Capital Delivery Services – PMIS Implementation Project Management Information System • PMWeb • Systems Integration • • Features and Functions Implementation Plan and Timeline PMWeb Interface – Project Managers City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 1 PMIS Implementation – Systems and Timeline • Systems/platforms integrated: • eCAPRIS • GIS • Microstrategy • SharePoint • AdobeSign • Timeline: • February 2024 – PMIS Contract Awarded (MSA) - PMWeb • May 2024 – DO#1 Negotiated/Issued July – October 2024 DO#1 Execution • • Out-of-the-Box Module Training • System Administration: Accounts and Security Group Set Up • City of Austin Project Upload • FY25 – DO#2 – System Customization and Training City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 PMIS Implementation – Key Reporting Functionalities • Portfolio and Multi-Year Cap-Ex Planning with estimate-driven initiative collaboration and approval • One-click Project, Budget, Estimate, and Schedule information for Initiatives you choose to fund • Cost Management (Automated cash flow and earned value reporting, robust multi-currency and real-time BI Reporting, etc.) • Scheduling, built-in integration to MS Project/Primavera. Capability to re-import a schedule without losing existing links to other objects in the system. • Ready to use out-of-the-box for everything from cash flow projection orders all the way up to multi-year capital improvement projects. unlimited PDFs. • Customizable user home page with flexibility and easily changeable nomenclature, populated drop-down lists and • Centralized Project and Program tracking with rapid access to project details from summary portfolio views, Google Maps views and interactive dashboards. Situations that could lead to a crisis quickly bubble to the surface, so that corrective action may be taken early. City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 PMIS Implementation – Key Reporting Functionalities City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4
Joint Fire & EMS Station Updates for New Construction Projects FS 1/EMS 6, FS 3, FS 22/EMS 12 – Rebuild and Renovations Projects Presented by Michelle Noriega, AIA, CEM, LEED AP Capital Delivery Services Project Manager SEPTEMBER 18, 2024 “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 DEL VALLE FIRE/EMS STATION FS 50 / EMS 37 – STATUS: OPERATIONAL • TOTAL PROJECT COST: $12.5M • OPENED JULY 2020 • CONSTRUCTED JUNE 2019 – JUNE 2020 • DESIGN START – JANUARY 2019 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 TRAVIS COUNTRY FIRE/EMS STATION PICTURE FS 51 / EMS 39 – STATUS: OPERATIONAL • TOTAL PROJECT COSTS: $15.6M • OPENED JULY 2021 • CONSTRUCTED JULY 2020 – JULY 2021 • DESIGN STARTED JUNE 2019 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 DAVENPORT RANCH FIRE/EMS STATION FS 52 / EMS 40 – STATUS: OPERATIONAL • TOTAL PROJECT COSTS: $17.7M • OPENED MARCH 2023 • CONSTRUCTED DECEMBER 2021 – JANUARY 2023 • DESIGN STARTED SEPTEMBER 2020 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4 GOODNIGHT RANCH FIRE/EMS STATION FS 53 / EMS 41 – STATUS: OPERATIONAL, IN WARRANTY PHASE • TOTAL PROJECT COSTS: $20.0M • OPENED FEBRUARY 2024 • CONSTRUCTED JANUARY 2023 – FEBRUARY 2024 • DESIGN STARTED OCTOBER 2021 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 5 CANYON CREEK FIRE/EMS STATION FS 54 / EMS 42 – STATUS: IN CONSTRUCTION • TOTAL PROJECT COSTS: $19.8M • TO BE OPENED JANUARY 2025 • CONSTRUCTION START: NOVEMBER 2023 • CONSTRUCTION COMPLETION: DECEMBER 2024 (ANTICIPATED) • DESIGN STARTED JULY 2022 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 6 CENTRAL FIRE STATION 1 / EMS 6 FS 1 / EMS 6 - STATUS: OPERATIONAL, IN WARRANTY PHASE • TOTAL PROJECT COSTS: $12.1M • OPENED JULY 2024 • CONSTRUCTED APRIL 2023 – JULY 2024 • DESIGN STARTED JUNE 2020 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 7 FIRE STATION 3 FS 3 - STATUS: OPERATIONAL, IN WARRANTY PHASE • TOTAL PROJECT COSTS: $4.5 M • OPENED OCTOBER 2023 • CONSTRUCTED FEBRUARY 2023 – OCTOBER 2023 • DESIGN STARTED JUNE 2020 City of Austin | …
