Airport Expansion & Development Program Active Projects Update Airport Advisory Commission May 2024 Lyn Estabrook Deputy Chief – Planning & Development Section Divider Section Divider Table of Contents Airfield Infrastructure – Midfield Taxiways Airfield Infrastructure – Utilities Infrastructure Campus-Wide Airfield Infrastructure – Central Utility Plant ● ● ● ● West Gate Expansion ● ● West Infill and TSA Checkpoint 3 Expansion Fuel Facility (Tenant Project) Airfield Infrastructure Midfield Taxiways ● Latest Updates 90% design as of April 26, 2024 Recommendation for Council Action (RCA) for additional construction authority – August 2024 ● Anticipated Timeline Pre-Construction GMP Support: Q3 2023 – Q3 2024 Design: Q3 2023 – Q3 2024 Build: Q4 2024 – Q2 2027 ○ ○ ○ ○ ○ New conceptual rendering Airfield Infrastructure Utility Infrastructure Campus-Wide ● Latest Updates Professional Engineering Services has been selected Anticipated contract execution: May 22, 2024 2 responses for the Construction Manager at Risk solicitation □ Evaluation on May 02, 2024 ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 Design: Q2 2024 – Q3 2025 Preconstruction: Q3 2024– Q3 2025 Build: Q4 2025 – Q2 2027 ○ ○ ○ ○ ○ ○ ○ Airfield Infrastructure Central Utility Plant ● Latest Updates City Council approved a design-build contract with JE Dunn Construction Company on April 18 ● Anticipated Timeline Procurement: Q4 2023 – Q4 2024 Design: Q4 2024 – Q1 2026 Build: Q1 2026 – Q4 2027 ○ ○ ○ ○ Conceptual rendering West Garage Lot B ● Latest Updates ○ Design & Construction Manager at Risk firms have been selected. □ Recommendation for Council Action (RCA) for approval – May 30 ● Anticipated Timeline ○ ○ ○ Procurement: Q1 2024 – Q2 2024 Design: Q3 2024 – Q3 2025 Build: Q1 2026 – Q1 2028 Conceptual rendering West Gate Expansion ● Latest Updates ○ ○ Temporary gates are now open for use while construction is underway Tower crane is in place for the steel structure installation ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 First Journey With AUS expansion crane Cargo Development East ● Latest Updates ○ Security system installation underway ● Anticipated Timeline ○ ○ Build: Q3 2022 – Q3 2023 Activate: Q3 2023 – Q3 2024 Fuel Facility ● Latest Updates ○ ○ In operations as of March 2024 Completing safety improvements to original facility Completing landscaping at new facility ○ ○ Working with airline consortium to install a …
Media Events at AUS Sam Haynes Deputy Chief – Communications & Marketing Media Events at AUS • Why does AUS host media events? • AUS Public Information Office & Marketing host special media events with distinguished guests and speakers to raise awareness to the exciting and transformative changes at AUS. • Air service launches • New international routes • New airlines • Journey With AUS milestones • Ground breakings • Topping off ceremony • Ribbon cuttings 2 Media Events at AUS • Why does AUS host media events? • Celebrate achievements with partners • Provide a memorable experience to customers on special first flights 3 Recent Events British Airways 10th Anniversary Viva Aerobus Launch • March 1 • March 22 4 Recent Events West Infill & TSA Checkpoint 3 Expansion Groundbreaking Air Canada – Inaugural service to Montreal • April 22 • May 3 5 Upcoming Event: AUS 25th Anniversary Thursday, May 23 @ 1 p.m. • Asleep at the Wheel Main Stage • Proclamation issued by Mayor Watson • Remarks by Ghizlane Badawi, elected officials, • All Airport Advisory Commission members will be and more invited • Live music 6 Thank You! Visit FlyAustin.com for the latest AUS news & info 7 Appendix: PIO and Marketing Org Chart Chief Executive Officer – Ghizlane Badawi Chief Experience & Performance Officer – Rick Belliotti (Acting) Deputy Chief Communications & Marketing – Sam Haynes Deputy Chief – Communications & Marketing Sam Haynes PIO Manager* Marketing Manager Airport Relations Officer (Community Affairs) Public Information Specialist, Senior* Public Information Specialist, Senior Marketing Communications Consultant* Marketing Communications Consultant* Business Process Consultant, Senior Community Services Program Manager Public Information Office Public Information Specialist Marketing Representative B* Community Engagement Specialist Marketing Community Affairs Business Process Consultant Temporary Digital Graphic Designer Business Process Consultant Marketing Intern Graphic Designer + Intranet Administrator * Denotes current vacancy 8
