LIBRARY COMMISSION MEETING September 27, 2021 - 5:30 PM Central Library Event Center 710 W Cesar Chavez St. AUSTIN, TEXAS The Library Commission shall make recommendations to the city council on matters relating to the establishment, maintenance, and operation of the public libraries. Section 2-1-150 of the City Code. General Communication & Communication on Agenda Items: The first 5 speakers signed up for citizen communication prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda during the time set aside for general citizen communication. Those who wish to speak on agenda items must be signed up prior to the meeting being called to order and will be allowed three minutes to speak when the agenda item comes up. CURRENT COMMISSION MEMBERS: Julia Aguilar; Patricia Dabbert, Chair; JC Dwyer; Eric Frierson; Lynda Infante; Ryan Marquess; Daniella Ramos; Courtney Rosenthal; Steven Self, Vice-Chair; and Lily Trieu AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. Welcome and Introductions 2. Approval of Minutes from the August 30, 2021 Special Called Meeting via 3. Staff Briefing: Austin Public Library Equity Office, Carmaleta McKinnis-Williams, a. Discussion of a Library Commission planning retreat a. Discussion and possible action on the Cypress & Shoal Creek Public Space Strategy, Nina Rinaldi, Shoal Creek Conservancy 6. Discussion of Director’s Monthly Report for September covering programming highlights, facilities, and APL Priorities Videoconferencing Equity Officer 4. Old Business 5. New Business 7. Future Agenda Items ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Sharon Herfurth at the Library Department, at 512- 974-7420 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Sharon Herfurth at 512- 974-7420 or sharon.herfurth@austintexas.gov
Library Commission Meeting Minutes 30 August, 2021 SPECIAL CALLED MEETING 30 August, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Monday, August 30, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:30 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, Ryan Marquess, and Lily Trieu Board Members Absent: Commission Members Daniella Ramos and Courtney Rosenthal Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Ryan Marquess Commission Member Marquess introduced himself to the commission. 2. Approval of Minutes from the June 29, 2021 Special Called Meeting via Videoconferencing The minutes of the special called meeting were approved on Commission Member Frierson’s motion and Chair Dabbert’s second on an 8-0 vote. Commission Members Ramos and Rosenthal absent. 3. Staff Briefing: Update on Austin Public Library FY22 Budget Wendy Harrison, Financial Manager, presented the budget update. 4. Old Business a. Discussion of a Library Commission planning retreat A retreat will be planned for a Saturday in early October to be held at the Central Library. 5. New Business: none 6. Discussion of Director’s Monthly Report for August 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the monthly update and introduced APL’s new Equity Officer, Carmaleta McKinnis-Williams. Library Commission Meeting Minutes 30 August, 2021 7. Future Agenda Items Austin History Center Association agreement update Staff briefing on the APL Equity Office, Carmaleta McKinnis-Williams, APL Equity Officer Presentation on the Cypress & Shoal Creek Public Space Strategy, Nina Rinaldi, Shoal Creek Conservancy Adjournment: Chair Dabbert adjourned the meeting at 6:13 p.m. without objection.