FIRE/EMS PROGRAM UPDATE September 18, 2024 Alison Von Stein Project Manager Capital Delivery Services EMS / FIRE RENOVATIONS PROGRAM HIGH LEVEL PROJECT STATUS 1. EMS 1 – UNDER CONSTRUCTION, SUBSTANTIAL COMPLETION NOVEMBER 2024 2. EMS 5 – UNDER CONSTRUCTION, SUBSTANTIAL COMPLETION NOVEMBER 2024 3. EMS 7 / FIRE 8 – UNDER CONSTRUCTION, SUBSTANTIAL COMPLETION NOVEMBER 2024. 4. EMS 10 / FIRE 25 – UNDER CONSTRUCTION, SUBSTANTIAL COMPLETION NOVEMBER 2024. 5. EMS 13 / FIRE 23 – UNDER CONSTRUCTION, SUBSTANTIAL COMPLETION NOVEMBER 2024. City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 EMS 5 Renderings of Proposed Renovation and AIPP artwork CURRENT STATUS 85% CONSTRUCTION COMPLETION SCHEDULED SUBSTANTIAL COMPLETION - NOVEMBER 2024 RENOVATION SIZE ORIGINAL BUILDING AREA: 3,280 SF BUILDING AREA FOR CURRENT RENOVATION: 7,834 SF SCOPE AND JUSTIFICATION FOR RENOVATION The facility is being renovated and enlarged to meet the service needs of the community which has experienced increasing call volume. The project adds a vehicle bay for a 2nd ambulance and expands living quarters to house a supervisor and personnel for the 2nd ambulance. In addition, upgrades are being made to meet current ADA and fire code requirements and provide adequate bathrooms for gender equality. The project is targeted to achieve LEED Silver certification. Pre-renovation Photo City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 EMS 1 Renderings of Proposed Renovation and AIPP artwork CURRENT STATUS 82% CONSTRUCTION COMPLETION SCHEDULED SUBSTANTIAL COMPLETION - NOV. 2024 RENOVATION SIZE ORIGINAL BUILDING AREA: 3,260 SF BUILDING AREA FOR CURRENT RENOVATION: 5,094 SF SCOPE AND JUSTIFICATION FOR RENOVATION The facility is being renovated and enlarged to meet the service needs of the community which has experienced increasing call volume. The project adds a vehicle bay for a 2nd ambulance and expands living quarters to house a supervisor and personnel for the 2nd ambulance. In addition, upgrades are being made to meet current ADA and fire code requirements and provide adequate bathrooms for gender equality. The project is targeted to achieve LEED Silver certification. Pre-renovation Photo City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4 EMS 7 / FIRE 8 Renderings of Proposed Renovation and AIPP Artwork CURRENT STATUS 83% CONSTRUCTION COMPLETION SCHEDULED SUBSTANTIAL COMPLETION - NOV. 2024 RENOVATION SIZE ORIGINAL BUILDING AREA: 9,290 SF BUILDING AREA FOR CURRENT RENOVATION: 9,824 SF SCOPE …
Fire Department RENOVATION DEFINITION IT IS IMPORTANT FOR US TO DEFINE TWO DIFFERENT LEVELS OF RENOVATION : RENOVATION LEVEL I – SCOPE OF WORK IS LIMITED TO THE REMOVING OF ASBESTOS AND LEAD CONTAMINANTS, UPGRADING HVAC SYSTEMS, RENEWING MECHANICAL DUCTING SYSTEMS, UPGRADING LIGHTING/FIXTURES FOR MORE ENERGY EFFICIENCY, MODERNIZING ALERTING SYSTEMS WHICH AID IN SLEEP AND REST CYCLES, RE-CONDITIONING KITCHEN CABINETS, COSMETIC RENEWAL FOR BAYS AND COMMON AREAS, UPGRADING PLUMBING FIXTURES FOR EFFICIENCY AND WATER-SAVING, SEWER LINE RECONDITIONING, REPLACING