Special Meeting of the Bond Oversight Commission July 15, 2020 at 1:00 p.m. Bond Oversight Commission to be held July 15, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 14, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 15, 2020 Bond Oversight Commission Meeting, residents must: •Call or email the board liaison at: Megan Bell (512) 974-2532 or megan.bell@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to megan.bell@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live SPECIAL MEETING OF THE BOND OVERSIGHT COMMISSION JULY 15, 2020, 1:00 P.M. to 2:30 P.M. VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS: Santiago Rodriguez, Chair Sumit DasGupta, Vice Chair Sarah Cook Brennan Griffin John Mcnabb Wolfgang Niedert CALL TO ORDER Claire O’Neal Jay Sands Reedy Spigner III Roy Waley CJ Zhao AGENDA 1. APPROVAL OF MINUTES a. Approval of the minutes from the June 12, 2020 Bond Oversight Commission special meeting 2. STAFF BRIEFINGS a. Staff update on the 2012, 2016, and 2018 Mobility Bond Programs and Projects b. Staff update from Small and Minority Business Resources 3. DISCUSSION AND POSSIBLE ACTION a. 2020 Annual Report for the Bond Oversight Commission 4. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, …
C I T Y O F A U S T I N | J u l y 1 5 , 2 0 2 0 Bond Oversight Commission C I T Y O F A U S T I N | J u l y 1 5 , 2 0 2 0 Bond Oversight Commission Our Vision Ensure efficiency, equity, timeliness, and accountability in the implementation of existing and future City bond programs. Our Mission The commission shall monitor the city manager's plans relating to the issuance of bonds and the implementation of projects approved in bond elections, including the review of future potential bonds, the annual appropriation of bond funds, and any changes in the amount of bond funds issues or cash commitments made. Our Goals The mayor and council shall work with the commission to set priorities and goals for each new bond issue to be submitted to the voters. The commission shall advise the council on proposed bonds and the implementation of projects approved in bond elections. C I T Y O F A U S T I N | J u l y 1 5 , 2 0 2 0 Bond Oversight Commission A G E N D A ITEM 2 – STAFF BRIEFINGS a. 2012 BOND, PROPOSITION 12 Transportation and Mobility: Presenter(s): Anna Martin, P.E., Pirouz Moin, P.E. b. 2016 MOBILITY BOND Presenter(s): Anna Martin, P.E., Pirouz Moin, P.E., Mike Trimble c. 2018 BOND, PROPOSITION G Transportation Infrastructure Presenter(s): Anna Martin, P.E., Pirouz Moin, P.E. d. SMALL AND MINORITY BUSINESS RESOURCES Innovation in Contract Solicitations Presenter: Edward Campos C I T Y O F A U S T I N | J u l y 1 5 , 2 0 2 0 Bond Oversight Commission I T E M 2 A . 2 0 1 2 B O N D P R O P O S I T I O N 1 2 T r a n s p o r t a t i o n a n d M o b i l i t y P r e s e n t e r ( s ) : Anna Martin, P.E., Assistant Director, ATD Pirouz Moin, P.E., Assistant Director, PWD C I T Y O F A U S T I N | J u l y 1 5 , 2 0 2 0 Bond Oversight Commission | p 5 2012 BOND – …
Annual Internal Review Bond Oversight Commission This report covers the time period of 7/1/2019 to 6/30/2020 The Bond Oversight Commission (BOC) mission statement (per Ordinance No. 20150813-010) is: A. The council creates the Bond Oversight Commission to ensure efficiency, equity, timeliness, and accountability in the implementation of existing and future City bond programs. B. The Commission shall monitor the city manager’s plans relating to the issuance of bonds and the implementation of projects approved in bond elections, including the review of future potential bonds, the annual appropriation of bond funds, and any changes in the amount of bond funds issued or cash commitments made C. The mayor and council shall work with the commission to set priorities and goals of each new bond issue to be submitted to voters. D. The commission shall advise the council on proposed bonds and the implementation of projects approved in bond elections. E. The council shall appoint at least three members to the commission who have training or professional experience in financial matters. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. • Assess and monitor the delivery of current, ongoing bond programs (mission statements A, B and D) Throughout the last year, the BOC focused on the 2016 & 2018 Bond activities while monitoring any outstanding Bond programs: • Staff briefing on the August 2019 Bond Sale Schedule – July 17, 2019 • Staff update on 2016 Mobility Bond Corridor and Regional Programs – October 16, 2019 • Staff update on Capital Projects Explorer – October 16, 2019 • Staff briefing on 2016 Mobility Bond Local Mobility Program – November 20, 2019 • Approval of 2020 Work Plan - February 19, 2020 Prepared by Santiago Rodriguez Chair, Bond Oversight Commission • Staff update on Library, Cultural Facilities and Museums Bond Programs (at Cepeda Branch Library) – February 19, 2020 • Community Interest Announcement: Colony District Park Grand Opening – April 22, 2020 • Staff briefing on 2020 bonds sales, including information on general obligation debt, steps to sell or issue debt, and the upcoming general obligation bond sale – June 12, 2020 The BOC and Staff collaborated on a 2020 Meeting Schedule that aligns with: • CIP planning activities • Annual bond issuance • Bond program activities • Review the annual bond …
BOND OVERSIGHT COMMISSION JULY 15, 2020 1:00 PM VIA VIDEOCONFERENCING BOND OVERSIGHT COMMISSION MINUTES The Bond Oversight Commission convened in a special meeting on July 15, 2020 with Social Distancing Modifications. Chair Rodriguez called the meeting to order at 1:07 PM Board Members in Attendance: Santiago Rodriguez, Chair Sumit DasGupta, Vice-Chair John McNabb Wolfgang Niedert Roy Waley Claire O’Neal Jay Sands Pirouz Moin, Public Works Michael Trimble, Corridor Program Office Tina Van Wie, Financial Services Staff in Attendance: Megan Bell, Financial Services Edward Campos, Small and Minority Business Resources Anna Martin, Austin Transportation CALL TO ORDER None. 1. CITIZEN COMMUNICATION 2. APPROVAL OF MINUTES The minutes for the special meeting of June 12, 2020 were approved as posted with motion by Commissioner McNabb, Commissioner Sands second and all votes in favor. 3. STAFF BRIEFINGS (Discussion) a. Anna Martin, Austin Transportation and Pirouz Moin, Public Works provided an overview of the following mobility bond programs: 2012 Bond (Proposition 12, Transportation and Mobility), the 2016 Mobility Bond (Regional, Corridor, and Local Mobility; joined by Mike Trimble, Corridor Program Office), and the 2018 Bond (Proposition G, Transportation Infrastructure). Staff provided information about the bond balances, spend plans, projects funded by these bonds, upcoming highlights, and resources. Due to time limitations, staff answered questions from the Commissioners during the meeting and after the meeting via email. b. Edward Campos, Small and Minority Business Resources, presented an outreach plan created by Small and Minority Business Resources that was developed to help increase the number and capacity of City-certified Minority-Owned Business Enterprise (MBE) and Women-Owned Business Enterprise (WBE) firms that provide disciplines and scopes of work typically required BOND OVERSIGHT COMMISSION MEETING MINUTES June 12, 2020 for the Corridor Mobility Program. Staff answered questions from the Commissioners after the meeting through email. 4. DISCUSSION AND POSSIBLE ACTION a. Chair Rodriguez introduced a draft document for the 2020 Annual Report of the Bond Oversight Commission. He outlined the primary sections of the report, including the time period, the board’s mission statement, actions supporting the mission statement, compliance with the mission statement, and the goals and objectives for the new calendar year. After the Commissioners reviewed and amended this document, Vice-Chair DasGupta moved to adopt the draft 2020 Annual Report, as amended, and Commissioner McNabb seconded. The motion passed unanimously. 5. FUTURE AGENDA ITEMS a. Staff updates from the Public Safety, Parks and Recreation, and Watershed Protection bond …