Director’s Report September 2021 2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 7 FY2018 Bond Program Summary ____________________________________________________________ 7 FY2012 Bond Program Summary ___________________________________________________________ 10 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 17 Faulk Building / Austin History Center Monthly Report ___________________________________________ 19 Interior Renovations Monthly Report _________________________________________________________ 21 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 28 Austin History Center _________________________________________________________ 31 Library Priorities _____________________________________________________________ 32 Literacy Advancement ____________________________________________________________________ 32 Digital Inclusion & STEM __________________________________________________________________ 32 Equity, Diversity & Inclusion ________________________________________________________________ 33 Civic and Community Engagement __________________________________________________________ 33 Staff Development _______________________________________________________________________ 33 Workforce and Economic Development _______________________________________________________ 33 APL By the Numbers __________________________________________________________ 34 Collections Usage August _________________________________________________________________ 34 3 HIGHLIGHTS September Services and Locations Express services hours remain in effect. • Curbside continues at Manchaca Road, Central and North Village. Drive-thru window services continue at Spicewood Springs. • There is no indoor programming, but APL is coming up with ideas on how to do outdoor programming. Our first Drive-in Storytime is planned for the Willie Mae Kirk Branch, September 15. A full schedule of Virtual programming for youth and adults is offered. • Meeting room use in the branches is still on hold. • Wearing facemasks for customers is required. • Capacity levels remain at 50% Mayor’s Book Club 2021 The Library Foundation and Austin Public Library present the Mayor’s Book Club 2021. Join us for a citywide reading and conversation around Interior Chinatown by Charles Yu. On Thursday, October 21, at 7 PM, author Charles Yu will discuss Interior Chinatown in a virtual conversation moderated by Austin Asian American Film Festival Executive Director Hanna Huang. Register to attend at austinlibrary.org Mayor Steve Adler says, “I am excited to hear Austinites’ take on this year’s Mayor’s Book Club Selection, Interior Chinatown by Charles Yu. This National Book Award-winning novel pokes fun at Hollywood stereotypes while exploring timely and timeless themes of race, immigration, assimilation, and family history. This book invites us to empathically consider the broad range of Asian American experiences, which are all too often ignored or cast aside. I encourage all Austin readers to join us in reading this highly inventive novel and look forward to the important conversations it will inspire.” Staffing Update Baylor Johnson is our new Communications Manager. He started with Austin Public Library on September 13. Baylor will manage our communication and program areas. His extensive background includes his most …
Special Report August 2021 Director’s Monthly Report This month we took a closer look at new library cards by the hour. We also used Carver and Central to show how a snapshot may be helpful at different times during the year. We did not present Visitor count and Programs are suspended due to COVID. NORTH REGION Little Walnut Creek Branch New Library Cards Created by Day AUGUST 2021 8 10 8 6 4 2 0 18 16 14 12 10 8 6 4 2 0 4 4 3 3 3 3 3 3 4 4 2 2 2 5 1 1 1 1 1 1 1 1 Mon Aug 2 Tue Aug 3 Wed Aug 4 Thu Aug 5 Fri Aug 6 Sat Aug 7 Sun Aug 8 Mon Aug 9 Tue Aug 10 Wed Aug 11 Thu Aug 12 Fri Aug 13 Sat Aug 14 Sun Aug 15 Mon Aug 16 Tue Aug 17 Wed Aug 18 Thu Aug 19 Fri Aug 20 Sat Aug 21 Sun Aug 22 Mon Aug 23 Tue Aug 24 Milwood Branch New Cards Created by Day 13 9 7 6 5 4 5 4 5 5 6 8 7 7 6 5 16 9 5 5 3 Mon Aug 2 Tue Aug 3 Wed Aug 4 Thu Aug 5 Fri Aug 6 Sat Aug 7 Sun Aug 8 Mon Aug 9 Tue Aug 10 Wed Aug 11 Thu Aug 12 Sat Aug 14 Sun Aug 15 Mon Aug 16 Tue Aug 17 Wed Aug 18 Thu Aug 19 Fri Aug 20 Sat Aug 21 Sun Aug 22 Mon Aug 23 Tue Aug 24 1 Fri Aug 13 9/9/2021 11:07 PM Emi Johnson, Innovation & Improvement | Business Process Special Report August 2021 Director’s Monthly Report North Village Branch New Cards Created by Day 13 5 5 4 2 2 3 2 2 2 4 3 3 3 1 2 1 Mon Aug 2 Tue Aug 3 Wed Aug 4 Thu Aug 5 Fri Aug 6 Sat Aug 7 Sun Aug 8 Mon Aug 9 Tue Aug 10 Wed Aug 11 Thu Aug 12 Fri Aug 13 Sat Aug 14 Sun Aug 15 Mon Aug 16 Tue Aug 17 Wed Aug 18 Thu Aug 19 Fri Aug 20 Sat Aug 21 Sun Aug 22 Mon Aug 23 Tue Aug 24 10 10 8 Old Quarry Branch New Cards Created by Day 3 3 3 …