WATER HEATERS, CONVERTING ELECTRICAL TO GAS APPLIANCES WHEN POSSIBLE, REPLACING WINDOWS FOR ENERGY EFFICIENT GLAZING AND FRAMES, INSULATING AND SEALING DOORS. RENOVATION LEVEL II – THE SCOPE OF WORK IS LIMITED TO ALL ITEMS LISTED IN LEVEL I WITH THE ADDITION OF RE-STRUCTURING OF THE STATION LAYOUT INCLUDING THE ALTERATION OF STRUCTURAL ELEMENTS TO ACCOMMODATE MODERN TRAFFIC PATTERS AND LIVING SPACE INTERACTION. LEED INTEGRATION THE CITY OF AUSTIN RECOMMENDS A SILVER LEED CERTIFICATE. CERTIFICATE STANDARDS ARE AS FOLLOWS: ENERGY: CORE PERFORMANCE, ENERGY CODE COMPLIANCE, AIR BARRIER AND OPAQUE ENVELOPE PERFORMANCE, LIGHTING CONTROLS, MECHANICAL EQUIPMENT EFFICIENCY REQUIREMENTS, DOMESTIC HOT WATER SYSTEM EFFICIENCY. HEALTH: INDOOR AIR QUALITY, SAFE INTERIOR PAINTS AND COATINGS, FURNITURE AS WELL AS INSULATION PRODUCTS, ADHESIVES AND SEALANTS, OCCUPANT ACCESS TO DAYLIGHT AND GLARE REDUCTION, ASBESTOS AND LEAD ABATEMENT, OCCUPANT COMFORT VERIFICATION AND ACTION PLAN, OCCUPANT THERMAL CONTROLS, NO CARPET, ACCESS TO OPERABLE WINDOWS, OCCUPANT LIGHTING CONTROL, ACOUSTICS. MATERIALS: BUILT-IN RECYCLING CENTER, BUILD FOR DURABILITY AND MINIMIZE MATERIAL USAGE, WASTE MANAGEMENT, MAINTAIN EXISTING STRUCTURE 70% (LEVEL I) 85% (LEVEL II). LAND: MINIMAL LANDSCAPE - UPKEEP RETAINING WELLS, SEWER SYSTEMS AND GENERAL APPEARANCE OF STATION. WATER: HIGH EFFICIENT FLUSHING VALVES, LOW FLOW FAUCETS AND SHOWER HEADS. RENOVATION IS NECESSARY TO ACHIEVE THE SILVER LEED CERTIFICATION. Fire Department 2018 Bond Update 2018 Bond Proposition “F” TimeLine: ( as defined in contract with Voters) 8 years $13.0 Million Committed Renovations / Repairs as of 09/04/24 $11.2 Million 86% Future Planned Projects For FY 25- 26 $ 1.8 Million 14% Fire Station 15 Renovation Level I 829 Airport Blvd Scope Highlights Include: Replaced flooring Upgrade Incoming Electrical Power and Replace Main Electrical Panels Refresh paint and ceiling Add New Kitchen Hood and Ansul System Bringing Station Up to Fire Code. Kitchen refresh Replace HVAC Equipment and Windows with Energy Efficient Options. Fire Station 18 Renovation Level II Early Demo 6311 Berkman Drive Scope Highlights Include: …
RESOLUTION NO. 20240829-138 WHEREAS, on July 18, 2024, City Council overwhelming approved Resolution No. 20240718-093 which directed the City Manager to bring to Council a comprehensive bond package in order to allow for a bond election no later than November 2026; and WHEREAS, the City has a variety of critical infrastructure needs that would be well addressed by a bond election, including housing, transportation, facilities for animal shelter, libraries, parks, land acquisition, drainage/flood mitigation, and other public asset improvements; and WHEREAS, the City is recognized as a global leader in climate mitigation through City Council adoption of the Climate Protection Plan (Resolution No. 20070205-23), and the Austin Community Climate Plan (Resolution No. 20140410-024), creation of the Joint Sustainability Committee and plan implementation (Resolution No. 20150604-048), adoption of the Austin Climate Equity Plan in 2021, multiple strategies related to solar use, water conservation, electric vehicle use, recycling in parks, use of low-carbon concrete, sustainable City procurement, and Resolution No. 20240215-025 to create an Environmental Investment Plan; and WHEREAS, Resolution No. 20240215-025, re-affirmed Austin's commitment to the target of net-zero community-wide emissions by 2040, as outlined in the Austin Climate Equity Plan, resulting in the Joint