..Body Posting Language ..Title Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Fiscal Year 2023- 2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP367 for these services. The solicitation was issued on January 8, 2024, and closed on February 8, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140045. Prior Council Action: November 30, 2023 – Council approved Construction Manager at Risk methodology, Item 49, on a 10-0 vote. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 – To be reviewed by the Airport Advisory Commission. Additional Backup Information: To accommodate the growing population of Central Texas, Austin-Bergstrom International Airport (AUS) is undergoing an Airport Expansion and Development Program. A key component of this expansion is the Utility Infrastructure Campus-Wide (UICW) Project. The UICW project focuses on upgrading and adding essential utility systems, including electrical, IT/telecom, storm drainage, water quality, and deicing systems. This upgraded infrastructure will support the increased demands of the expanded airport and ensure future growth can be accommodated. The Design Consultant will provide design, bidding, and construction administration services. The UICW project is an enabling project for the Airport Expansion and Development Program including the Central Utility Plant (CUP) Relocation and Concourse B/Tunnel. Any delay to the UICW project will impact the CUP and Concourse B/Tunnel activation schedule. The Department of Aviation intends to apply for federal airport improvement …
..Body Posting Language ..Title Authorize negotiation and execution of a contract for engineering and architectural services for West Garage – Lot B project with PGAL, Inc. in an amount not to exceed $15,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.80% MBE and 15.20% WBE participation. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the 2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) CLMP368 for these services. The solicitation was issued on December 20, 2023, and closed on February 2, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website. Link: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140141. Prior Council Action: December 14, 2023 – Resolution No. 20231214-019, Council approved Construction Manager at Risk methodology, was approved on a 10-0 vote. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 – To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin and Central Texas experience. As part of the Journey With AUS the Airport Expansion and Development Program (AEDP) intends to construct the West Garage. The primary objective is to compensate for the anticipated loss of parking spaces due to upcoming construction projects in the AEDP, the demolition of the existing Red Garage and to help address the escalating demand for parking at AUS, aligning with the airport's rapid growth trajectory. The project consists of a multi-level parking garage. The designated location for this garage is the current Lot B surface parking area situated directly north of the existing Blue Garage. Also included is the potential renovation of …
REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) May 8, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. INTRODUCTIONS Shane Harbinson, Chief Development Officer APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on April 10, 2024 STAFF BRIEFINGS 2. March 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on recent Media Events at AUS presented by Sam Haynes, Deputy Chief of Communications and Marketing DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary 7. Nomination and election of Airport Advisory Commission Vice-Chair 8. Nomination and election of Airport Advisory Commission Chair 9. …
We are pleased to announce that Shane Harbinson is coming home! Shane will be taking the Chief Development Officer role focusing on delivering the Austin-Bergstrom Airport Expansion & Development Program. Many of you know that Shane spent 23 years working at AUS. During his tenure, he oversaw a large expansion program that included a major terminal expansion, new baggage handling system, 6,000 space garage, new car rental facility, administration office, major airfield and landside roadway improvements. Shane has worked in several key positions, including Noise Abatement Officer, Principal Planner, Manager of Airport Operations, and Assistant Director. Most recently Shane served as the Chief Development Officer for the City of San Antonio Airport System where he led their Planning, Capital Development & Environmental Programs since 2022.
