REGULAR MEETING of the ARTS COMMISSION March 24, 2025, at 6:00 PM Austin Energy, Mueller Assembly Rm 1111a (115). 4815 Mueller Blvd, Austin, TX 78723 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Celina Zisman - Chair, Heidi Schmalbach - Vice Chair, Keyheira Keys, Monica Maldonado, Felipe Garza, Gina Houston, Acia Gray, Faiza Kracheni, Amy Mok, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on January 27, 2025. DISCUSSION ITEMS 2. Report of the Art in Public Places Liaison concerning actions taking during the March 3rd meeting of the Art in Public Places Panel by Commissioner Maldonado 3. Presentation by Board Members of Austin Creative Alliance on the most recent petition to Council 4. Staff briefing regarding an update on the Hotel Occupancy Tax by Jesús Pantel, Cultural 5. Staff briefing on the Cultural Arts Funding Programs by Jesús Pantel, Cultural Funding STAFF BRIEFINGS Funding Supervisor Supervisor DISCUSSION AND ACTION ITEMS WORKING GROUP UPDATES 6. Update from joint Arts/Music Commission Working Group on Urban Core Issues with Commissioners Gray, and Schmalbach (chair). 7. Update from the Community Feedback on most recent release of the Cultural Funding Programs Working Group with Commissioner’s Kracheni, Maldonado, Gray, Houston, Medicharla (chair) FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jesús Varela at the Economic Development Department, at 512-974-2444, for additional information; TTY users route through …
3/5/25, 10:51 AM Mail - Zisman, Celina - BC - Outlook Outlook RESPONSE REQUESTED and Invitation to March 24th Arts Commission Meeting. From Gray, Acia - BC <BC-Acia.Gray@austintexas.gov> Date Thu 2/27/2025 5:21 PM To dewybrooks@gmail.com <dewybrooks@gmail.com>; djronan@gmail.com <djronan@gmail.com>; sbukowski@bukowskilawfirm.com <sbukowski@bukowskilawfirm.com>; AJ@ventanaballet.com <AJ@ventanaballet.com>; mglavigne@gmail.com <mglavigne@gmail.com>; anu.naimpally@gmail.com <anu.naimpally@gmail.com>; Jessica Nero <jessica@bluelapislight.org>; rommelsulit@gmail.com <rommelsulit@gmail.com> Cc Watson, Kirk <Kirk.Watson@austintexas.gov>; Harper-Madison, Natasha <Natasha.Madison@austintexas.gov>; Fuentes, Vanessa <Vanessa.Fuentes@austintexas.gov>; Velasquez, Jose <Jose.Velasquez@austintexas.gov>; Vela, Jose "Chito" <Chito.Vela@austintexas.gov>; Alter, Ryan <Ryan.Alter@austintexas.gov>; Laine, Krista <krista.laine@austintexas.gov>; Siegel, Mike <mike.siegel@austintexas.gov>; Ellis, Paige <Paige.Ellis@austintexas.gov>; Qadri, Zo <Zo.Qadri@austintexas.gov>; Duchen, Marc <marc.duchen@austintexas.gov>; Broadnax, TC <TC.Broadnax@austintexas.gov>; Mok, Amy - BC <bc- Amy.Mok@austintexas.gov>; Maldonado, Monica - BC <BC-Monica.Maldonado@austintexas.gov>; Schmalbach, Heidi - BC <BC-Heidi.Schmalbach@austintexas.gov>; Gray, Acia - BC <BC- Acia.Gray@austintexas.gov>; Medicharla, Nagavalli - BC <BC-Nagavalli.Medicharla@austintexas.gov>; Zisman, Celina - BC <BC-Celina.Zisman@austintexas.gov>; Kracheni, Faiza - BC <BC-Faiza.Kracheni@austintexas.gov>; Garza, Felipe - BC <BC-Felipe.Garza@austintexas.gov> February 27, 2025 To the Board Members of Austin Creative Alliance, ACA was established to be a critical partner to the City. This has been impossible given the aggressive and uncollaborative methods of your CEO, John Riedie. Case in point, the most recent petition being circulated by ACA. The arts commission is not a bystander to the CAD process. We approved the vision and high-level framework for the pilot programs. Now that the programs have run a full cycle, the commissioners have the opportunity to reflect on what is and is not working in order to take action and make needed changes, as evidenced by the working group report that John has served on. That he is participating in a working group (literally created to integrate community feedback into the re-visioning of the programs) and then circulating this petition simultaneously is