDINANCE NO. 20160324-021 AN ORDINANCE AMENDING CITY CODE CHAPTER 14-1 (DEDICATION OF OR NAMING A PUBLIC FACILITY OR PROPERTY) AND RELATING TO THE NAMING OR RENAMING OF PARK FACILITIES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. Section 14-1-31 (Definitions) of the City Code and Section 14-1-32 (Naming Policy) are amended to read: § 14-1-31 DEFINITIONS. In this article: (1) FACILITY includes a City building, structure, or other facility directly used by the public, excluding a police facility under Section 14-1-35 (Procedure for Naming a Police Facility) and a park facility under Section 14-1-36 (Requirement for Naming or Renaming a Park Facility). (2) DIRECTOR means [(a)] the director of the Public Works Department[i-eF (fe) if a duty rotates to the naming or renaming of a park, pool, playground, or park facility, the director of the Parks and Recreation Dopartmont]. § 14-1-32 NAMING POLICY. (A) A feature in a facility may be dedicated to a person to recognize a valuable contribution to the community without naming or renaming the facility in which the feature is located. A plaque recognizing a deserving person may be placed in a facility without naming or renaming the facility in which the plaque is placed. (B) A facility may be named for an individual, living or dead, or something other than an individual. A facility may be named for an individual only if the individual has provided creditable service to the community and to the City. (C) A facility named for an individual may not be renamed. Page 1 of 6 (D) Naming or renaming a facility must follow the procedure set forth in this article. The renaming of a facility must be initiated by the council or the city manager. (E) If the city has financed the facility with the proceeds of obligations, the interest on which is excludable from gross income for federal income tax purposes, the city may reject a name to preserve the exemption from federal income taxation of the interest on the proceeds of the obligations. PART 2. Chapter 14-1 (Dedication of or Naming of a Public Facility or Property) of the City Code is amended to add new Sections 14-1-36, 14-1-37, 14-1-38, and 14-1-39 to read: § 14-1-36 REQUIREMENTS FOR NAMING OR RENAMING A PARK FACILITY. DEFINITIONS. In this article: (1) PARK FACILITY means a park, significant building, sports complex, pool facility, or trail …
M E M O R A N D U M TO: FROM: DATE: SUBJECT: Parks and Recreation Board Members Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department May 27, 2022 Property Crime in Parks The purpose of this memorandum is to provide an update on property crimes occurring within or adjacent to City of Austin Parkland, and to share the information on the resources available to the Parks and Recreation Department (Department) for crime reporting. The Austin Police Department (APD) maintains an open data portal to share crime data with the public. Police data is divided into three different categories: 1) Crimes against people. 2) Crimes against society. 3) Crimes against property (property crime). Property crime includes robbery, burglary/breaking and entering, theft and damage or vandalism of property. Crimes against people include assault, kidnapping or murder. Crimes against society include drug violations, prostitution, weapons law violations or animal cruelty. At the Public Safety Commission meeting in November of 2021, the Austin Police Department provided an update on crime rates in Austin. Between 2020 and 2021, crimes against property reported within the City of Austin declined by 9% Property crimes are consistently the most reported category on parkland. Crime data cannot be specifically filtered to display crimes which occurred on City parkland, so Geographic Information System software mapped the crime data and within that system a 50-foot buffer was created around all park addresses. The following data presented in this memo involves crimes that occurred within 50 feet of a park address. There were 124 crimes against persons in 2012 and 192 in 2021. There were 722 crimes against property in 2012 and 1,092 in 2021. Lastly, there were 715 crimes against society in 2012 and 246 in 2021. The City population during this same timeframe grew by approximately 20%. In Fiscal Year 2021, there were a total of 1,092 Property Crimes committed on or within 50 feet of parkland. To date in Fiscal Year 2022, there have been 619 Property Crimes committed on or within 50 feet of parkland. Theft is by far the largest property crime category each year occurring on parkland. Zilker Metropolitan Park leads parks in the number of crimes against property with Covert Park at Mount Bonnell having the second most reported crimes against property. Instances of reoccurring crime concerns are shared with APD for assistance with addressing the issues. s t r …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: June 2022 COMMUNITY ENGAGEMENT EVENTS: Zilker Metropolitan Park Vision Plan: The Parks and Recreation Department (Department) and the consultant team continue to analyze input on the plan's three draft concepts received via survey data, small group discussions, pop-up