Sustainability Committee and City staff providing recommendations to the City Council to address shortfalls in the City's environmental investments which necessitate the creation of a comprehensive climate implementation program in which a bond election could, and likely must, play an important and critical part; and Page 1 of 7 WHEREAS, the City values the community input that is part of a public process, and the City has initiated and completed several plans and reports to identify and assess City service needs and potential components of a climate program as part of a public process to help determine what should be included on a ballot as part of a comprehensive bond program which will, in part, support a comprehensive climate implementation program; and WHEREAS, the plans and reports to identify and assess City service needs and potential components of a climate program include, but are not limited to the: • Environmental Investment Plan; • Joint Sustainability Committee Report; • Austin Climate Equity Plan; • Water Forward; • Watershed Protection Strategic Plan; • One Austin: The Climate Resilience Action Plan; • Austin Strategic Mobility Plan; • Austin Energy Resource, Generation, and Climate Protection Plan; • Austin Strategic Housing Blueprint; • Austin Travis County Food Plan; • Parks and …
Bond Oversight Commission REGULAR CALLED MEETING MINUTES WEDNESDAY, September 18, 2024 The Bond Oversight Commission convened in a Regular meeting on Wednesday, September 18, 2024, at 301 W. 2nd Street in Austin, Texas. Chair Charles Curry called the Bond Oversight Meeting to order at 2:00 p.m. Board Members/Commissioners in Attendance: Charles Curry, Chair Ramiro Diaz JC Dwyer Kenneth Standley Nicole Wren Board Members/Commissioners in Attendance Remotely: Francoise Luca Edward McHorse John Mc Nabb, Vice Chair Santiago Rodriguez PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 2024. 1. Approve the minutes of the Bond Oversight Commission Regular meeting on August 21, The minutes were approved at the September 18, 2024, meeting on Commissioner Diaz’s motion, Commissioner Nicole Wren’s second on an 7-0 vote with Commissioner John Mc Nabb and Commissioner Kenneth Standly abstaining and Commissioner Stephen Gonzalez absent. 1 Staff Briefings 2. Staff Briefing by the Emergency Medical Services Department and the Austin Fire Department on Public Bond Projects The presentation was made by Robert Menchaca Chief Admin Officer Austin Fire, and Capital Delivery Services Project Managers on construction updates for Fire and EMS. DISCUSSION ITEMS Discussion update from Capital Delivery Services regarding the Project Management Information System Steve Grace provided an update on the Project Management Information System and its capabilities and the expected modules that will be added in mid-October/November. Discussion of the Bond Election Advisory Task Force approved by City Council and its input on Task Force Reports and Recommendations Commissioners who have served prior on the Bond Election Advisory task force discussed their experiences and problems identified, project on ballot, community input, cost overruns and time delays, defining the ballot DISCUSSION AND ACTION ITEMS 4. Emergency Office Election(s) The motion to approve John McNabb as Chair was approved on Commissioner Wren’s motion, Commissioner Ramiro Diaz’s second on a 9-0 vote with Commissioner Stephan absent. The motion to approve Nicole Wren as Vice Chair was approved on Commissioner Standley’s motion and Commissioner Dwyer’s second on a 9-0 vote with Commissioner Stephan Gonzalez, absent. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, 2 3. 4. Capital …