Library Commission Meeting Minutes 27 September, 2021 REGULAR MEETING 27 September, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, September 27, 2021 at the Central Library, 710 W Cesar Chavez, in Austin, Texas. Chair Dabbert called the Board Meeting to order at 5:30 p.m. Board Members in Attendance: Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, Ryan Marquess, and Lily Trieu Board Members Absent: Commission Chair Pat Dabbert and Commission Courtney Rosenthal Citizen Communication: General None 1. Welcome and Introductions Commissioners and APL staff introduced themselves. 2. Approval of Minutes from the August 30, 2021 Special Called Meeting via Videoconferencing The minutes of the special called meeting were approved on Commission Member Dwyer’s motion and Commission Member Frierson’s second on a 7-0 vote. Commission Chair Dabbert and Commission Member Rosenthal absent. 3. Staff Briefing: Austin Public Library Equity Office Carmaleta McKinnis-Williams, APL Equity Officer, presented the role of the Equity Office and her activities as Equity Officer. 4. Old Business 5. New Business a. Discussion of a Library Commission Planning Retreat The retreat was set for Saturday, October 9, starting at 10 a.m. at the Central Library. a. Discussion and possible action on the Cypress & Shoal Creek Public Space Strategy, Nina Rinaldi, Shoal Creek Conservancy Commissioners viewed the presentation. No action taken. Library Commission Meeting Minutes 27 September, 2021 6. Discussion of Director’s Monthly Report for September covering programming highlights, facilities, and APL Priorities Director Weeks gave the report. 7. Future Agenda Items Demographics of new library card holders Samples of EDI policies in other libraries Adjournment: Vice Chair Self adjourned the meeting at 6:45 p.m. without objection.
Versión en español a continuación. Special Called Library Commission Meeting Monday, August 30, 2021, 5:30-7 PM Library Commission meeting to be held August 30, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Sunday, August 29 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the August 30, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Sunday, August 29. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Monday, August 30, 2021, 5:30-7 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Sunday, August 29 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar …
Library Commission Meeting Minutes 29 June, 2021 SPECIAL CALLED MEETING 29 June, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Tuesday, June 29, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:34 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, and Courtney Rosenthal Board Members Absent: Commission Members Daniella Ramos and Lily Trieu Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Eric Frierson Commission Member Frierson introduced himself to the commission. 2. Approval of Minutes from the April 26, 2021 Regular Meeting via Videoconferencing The minutes of the regular meeting were approved on Commission Member Dwyer’s motion and Chair Dabbert’s second on a 7-0 vote. Commission Members Ramos and Trieu absent. 3. Staff Briefing: Update on Austin Public Library FY22 Proposed Budget Wendy Harrison, Financial Manager, presented the proposed budget. 4. Old Business None 5. New Business: 2020 through June 2021 July meeting. a. Discussion of the Library Commission Annual Internal Review and Report covering July Chair Dabbert will prepare a draft of the Annual Review and Report for discussion at the b. Discussion of a Library planning retreat A retreat will be planned for a Saturday in August to be held at the Central Library. Library Commission Meeting Minutes 29 June, 2021 6. Discussion of Director’s Monthly Report for June 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the update. 7. Future Agenda Items Austin History Center Association agreement update FY22 Proposed Library Budget Update Introduction of Austin Public Library’s new Equity & Inclusion Manager Adjournment: Vice Chair Self adjourned the meeting at 6:23 p.m. without objection.
