Library Commission Meeting Minutes 30 August, 2021 SPECIAL CALLED MEETING 30 August, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Monday, August 30, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:30 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, Ryan Marquess, and Lily Trieu Board Members Absent: Commission Members Daniella Ramos and Courtney Rosenthal Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Ryan Marquess Commission Member Marquess introduced himself to the commission. 2. Approval of Minutes from the June 29, 2021 Special Called Meeting via Videoconferencing The minutes of the special called meeting were approved on Commission Member Frierson’s motion and Chair Dabbert’s second on an 8-0 vote. Commission Members Ramos and Rosenthal absent. 3. Staff Briefing: Update on Austin Public Library FY22 Budget Wendy Harrison, Financial Manager, presented the budget update. 4. Old Business a. Discussion of a Library Commission planning retreat A retreat will be planned for a Saturday in early October to be held at the Central Library. 5. New Business: none 6. Discussion of Director’s Monthly Report for August 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the monthly update and introduced APL’s new Equity Officer, Carmaleta McKinnis-Williams. Library Commission Meeting Minutes 30 August, 2021 7. Future Agenda Items Austin History Center Association agreement update Staff briefing on the APL Equity Office, Carmaleta McKinnis-Williams, APL Equity Officer Presentation on the Cypress & Shoal Creek Public Space Strategy, Nina Rinaldi, Shoal Creek Conservancy Adjournment: Chair Dabbert adjourned the meeting at 6:13 p.m. without objection.
Versión en español a continuación. Library Commission Meeting Monday, July 26, 2021, 5:30-7 PM Library Commission meeting to be held July 26, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Sunday, July 25 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the July 26, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Sunday, July 25. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Monday, July 26, 2021, 5:30-7 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Sunday, July 25 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • …
AUSTIN PUBLIC LIBRARY FY22 ‐ Budget Engagement ‐ Boards and Commissions submitted to Budget Office on Thursday, 5/27/21 COMMISSION LEAD DEPT SUPPORT DEPT RESOLUTION TITLE RESOLUTION LINK RESOLUTION SUMMARY DOES YOUR DEPARTMENT SUPPORT THIS RECOMMENDATION? (YES/NO) DOES YOUR DEPARTMENT HAVE EXISTING RESOURCES FOR THIS RECOMMENDATION? (YES/NO) DEPARTMENT SUMMARY RESPONSE TO RECOMMENDATION IS THIS RECOMMENDATION ADDRESSED IN YOUR DEPARTMENT’S FY22 BUDGET? (YES/NO) IF YES, PLEASE PROVIDE A BRIEF SUMMARY YES YES ATTACHMENTS (OPTIONAL) COMMISSION ON SENIORS Austin Public Library ‐ RECOMMENDATION 20210326‐04Aii Expanding Access to Online Connectivity for Older Adults LINK Allocate a minimum of $25,000 in the Programming budget of Austin Public Library to develop, implement and promote digital literacy training for older adults that is designed using best practices in older adult learning. YES APL agrees with the recommendation and will designate funding. APL has appropriated $25,000 in digital literacy training for older adults in the Programs and Partnerships Division. 1 of 21 AUSTIN PUBLIC LIBRARY FY22 ‐ Budget Engagement ‐ Boards and Commissions submitted to Budget Office on Thursday, 5/27/21 COMMISSION LEAD DEPT SUPPORT DEPT RESOLUTION TITLE RESOLUTION LINK RESOLUTION SUMMARY DOES YOUR DEPARTMENT SUPPORT THIS RECOMMENDATION? (YES/NO) DOES YOUR DEPARTMENT HAVE EXISTING RESOURCES FOR THIS RECOMMENDATION? (YES/NO) DEPARTMENT SUMMARY RESPONSE TO RECOMMENDATION YES IS THIS RECOMMENDATION ADDRESSED IN YOUR DEPARTMENT’S FY22 BUDGET? (YES/NO) IF YES, PLEASE PROVIDE A BRIEF SUMMARY ATTACHMENTS (OPTIONAL) COMMISSION ON SENIORS Austin Public Library Parks and Recreation RECOMMENDATION 20210326‐04Aii Expanding Access to Online Connectivity for Older Adults LINK Allocate a minimum of $25,000 from the budgets of Austin Public Library and the Parks and Recreation Department to continue and expand the targeted distribution of technology (loaned devices, hot spots and training) to older adults to address social isolation and other needs during the pandemic. APL reprogrammed $11,000 in 2020 and worked with PARD to provide digital devices, hotspots and specialized training to older adults who could no longer participate in in‐person programming at PARD and APL sites due to the pandemic. These needs will continue as Austin slowly returns to normal. Further, absent the pandemic there are older adults who are homebound and will benefit from online access to city programs and other services. YES APL and PARD support this initiative to expand the targeted distribution of technology (loaned devices, hot spots and training) to older adults. PARD will need additional resources to fund this recommendation. YES APL’s FY22 budget includes $25,000 in …
Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,218,685 or 2.07%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $60,087,061 $525,806 445.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE Requirements FTEs Personnel Wage increase of 2% for eligible employees, $ 644,899 .00 and adjustments for accrued payroll Wage adjustment, $500 one-time for civilian employees Insurance – health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT-WIDE $ 217,991 ($1,011,798) $ 228,339 $ 237,823 $ 354,225 $ 24,925 Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations IT software – increase for hardware & software licenses and contracts One-time budget reallocations: $ 206,368 $ 16,904 $ 301,100 Terrazas Branch Repurpose Project (Facilities Services) Repurpose into a hybrid of community services navigation and express library service Innovation Lab at Central Library (Information Technology) $ 110,000 $ 40,000 Provide customers access to digital technologies to learn, explore, and create digital content Digital literacy training for older adults (Programs & Partnerships) $ 25,000 Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books, Digital Materials and Subscriptions) Programs Furniture Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov $ 700,000 $ 275,384 $ 183,300 $ 100,000 $ 99,900 $ 27,950 7/8/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. Revenues from Central Library operations including parking garage, gift shop, facility rentals, and café rental are budgeted at $1,166,808. Historic Preservation Fund The Operating Budget in the Historic …
FY 2020-21 Fee Schedule Austin Public Library Fee Note Code Violations/Legal Penalties/Restitution Overdue Charges and Fees All Austin Public Library Overdue Charges and Fees shall be waived by the Library Director or their authorized designee in accordance with Library policy adopted by the Library Director, which shall permit fee or charge waivers only in the following circumstances: 1. Evidence, as required by Library policy, of catastrophic loss to library borrower's property caused by one of the following catastrophic natural events, and limited to those library charges and fees incurred after the date of the catastrophic event: Earthquake, Fire, Flood, Hurricane, Tornado. 2. Evidence, as required by Library policy, of loss due to theft, and limited to those library charges and fees incurred after the date of the loss. 3. Evidence, as required by Library policy, of hospitalization of library borrower, and limited to those library charges and fees incurred after the date(s) of the hospitalization. 4. Non-resident children who are currently enrolled in the Austin Independent School District and other Independent School Districts located within Austin's ETJ are exempt from the Non-Resident User Fee. Extended Use Fee "Kill A Watt" Electricity Usage Monitor Adult Materials Delinquent Account Fee Digital Hose Water Meter For accounts with outstanding balances $25.00 and above Items not returned after 28 days and presumed lost or returned damaged Cost to the library for item plus the recovery fee for the item Reserve Fee For reserves not picked up after expiration of hold period Sunlight Calculator Laptops and electronic devices Over 0 up to 1 hour overdue Over 1 up to 2 hours overdue Over 2 up to 3 hours overdue Over 3 up to 4 hours overdue Over 4 up to 5 hours overdue $0.25 $0.25 $10.00 $0.25 $1.00 $0.25 $5.00 $15.00 $25.00 $45.00 $65.00 /item/day, $10.00 maximum/item /item/day, $10.00 maximum/item /item/day, $10.00 maximum/item /item /item /item/day, $10.00 maximum/item /device /device /device /device /device, $65.00 maximum/device 2020-21 Approved Budget, Austin, TX685 FY 2020-21 Fee Schedule Austin Public Library Fee Note Devices not returned by the close of the business day borrowed and presumed lost or returned damaged Cost to the Library for device plus recovery fee for the device Recovery Fee for Each Lost or Damaged Device $150.00 $120.00 $22.00 $35.00 $30.00 /device /year /year /quarter Non-resident User Fee Non-Resident Non-Resident - Virtual Library Only Quarterly Non-Resident User Fee Facility Rentals Austin Public Libraries Central Library …