RGULAR MEETING of the ZERO WASTE ADVISORY COMMISSION MAY 8, 2024, 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, please reach out to Gustavo Valle at Gustavo.Valle@AustinTexas.gov (512.974.4350) or Claudia Quiroz at Claudia.Quiroz@AustinTexas.gov (512.974.1987). CURRENT BOARD MEMBERS/COMMISSIONERS: Amanda Masino Mayor Madeline Jasper District 1 Melissa Rothrock District 2 Katrina Scheihing District 3 Melissa Caudle District 4 Caitlin Griffith District 5 Cathy Gattuso District 6 Craig Nazor District 7 Ian Steyaert (Vice-Chair) District 8 Gerry Acuna (Chair) District 10 AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 3 speakers signed up no later than noon the day before the meeting will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. 2. 3. 5. 6. 7. APPROVAL OF MINUTES DISCUSSION ITEMS Approve the minutes of the ZERO WASTE ADVISORY COMMISSION REGULAR MEETING on April 24, 2024. Presentation and Discussion of Equity-Based Preservation Plan – Cara Bertron Review and Discussion of Director’s Report (Northeast Service Center, Zero Waste Youth Education Program, Rental Trucks, Cart Cleaning, Solar Lease Agreement at FM812, Solicitations Updates, Performance Reports, and Statistical Reports) – Richard McHale DISCUSSION AND ACTION ITEMS 4. Approve a recommendation to renew funding in the amount of $1,150,000 for Zero Waste Youth Education Program – Victoria Rieger Approve Recommendation to support Austin Resource Recovery FY25 Budget Proposal Approve a recommendation to provide funding in the amount of $596,400 for Big Truck Rentals LLC – Lionel Benford Approve the negotiation and execution of the Northeast Service Center by the Austin Public Facilities Corporation – Richard McHale FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. Please …
To: From: Date: May 8, 2024 Zero Waste Advisory Commission Richard McHale, Director, Aus�n Resource Recovery Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Community Bulk Dropoff On Saturday April 27th, 2024, Litter Abatement held a community bulk drop-off in the Colony Park neighborhood. The drop-off event gives citizens an opportunity to bring bulk items to predetermined locations for collection by ARR refuse trucks. The materials collected must be in line with the collectable residential bulk items. During the 8-hour event, crews collected 6.25 tons of bulk and .62 tons of tires. The next event will be held on Saturday, July 27th, 2024. Solar Leasing Contract at FM812 Landfill ARR is working with Austin Energy (AE) to install solar at the FM812 landfill located at 10108 FM812. AE plans to apply for Inflation Reduction Act incentives to fund part of this project. AE will lease capped surfaces in post-closure care permitted by the Texas Commission on Environmental Quality (TCEQ). AE selected a vendor, CS Energy, through a competitive Request for Proposal process. AE will take the selection to their Electric Utility Commission in May and City Council in June for approval. ARR composed a draft lease agreement that is currently in review by the Financial Services Department and AE. AE is reviewing the terms of the agreement, which include paying a monthly rent, providing reimbursement for Watershed Protection’s quarterly drainage fees for the added impervious cover and installing a fence around the landfill cells used for solar. Zero Waste Youth Education Contract Austin Resource Recovery will present an RCA for a new Zero Waste Youth Education contract at ZWAC on May 8. This contract will provide students from kindergarten through 12th grade an interactive and educational outreach program that focuses on zero waste concepts and sustainability, in support of the City’s zero waste goal. Outreach programs such as these are essential in educating students of all ages and, by extension, their families about zero waste. This contract will replace the current contract, which will expire June 16, 2024. The recommended contractor is the current provider of these services. If this contract is not awarded, Austin Resource Recovery will miss the opportunity to provide consistent, engaging programs to young Austinites through their schools and community groups. Northeast Service Center Financial Services Department - Redevelopment Services presented an update to the Austin Public Facility Corporation on May 1, 2024, on …
ZERO WASTE ADVISORY COMMISSION | MAY 8, 2024 Austin History Center (C05767, PICA 24201, PICA 29995); Chen Chen Wu; City of Austin Why This Matters Changing city POP. Changing preservation field Existing preservation plan adopted Pixels, City of Austin, Austin History Center (PICA 36924), City of San Antonio Why This Matters for Sustainability • It can take 10-80 years for a new energy-efficient building to recoup the embodied energy lost when an older building is demolished. • Rehabilitating older buildings reduces landfill waste. • Reducing demolitions helps avoid negative public health impacts, preserve market-affordable housing, and create jobs. Community-Based Process 12 months 1,100 working group hours Input from 300+ people Icons from the Noun Project: Community by Gan Khoon Lay, focus group by mikicon, committee by Adrien Coquet Community-Based Process “Being part of the working group was a great experience mainly because the members had diverse backgrounds, but the same goal. It was a rare learning experience.” Michelle Benavides Ursula A. Carter