Special Meeting of the Bond Oversight Commission June 12, 2020 at 10:00 a.m. Bond Oversight Commission to be held June 12, 2020 with Social Distancing Modifications. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 11, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 12, 2020 Bond Oversight Commission Meeting, residents must: •Call or email the board liaison at: Megan Bell (512) 974-2532 or megan.bell@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to megan.bell@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live SPECIAL MEETING OF THE BOND OVERSIGHT COMMISSION JUNE 12, 2020, 10:00 A.M. to 11:30 A.M. VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS: Santiago Rodriguez, Chair Sumit DasGupta, Vice Chair Sarah Cook Brennan Griffin John Mcnabb Wolfgang Niedert CALL TO ORDER Claire O’Neal Jay Sands Reedy Spigner III Roy Waley CJ Zhao AGENDA 1. APPROVAL OF MINUTES a. Approval of the minutes from the February 19, 2020 Bond Oversight Commission Meeting. 2. STAFF BRIEFINGS a. Staff update on the FY 2021 General Obligation Bonds Sale. 3. DISCUSSION AND POSSIBLE ACTION a. Discussion and possible action on the establishment of a working group to review General Obligation Bonds program data and draft the FY 2020 Annual Report. 4. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language …
Treasury Department Update on September General Obligation Bond Sale Schedule Bond Oversight Commission June 12, 2020 Presented By: Bryan Rivera Deputy Treasurer Forecast Agenda – April 18 General Obligation Debt • Property Tax Rate has 2 components Tax Rate Operating & Maintenance (O&M) (General Fund) Debt (Debt Service Fund) • Debt Service tax rate set each year at level needed to fund principal and interest payments on debt issued and pledged with property tax • Pays both existing debt service and debt service associated with upcoming General Obligation bond sale 2 Forecast Agenda – April 18 General Obligation (GO) Debt • GO Debt = Public Improvement Bonds, Certificates of Obligation, and Contractual Obligations – $1.5 billion in outstanding General Obligation debt currently – Issued once per year prior to setting the tax rate – Backed by property (ad valorem) taxes and “full faith and credit” of the City Types of GO Debt Purpose Voter Approval City Term Public Improvement Bonds (PIBs) Capital Improvement projects and capital assets Yes 20 years Certificates of Obligation (COs) Real property: land, buildings, right of way, construction of a public work No 20 years Contractual Obligations (KOs) Personal property: equipment, machinery, vehicles, information technology No 7 years 3 Forecast Agenda – April 18 Steps to Sell or Issue Debt Spring 2019 September 2019 for FY2019-20 Spring/Summer 2020 Develop CIP Plan Annual Capital Budget Appropriations Reimbursement Resolutions Develop Bond Sale Schedule Notice of Intention to Issue Certificates Preliminary Official Statement Council Action on Bond Sales Bond Sales and Closing • Work on upcoming bond sale began Spring 2019 • Debt to be sold in upcoming bond sale supports projects and appropriations (authority to spend) previously approved by City Council • Use of Reimbursement Resolution allows projects to begin now and get funded later • Consistent with IRS regulations • Consistent with Financial Policies regarding cash management • Results in lower interest costs 4 Forecast Agenda – April 18 Upcoming GO Bond Sale Total Planned September Sale: $221.575 M Public Improvement Bonds (PIBs) - $58.600 M • 2016 Bond Program (Transportation): $6.595 M • 2018 Bond Program: $52.005 M • Affordable Housing - $27.735 M • • Health – $0.550 M • Flood Mitigation/Open Space/Water Quality - $12.955 M Transportation - $10.765 M Certificates of Obligation (COs) - $135.800 M • Planning and Development Center- $122.500 M • New Fire Stations - $13.300 M Contractual Obligations (KOs) …