Director’s Report August 2021 2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 5 FY2018 Bond Program Summary ____________________________________________________________ 5 FY2012 Bond Program Summary ____________________________________________________________ 7 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 13 Faulk Building / Austin History Center Monthly Report ___________________________________________ 15 Interior Renovations Monthly Report _________________________________________________________ 17 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 25 Austin History Center _________________________________________________________ 29 Library Priorities _____________________________________________________________ 30 Literacy Advancement ____________________________________________________________________ 30 Digital Inclusion & STEM __________________________________________________________________ 30 Equity, Diversity & Inclusion ________________________________________________________________ 30 Civic and Community Engagement __________________________________________________________ 30 Staff Development _______________________________________________________________________ 31 Workforce and Economic Development _______________________________________________________ 31 APL By the Numbers __________________________________________________________ 32 Collections Usage July ____________________________________________________________________ 32 3 HIGHLIGHTS Service Changes for August Express services hours remain as they are currently. • Austin Public Library opened additional locations on August 2, 2021: o Southeast & Little Walnut (modified hours due to serving as vaccine clinics): ▪ Monday 12 – 8 PM ▪ Tuesday 10 AM - 2 PM ▪ Wednesday & Thursday 10 AM – 6 PM ▪ Friday 10 AM - 2 PM o Recycled Reads: ▪ Friday, Saturday and Sunday 12-6 PM • Curbside continues at Manchaca Road, Central and North Village. Drive-thru window services continue at Spicewood Springs. • There will be no indoor programming, but APL is coming up with ideas on how to do outdoor programming. Our first Drive-in Storytime is planned for the Willie Mae Kirk Branch, September 15. • We will not allow public use of meeting rooms in the branches. • Wearing facemasks for customers is required. • Capacity levels remain at 50% Library Software Update August 23 - 25 To better serve our customers, APL is modernizing our data to run smoothly behind the scenes. While our system is down August 23 – 25: • You must have your Library Card or Library Card Number to check out material. • New holds on material are not available. • New Library Cards are not available. resources will not be available. able to log into their accounts. • Overdrive, Hoopla and Infobase Learning Cloud will be available. The rest of the Virtual Library • The catalog should be searchable, but the information for items may not be current and users will not be • No access to fines or fine payments (fines will not accrue August 20 – 30). • Items due dates will be extended if your …
SAMPLES OF ACTIVITY BY THE DAY AND HOUR JULY 2021 P.1 These are examples of ways to look at activity to inform planning and operational decisions. CENTRAL Total and AVG Charge/Renew/Discharge by the Hour Over the Month Desk + Express July 2021 TOTAL AVG 2792 2962 2984 2917 2951 2445 5000 4000 3000 2000 1000 0 3904 3593 156 144 112 118 119 117 118 98 806 32 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM CENTRAL Total and AVG Charge/Renew/Discharge by the Day Over the Month Desk + Express July 2021 15,164 18,434 Total AVG 12,305 13,398 14,494 14,210 3,791 4,609 3,076 2,680 2,899 3,553 20,000 15,000 10,000 5,000 - Monday Tuesday Wednesday Thursday Friday Saturday Sunday v.8/08/21 E. Johnson, Business Process Monthly System Activity Report SAMPLES OF ACTIVITY BY THE DAY AND HOUR JULY 2021 P.2 CARVER Total and AVG Charge/Renew/Discharge by Hour Over the Month July 2021 Circ Activity AVG during this Hour 1117 895 834 1134 907 591 750 543 1200 1000 800 600 400 200 0 30 42 62 50 46 33 63 50 168 9 