Linda Y. Jackson Brenda Malik Emily Payne Gilbert Rivera 1 Brita Wallace* 1 Justin Bragiel 2 Mary Jo Galindo* Meghan King* Alyson McGee 1 Rocio Peña-Martinez* JuanRaymon Rubio 2 Bob Ward 1 Noel Bridges 1 Jerry Garcia 1 Jolene Kiolbassa 1 Debra Murphy 2 Misael Ramos* Maria Solis* 1 Caroline Wright 1 *Drafting Committee member 1 Phase 1 only 2 Phase 2 only Julia Brookins* Ben Goudy 2 Kevin Koch Robin Orlowski 2 Mary Reed* 1 Erin Waelder 1 Amalia Carmona 2 Hanna Huang* 1 Kelechi Madubuko Leslie Ornelas 1 Lori Renteria 1 Equity-Based Preservation Plan REVIEWING THE DRAFT Neal Douglass, Oct. 1949, ND-49-346-02, Austin History Center, Austin Public Library. Plan Vision Historic preservation in Austin actively engages communities in protecting and sharing important places and stories. Preservation uses the past to create a shared sense of belonging and to shape an equitable, inclusive, sustainable, and economically vital future for all. Joe’s Bakery, anonymous, Amy Moreland/ Austin’s Atlas Draft Plan Goals 1. Tell Austin’s full history 9. Proactively identify important places 2. Recognize cultural heritage 10. Follow good designation practices 3. Preserve archaeological resources 11. Support stewardship of community 4. Stabilize communities assets 5. Support environmental sustainability 12. Be strategic with review 6. Engage communities equitably 13. Protect historic resources 7. Support people doing the work 14. Implement the plan collaboratively 8. Engage new partners What We Preserve Parade and mural unveiling (The Austin Chronicle), San Antonio Office …
RCA Cover Sheet for ZWAC-Revised May 2022 TRUCK RENTAL SOLICITATION # (COOPERTIVE AGREEMENT) ZWAC: 05/08/2024 Council: 05/30/2024 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Authorize the execution of a contract for Truck Rentals with Big Truck Rental, LLC d/b/a Big Truck Rental, for a term up to one year in the amount not to exceed $596,000. ARR current fiscal year budget: Funding in the amount of $350,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: Omnia Partners National Cooperative #201900319 # of bids received: 1 # of non-responsive bids received: 0 Length of time solicitation was out on the street: Cooperative Agreement Was the time extended? n/a Issued date: n/a Closed date: n/a 3. Previous Contract Information Previous contract: Emergency Contract for Truck Rental Contract number: CT 1500 24030400302 Contract length and authorization: Contract in the amount not to exceed $68,000 shall remain in effect until the earliest of when the deliverables set forth in the contract are complete or the City terminates the Contract. Contract actual spend: $45,701.50 Current status: Active Contract execution date: 3/07/2024 Contract expiration date: n/a 4. Notes/Other An ongoing national shortage of parts, supply chain issues, labor shortages and availability of new equipment have impacted Austin Resource Recovery’s ability to maintain and deploy the required RCA Cover Sheet for ZWAC-Revised May 2022 number of collections vehicles to provide the City mandated service levels. In order to meet the needs of the City, ARR needs these truck rentals to supplement the current fleet. The requested authorization is based on historical spend and departmental estimates of future needs. The recommended contractor is the previous provider for these services. Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department and Austin Resource Recovery have determined that Big Truck Rental, a member of Omnia Partners best meets the needs of Austin Resource Recovery to provide these services required for the City. Omnia Partners is a cooperative purchasing association was recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts …
RCA Cover Sheet for ZWAC-Revised May 2022 ZERO WASTE YOUTH EDUCATION SOLICITATION # RFP 1500 ALD3046 Council: 05/30/2024 ZWAC: 05/08/2024 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Authorize negotiation and execution of a contract for a zero waste youth education program with Keep Austin Beautiful, Inc., for up to five years for a total contract amount not to exceed $1,150,000. ARR current fiscal year budget: Funding in the amount of $79,861 is available in the Fiscal Year 2023 -2024 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: RFP 1500 ALD3046 # of bids received: 4 # of non-responsive bids received: 0 Length of time solicitation was out on the street: 5 weeks Was the time extended? No Issued date: 12/11/2023 Closed date: 1/16/2024 3. Previous Contract Information Previous contract: Keep Austin Beautiful Inc. Contract number: NA 190000029 Contract length and authorization: The Contract shall remain in effect for an initial term of thirty- six (36) months. The Contract may be extended automatically beyond the initial term for up to two (2) additional twelve (12)-month periods at the City’s sole option. The Contractor shall be paid a total Not-to-Exceed amount of $600,000 for the initial Contract term and $200,000 for each extension option. Contract actual spend: $852,887.50 Current status: Active Contract execution date: 12/19/2018 Contract expiration date: 6/16/2024 4. Notes/Other The contract will provide a program to support the City’s goal to reach zero waste by 2040 by continuing interactive education and outreach focused on zero waste concepts and sustainability for elementary through high school-aged students. Since 2012, local schools have utilized zero waste education programs and associated services through previous similar contracts that provide instruction about services such as reuse, recycling, composting, circular economy efforts, RCA Cover Sheet for ZWAC-Revised May 2022 and other initiatives offered by Austin Resource Recovery. Outreach programs such as these are essential in educating students of all ages and, by extension, their families about zero waste. Providing this curriculum for local schools is a strategic way to target Austinites under the age of 18, who make up 19% of Austin’s population. These programs empower educators to introduce sustainable behaviors at an early age and encourage critical thinking around waste reduction. This program will be offered year-round to schools and community …