events, and emailed feedback. This month included community engagement with the Southeast Combined Neighborhood Plan Contact Team, Boys & Girls Club of Austin, the Housing Authority of the City of Austin (HACA), and an ecology-focused small group discussion. Additionally, the team plans to host work sessions with the Austin Transit Department and CapMetro ahead of the Council Work Session requested by Council Member Kitchen, focused on transportation and parking options in and around Zilker Metro Park. The Council Work Session is anticipated to take place in August or September. More information including the concepts and meeting recordings may be found on the project website: https://www.austintexas.gov/ZilkerVision. Districts 5 and 8 Beverly S. Sheffield Northwest Pool Replacement Project: On June 28, 2022, the Department will host a community engagement meeting for the upcoming pool replacement at Beverly S. Sheffield Northwest District Park. The event will take place virtually through Zoom, and in-person at the Northwest Recreation Center located at 2913 Northland Dr, Austin, TX 78757. At the meeting, the team will share two pool concepts to gather community preferences. The project will renovate the existing pool as a regional aquatic center. The pool will maintain the 50-meter Olympic-sized swim lanes, renovate the diving well, and build new play features for young children. The historic character of the bathhouse and site will be preserved. A Zoom link for the community meeting is available on the community website. https://www.austintexas.gov/sheffieldNWpool. District 7 PLANNING UPDATES: Project Connect: Department staff continue to collaborate with the Project Connect, Blue Line, and Orange Line teams. Recent activities included: • The Department participated in meetings regarding station area planning for Riverside and Pleasant Valley. • The Department is working with Austin Transit Partnership and the Texas Parks and Wildlife Department (TPWD) on Section 6F of the Land and Water Conservation Act and 4F of the U.S. Department of Transportation Act. The Waller Beach portion will go through a 6F conversion, which requires a 1:1 replacement of land. TPWD is discussing 6F for Auditorium Shores where the line will be subterranean. • The Department determined an Emergency Egress at Town Lake Metro Park can be considered …
PARKS AND RECREATION BOARD RECOMMENDATION 20220627-B1 June 27, 2022 Permanent Wastewater Use and Temporary Work Area on Parkland Date: Subject: Motioned By: Vice-Chair Faust Recommendation The Parks and Recreation Board recommends to Austin City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance, for a Total Mitigation of $818,542. Vote Seconded By: Board Member Moore Vice-Chair Faust made a motion to recommend Austin City Council to approve the Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance, for a Total Mitigation of $818,542. Board Member Moore seconded the motion. The Motion passed on a vote of 7-0 with Board Members Hugman, Barnard, Taylor and DePalma absent. Chair Laura Cottam Sajbel, Vice-Chair Sarah Faust, Board Members Nina Rinaldi, Anna Di Carlo, Patrick Moore, Kathryn Flowers and Dawn Lewis. Board Members Lisa Hugman, Nancy Barnard, Kim Taylor and Richard DePalma. For: Against: Abstain: Absent: 1 of 1
PARKS AND RECREATION BOARD RECOMMENDATION 20220627-B6 June 27, 2022 Seconded By: Board Member Lewis Proposed Renaming of Pan American Neighborhood Park Date: Subject: Motioned By: Board Member Moore Recommendation: The Parks and Recreation Board recommends to Austin City Council that, in lieu of renaming Pan American Neighborhood Park, a plaque be added to the park to honor Mr. Castillo and his numerous contributions and achievements to this area, and that any related application or administrative costs be waived to the applicant by Council. Rationale: WHEREAS, Pan American Neighborhood Park is located in District 3 of East Austin and has grown to serve as an important cultural, historical and recreation area for the community and visitors; and WHEREAS, a comprehensive and competitive community-driven naming competition was held which led to the current designation of this space as Pan American Neighborhood Park; and WHEREAS, the described purpose of this name was to honor unity across North, Central and South America, and it was significantly supported by Korean War veterans returning to East Austin at the time; and WHEREAS, Coach Augustine "Tony" Castillo has provided a culturally significant contribution to the community, including, but not limited to, founding competitive sports teams, hosting league tournaments for neighborhood youth, coaching high school sports, serving on the Pan American Community Advisory Board and functioning in a mentor role and providing a positive influence for the community; and WHEREAS, upon receiving an application in accordance with City of Austin ordinance, Parks and Recreation Department staff conducted a community engagement process to determine public support for the renaming of Pan American Neighborhood Park; and WHEREAS, though results of the proposed renaming showed an incredible degree of gratitude and reverence for Mr. Castillo, the engagement results specific to District 3 in which this Park is located did not show decisive support to rename Pan American Neighborhood Park at this time; and WHEREAS, public input cited additional individuals who have also made significant contributions to the evolution of Pan American Neighborhood Park as a cultural, historical and recreational resource; and 1 of 2 WHEREAS, a plaque recognizing a deserving individual or group may be placed by the park feature without naming or renaming the park facility in which the plaque is placed, and additional plaques recognizing other individuals or groups may be placed at the same feature location; and WHEREAS, naming a park feature can be done administratively without City …