Annual Internal Review This report covers the time period of 7/1/2020 to 6/30/2021 Library Commission Mission Statement: The Library Commission shall make recommendations to the city council on matters relating to the establishment, maintenance, and operation of the public libraries. City Code Section 2-1-150 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. Unfortunately, during this reporting period, Austin was under strict quarantine guidelines due to the Covid -19 pandemic as a result of the Governor’s Covid-19 Disaster Declaration and the City of Austin’s quarantine guidelines. This seriously impacted the Commission’s normal activities. a. Commissioners served as liaisons to branches within their respective council districts. b. Commissioners informed their respective City Council members about major issues facing the library. c. Commissioners were briefed about the library operations so as to be able to answer questions from the City Council members and their constituents. • Austin History Center Association Update • Proposed Budget for FY21 Update • Student Library Card Initiative • Covid-19 Operations • Proposed Budget for FY22 Update Annual Review and Work Plan 2020/2021 • Non-Resident Fees • APL Investigative Audit Report • Reopening Phase 3 – Curbside Service d. Commissioners met remotely from July 2020 through June 2021 due to the Governor’s Covid-19 Disaster Declaration and the City of Austin’s Covid-19 quarantine guidelines. Due to all the branches being closed during this time period, Commissioners were unable to visit the branches. e. Commissioners did use the curbside services and were impressed with the timely and courteous service of staff and were also impressed with the eBooks selection. Commissioners were also able to participate in the Virtual Holiday Craft Crawl in December and complimented staff on the great job of explaining the different crafts which made it fun. f. Due to a major reduction in library operations, Commissioners met remotely only six times during this time period. g. Commission Chair responded to questions from the community and from local media. h. Commissioners reviewed and passed two recommendations: • APL Commission Recommendation 20210426-5b: Support for Austin Public Library Proposed Budget for FY22 • APL Commission Recommendation 20201217-3a: Support for Equitable Access to Austin Public Library Resources for Students 2. Determine if the board’s actions throughout the year comply with the mission statement. As outlined in the previous question, …
Library Commission Meeting Minutes 29 June, 2021 SPECIAL CALLED MEETING 29 June, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Tuesday, June 29, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:34 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, and Courtney Rosenthal Board Members Absent: Commission Members Daniella Ramos and Lily Trieu Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Eric Frierson Commission Member Frierson introduced himself to the commission. 2. Approval of Minutes from the April 26, 2021 Regular Meeting via Videoconferencing The minutes of the regular meeting were approved on Commission Member Dwyer’s motion and Chair Dabbert’s second on a 7-0 vote. Commission Members Ramos and Trieu absent. 3. Staff Briefing: Update on Austin Public Library FY22 Proposed Budget Wendy Harrison, Financial Manager, presented the proposed budget. 4. Old Business None 5. New Business: 2020 through June 2021 July meeting. a. Discussion of the Library Commission Annual Internal Review and Report covering July Chair Dabbert will prepare a draft of the Annual Review and Report for discussion at the b. Discussion of a Library planning retreat A retreat will be planned for a Saturday in August to be held at the Central Library. Library Commission Meeting Minutes 29 June, 2021 6. Discussion of Director’s Monthly Report for June 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the update. 7. Future Agenda Items Austin History Center Association agreement update FY22 Proposed Library Budget Update Introduction of Austin Public Library’s new Equity & Inclusion Manager Adjournment: Vice Chair Self adjourned the meeting at 4:52 p.m. without objection.