completely hypocritical. Below is a list of issues we have identified with the petition (ACA language bulleted): "Cultural Arts Funding was suppressed by the Arts Commission, never released publicly, nor shared with Council." This was a city-driven survey. Nothing about it was suppressed from either council or the community to inform changes to the funding programs. Some of those suggestions have already been implemented while others are being considered as part of the current process. Please provide proof that this was actively "suppressed" “Just recently, focus groups conducted by Measure Austin expressed “mistrust” of the Arts Commission, as reported in the Austin Monitor, February 4, 2025.” https://outlook.office365.com/mail/inbox/id/AAQkAGQ3ZmNjOTlhLTBmNDQtNDVmNy1hZTlhLTk5MmFjZjgzMGMxNQAQAGqjrKl7B8tAlmXl2WInXZg… 1/4 3/5/25, 10:51 AM Mail - Zisman, Celina - BC - Outlook This statement is intentionally misleading on the part of …
REGULAR CALLED MEETING ELECTRIC BOARD Wednesday March 19, 2025 @ 10:00 AM- In Person PERMITTING DEVELOPMENT CENTER/ 1st FLOOR, CONF RM 1401-1402 6310 WILHELMINA DELCO DR AUSTIN, TEXAS Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, contact rick.arzola@austintexas.gov. CURRENT BOARD MEMBERS: Gabriel Flores-Chair (Fuentes); Delwin Goss (Velasquez); David Johnson- V Chair (Madison), Victoria Shope (R.Alter), Ben Brenneman (A.Alter), Deschaine, David (Pool); Christian Spies(Kelly); Michael Grant (Qadri); Joel Cochren(Page) Rogelio Wallace (Vela) Kenny King(Watson) AGENDA CALL TO ORDER PUBLIC COMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES- 2025 1. Approve the minutes of the Electrical Board Special Called Meeting from January 15, DISCUSSION 2. Austin Energy Meter Review team. Understanding its roll and functions 3. Board Consolidation update 4. Discussion on enforcement of Electrical Registration 80.38 5. Commercial Plan Review update; Submittals, on time ratio and staffing. 6. Building and Trade Contractor Service update; permit application process, turnaround 7. Commercial and Residential Inspection update on staff vacancies and timely inspections. times and staffing FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Rick Arzola at Development Services Department, Building Inspections, at (512) 974-2417, for additional information; TTY users route through Relay Texas at 711.
REGULAR MEETING of the COMMISSION ON VETERAN AFFAIRS Wednesday, March 19, 2025 7:00 PM – Adjournment City of Austin Permitting & Development Center 6310 Wilhelmina Delco Dr., Room 1401/1402 Austin, TX 78752 Some members of the Commission on Veteran Affairs may be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once, either in-person or remotely, and will be allowed up to three minutes to provide comments. Registration no later than noon the day before the meeting is required for remote participation. To register, email the board liaison at Jesus.Simental@austintexas.gov CURRENT BOARD MEMBERS: Michael Mcinerney, Chair Amber Schleuning, Vice Chair Christopher Wilson William Dahlstrom Maria Brown-Spence Armando Gonzales Patrick Bissett Mark Balch Philip Reichert Curtis Wyman Gustavo Ramirez CALL TO ORDER PUBLIC COMMUNICATION APPROVAL OF MINUTES 2025. AGENDA 1. Approve the minutes of the Commission on Veteran Affairs Regular Meeting of Feb 19, STAFF BRIEFINGS DISCUSSION ITEMS 2. Staff briefing on boards and commissions reappointments. 3. Presentation and discussion by Justin Holcomb from Tunnel to Towers Foundation on programs and services offered to veterans. 4. Presentation and discussion by David Gray from Homeless Strategy Office on addressing homelessness in the City of Austin. 5. Discussion on City of Austin veteran surveys. DISCUSSION AND ACTION ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jesus Simental at (512) 974-7742 or jesus.simental@austintexas.gov for additional information; TTY users route through Relay Texas at 711.