1. REGULAR MEETING of the TOURISM COMMISSION BOARD May 8, 2024, at 2:30 pm City Hall Chambers Room 1001 301 W. Second St Austin, Texas 78701 Some members of the Tourism Commission Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Felicia Ojeda, 512.404.4022 or felicia.ojeda@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: Daniel Ronan, Chair Aileen Bazan Mike Cannatti Stefani Mathis John Riedie Bishop Chappell Ed Bailey, Vice Chair Greg Chanon Rachel Magee Anna Panossian Christian Tschoepe AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Tourism Commission Board Regular Meeting on April 10, 2024. Staff briefing from Staff Liaison, Felicia Ojeda, regarding the final deadline for training requirements and upcoming schedule changes for upcoming meetings. Presentation by Omar Lozano, Director of Music Marketing with Visit Austin, regarding Austin’s Music Ecosystem and Connections with Tourism. Presentation by Chip Adams, Community Relations and Outreach Specialist with the Texas Music Office - Office of Governor Greg Abbott, regarding the Music Economy in the State of Texas and its impact on Tourism Presentation by Will Bridges, Co-Owner of Antone’s Nightclub regarding the Music Economy from the vantage point of Austin Music Venues. STAFF BRIEFINGS 2. DISCUSSION ITEMS WORKING GROUPS 3. 4. 5. 6. 7. Update from the Short-Term Rental Working Group on any new reports regarding the STRs recommendation and efforts with city council. Update from the Parks and Environment Working Group regarding the recommendation on Parks funding to city council. call FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please at …
Regular Meeting of the Water and Wastewater Commission May 8, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512- 972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Sam Angoori (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the April 17, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to negotiate and execute an amendment to the contract with MGC Contractors, Inc. for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount of $127,300,000 not to exceed $160,000,000. (District 1) 3. Recommend approval to negotiate and execute a contract for pre-construction and construction services for Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons per Day (MGD) project with MWH Constructors Inc. in an amount not to exceed $900,000,000. (District 1) 4. Recommend approval to amend the contract for engineering services for the Walnut Creek Wastewater Treatment Plant Headworks Improvements with Carollo Engineers, Inc., in the amount of $9,000,000 for a revised total contract amount not to exceed $14,700,000. (District 1) 5. Recommend approval to amend the contract for professional services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project with Black & Veatch Corporation, in the amount of $17,000,000 for a revised total contract amount not to exceed $22,024,948. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with …
Item 10 # 24-4488 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Posting Language Recommend approval to negotiate and execute a cost participation agreement with GP Decker, LLC for the City to reimburse the developer for an amount not to exceed $531,875.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 5713R that will provide water service to a proposed multi-family and light industrial development located at 9500 Decker Lane. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental Planning and Development Services, Kevin Critendon Amount and Source of Funding Funding is available in the Fiscal Year 2023-2024 Capital Budget of Austin Water. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Decker General Subdivision project consists of approximately 58.33 acres of land located at 9500 Decker Lane (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Decker Watershed. A map of the property location is attached. GP Decker, LLC (the “Owner”) is proposing to develop approximately 425 multi-family units and 175,000 sq. ft. of office warehouse for light industrial use. The Owner requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 5713R. Austin Water will provide retail wastewater service to the Property as proposed in SER No. 5714R. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the water main in order to serve additional properties within the North and North Reduced water pressure zones consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized water main. The proposed oversized improvements include construction of approximately 2,955 feet of 16-inch water main from the existing 16-inch water main located in Decker Ln. to the existing 16-inch water main in Decker Ln. at Central Austin Dr. Item 10 # 24-4488 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 The City will reimburse the Owner for an …