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM CARVER Total & AVG Charge/Renew/Discharge by Day Over the Month Desk + Express July 2021 Total AVG 2,476 1,638 1,873 2,101 1,820 AVG, 410 AVG, 619 AVG, 468 AVG, 420 AVG, 364 MON TUE WED THU FRI SAT v.8/08/21 E. Johnson, Business Process Monthly System Activity Report 3,000 2,500 2,000 1,500 1,000 500 - SAMPLES OF ACTIVITY BY THE DAY AND HOUR JULY 2021 P.3 Hampton Total & AVG Charge/Renew/Discharge by the Day Desk + Express July 2021 16,196 13,745 14,720 15,651 4,049 3,436 2,944 3,130 Total AVG 20,000 15,000 10,000 5,000 - 12,571 3,143 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Hampton Holds Activity by the Hour Over the Month July 2021 Customer Picking Up Holds Holds Picked Up AVG Customers AVG Holds 579 23 11 269 607 24 277 11 1,079 43 513 21 901 36 899 36 930 37 995 40 424 17 434 17 379 419 17 422 17 773 31 15 1 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 0 124 275 11 5 198 8 3 80 20 7 50 …
LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.1 TOTAL CARDHOLDERS FY 2021 TRENDS 686,472 691,835 675,843 MAY JUN JUL TOTAL VIRTUAL eCARDS FY 2021 Trends Virtual Resident Virtual NonResident ACTIVE CARDHOLDERS FY 2021 TRENDS *some type of activity on the card in last 3 years 7,913 3,576 8,039 3,683 7,982 3,754 63,675 63,926 55,958 MAY JUN JUL MAY JUN JUL 9,000 6,000 3,000 - 70,000 60,000 50,000 40,000 v.8/09/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.2 NEW CARDS ISSUED FY 2021 TRENDS MAY JUN JUL 2725 2734 1682 New Adult Resident New Youth Resident 22 49 36 New Adult Non- Resident 421 332 200 2 4 3 130 202 44 75 86 58 New Youth Non- Resident New Virtual Cards (Adult/Youth) New Virtual Non- Resident Cards (Adult only) New_All_Cards Cardholders Picking Up Holds Hold Items Picked Up Cardholders Placing Holds HOLD SERVICES JULY 2021 2213 1923 1240 3000 2500 2000 1500 1000 500 0 Libraries closed in July Little Walnut Creek Southeast Cepeda Pleasant Hill University Hills Terrazas 4,000 3,000 2,000 1,000 - ACB 643 1,279 287 Cardholders Picking Up Holds Hold Items Picked Up Cardholders Placing Holds ACE 2,001 4,062 2,206 AHO 371 674 392 AMI 1,943 4,421 940 AMR 2,572 5,669 962 ANV 2,338 5,392 903 AOK 3,335 7,258 1,579 AOQ 1,451 2,887 680 ARZ 509 1,205 239 ASJ 101 216 107 ASR 3,290 7,547 1,578 ATO 510 1,048 678 AWK 101 200 108 AWP 1,364 2,974 495 AYB 1,286 2,749 853 v.8/09/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.3 CENTRAL VISITORS 95,476 22,903 1,337 150,000 100,000 50,000 - MAY JUN JUL BRANCH VISITORS JULY JUNE Little Walnut and Southeast served as Vaccine Clinics. Yarborough recently re-opened. 15,000 10,000 5,000 - ACB JUNE 1,409 JULY 1,239 AHO 1,233 3,012 ALW 780 991 AMI 6,197 6,194 AMR 7,163 7,666 ANV 5,594 5,846 AOK 8,706 9,159 AOQ 1,086 2,484 ARZ 5,378 3,881 ASE 9,476 6,485 ASJ 774 ASR ATO 10,486 1,572 1,698 10,459 3,353 AWP 4,044 4,204 AYB 1,917 5,984 v.8/09/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.4 LIBRARY WEBSITE HITS FY 2021 TRENDS 2,204,181 1,742,098 13,560 1,504,243 MAY JUN JUL MAY JUN JUL WIFI CONNECTIONS FY …
Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,618,884 or 2.75%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $60,487,260 $525,806 450.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE Requirements Personnel Pay increase, 2% increase for regular employees effective 10/01/21 One-time salary enhancement, eligible employees to be paid 12/22/21 $ 419,028 Insurance, health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution ($1,011,798) $ 228,339 $ 541,639 $ 247,071 $ 354,225 $ 24,925 $ 206,368 $ 16,904 $ 63,000 $ 301,100 Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT Personnel Security Guards, additional five (5) full-time equivalent, 26 pay periods $ 286,911 ($ 96,997) Insourcing security services contractual offset Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations Laptops for circulation (Budget Stabilization Reserve Fund, one-time) IT software – increase for hardware & software licenses and contracts One-time budget reallocations: Terrazas Branch Repurpose Project (Facilities Services) Repurpose into a hybrid of community services navigation and express library service Innovation Lab at Central Library (Information Technology) $ 110,000 $ 40,000 Provide customers access to digital technologies to learn, explore, and create digital content Digital literacy training for older adults (Programs & Partnerships) $ 25,000 Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books, Digital Materials and Subscriptions) Programs Furniture Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov $ 700,000 $ 275,384 $ 183,300 $ 100,000 $ 99,900 $ 27,950 8/27/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. …