SPECIAL CALLED MEETING of the COMMISSION ON IMMIGRANT AFFAIRS MARCH 15TH AT 11 A.M. CITY OF AUSTIN PERMITTING AND DEVELOPMENT CENTER ROOMS #1401 & 1402 6310 WILHELMINA DRIVE AUSTIN, TEXAS 78752 Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Gunjen Mittal, 512- 972-6104, gunjen.mittal@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Melissa Ortega, Chair Miriam Dorantes, Vice Chair Adrian De La Rosa Aditi Joshi Bob Libal Jeanne “Canan” Kaba Kate Lincoln-Goldfinch AGENDA PUBLIC COMMUNICATION: GENERAL Shweta Padmanabha Azeem Edwin Yohana Saucedo Meghna Roy The first 10 speakers signed up to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. DISCUSSION AND ACTION ITEMS 1. 2. 3. Approve FY26 Budget Recommendation to develop a City of Austin Immigrant Affairs Office. Approve FY26 Budget Recommendation to Expand the Equity Mini Grant Funds to $600,000 in support of Immigrant Inclusion, Solidarity with Unhoused People, and for Anti-displacement Prevention Efforts. Approve FY26 Budget Recommendation to increase funding for The Family Stabilization Grant Program to $3 Million and to retain its funding as part of the City’s base budget. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users route through Relay Texas at 711. For more information on the COMMISSION ON IMMIGRANT AFFAIRS, please contact Gunjen Mittal at gunjen.mittal@austintexas.gov.
4. 5. 6. REGULAR MEETING OF THE COMMISSION ON AGING MARCH 12TH, 2025 AT NOON CITY HALL, BOARDS AND COMMISSIONS ROOM 301 W 2ND ST AUSTIN, TEXAS, 78701 Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Halana Kaleel, 512-972-5019, Halana.Kaleel@austintexas.gov. CURRENT MEMBERS: Richard Bondi, Chair Gretchen Flatau, Vice-Chair Mariana Gonzalez Austin Adams Suzanne Anderson Jacqueline Angel Gloria Lugo Jennifer Scott Preston Tyree Henry Van de Putte Vacancy: District 6 Martin Kareithi Faith Lane Fred Lugo Teresa Ferguson AGENDA CALL TO ORDER/ATTENDANCE PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. STAFF BRIEFINGS/ANNOUNCEMENTS 2. Approve the minutes of the February 12th, 2025, regular Commission on Aging Meeting. Staff Briefing regarding Age-Friendly Austin including update on the Age Friendly Austin Action Plan and centralized guidance on communicating with older adults. Briefing by: Nicole Howe, Age Friendly Program Coordinator and Halana Kaleel, Public Health Community Engagement Specialist, Austin Public Health. DISCUSSION ITEMS 3. Update on the Joint Inclusion Committee (JIC) initiatives as they relate to the Commission on Aging including a recap on presentations received by the JIC on bonds from Austin Public Health and a presentation from the City of Austin Budget Office. Discussion on the Commission on Aging 2025 Community Service Awards. Discussion on tracking of Texas Legislative Items that impact older adults. Discussion on Age Friendly Initiatives prioritized by the Commission on Aging. DISCUSSION AND ACTION ITEMS 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Discussion and possible action on the 2025 Older American’s Month Proclamation language and development. Discussion and possible action on a budget recommendation for the City of Austin Fiscal Year Budget 25-26 regarding Translation and Interpretation Services for Boards and Commissions. Discussion and possible action on a budget recommendation for the City of Austin Fiscal Year Budget 25-26 regarding Increased Funding for Homeless Strategy Office. Discussion and possible action on a budget recommendation for the City of Austin Fiscal Year Budget 25-26 regarding Funds for Senior Transportation Programs. Discussion and possible action on a budget recommendation for the City of Austin Fiscal Year …
REGULAR MEETING OF THE HIV PLANNING COUNCIL FINANCE AND ASSESSMENT COMMITTEE WEDNESDAY, MARCH 12, 2025, 1:00 P.M. PERMITTING AND DEVELOPMENT CENTER ROOM 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in person or remotely via telephone or Teams. Speakers may only register to speak on an item once either in person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register to speak, call or email the Office of Support, (737)-825-1684 or hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Kelle’ Martin Ashley Garling, Committee Chair (on leave) Kristina McRae-Thompson Liza Bailey Judith Hassan, conflicted CALL TO ORDER AGENDA PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 2/11/2025 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting of the Finance/Allocations and Strategic Planning/Needs Assessment Committee on February CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, 4. Administrative Agent Staff Briefing regarding the December Expenditures Report DISCUSSION ITEMS 5. Introductions/Announcements 6. HUD Presentation for Community Participation for the Action Plan 7. Discussion of Y1 Plan Needs Assessment 2026-2031 12, 2024 and/or service standards. STAFF BRIEFINGS 3. Office of Support Staff Briefing FUTURE AGENDA ITEMS 8. Discussion of workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact HIV Planning Council Office of Support at (737) 825-1684.