BOND OVERSIGHT COMMISSION JUNE 12, 2020 10:00AM VIA VIDEOCONFERENCING BOND OVERSIGHT COMMISSION MINUTES The Bond Oversight Commission convened in a special meeting on June 12, 2020 with Social Distancing Modifications. Chair Rodriguez called the meeting to order at 10:10 AM Board Members in Attendance: Santiago Rodriguez, Chair Sumit DasGupta, Vice-Chair Sarah Cook Wolfgang Niedert Claire O’Neal Jay Sands Tina Van Wie, Financial Service Staff in Attendance: Megan Bell, Financial Services Bryan Rivera, Financial Services CALL TO ORDER None. 1. CITIZEN COMMUNICATION 2. APPROVAL OF MINUTES The minutes for the regular meeting of February 19, 2020 were approved as posted with motion by Commissioner Niedert, Commissioner Cook second and all votes in favor. 3. STAFF BRIEFINGS (Discussion) a. Bryan Rivera, Financial Services, gave an update on 2020 bonds sales, including information on general obligation debt, steps to sell or issue debt, and the upcoming general obligation bond sale. After this presentation, Bryan answered questions from the Commissioners. 4. DISCUSSION AND POSSIBLE ACTION a. Chair Rodriguez introduced discussion about forming a working group within the Bond Oversight Commission. Commissioner Cook moved to develop a working group with membership to include Chair Rodriguez, Vice-Chair DasGupta, Commissioner Cook, Commissioner O’Neal, and Commissioner Niedert. Commissioner O’Neal seconded and the motion passed unanimously. 5. FUTURE AGENDA ITEMS Commission. a. Discussion was brought forth about the 2020 annual report for the Bond Oversight b. Commissioners requested to shift the order of staff updates, including moving updates on the Public Safety and Mobility programs to Summer 2020 and rescheduling some of the BOND OVERSIGHT COMMISSION MEETING MINUTES June 12, 2020 staff updates that were missed due to cancelled meetings, including updates from the Parks and Recreation Department and the Watershed Protection Department. Chair Rodriguez adjourned the meeting at 10:54 AM without objection. 6. ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Megan Bell, Financial Services Department, at 512-974-2532, for additional information; TTY users route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Megan Bell at 512-974-2532. 2
Bond Oversight Commission Community Interest Announcement Ribbon Cutting: Colony District Park Grand Opening March 7, 2020 at 10:00 a.m. Colony Park 7400 Loyola Ln, Austin, TX 78724 Liaison Contact: Megan Bell + 1 512 974-2532
BOND OVERSIGHT COMMISSION FEBRUARY 19, 2020 2:00PM CEPEDA BRANCH LIBRARY 651 N. PLEASANT VALLEY ROAD AUSTIN, TEXAS 78702 Claire O’Neal Jay Sands Reedy Spigner III Roy Waley CJ Zhao AGENDA CURRENT BOARD MEMBERS: Santiago Rodriguez, Chair Sumit DasGupta, Vice Chair Sarah Cook Brennan Griffin John Mcnabb Wolfgang Niedert CALL TO ORDER posted on the agenda. 2. APPROVAL OF MINUTES Commission Meeting 3. STAFF BRIEFINGS (Discussion) 1. CITIZEN COMMUNICATION: GENERAL (3 minutes to speak) Citizen communication is an opportunity for members of the public to speak on items not a. Approval of the minutes from the November 20, 2019 Bond Oversight a. Staff update on Library, Cultural Facilities and Museums Bond Programs 4. DISCUSSION AND POSSIBLE ACTION a. Discussion and possible action on 2020 work plan 5. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Megan Bell, Financial Services Department, at 512-974-2532, for additional information; TTY users route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Megan Bell at 512- 974-2532.