Library Commission Meeting Minutes 30 August, 2021 SPECIAL CALLED MEETING 30 August, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Monday, August 30, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:30 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, Ryan Marquess, and Lily Trieu Board Members Absent: Commission Members Daniella Ramos and Courtney Rosenthal Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Ryan Marquess Commission Member Marquess introduced himself to the commission. 2. Approval of Minutes from the June 29, 2021 Special Called Meeting via Videoconferencing The minutes of the special called meeting were approved on Commission Member Frierson’s motion and Chair Dabbert’s second on an 8-0 vote. Commission Members Ramos and Rosenthal absent. 3. Staff Briefing: Update on Austin Public Library FY22 Budget Wendy Harrison, Financial Manager, presented the budget update. 4. Old Business a. Discussion of a Library Commission planning retreat A retreat will be planned for a Saturday in early October to be held at the Central Library. 5. New Business: none 6. Discussion of Director’s Monthly Report for August 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the monthly update and introduced APL’s new Equity Officer, Carmaleta McKinnis-Williams. Library Commission Meeting Minutes 30 August, 2021 7. Future Agenda Items Austin History Center Association agreement update Staff briefing on the APL Equity Office, Carmaleta McKinnis-Williams, APL Equity Officer Presentation on the Cypress & Shoal Creek Public Space Strategy, Nina Rinaldi, Shoal Creek Conservancy Adjournment: Chair Dabbert adjourned the meeting at 6:13 p.m. without objection.
Versión en español a continuación. Library Commission Meeting Monday, July 26, 2021, 5:30-7 PM Library Commission meeting to be held July 26, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Sunday, July 25 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the July 26, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Sunday, July 25. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Monday, July 26, 2021, 5:30-7 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Sunday, July 25 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • …
AUSTIN PUBLIC LIBRARY FY22 ‐ Budget Engagement ‐ Boards and Commissions submitted to Budget Office on Thursday, 5/27/21 COMMISSION LEAD DEPT SUPPORT DEPT RESOLUTION TITLE RESOLUTION LINK RESOLUTION SUMMARY DOES YOUR DEPARTMENT SUPPORT THIS RECOMMENDATION? (YES/NO) DOES YOUR DEPARTMENT HAVE EXISTING RESOURCES FOR THIS RECOMMENDATION? (YES/NO) DEPARTMENT SUMMARY RESPONSE TO RECOMMENDATION IS THIS RECOMMENDATION ADDRESSED IN YOUR DEPARTMENT’S FY22 BUDGET? (YES/NO) IF YES, PLEASE PROVIDE A BRIEF SUMMARY YES YES ATTACHMENTS (OPTIONAL) COMMISSION ON SENIORS Austin Public Library ‐ RECOMMENDATION 20210326‐04Aii Expanding Access to Online Connectivity for Older Adults LINK Allocate a minimum of $25,000 in the Programming budget of Austin Public Library to develop, implement and promote digital literacy training for older adults that is designed using best practices in older adult learning. YES APL agrees with the recommendation and will designate funding. APL has appropriated $25,000 in digital literacy training for older adults in the Programs and Partnerships Division. 