PARKS AND RECREATION BOARD JUNE 27, 2022 MINUTES The Parks and Recreation Board convened in a regular meeting on Monday, June 27, 2022, at 301 W. Second Street, Austin Texas Chair Cottam Sajbel called the meeting to order at 6:02 PM. Board Members in Attendance: Laura Cottam Sajbel, Sarah Faust, Nina Rinaldi, Anna Di Carlo, Patrick Moore, Kathryn Flowers, Dawn Lewis. Board Members Absent: Lisa Hugman, Nancy Barnard, Kim Taylor, Richard DePalma. PUBLIC COMMUNICATION: GENERAL Chase Wright – Springdale Park Neighbors Peggy Vasquez Anna Maciel – Oswaldo AB Cantu Recreation Center Antony McGregor Day – Springdale Park Neighbors Scott Cobb – Barton Springs Lifeguard Jim Ruddy – Austin Rowing Club Gavino Fernandez A. APPROVAL OF MINUTES Board Member Lewis made a motion to approve the minutes of Parks and Recreation Board Regular Meeting of May 23, 2022. Board Member Rinaldi seconded the motion. The motion passed on a vote of 7-0 with Board Members Hugman, Barnard, Taylor and DePalma absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action on Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance. Total Mitigation is $818,542. Greg Montes, Program Manager II, Parks and Recreation Department and Brent Crawford, Project Manager, Austin Water gave a presentation and answered questions. Vice Chair Faust made a motion to recommend that Austin City Council approve a Permanent Wastewater Use and Temporary Work Area, not to exceed 600 Calendar Days on parkland located at Jimmy Clay Golf Course, Roy Kizer Golf Course, Onion Creek Soccer Complex, Onion Creek Metropolitan Park N. Entrance, and Onion Creek Metropolitan Park S. Entrance. Total Mitigation is $818,542. Board Member Moore seconded the motion. The Page 1 of 3 motion passed on a vote of 7-0 with Board Members Hugman, Barnard, Taylor and DePalma absent. 2. Briefing on Equity Office history, purpose, and updates on the work within the City and Parks and Recreation department. Sona Shah, Equity and Equality Program Manager, Parks and Recreation Department and Ana Perez and Amanda Jasso, Equity Office gave a briefing and answered questions. No action was taken on this item. 3. Briefing on the progress of the draft Commercial Parkland Dedication Ordinance for commuters and associated community …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVENUE, AUSTIN, TX 78702 Some members of the Parks and Recreation Board will be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register call or email the board liaison at 512-974-6716 or Tim.Dombeck@austintexas.gov COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) Dawn Lewis (D-10) VACANT Laura Cottam Sajbel (D-9), Ex-Officio AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Contracts and Concessions Committee regular meeting of April 15, 2022. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival (Sponsors: Di Carlo, Barnard, Lewis) 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. (Sponsors: Barnard, Di Carlo, Rinaldi, Lewis) Page 1 of 2 C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Presenter(s): Denisha Cox, Contract Management Supervisor II, Parks and Recreation Department (Sponsors: Di Carlo, Barnard) D. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Tim Dombeck, with the Austin Parks and Recreation Department, at 512-974- 6716, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Tim Dombeck Tim.Dombeck@austintexas.gov or by phone at 512-974-6716. Page 2 of 2
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, APRIL 15, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a special called meeting on Friday, April 15, 2022, at 1183 Chestnut Avenue in Austin, TX Chair Di Carlo called the meeting to order at 10:13 AM Board Members in attendance: Anna Di Carlo, Nina Rinaldi, Laura Cottam-Sajbel (WebEx), Dawn Lewis (WebEx, Ex-Officio) Board Members absent: Nancy Barnard Staff in attendance: Denisha Cox, Patricia Rosette, Suzanne Piper, Tim Dombeck PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES The minutes of Parks and Recreation Board Contracts and Concessions Committee regular meeting of November 9, 2021 were approved. Board Member Rinaldi made the motion to approve. Board Member Cottam-Sajbel seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding changing the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month for the remainder of calendar year 2022, except December. Regularly scheduled committee meeting dates will be as follows: May 20, June 17, July 15, August 19, September 16, October 14, November 18. Chair Di Carlo made a motion to change the Parks and Recreation Board Contracts and Concessions Committee regular meeting schedule to the third Friday of each month at 10:00 AM for the remainder of calendar year 2022, except December. Board Page 1 of 2 Member Rinaldi seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. 