BOND OVERSIGHT COMMISSION FEBRUARY 19, 2019 2:00PM CEPEDA BRANCH LIBRARY 651 N. PLEASANT VALLEY ROAD AUSTIN, TEXAS 78702 BOND OVERSIGHT COMMISSION MINUTES The Bond Oversight Commission convened in a regular meeting on February 19, 2020 in Austin, Texas. Chair Rodriguez called the meeting to order at 2:25 PM Board Members in Attendance: Santiago Rodriguez, Chair Summit DasGupta, Vice-Chair Sarah Cook John McNabb Wolfgang Niedert Claire O’Neal Jay Sands Reedy Spigner, III Staff in Attendance: Megan Bell, Financial Services Michelle Clemons, Economic Development David Colligan, Economic Development John Daniels, Austin Public Library Irma Flores-Manges, Austin Public Library Tim Knoedler, Parks and Recreation Steven Linett, Parks and Recreation Tina Van Wie, Financial Services CALL TO ORDER None. 1. CITIZEN COMMUNICATION 2. APPROVAL OF MINUTES The minutes for the regular meeting of November 20, 2019 were approved as posted with motion by Commissioner Niedert, Commissioner Sands second with Vice-Chair DasGupta abstaining and the remaining votes in favor. 3. STAFF BRIEFINGS (Discussion) a. John Daniels, Austin Public Library gave an introduction to the Cepeda Branch Library, including Managing Librarian, Irma Flores-Manges. Staff gave updates on the Library, Cultural Arts Facilities and Museums Bond Programs. Topics and presenters (in order of presentation) included: Introduction – John Daniels, Austin Public Library; Museums and Cultural Arts Facilities (Part 1: Economic Development funded projects) – David Colligan, Economic Development; Finances – Tina Van Wie, Financial Services; Libraries – John Daniels, Austin Public Library; Museums and Cultural Arts Facilities (Part 2: Parks and Recreation funded projects) – Steven Linett, Parks and Recreation. Staff provided an overview for each of the topic areas listed, including program highlights and updated program financials. Staff answered questions from the Commissioners. BOND OVERSIGHT COMMISSION MEETING MINUTES February 19, 2020 4. DISCUSSION AND POSSIBLE ACTION a. Commissioner Rodriguez introduced discussion about the 2020 work plan. Commissioners requested amendments to shift the order of staff updates, including moving updates on the Mobility program to earlier in the year and updates on Affordable Housing to later in the year. Vice-Chair DasGupta moved to adopt the draft 2020 work plan, as amended, and Commissioner Spigner III seconded. The motion passed unanimously. 5. FUTURE AGENDA ITEMS a. Commissioner Sands requested data from staff to include updated information for all open bond programs, by proposition: (a) Amount appropriated for the proposition, (b) Amount obligated (encumbered plus spent), (c) Bond proceeds received, and (d) Anticipated final date of spending for each …
Cepeda Branch Library, District 3 • Constructed 1998 • 8,110 SF /W 41 Parking Spaces • Hours of Operation Monday – Thursday 10 AM – 9 PM Friday 10 AM – 6 PM Saturday 10 AM – 5 PM Sunday Closed • Active Renovation Project, $1 million $853,000 in 2012 & 2018 Bonds $196,561 from AE for Music Garden & Maintenance Project is eligible for AIPP Works of Art Program • Cepeda Branch Trail, $307,000 from 2018 Bond BOND OVERSIGHT COMMISSION: Comprehensive Update on Libraries, Museums & Cultural Arts Facilities February 19, 2020 Tina Van Wie, Financial Services David Colligan, Economic Development John Daniels, Austin Public Library Steven Linett, Parks and Recreation We Are Here Capital Needs Identification CIP Project & Program Implementation Funding Sources Identified Annual Budget Five-Year CIP Plan 3 Libraries, Museums & Cultural Bond Overview 2006 2012 2018 2006 Bond, Props 4 & 6 - $121.5 Cultural Facilities (Prop 4) - $31.5M Mexican American Cultural Center - $5M African American Cultural & Heritage Facility - $1.5M Mexic-Arte Museum - $5M Austin Film - $5M Asian-American Resource Center - $5M Zachary Scott Theater - $10M Central Library (Prop 6) - -$90M 2012 Bond, Props 14 & 18 - $91.1M Parks & Recreation (Prop 14) - $77.7M Library, Museums & Cultural Arts Facilities (Prop 18) - $13.4M Austin Studios - $5.4M Libraries – $8M 2018 Bond, Prop B - $128M Branch Library Renovations – Creative spaces – $12M Cultural Center Improvements – $34.5M $56.5M Dougherty Arts Center Replacement Facility - $25M 4 Finances 2006 Bond Program Proposition 4 Cultural Facilities: $31.5M $35 M $30 M $25 M $20 M $15 M $10 M $5 M $0 M F Y 2 0 0 6 - 0 7 F Y 2 0 0 7 - 0 8 F Y 2 0 0 8 - 0 9 F Y 2 0 0 9 - 1 0 F Y 2 0 1 0 - 1 1 F Y 2 0 1 1 - 1 2 F Y 2 0 1 2 - 1 3 F Y 2 0 1 3 - 1 4 F Y 2 0 1 4 - 1 5 F Y 2 0 1 5 - 1 6 F Y 2 0 1 6 - 1 7 F Y 2 0 1 7 - …