1 of 21 AUSTIN PUBLIC LIBRARY FY22 ‐ Budget Engagement ‐ Boards and Commissions submitted to Budget Office on Thursday, 5/27/21 COMMISSION LEAD DEPT SUPPORT DEPT RESOLUTION TITLE RESOLUTION LINK RESOLUTION SUMMARY DOES YOUR DEPARTMENT SUPPORT THIS RECOMMENDATION? (YES/NO) DOES YOUR DEPARTMENT HAVE EXISTING RESOURCES FOR THIS RECOMMENDATION? (YES/NO) DEPARTMENT SUMMARY RESPONSE TO RECOMMENDATION YES IS THIS RECOMMENDATION ADDRESSED IN YOUR DEPARTMENT’S FY22 BUDGET? (YES/NO) IF YES, PLEASE PROVIDE A BRIEF SUMMARY ATTACHMENTS (OPTIONAL) COMMISSION ON SENIORS Austin Public Library Parks and Recreation RECOMMENDATION 20210326‐04Aii Expanding Access to Online Connectivity for Older Adults LINK Allocate a minimum of $25,000 from the budgets of Austin Public Library and the Parks and Recreation Department to continue and expand the targeted distribution of technology (loaned devices, hot spots and training) to older adults to address social isolation and other needs during the pandemic. APL reprogrammed $11,000 in 2020 and worked with PARD to provide digital devices, hotspots and specialized training to older adults who could no longer participate in in‐person programming at PARD and APL sites due to the pandemic. These needs will continue as Austin slowly returns to normal. Further, absent the pandemic there are older adults who are homebound and will benefit from online access to city programs and other services. YES APL and PARD support this initiative to expand the targeted distribution of technology (loaned devices, hot spots and training) to older adults. PARD will need additional resources to fund this recommendation. YES APL’s FY22 budget includes $25,000 in …
Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,218,685 or 2.07%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $60,087,061 $525,806 445.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE Requirements FTEs Personnel Wage increase of 2% for eligible employees, $ 644,899 .00 and adjustments for accrued payroll Wage adjustment, $500 one-time for civilian employees Insurance – health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT-WIDE $ 217,991 ($1,011,798) $ 228,339 $ 237,823 $ 354,225 $ 24,925 Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations IT software – increase for hardware & software licenses and contracts One-time budget reallocations: $ 206,368 $ 16,904 $ 301,100 Terrazas Branch Repurpose Project (Facilities Services) Repurpose into a hybrid of community services navigation and express library service Innovation Lab at Central Library (Information Technology) $ 110,000 $ 40,000 Provide customers access to digital technologies to learn, explore, and create digital content Digital literacy training for older adults (Programs & Partnerships) $ 25,000 Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books, Digital Materials and Subscriptions) Programs Furniture Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov $ 700,000 $ 275,384 $ 183,300 $ 100,000 $ 99,900 $ 27,950 7/8/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. Revenues from Central Library operations including parking garage, gift shop, facility rentals, and café rental are budgeted at $1,166,808. Historic Preservation Fund The Operating Budget in the Historic …
FY 2020-21 Fee Schedule Austin Public Library Fee Note Code Violations/Legal Penalties/Restitution Overdue Charges and Fees All Austin Public Library Overdue Charges and Fees shall be waived by the Library Director or their authorized designee in accordance with Library policy adopted by the Library Director, which shall permit fee or charge waivers only in the following circumstances: 1. Evidence, as required by Library policy, of catastrophic loss to library borrower's property caused by one of the following catastrophic natural events, and limited to those library charges and fees incurred after the date of the catastrophic event: Earthquake, Fire, Flood, Hurricane, Tornado. 2. Evidence, as required by Library policy, of loss due to theft, and limited to those library charges and fees incurred after the date of the loss. 3. Evidence, as required by Library policy, of hospitalization of library borrower, and limited to those library charges and fees incurred after the date(s) of the hospitalization. 