Regular Called Meeting of the Bond Oversight Committee August 21, 2024, 2:00 P.M to 4:00 P.M Austin City Hall, Boards & Commissions Room 1101 301 W 2nd Street, Austin TX 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Nicole Hernandez, 512-974-7644, nicole.hernandez@austintexas.gov CURRENT COMMISSIONERS: Charles Curry, Chair John McNabb, Vice Chair Ramiro Diaz JC Dwyer Stephen Gonzalez CALL TO ORDER AGENDA Edward McHorse Santiago Rodriguez Kenneth Standly Nicole Wren PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on May 15, 2024. Staff Briefings 2. Staff briefing on the Annual Bond Sale by Financial Services Department DISCUSSION AND ACTION ITEMS 3. Approve a recommendation to Council regarding the approval of the proposed Bond Sales 4. Approve a recommendation to Council regarding the Bond Oversight Commissions Bond Framework in the implementation of capital program 5. Approve the Annual Internal Review and Report FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, Capital Delivery Department, at 512-974-7644, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Nicole Hernandez at 512-974-7644.
Annual General Obligation Bond Sale & CIP Update Joey Kellar, Division Chief – Treasury Steven Linett – Budget and Performance Manager General Obligation Debt • Property Tax Rate has 2 components Tax Rate Operating & Maintenance (O&M) (General Fund) Debt (Debt Service Fund) • Debt Service tax rate set each year at level needed to fund principal and interest payments on debt issued and pledged with property tax • Pays both existing debt service and debt service associated with upcoming General Obligation bond sale General Obligation (GO) Debt • GO Debt = Public Improvement Bonds, Certificates of Obligation, and Contractual Obligations – $1.68 billion in outstanding General Obligation debt – Issued once per year – Backed by property (ad valorem) taxes and “full faith and credit” of the City Types of GO Debt Purpose Voter Approval City Term Public Improvement Bonds (PIBs) Capital Improvement projects and capital assets Yes 20 years Certificates of Obligation (COs) Real property: land, buildings, right of way, construction of a public work No 20 years Contractual Obligations (PPFCOs) Personal property: equipment, machinery, vehicles, information technology No 7 years Steps to Sell or Issue Debt Spring 2023 Develop CIP Plan August 2023 for FY2023-24 Annual Capital Budget Appropriations Reimbursement Resolutions Spring/Summer/Fall 2024 Develop Bond Sale Schedule Preliminary Official Statement Council Action on Bond Sales Bond Sales and Closing • Work on upcoming bond sale began Spring 2023 • Debt to be sold in upcoming bond sale supports projects and appropriations (authority to spend) previously approved by City Council • Use of Reimbursement Resolution allows projects to begin now and get funded later • Consistent with IRS regulations • Consistent with Financial Policies regarding cash management • Results in lower interest costs GO Bond Sale – Series 2024 September Sale: Public Improvement Bonds (PIBs) - $256.80 M • 2012 Bond Program: $2.20M • Transportation - $2.20 M • 2016 Bond Program (Transportation): $39.00 M • 2018 Bond Program: $142.60 M • Affordable Housing - $25.00 M • Parks and Recreation - $30.00 M • Flood Mitigation/Open Space/Water Quality - $15.00M • Library & Cultural – $14.90 M • Public Safety - $10.40 M • Health - $7.300 M • Transportation - $40.00 M • 2020 Bond Program: $66.00 M • 2022 Bond Program: $7.00 M GO Bond Sale – Series 2024 • Entire bond sale supports projects and related appropriations already approved by City Council • After …