Director’s Report July 2021 2 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Facilities Services ____________________________________________________________ 4 FY2018 Bond Program Summary ___________________________________________________________ 4 FY2012 Bond Program Summary ___________________________________________________________ 6 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 13 Faulk Building / Austin History Center Monthly Report __________________________________________ 15 Interior Renovations Monthly Report ________________________________________________________ 18 Roof Replacements & Systems Upgrades Monthly Report _______________________________________ 24 Austin History Center ________________________________________________________ 28 Library Priorities ____________________________________________________________ 29 Literacy Advancement ___________________________________________________________________ 29 Digital Inclusion & STEM _________________________________________________________________ 29 Equity, Diversity & Inclusion _______________________________________________________________ 29 Civic and Community Engagement _________________________________________________________ 29 Staff Development ______________________________________________________________________ 29 Workforce and Economic Development ______________________________________________________ 30 APL By the Numbers ________________________________________________________ 31 Collections Usage June __________________________________________________________________ 31 3 HIGHLIGHTS Service Changes Starting Monday, August 2 Express services hours will remain as they are currently. • Austin Public Library will open additional locations on August 2, 2021: o Southeast & Little Walnut (modified hours due to serving as vaccine clinics): Monday 10 AM – 8 PM Tuesday 10 AM - 2 PM Wednesday & Thursday 10 AM – 6 PM Friday 10 AM - 2 PM o Recycled Reads: Friday, Saturday and Sunday 12-6 PM • Curbside will continue at Manchaca Road, Central and North Village. Drive-thru window services will • There will be no indoor programming, but APL is coming up with ideas on how to do outdoor continue at Spicewood Springs. programming. • We will not allow public use of meeting rooms in the branches. • Wearing facemasks for customers is highly recommended. • Capacity levels will remain at 50% Library Software Update August 23 - 25 To better serve our customers, APL is modernizing our data to run smoothly behind the scenes. While our system is down August 23 – 25: • You must have your Library Card or Library Card Number to check out material. • New holds on material are not available. • New Library Cards are not available. resources will not be available. able to log into their accounts. • Overdrive, Hoopla and Infobase Learning Cloud will be available. The rest of the Virtual Library • The catalog should be searchable, but the information for items may not be current and users will not be • No access to fines or fine payments (fines will not accrue August 20 – 30). • Items due dates will be extended if your due date falls between …
LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS APR 2021 – JUN 2021 P.1 TOTAL CARDHOLDERS FY 2021 TRENDS 691,835 684,852 686,472 APR MAY JUN ACTIVE CARDHOLDERS FY 2021 TRENDS *some type of activity on the card in last 3 years 52,080 55,958 63,675 TOTAL VIRTUAL eCARDS FY 2021 Trends Virtual Resident Virtual NonResident 7,851 3,491 7,913 3,576 8,039 3,683 9,000 6,000 3,000 - 70,000 60,000 50,000 40,000 APR MAY JUN APR MAY JUN v.7/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS APR 2021 – JUN 2021 P.2 NEW CARDS ISSUED FY 2021 TRENDS APR MAY JUN 3000 2500 2000 1500 1000 500 0 1923 1240 565 New Adult Resident New Youth Resident 11 22 49 New Adult Non- Resident 421 200 39 0 2 4 128 130 202 99 75 86 New Youth Non- Resident New Virtual Cards (Adult/Youth) New Virtual Non- Resident Cards (Adult only) New_All_Cards Libraries closed to the public: Little Walnut Southeast Willie Mae Kirk Cepeda Pleasant Hill University Hills HOLD SERVICES JUNE 2021 Unique Cardholders Picking Up Holds Number of Hold Items Picked Up 1430 602 1654 819 1264 2847 3453 3718 1669 1612 4646 2047 5417 5897 6820 2511 2650 2930 3464 3562 7885 8229 Ruiz Branch Carver Branch Yarborough Branch Old Quarry Branch Windsor Park Branch Milwood Branch Central Library North Village Branch Manchaca Road Branch Hampton Branch at Oak Hill Spicewood Springs Branch 106 208 St. John Branch 2725 1682 854 v.7/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS APR 2021 – JUN 2021 P.3 VISITORS 52,738 35,401 22,295 91,730 52,230 23,166 May-21 Jun-21 Customers Picking Up Holds Items Picked Up In Library Visitors JUNE VISITORS 6,197 7,163 5,594 8,706 5,378 9,476 10,486 1,409 1,233 780 1,086 774 4,044 1,572 1,917 v.7/10/21 E. Johnson, Business Process Monthly System Activity Report WELCOME IN! LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS APR 2021 – JUN 2021 P.4 LIBRARY WEBSITE HITS FY 2021 TRENDS 1,504,243 9,190 2,204,181 1,401,996 WIFI CONNECTIONS FY 2021 TRENDS 18,229 13,560 APR MAY JUN APR MAY JUN Most customers used public computers for about an hour in June. Public Computer Use June 2021 Computer Users Hours on Computer 785 638 900 800 700 600 500 400 300 200 100 0 621 544 532 471 338 264 135 128 0.95 1.28 0.81 Carver Branch Manchaca Road Branch Milwood Branch 339 236 …