4. Non-resident children who are currently enrolled in the Austin Independent School District and other Independent School Districts located within Austin's ETJ are exempt from the Non-Resident User Fee. Extended Use Fee "Kill A Watt" Electricity Usage Monitor Adult Materials Delinquent Account Fee Digital Hose Water Meter For accounts with outstanding balances $25.00 and above Items not returned after 28 days and presumed lost or returned damaged Cost to the library for item plus the recovery fee for the item Reserve Fee For reserves not picked up after expiration of hold period Sunlight Calculator Laptops and electronic devices Over 0 up to 1 hour overdue Over 1 up to 2 hours overdue Over 2 up to 3 hours overdue Over 3 up to 4 hours overdue Over 4 up to 5 hours overdue $0.25 $0.25 $10.00 $0.25 $1.00 $0.25 $5.00 $15.00 $25.00 $45.00 $65.00 /item/day, $10.00 maximum/item /item/day, $10.00 maximum/item /item/day, $10.00 maximum/item /item /item /item/day, $10.00 maximum/item /device /device /device /device /device, $65.00 maximum/device 2020-21 Approved Budget, Austin, TX685 FY 2020-21 Fee Schedule Austin Public Library Fee Note Devices not returned by the close of the business day borrowed and presumed lost or returned damaged Cost to the Library for device plus recovery fee for the device Recovery Fee for Each Lost or Damaged Device $150.00 $120.00 $22.00 $35.00 $30.00 /device /year /year /quarter Non-resident User Fee Non-Resident Non-Resident - Virtual Library Only Quarterly Non-Resident User Fee Facility Rentals Austin Public Libraries Central Library …
Annual Internal Review This report covers the time period of 7/1/2020 to 6/30/2021 Library Commission Mission Statement: The Library Commission shall make recommendations to the city council on matters relating to the establishment, maintenance, and operation of the public libraries. City Code Section 2-1-150 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. Unfortunately, during this reporting period, Austin was under strict quarantine guidelines due to the Covid -19 pandemic as a result of the Governor’s Covid-19 Disaster Declaration and the City of Austin’s quarantine guidelines. This seriously impacted the Commission’s normal activities. a. Commissioners served as liaisons to branches within their respective council districts. b. Commissioners informed their respective City Council members about major issues facing the library. c. Commissioners were briefed about the library operations so as to be able to answer questions from the City Council members and their constituents. • Austin History Center Association Update • Proposed Budget for FY21 Update • Student Library Card Initiative • Covid-19 Operations • Proposed Budget for FY22 Update Annual Review and Work Plan 2020/2021 • Non-Resident Fees • APL Investigative Audit Report • Reopening Phase 3 – Curbside Service d. Commissioners met remotely from July 2020 through June 2021 due to the Governor’s Covid-19 Disaster Declaration and the City of Austin’s Covid-19 quarantine guidelines. Due to all the branches being closed during this time period, Commissioners were unable to visit the branches. e. Commissioners did use the curbside services and were impressed with the timely and courteous service of staff and were also impressed with the eBooks selection. Commissioners were also able to participate in the Virtual Holiday Craft Crawl in December and complimented staff on the great job of explaining the different crafts which made it fun. f. Due to a major reduction in library operations, Commissioners met remotely only six times during this time period. g. Commission Chair responded to questions from the community and from local media. h. Commissioners reviewed and passed two recommendations: • APL Commission Recommendation 20210426-5b: Support for Austin Public Library Proposed Budget for FY22 • APL Commission Recommendation 20201217-3a: Support for Equitable Access to Austin Public Library Resources for Students 2. Determine if the board’s actions throughout the year comply with the mission statement. As outlined in the previous question, …