2. Discussion and possible action regarding Austin City Limits contract. Presenter(s): Dawn Lewis, Parks and Recreation Board Chair Di Carlo made a motion to postpone this item to the next Contracts and Concessions Committee Meeting agenda. Board Member Cottam Sajbel seconded the motion. The motion passed on a vote of 3-0 with Board Member Barnard absent and one vacancy. 3. Discussion and possible action regarding Zilker Café concessions contract Presenter(s): Dawn Lewis, Parks and Recreation Board Board Members discussed this agenda item and staff answered questions. Chair Di Carlo made a motion to postpone this item to the next Contracts and Concessions Committee Meeting agenda. Board Member Rinaldi seconded the motion. The motion failed on a vote of 2-1 with Board Members Di Carlo and Rinaldi voting in favor, …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Jun-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Nov-21 Nov-21 Jul-22 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Support of the Literacy First Program Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Recreation Management System Software Services P/D NA S Apr-23 Apr-23 May-23 LEGEND 6/1/2022 Notes Recognizing the importance of early intervention to improve the reading and writing skills of youth, the City of Austin supports the fundamental concept of Literacy First, a K-2nd grade Reading Tutoring Intervention Program offered at various Eastside Vertical Team Elementary Schools. The purpose of the agreement is to support the funding of the Literacy First program at the aforementioned elementary schools. Final contract execution is underway. The contract was executed on May 11th. This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each. LCRA will purchase and install buoys with PARD reimbursing LCRA for materials and labor. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a …
BOARD/COMMISSION RECOMMENDATION (Parks and Recreation Board) Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in prohibiting or permitting alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: (Unanimous on a 7-0 vote, 4-3 vote with names of those voting no listed) Attest: _____________________________________________ (Staff or board member can sign)
AUSTIN PARKS AND RECREATION BOARD Question related to Austin City Limits May 31, 2022 The responses below have been formulated based on a Contracts and Concessions Committee item on April 15th and subsequent follow up questions from board members via email that stemmed from the sharing of the Austin City Limits contract. Please tell us about traffic control signage. The engineered traffic control plan is monitored by both the organizer/organizer’s traffic control company agent. In addition, City of Austin Right of Way Inspectors working as part the paid traffic control permit fees do daily inspections of the traffic control. How is the traffic control messaged? In order to assist traffic management weeks before Austin City Limits Music Festival, the City of Austin posts event and traffic alert information. The closure map, a closure schedule, and interactive traffic and park access map is posted on the following six (6) City of Austin managed webpages. Those pages are: • Austin Center for Events Page • Park Events Page • Zilker Park Page • Barton Springs Pool Page • Austin Nature and Science Center Page • Zilker Botanical Gardens Page The interactive park closure and traffic map hosted on the Park Events and Austin Center for Events webpages received over 30,000 views specific to the 2021 ACL event. o 2021 Interactive Park/Closure Map o Closure Schedule (attachment A) o Closure Map (attachment B) In addition, both prior and during the Event: • The City posts daily alerts on the variable message boards permanently installed throughout the city. Of note is the message board at Barton Springs and Mopac. • The City coordinates with department Public Information Officers to publish social media and promote media information prior to and during the event. • The event posts notice signage at the park 14 days prior to accessing the park. It includes directive information to the City’s website for closure and alternative use area information. ** As an additional note, Barton Springs Road is not fully closed until the overnight hours Thursday evening before the event. What headcount data is available to the City of Austin Event Operations Center at the event? As a digital scan in event, the Operations Center personnel at the festival have real time access to the total amount of wristbands scanned for entrance into the event. The Event Operations Center includes multiple City of Austin Departments. The City of Austin Event …