Bond Oversight Commission REGULAR CALLED MEETING MINUTES WEDNESDAY, August 21, 2024 The Bond Oversight Commission convened in a Regular meeting on Wednesday, August 21, 2024, at 301 W. 2nd Street in Austin, Texas. Chair Charles Curry called the Bond Oversight Meeting to order at 2:00 p.m. Board Members/Commissioners in Attendance: Charles Curry, Chair Ramiro Diaz JC Dwyer Board Members/Commissioners in Attendance Remotely: Stephen Gonzalez Francoise Luca Edward McHorse Santiago Rodriguez Nicole Wren PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes of the Bond Oversight Commission Regular meeting on May 15, 2024. The minutes were approved at the August 21, 2024, meeting on Commissioner Ramiro Diaz’s, motion, Commissioner Stephen Gonzalez second on an 8-0 vote with Vice Chair John McNabb and Commissioner Kenneth Standley absent. Staff Briefings 2. Staff briefing on the Annual Bond Sale by Financial Services Department 1 The presentation was made by Joey Kellar, Division Chief Treasury and Steven Linett, Budget and Performance Manager on Annual General Obligation Bond Sale and CIP Update. DISCUSSION AND ACTION ITEMS 3. Approve a recommendation to Council regarding the approval of the proposed Bond Sales Approved with amendments on Commissioner JC Dwyer’s, motion, Commissioner Ramiro Diaz’s second on an 8-0 vote with Vice Chair John McNabb and Commissioner Kenneth Standley absent. 4. Approve a recommendation to Council regarding the Bond Oversight Commissions Bond Framework in the implementation of capital program Approved on Commissioner Ramiro Diaz’s, motion, Commissioner JC Dwyer second on an 8-0 vote with Vice Chair John McNabb and Commissioner Kenneth Standley absent. 5. Approve the Annual Internal Review and Report Approved on Commissioner Nicole Wren’s, motion, Commissioner Ramiro Diaz’s second on an 8-0 vote with Vice Chair John McNabb and Commissioner Kenneth Standley absent. FUTURE AGENDA ITEMS Next month presentations on EMS/Fire Emergency Election(s) ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, Capital Delivery Department, at 512-974-7644, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Nicole Hernandez at 512- 974-7644. 2 Chair Charles Curry adjourned the meeting at 3:31 p.m. without objection. The …
Regular Called Meeting of the Bond Oversight Committee May 15, 2024, 2:00 P.M to 4:00 P.M Austin City Hall, Boards & Commissions Room 1101 301 W 2nd Street, Austin TX 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Nicole Hernandez, 512-974-7644, nicole.hernandez@austintexas.gov CURRENT COMMISSIONERS: Charles Curry, Chair John McNabb, Vice Chair Ramiro Diaz Stephen Gonzalez Francoise Luca CALL TO ORDER AGENDA Edward McHorse Santiago Rodriguez Nicole Wren PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on APPROVAL OF MINUTES April 17, 2024. Staff Briefings DISCUSSION ITEMS 2. Briefing by Financial Services Department on the Capital Project Development Process 3. Discussion on the Capital Improvement project benchmarks 4. Discussion on the departmental presentation schedule for the remaining calendar year DISCUSSION AND ACTION ITEMS 5. Adoption of the Bond Oversight Commission proposed Bond Framework Resolution FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, Capital Delivery Department, at 512-974-7644, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Nicole Hernandez at 512-974-7644.