Versión en español a continuación. Library Commission Meeting TUESDAY, June 29, 2021, 5:30-7 PM Library Commission meeting to be held June 29, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Monday, June 28 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the June 29, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Monday, June 28. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Tuesday, June 29, 2021, 5:30-7 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Monday, June 28 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • …
Library Commission Meeting Minutes 26 April, 2021 SPECIAL CALLED MEETING 26 April, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, April 26, 2021 via videoconferencing. Chair Hanna called the Board Meeting to order at 3:03 p.m. Board Members in Attendance: Chair, Catherine Hanna; Vice Chair, Steven Self; Commission Members Julia Aguilar, Patricia Dabbert, JC Dwyer, Lynda Infante, Courtney Rosenthal, and Lily Trieu Board Members Absent: Commission Member Daniella Ramos Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Lynda Infante Commission Member Infante introduced herself to the commission. 2. Approval of Minutes from the March 22, 2021 Regular Meeting via Videoconferencing The minutes of the regular meeting were approved on Commission Member Dwyer’s motion and Commission Member Dabbert’s second on an 8-0 vote. Commission Member Ramos absent. a. Austin History Center Association Update, Chad Williams, AHCA Board Member Chad Williams gave an update on AHCA plans to support the Austin History Center 3. Presentations: 4. Old Business None 5. New Business: a. Election of officers Elections for Chair – Vice Chair Self nominated Commission Member Dwyer who declined the nomination. Commission Member Dabbert nominated Commission Member Aguilar who declined the nomination. Chair Hanna nominated Commission Member Trieu who declined the nomination. Chair Hanna nominated Commission Member Dabbert with a second by Vice Chair Library Commission Meeting Minutes 26 April, 2021 Self. Having no other nominations, Patricia Dabbert was elected Chair on an 8-0 vote. Commission Member Ramos absent. Elections for Vice Chair – Vice Chair Self nominated himself for Vice Chair with a second by Chair Dabbert. Having no other nominations, Vice Chair Self was elected Vice Chair on an 8-0 vote. Commission member Ramos absent. b. Discussion and possible action on an FY22 Library Budget Recommendation Library Commission Recommendation 20210426-5b: Support for Austin Public Library Proposed Budget for FY22 was approved on Commission Member Hanna’s motion and Chair Dabbert’s second on an 8-0 vote. Commission Member Ramos absent. c. Discussion and possible action on Library Commission support for the adoption of The George Washington Carver Museum, Cultural & Genealogy Center Facility Expansion Plan Gregory Montes, Program Manager, PARD Planning, City of Austin Parks and Recreation Dept and Terry Smith, Architect, presented the plan. A motion that the Library Commission recommend adoption of the plan was approved on Commission Member Hanna’s motion and Commission Member Rosenthal’s second on an 8-0 …
Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,002,632 or 1.7%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $59,871,008 $525,806 445.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE Personnel Requirements FTEs Wage increase of 2% for eligible employees, $ 644,899 .00 and adjustments for accrued payroll Insurance – health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT-WIDE Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations IT software – increase for hardware & software licenses and contracts One-time budget reallocations: Terrazas Branch Repurpose Project (Facilities Services) Innovation Lab (Information Technology) Digital literacy training for older adults (Programs & Partnerships) AmeriCorps VISTA (Administration) Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books and Subscriptions) Programs Furniture Cataloging/Processing Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov ($1,011,798) $ 228,339 $ 237,823 $ 354,225 $ 28,018 $ 206,368 $ 16,904 $ 301,100 $ 110,000 $ 40,000 $ 25,000 $ 4,000 $ 584,000 $ 275,384 $ 183,300 $ 116,000 $ 100,000 $ 99,900 $ 27,950 5/11/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. Revenues from Central Library operations including parking garage, gift shop, facility rentals, and café rental are budgeted at $1,166,808. Historic Preservation Fund The Operating Budget in the Historic Preservation Fund (1160) for Austin Public Library is $33,632. This annual funding began in FY 2020 to provide Digital Services for Austin History Center (AHC) Historic Collections. It is anticipated to …