Item 11 # 24-4489 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Posting Language Recommend approval to negotiate and execute a cost participation agreement with GP Decker LLC for the City to reimburse the developer for an amount not to exceed $2,960,100.00 for costs associated with the design and construction of an oversized lift station, force main and appurtenances related to Service Extension Request No. 5714R that will provide wastewater service to a proposed multi-family and light industrial development located at 9500 Decker Lane. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental Planning and Development Services, Kevin Critendon Amount and Source of Funding Funding is available in the Fiscal Year 2023-2024 Capital Budget of Austin Water. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Decker General Subdivision project consists of approximately 58.33 acres of land located at 9500 Decker Lane (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Decker Watershed. A map of the property location is attached. GP Decker LLC (the “Owner”) is proposing to develop approximately 425 multi-family units and 175,000 sq. ft. of office warehouse for light industrial use. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5714R. Austin Water will provide retail water service to the Property as proposed in SER No. 5713R. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the lift station and force main in order to serve additional properties within the Decker drainage basin consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include an oversized lift station (approximately 780 gpm) located within the eastern portion of the Property, and approximately 1,365 feet of oversized force main from the proposed lift station east to and north along Decker Lane and connect to the existing 21-inch wastewater interceptor. Item 11 # 24-4489 Water & Wastewater Commission: …
Item 12 # 24-4673 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Posting Language Recommend approval to amend the contract for engineering services for the South Area and Northwest Area Lift Station Improvements with CDM Smith Inc., in the amount of $2,850,000 for a revised total contract amount not to exceed $6,350,000. (District 1) MBE/WBE This contract will be awarded in compliance with City Code 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). Current participation to date is 10.86% MBE and 3.41% WBE Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: Contract Amendment. Prior Council Action: November 1, 2018 – Council approved the original contract with CDM Smith Inc. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The lift stations and force mains in South and Northwest Austin have been identified for improvements based on capacity of the existing pumps, force main conveyance capacity, and the condition assessment of their major components including the dry well, wet well, and force main. The Walnut Creek Wastewater Treatment Plant (WWTP) Influent Lift Station project is in the South Area Lift Station Improvements region of lift stations. An amendment to the professional services agreement is required to move the project forward into bid and construction phases. This amendment is for additional funding for CDM Smith, Inc. to provide professional services for Walnut Creek WWTP Influent Lift Station. The professional services amendment includes additional services to the bid and construction phase services which provides construction oversight, submittal reviews, responding to contractor questions during construction, reviewing modifications and preparing as-built drawings. The purpose of the Walnut Creek WWTP Influent Lift Station is to replace the existing influent lift station and to receive the increased flows from the Johnny Morris Interceptor and pump the flow to Walnut Creek WWTP. The existing influent station does not have the capacity for future flows. Item 12 # 24-4673 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Moreover, this amendment is for additional funding for CDM Smith, Inc. to provide construction administration services for the Springfield Lift Station Abandonment project. No impact to the public is anticipated because all construction work will be completed …
Water & Wastewater Commission May 8, 2024 MY ATX WATER Austin’s Smart Metering System Citywide Implementation • 100% Data Collection Units installed & operational • 210,558 of 250,000 meters exchanged Quality Assurance & Meter to Bill Process Quality control is integral to project success. • Each meter is tested by manufacturer for accuracy before delivery. • Austin Water conducts additional tests on representative sample to validate accurate registered readings. Each meter undergoes 10-step certification process after installation. Manual and electronic reads are conducted simultaneously through two billing cycles before switching to fully electronic reads. COMMUNICATIONS, CUSTOMER INTERACTIONS AND BENEFITS Communications Since launching in 2020, AW has sent over 4.5M portal communications • drought and water conservation education, water quality report, emergency and planned