REGULAR MEETING of the EARLY CHILDHOOD COUNCIL MARCH 12, 2025, 9:00 A.M. PERMITTING AND DEVELOPMENT CENTER, ROOM #1401/1402 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the Early Childhood Council may be participating by videoconference. Public comment will be allowed in person or remotely via telephone. Speakers may only register to speak on an item once, either in person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Caitlin Oliver, Program Coordinator, Austin Public Health, at 512-972-6205 or Caitlin.Oliver@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Cathy McHorse, Chair Eliza Gordon Andrea McIllwain Alice Navarro Ellana Selig Choquette Hamilton, Vice Chair Cynthia McCollum Brianna Menard Hilda Rivas AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first five speakers to register prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Early Childhood Council Regular Meeting on February 12, 2025 DISCUSSION ITEMS 2. 3. 4. 5. 6. 7. 8. 9. Presentation from Heather Petruzzini, Executive Director of the Office of Teaching, Learning, & Leading at Austin Independent School District (AISD), regarding AISD’s early learning initiatives Updates from Mariano Herrera, Acting Executive Director of Child Inc, and Beverly Davis, Head Start Director, regarding Child Inc’s priorities, plans, and challenges Discuss nomination process for 2025 Early Childhood Council officers Update from Hilda Rivas regarding Travis County community input sessions for the voter-approved child care and out-of-school time care initiative Updates from the Early Childhood Council Quality-of-Life (QoL) Study Workgroup regarding the next meeting with the study researcher Updates from the February Joint Inclusion Committee (JIC) meeting regarding the City of Austin budget process and JIC budget recommendations STAFF BRIEFINGS Briefing from Adrienne Sturrup, Director of Austin Public Health (APH), regarding the APH Integrated Bond Development Briefing from Caitlin Oliver, Austin Public Health (APH), regarding the Home Grown grant for home-based child care providers; and updates from related local early childhood groups such as Austin Chapter of the Texas Association for the Education of Young Children and Child Care Regulation FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal …
REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) March 12, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on February 12, 2025 STAFF BRIEFINGS Officer 2. Briefing on January 2025 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on FY25 Grant Update presented by Rajeev Thomas, Chief Financial Officer DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a lease with Worldwide Flight Services, Inc. for certain premises consisting of approximately 1,466 square feet of building space and related improvements for office use and support of its ground handling operations at Austin- Bergstrom International Airport, for a term of one year, with a renewal option for an additional one-year term. …
REGULAR MEETING of the AIRPORT ADVIS ORY CO MMISS ION (AAC) March 12, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on February 12, 2025 STAFF BRIEFINGS Officer 2. Briefing on January 2025 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on FY25 Grant Update presented by Rajeev Thomas, Chief Financial Officer DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a lease with Worldwide Flight Services, Inc. for certain premises consisting of approximately 1,466 square feet of building space and related improvements for office use and support of its ground handling operations at Austin- Bergstrom International Airport, for a term of one year, with a renewal option for an …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES February 12, 2025, 3:00 PM The Airport Advisory Commission convened in a regular meeting on February 12, 2025, at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Wendy Price Todd called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Raymond Young Jeremy Hendricks Scott Madole Doyle Valdez Fang Fang Jeff Eller Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jonathan Coon Commissioners Absent: Patrick Rose, Secretary Chad Ennis PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on January 8, 2025 A motion to approve was made by Commissioner Young; Commissioner Hendricks seconded. The motion passed on a 9-0-0-2 vote. Commissioners Ennis and Rose were absent at this vote. STAFF BRIEFINGS 2. Briefing on December 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer Without objection, this item was taken out of order and heard second; Rajeev Thomas provided briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Without objection, this item was taken out of order and heard first; Jamy Kazanoff provided briefing. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided briefing. 5. Briefing on AUS 2024 Special Events Response and Operations presented by Sam Haynes, Deputy Chief Communications and Marketing Officer Sam Haynes provided briefing. DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2024-2025 Aviation Department Airport Subordinate Obligation Fund Budget (Ordinance No. 20240814-007) to increase transfers in by $1,500,000 and increase appropriations by $1,500,000 for interest payments and other costs associated with the anticipated draws on the Airport System Subordinate Lein Revolving Revenue Note Program. Funding: $1,500,000 is available in the Fiscal Year 2024-2025 Aviation Department Operating Fund. A motion to approve was made by Commissioner Eller; Commissioner Hendricks seconded. The motion passed on a 9-0-0-2 vote. Commissioners Rose and Ennis were absent at this vote. 7. Authorize a contract for asphalt parking lot and roads construction, rehabilitation and repair at Austin-Bergstrom International Airport for Capital Deliver Services with Alpha Paving Industries LLC, for an initial term of two-years with up to three one-year extension options in the amount of $24,000,000. Funding: $18.900,000 is available in the Department of compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: March 12, 2025 SUBJECT: Austin-Bergstrom International Airport (AUS) Update January 2025 Financial Results Passenger traffic totaled 1,396,839 in January 2025, a decrease of 5.8% compared to January 2024. Average daily departures decreased from 224 in January 2024 to 204 in January 2025, a decrease of 20 daily departures or 8.8% resulting from capacity reductions to better match demand by air carriers. Table #1 FY 2025 January FY 2024 January Variance Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income 682,885 725,594 (5.9%) 3,450,904 3,617,713 937,572,380 1,005,631,458 (6.8%) 4,253,837,231 4,603,871,850 10,173 11,579 (12.1%) 47,750 49,187 (4.6%) (7.6%) (2.9%) $25,788,907 $23,599,287 $2,189,621 $113,785,377 $103,080,908 $10,704,469 $16,412,105 $25,451,585 $11,939,946 $18,726,328 ($4,472,159) $55,792,962 $47,947,655 ($7,845,308) ($6,725,256) $88,456,898 $75,101,742 ($13,355,155) $337,323 $4,872,958 ($4,535,636) $25,328,479 $27,979,166 ($2,650,686) Table #1 illustrates January 2025’s enplanements totaled 682,885, a decrease of 5.9% compared to January 2024. Landing weights totaled 938 million pounds in January 2025 representing a decrease of 6.8% compared to January 2024. Cargo volume totaled 10,173 tons in January 2025, a decrease of 12.1% compared to January 2024. January 2025 operating revenue totaled $25.8M, an increase of 9.3% or $2.2M compared to January 2024. The increase in operating revenue primarily results from updated airline rates and charges in FY2025. January 2025 operating revenue is composed of 51.8% airline revenue, 46.9% non-airline revenue, and 1.3% interest income. Airport operating expenses totaled $16.4M for the month, an increase of 37.5% or $4.4M compared to January 2025. January 2025 included three pay periods compared to two pay periods in January 2024, which drives additional personnel expense in the month. Additionally, operating expenses increased due to improved staffing, higher costs for APD and ARFF units, and increased contractual costs related to information systems and maintenance. As a result of the elevated monthly operating expenses, AUS reported a $0.3M surplus in January 2025, a decrease of $4.5M compared to January 2024. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $113.8M compared to $103.1M in FY2024, a 10.4% increase. Airport Operating Expenses totaled $55.8M YTD in FY2025 compared to $47.9M in FY2024, a 16.4% increase. Net income totals $25.3M YTD in FY2025 compared to $28.0M in FY2024, a 9.5% decrease. Table #2 Approved Budget - Seasonalized FY 2025 …