Director’s Report June 2021 2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 6 FY2018 Bond Program Summary ____________________________________________________________ 6 FY2012 Bond Program Summary ____________________________________________________________ 9 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 13 Faulk Building / Austin History Center Monthly Report ___________________________________________ 15 Interior Renovations Monthly Report _________________________________________________________ 18 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 21 Austin History Center _________________________________________________________ 24 APL By the Numbers __________________________________________________________ 25 May stats _______________________________________________________________________________ 25 3 HIGHLIGHTS Howson, Twin Oaks, and Willie Mae Kirk Branches Reopening to the Public June 28 Austin Public Library's (APL) limited capacity in-person Express Service is adding three locations starting Monday, June 28 - Howson, Twin Oaks, and Willie Mae Kirk Branches. Those branches will join Central, Carver, Hampton Branch at Oak Hill, Manchaca, Milwood, North Village, Old Quarry, Ruiz, Spicewood Springs, St. John, Windsor Park, and Yarborough to provide in-person book and material browsing and checkout, public computers, new library cards, holds pickup and checkout, printing and copying, Wi-Fi, and technology and reference help. At the Central Library, the Events Center, Passport Services, Recycled Reads Gift Shop, and Cookbook Café are all open. Shared Learning Rooms open June 28. The Austin History Center continues remote reference and is open for limited capacity in-person service on Thursdays and Fridays. Recycled Reads Bookstore will reopen to the public in August. Curbside Services will cease at most locations on June 28. Limited curbside service will continue at Central, Spicewood Springs, Manchaca Road, and North Village until August 2, when full public hours are restored. Beginning June 28, capacity will increase to 50% at each location, and APL will resume normal capaci ty at each location on August 2. In-person programming will also begin on August 2. All APL libraries have implemented necessary precautions to keep customers and staff safe, such as the measures included below: • Plexiglass is installed at all circulation desks • All customers and staff are highly encouraged to wear masks • APL has installed bipolar ionization equipment in the HVAC Systems system wide at all APL locations. The equipment is designed to neutralize contaminates (allergens, mold, bacteria, viruses, and volatile organic compounds) to ensure that conditioned purified air is recycled through the HVAC Systems Ayshea Khan, Austin History Center, Selected for Mellon Fellowship Austin Public Library is pleased to announce that Ayshea Khan, Asian American Community Archivist at the Austin History Center has …
LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.1 TOTAL CARDHOLDERS 686,472 684,852 APR MAY 52,080 55,958 684,039 MAR 45,041 60,000 50,000 40,000 TOTAL VIRTUAL eCARDS Virtual Resident Virtual NonResident ACTIVE CARDHOLDERS *some type of activity on the card in last 3 years 7,744 3,367 7,851 3,491 7,913 3,576 9,000 6,000 3,000 - MAR APR MAY MAR APR MAY v.6/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.2 NEW CARDS ISSUED MAR APR MAY 1240 650 565 1800 1600 1400 1200 1000 800 600 400 200 0 New Adult Resident New Youth Resident 11 11 22 New Adult Non- Resident 200 46 39 0 0 2 160 128 130 75 99 75 New Youth Non- Resident New Virtual Cards (Adult/Youth) New Virtual Non- Resident Cards (Adult only) New_All_Cards NUMBER OF CURBSIDE CARDHOLDERS NUMBER OF HOLD ITEMS PICKED UP IN-LIBRARY (LIMITED 25% CAPACITY 64,974 29,116 61,080 27,319 MAR APR 52,738 35,401 22,295 MAY v.6/10/21 E. Johnson, Business Process Monthly System Activity Report 1682 957 854 LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.3 LIVE VIRTUAL PROGRAMS 55 80 46 MAR APR Does not include Outreach, Unadvertised, or Self-directed. MAY With 9 incredible community and city partners, 2,000 of our young neighbors received book bags filled with engaging activities. 100 + people joined the author talk with Raul the Third! LIVE VIRTUAL PROGRAMS BY AUDIENCE MAY 2021 Programs Attendees 469 105 16 Adult/Family 18 2 Teen 28 Children Does not include Outreach, Unadvertised, or Self-directed. v.6/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.4 LIBRARY WEBSITE HITS WIFI CONNECTIONS 1,504,243 9,345 9,190 13,560 1,446,860 1,401,996 MAR APR MAY MAR APR MAY Hotspots Kits Loaned to Partners Organization Austin ISD Austin Voices Housing Authority of the City of Austin Parks and Recreation Department Mobility Department Project Connect Refugee Services of Texas 5 Asian’s Volunteer Association Hotspot Kits 1 14 60 13 6 74 3 3,330 Computer Sessions May 10-May 31 Central 1,547 Manchaca Road 383 Ruiz 276 v.6/10/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAR 2021 – MAY 2021 P.5 Non-Resident Customers 519 Active Non-Resident (NR) customers 663 Active TexShare customers The home library for most NR residents are: o Milwood (47 NR + …