shutouts, potential water pressure changes, customer surveys, and more. Weekly install and portal recruitment email open rate at ~70% (above industry average). Proactive communication with Downtown customers to encourage them to schedule install appointments Upcoming communications on the horizon are the Water Quality Report, water conservation including encouragement to customize their home water profile, budget, and rates. As of 9/27, 98 open issues currently being worked As of 9/27, 4,242 issues resolved Customer Interactions 123,599 Bill Forecast Notifications • In the past 12 months, nearly 40% billed at or lower volume than forecast, resulting in an estimated 32MG of water savings 159,576 Continuous Usage Alerts 19,185 customer conversations since 2021 Main topics are: • identifying leaks/response to continuous usage alerts • Interpreting consumption data AW and COA Utilities have not experienced an increase in billing complaints and no backlog of open billing cases 720 Million Gallons estimated water savings through customer leak alert system HELP US HELP YOU, and save water too! Sign up for the portal in THREE EASY STEPS 8 1 Locate your account number. You can find this either on your utilities bill or call COA Utilities Customer Care 512-494-9400 9 Type your account number and zip code into this website: austintx.watersmart.com 2 10 Fill out your user profile and start saving! 3 11 As a master plumber I didn’t know what to think about the new electronic meters. Y’all alerted me this morning that I had a leak at my house. I went out and sure enough my irrigation box is full of water. That usually could’ve gone on for months. Y’all …
Item 2 # 24-4616 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Posting Language Recommend approval to negotiate and execute an amendment to the contract with MGC Contractors, Inc. for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount of $127,300,000 not to exceed $160,000,000. (District 1) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 2.21% MBE and 0.25% WBE. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Contract Amendment Prior Council Action: July 28, 2022 – City Council authorized negotiation and execution of a construction manager-at-risk agreement with MGC Contractors, Inc. December 9, 2021 – City Council authorized use of construction manager-at-risk alternative delivery procurement method. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. A portion of the plant effluent is used for non-potable water (NPW) at the plant site and to supply much of the City’s growing Water Reclamation Initiative (WRI) program. The remainder plant effluent is discharged into the Colorado River. The purpose of this project is to rehabilitate and make improvements to Primary Treatment Complex (PTC) No. 1, built in 1977, and PTC No. 2, built in the late 1980s. Each PTC consists of two trains of primary clarifiers and in-line flow equalization basins (FEBs). Wastewater flows through the primary clarifiers, then continues to the in-line FEBs. Following the PTCs, the settled wastewater is pumped to secondary treatment for further treatment, and solids from the primary clarifiers are Item 2 # 24-4616 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 pumped to Hornsby Bend Biosolids Management Plant. Most of the mechanical and other components in PTC No. 1 and No. 2 are beyond their useful life and are required to be replaced. The project’s solicited construction value was based on a 2021 preliminary engineering report. Based on the current 60% cost model, the new estimated cost of construction is …
Item 3 # 24-4617 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 Posting Language Recommend approval to negotiate and execute a contract for pre-construction and construction services for Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons per Day (MGD) project with MWH Constructors Inc. in an amount not to exceed $900,000,000. (District 1) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 18.04% MBE and 6.45% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMA050A for these services. The solicitation was issued on November 16, 2023, and closed on January 25, 2024. Of the two offers received, the recommended contractor submitted the better evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, This information can currently be found at Austin Finance Online. Link: Solicitation Document. Prior Council Action: December 8, 2022 – Council approved Construction Manager at Risk methodology for the Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons per Day (MGD) project. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. A portion of the plant effluent is used for non-potable water (NPW) at the plant site and to supply much of the City’s growing Water Reclamation Initiative (WRI) program. The remainder plant effluent is discharged into the Colorado River. This project will expand the plant to treat and discharge an annual average daily flow of 100 MGD and a 2-hour peak flow of 300 MGD. The expansion is needed based on projected future flows of wastewater into the plant, in accordance with Texas Commission on Environmental Quality (TCEQ) regulations and the requirements of Texas Administrative Code. Additionally, the project will Item 3 # 24-4617 Water & Wastewater Commission: May 8, 2024 Council: May 30, 2024 implement Biological Nutrient Removal …