Bond Oversight Commission Discussion Items May 15, 2024 Executive Lead: Stephen Grace, PE, PMP Assistant Director Capital Delivery Services “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 Discussion Items - Discussion Item #3: Capital Improvement Project Benchmarks - Discussion Item#4: Future Departmental Presentation Recommendation City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 Discussion Item #3 Capital Improvement Project Benchmarks - Preliminary - Design - Bid/Award/Execution - Construction - Post-Construction City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 Discussion Item #3 City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4 Discussion Item #4 Future Departmental Presentation Recommendation January February March April May June July August September October November December No presenters Affordable Housing Bond HWA Cancelled No presenters FSD Bond Framework No meeting Holiday FSD Annual GO Bond Sale/Annual Internal Review Fire/EMS TPW Mobility Bond PARD WPD TBD City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 5
Capital Improvement Program Budget and Finance Steven Linett | Acting Budget & Performance Manager Belinda Weaver | Treasurer Topics • Capital Improvement Program Process • 2018 Bond Development • Debt Issuance Process • Active Program Status Capital Improvement Program Process Capital Needs Identification and Planning • Concepts identified through policy and planning documents and renewal/reinvestment needs Five-Year Capital Improvement Plan Capital Budget • Documents projects which Departments reasonably expect to fund • Citywide FY24-28 Spending Plan =$11.491B • Citywide FY24 Spending Plan = $1.596B • Council approves authority to spend capital dollars (appropriations) • Citywide FY24 Appropriation: $1.764B 2018 Bond Development and Election Process • August 2016 - City Council established a Bond Election Advisory Task Force (BEATF) through a council resolution • Through 2017 - Task force and working group meetings on engagement plan, needs assessments, priorities, financial constraints • Fall/Winter 2017/2018 – Community input meetings Council • April 2018 – BEATF Recommendation to • May 2018 – Staff Updates to Recommendations Staff Starting Point Recommendation (June 2017) BEATF Recommendation and Staff Update (2018) 2018 Bond Development and Election Process • June 2018 – City Council directs City Manager to call election in November 2018 • August 2018 – City Council passes ballot language and guidance for implementation (Contract with the Voters) for $925M bond • September-October 2018 – Community open houses • November 2018 – Bond election 2018 Bond Program Implementation • November 2018 – February 2019 – Departments identify early-out project needs; work on implementation strategies & contracting needs • March 2019 – First appropriation of 2018 Bond funds ($151.2M) & reimbursement resolution • August 2019 – First authorization to issue debt tied to 2018 Bond program • October 2019 – Additional appropriations occur in FY2019 Capital Budget and subsequent years • April 30, 2024 – program 57% spent down five years out from initial appropriation Steps to Sell or Issue Debt Spring 2023 Develop CIP Plan August 2023 for FY2023-4 Annual Capital Budget Appropriations Reimbursement Resolutions Spring/Summer/Fall 2024 Develop Bond Sale Schedule Preliminary Official Statement Council Action on Bond Sales Bond Sales and Closing • Work on upcoming bond sale began Spring 2023 • Debt to be sold in upcoming bond sale supports projects and appropriations (authority to spend) previously approved by City Council • Use of Reimbursement Resolution allows projects to begin now and get funded later • Consistent with IRS regulations • Consistent with …