Library Commission Meeting Minutes 29 June, 2021 SPECIAL CALLED MEETING 29 June, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Tuesday, June 29, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:34 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, and Courtney Rosenthal Board Members Absent: Commission Members Daniella Ramos and Lily Trieu Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Eric Frierson Commission Member Frierson introduced himself to the commission. 2. Approval of Minutes from the April 26, 2021 Regular Meeting via Videoconferencing The minutes of the regular meeting were approved on Commission Member Dwyer’s motion and Chair Dabbert’s second on a 7-0 vote. Commission Members Ramos and Trieu absent. 3. Staff Briefing: Update on Austin Public Library FY22 Proposed Budget Wendy Harrison, Financial Manager, presented the proposed budget. 4. Old Business None 5. New Business: 2020 through June 2021 July meeting. a. Discussion of the Library Commission Annual Internal Review and Report covering July Chair Dabbert will prepare a draft of the Annual Review and Report for discussion at the b. Discussion of a Library planning retreat A retreat will be planned for a Saturday in August to be held at the Central Library. Library Commission Meeting Minutes 29 June, 2021 6. Discussion of Director’s Monthly Report for June 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the update. 7. Future Agenda Items Austin History Center Association agreement update FY22 Proposed Library Budget Update Introduction of Austin Public Library’s new Equity & Inclusion Manager Adjournment: Vice Chair Self adjourned the meeting at 6:23 p.m. without objection.
Versión en español a continuación. Library Commission Meeting MONDAY, April 26, 2021, 3-4:30 PM Library Commission meeting to be held April 26, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Sunday, April 25 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 26, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Sunday, April 25. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Monday, April 26, 2021, 3-4:30 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Sunday, April 25 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • …
#CarverMuseumATX THE GEORGE WASHINGTON CARVER MUSEUM, CULTURAL & GENEALOGY CENTER Facility Expansion Plan Library Commission - April 26, 2021 / 3:00 pm 1 PLANNING PROCESS We are here Initiation Planning Conception Adoption Implementation 1 2 3 4 5 Needs Assessment Small Group Discussions Preliminary Planning Concepts Draft Planning Report Community Meetings Boards, Commissions & City Council Presentations Final Facility Expansion Plan Submission 2 Community Meeting # 1 - 08/8/20March - July 2020May 2021 / TBDCommunity Meeting # 2 - 10/3/20Community Meeting # 3 - 11/21/20 A VIRTUAL ADVENTURE...! COMMUNITY ENGAGEMENT & INPUT Community Meetings: x 3 Small Group Discussions: 8 Groups 77 Participants • Performing Artists • Carver Task Force • Civic Leaders • Visual Artists • COA African American Employees • Carver Museum Staff • Carver Ambassadors • African American Resource Advisory Commission Technical Advisory Group Meetings: x 3 3 A Critical Piece of the African American Community in Austin Texas Capitol 1 2 t h S t r e e t Carver Site 8 C h i c o n S t r e e t . 2 9 10 I-35 11th Street 4 3 5 R o s e w o o d Av e . Rosewood Courts Eastside ECHS 7 1 6 1. Texas State Cemetery 2. Rosewood Neighborhood Park 3. Charles E. Urdy Plaza 4. Historic Victory Grill 5. Six Square 6. Huston-Tillotson University 7. Oakwood Cemetery 8. James L.Farmer Jr. Home 9. Dedrick Hamilton House 10. African-American Cultural Heritage Facility 4 GOALS & PRINCIPLES 1. Recognize, respect and reflect the community’s history, culture and heritage. 2. As the heart of Black art and culture in Austin, the plan should advance the vision and mission of the Carver 3. Establish stronger outdoor amenities that connect with Museum. nature. 4. Strengthen the diverse and inter-generational experiences in and around the facility, while meeting present and future needs of the community and staff. 5. Create flexible spaces that could be used by everyone in the community. 5 KEY PLANNING THEMES Explores the multiplicity of meanings and relationship of the community with the Carver Looks at one’s perception and experience of the building and the complex as a whole –includes branding, wayfinding & accessibility Idea of the Carver Experience Program Indoor Spaces Elaborates upon the programs and events organized by the Carver and their spatial requirements Understanding the design and utilization of existing indoor spaces Understanding the relationship …