Bond Oversight Commission REGULAR CALLED MEETING MINUTES WEDNESDAY, May 15, 2024 The Bond Oversight Commission convened in a Regular meeting on Wednesday, May 15, 2024, at 301 W. 2nd Street in Austin, Texas. Chair Charles Curry called the Bond Oversight Meeting to order at 2:03 p.m. Board Members/Commissioners in Attendance: Charles Curry, Chair John McNabb, Vice Chair Ramiro Diaz Nicole Wren Board Members/Commissioners in Attendance Remotely: Edward McHorse Stephen Gonzalez Santiago Rodriguez Francoise Luca PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes of the Bond Oversight Commission Regular meeting on April 17, 2024. The minutes were approved at the May 15, 2024, meeting on Commissioner Ramiro Diaz’s, motion, Vice Chair John McNabb’s second on an 8-0 vote. Staff Briefings 2. Briefing by Financial Services Department on the Capital Project Development Process The presentation was made by Steven Linett and Belinda Weaver on the Capital Improvement Program Process, 2018 Bond Development, Debt Issuance Process and the Active Program Status. Commissioners would like community feedback. 1 DISCUSSION ITEMS 3. Discussion on the Capital Improvement project benchmarks Discussion of milestones that CDS goes through to deliver a project and the software used to track financial activity Ecapri that can track the status and deadlines. Discussion on the current mobility project. Discussion on the new system and how it will integrate with Ecapri and other City of Austin systems. 4. Discussion on the departmental presentation schedule for the remaining calendar year Discussion on the future presentation schedule and the preparation of the Annual Internal Review. The motion to approve a special called meeting on June 24, 2024, was approved on Commissioner Nicole Wren’s motion, Commissioner Ramiro Diaz’s second on a 8-0 vote DISCUSSION AND ACTION ITEMS 5. Adoption of the Bond Oversight Commission proposed Bond Framework Resolution The motion to approve the proposed Bond Framework Resolution as amended removing the word schedule was approved on Vice Chair McNabb’s motion, Commissioner Diaz’s second on an 8-0 vote. This action was taken but will be revisited at the August 21, 2024, meeting. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole …
Regular Called Meeting of the Bond Oversight Committee April 17, 2024, 2:00 P.M to 4:00 P.M Austin City Hall, Boards & Commissions Room 1101 301 W 2nd Street, Austin TX 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Nicole Hernandez, 512-974-7644, nicole.hernandez@austintexas.gov CURRENT COMMISSIONERS: Charles Curry, Chair John McNabb, Vice Chair Ramiro Diaz Stephen Gonzalez Francoise Luca CALL TO ORDER AGENDA Edward McHorse Santiago Rodriguez Kristen Weaver Nicole Wren PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on APPROVAL OF MINUTES February 21, 2024. DISCUSSION ITEMS 2. Discussion on feedback on the Capital Project Public Improvement Bond Dashboard 3. Discussion on the progress of the 2016 Mobility Bond execution 4. Discussion on the proposed resolution for the Bond Oversight Commission to submit to Council DISCUSSION AND ACTION ITEMS 5. Conduct officer elections for the Chair and Vice Chair FUTURE AGENDA ITEMS Capital Project Milestones Examples of Capital Project delivery delaying factors ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, Capital Delivery Department, at 512-974-7644, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Nicole Hernandez at 512-974-7644.
Bond Oversight Commission Discussion Items April 17, 2024 Executive Lead: Stephen Grace, PE, PMP Assistant Director Capital Delivery Services “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 Agenda Items - Discussion Item #2: Feedback on the Capital Project Public Improvement Bond Dashboard - Discussion Item #3: Progress of the 2016 Mobility Bond execution - Discussion Item#4: Proposed resolution for the Bond Oversight Commission to submit to Council - Discussion and Action Item #5: Conduct officer elections for the Chair and Vice Chair - Future Agenda Items City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 Discussion Item #2: Dashboard Discussion City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 Discussion Item #3: 2016 Mobility Bond Discussion 2020 bond - Power BI (powerbigov.us) City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4 Discussion Item #4: Proposed Resolution Discussion City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 5 Discussion and Action Item #5: Elections Discussion: • Chair nominations and elections • Vice Chair nominations and elections City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 6 Future Agenda Items Public Improvement Bond Projects of Interest: - Longhorn Dam - Barton Springs Bridge - Trail Conservancy Update - Watershed Improvement Projects - PARD Project Portfolio - Fire/EMS Five New Stations Other Topics: - Capital Project Milestones - Examples of Capital Project delivery delaying factors City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 7