Austin Public Library Fiscal Year 2021-22 Proposed Budget The Proposed Operating Budget of the Austin Public Library (APL) includes an increase of $1,321,890 or 2.25%. The Materials budget, including books and subscriptions, requested increase is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Proposed $60,190,266 $525,806 450.55 $6,102,586 Proposed Operating Budget Highlights CITY-WIDE Personnel Requirements FTEs Wage increase of 2% for eligible employees, $ 543,556 .00 and adjustments for accrued payroll Insurance – health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT-WIDE Security Guards 26 pay periods including fringe Materials Budget (Books and Subscriptions) ($1,011,798) $ 228,339 $ 132,770 $ 617,484 $ 3,365 $ 286,911 5.00 3.5% increase for materials, due to inflation & population growth $ 206,368 IT software – increase for hardware & software licenses and contracts $ 301,100 Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $505,559 in expenditures and $1,251,147 in revenues. This includes the Central Library gift shop, facility rentals, parking garage fees, café rental, and a contingency for facilities maintenance. Capital Improvement Program Funds APL continues work on renovations and repairs at various branches and locations across the city with planned spending of 2018 Bonds, 2012 Bonds, Historic Preservation Funds, and Deferred Maintenance Funds. Historic Preservation Fund The Operating Budget in the Historic Preservation Fund (1160) for Austin Public Library is $33,000. This annual funding began in FY 2020 to provide Digital Services for Austin History Center (AHC) Historic Collections. It is anticipated to continue through FY 2023. Questions? Email us at Library-ACAOFinance@austintexas.gov 3/10/2021
LIBRARY COMMISSION RECOMMENDATION 20210426-5b: Support for Austin Public Library Proposed Budget for FY22 Seconded By: Date: April 26, 2021 Subject: Support for Austin Public Library Proposed Budget for FY22 Motioned By: Recommendation Support for Austin Public Library Proposed Budget for FY22 Description of Recommendation to Council Requesting that the Austin City Council approve the proposed Austin Public Library budget of $60,190,266 for FY2022, an increase of 2.25% or $1,321,890 from FY21, including an increase to the materials budget by 3.5% or $206,368. Rationale: “Libraries are a cornerstone of democracy—where information is free and equally available to everyone. People tend to take that for granted, and they don’t realize what is at stake when that is put at risk.” ― Carla Hayden, 14th Librarian of Congress During an unprecedented year, including COVID-19 pandemic related shutdowns and a city-wide weeklong freeze, APL continued to serve the citizens of Austin by providing online access to digital materials and by providing access to conventional format books and materials by providing curbside service at 11 of its 20 branches. APL also continues to provide innovative programming. In the past year, April 2020 – March 2021, APL hosted 1325 virtual programs with 37,430 attendees. 2020’s APL Virtual Summer Reading Program saw a 39% increase in APL Summer Reading site views with nearly 10,000 individual views between June – August. Recently, in an effort to address the ongoing digital divide, the APL coordinated a widespread device loan program in partnership with community organizations and area school districts. Through individual donations, funding from commissions and boards, the CARES Act and operational funds, APL loaned laptops and hotspots to the Housing Authority of the City of Austin (HACA), Foundation Communities, South Asian’s International Volunteer Association of Austin (SAIVA), and City Departments to support families, individuals, and especially older adults who are isolated and lack access to online information and resources. This effort was driven by a clear need observed in the community, further amplified by COVID-19. In addition, APL staff recently made 209 calls to customers over the age of 65 who haven’t visited the library since the beginning of the pandemic in March 2020. APL wanted to let customers 1 of 2 know that the library is open for curbside and answer questions about connecting to the virtual collection. APL also continues to provide staff development training to support the ability of all employees to provide a welcoming, …