March 2025 Air Service Snapshot AUS quarterly seat comparisons, Q1 2025 and Q2 2025 compared to 2019 (pre-Covid) in left chart, and compared to year over year (YoY) 2024 in right chart: Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico Added MEX #2 daily effective June 26 ‘25; 2x daily flights will be operated with 99-seat E190 for a 24% capacity increase (instead of the 1x daily 160-seat B737) • Air Canada will serve YUL May 2 – Oct. 24 ’25, and YVR May 1 – Oct. 25 ’25; YVR will return at 4/wk and increase to 5/wk for June – September ‘25; AC upgauged YYZ from A319 (136 seats) to A320 (168 seats) eff. May 1 ‘25 • Allegiant closed its AUS crew base on January 7 ‘25 and service is permanently cancelled to BZN, FSD, SDF & SNA; extended schedules for Feb 12 – May 13 ’25 and will serve 6 markets: AVL, CVG, DSM, GRR, PVU & TYS; extended schedules for May 14 – Sept. 2 ’25 and will serve 12 markets: AVL, CVG, DSM, GRR, IAD, IND, LAS, PIT, PVU, SFB, SRQ & TYS; extended schedules for Sept. 3 – Nov. 18 ’25 and will serve 6 markets: AVL, CVG, DSM, GR,R PVU & TYS • American summary of 2024/2025 service changes: o Discontinued ABQ, BNA, BOS, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RDU, RNO, RNO, RSW, SMF, SNA, TPA, TUL & VPS o AA will serve 14 markets from AUS in Q1 2025 (a 27% reduction in seat capacity YoY) o Added AGS roundtrips on April 6, 11 & 14 ’25 for the Masters Golf o Added SDF flights on May 1 and 4 ’25 for Kentucky Derby • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting Mar. 29 ‘25; added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days except Sunday); second frequency in Summer 2025 (March 20-Oct. 25 ‘25) will be mix of B787-8 and -9 • Copa added flights on March 9, 16 & 23 ’25 (Sundays) • Delta summary of service changes: o New markets: MSY (eff. Feb. 27 ’25), ECP (eff. Mar. 9 ’25), IND, JAX & MEM (eff. May 7 ’25), SFO & TPA (eff. June 8 ’25) o Added …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission March 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Parking and Landside: West Garage Atrium Infill Airfield Infrastructure – Midfield Taxiways Utility Infrastructure Campus-Wide Central Utility Plant Relocation Concourse B and Tunnel Arrivals and Departures Hall ○ West Infill and TSA Checkpoint 3 Expansion ○ West Gate Expansion ○ ○ ○ ○ ○ ○ ○ ● Appendix ○ ○ ○ Project Prime Firms & RCAs Project Details Project Descriptions 2 Project Updates Program Overview Journey With AUS projects are developed through a five–phase process: West Infill & TSA Checkpoint 3 Expansion *As part of the Outbound Baggage Handling System project Latest Updates ○ Curtain wall installation continues ○ Hangars and supports for the mechanical and electrical continues ○ Exterior waterproofing is nearing completion Anticipated Timeline ○ Build: Q1 2024 – Q1 2026 Design-Build: Gensler/Whiting Turner Curtain wall installation and waterproofing 5 West Gate Expansion Latest Updates ○ ○ ○ ○ Exterior framing being installed Roof decking on low roofs being installed Ramp level fireproofing complete and utility rough- ins underway Framing of roof parapets begun ○ Gate 28 passenger boarding bridge returned ○ Gate 24 passenger boarding bridge replacement in to service progress ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Designer: Page Construction: Hensel Phelps 6 Low roof decking lifted into place for installation Airfield Infrastructure: Midfield Taxiways Latest Updates ○ Austin Bridge & Road Work Package subcontractor contract execution complete ○ Construction submittals review ongoing ○ Grading for new roadways, parking and water quality pond ○ Activated Metal Road ○ Utility removals and new utility placement ongoing Anticipated Timeline ○ Build: Q4 2024 – Q2 2027 Designer: RS&H Construction: Austin Bridge & Road 7 Parking and Landside: Yellow Garage Latest Updates ○ 90% drawings completed ○ Groundbreaking held on February 28 ○ Multiple sub-contractor outreach events completed. Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 Designer: PGAL Construction: Austin Commercial 8 Design rendering. Final design specifications and features subject to change as the project progresses. Yellow Garage Renderings + Site Map Design renderings. Final design specifications and features subject to change as the project progresses. 9 Atrium Infill Latest Updates ○ GMP #1 executed for long-lead time items ○ 100% design in review ○ Construction expected …
FY25 Grant Update Active Grant GRANT BALANCES $5,555,650 $10,434,350 BIL-ATP $260,374 $3,304,412 AIP $474,176 $2,325,824 AIP $8,105,483 $6,144,517 BIL-ATP $25,260,000 $- BIL-ATP Grant #67 Cargo East Grant #71 BHS -West Infill Design and Construction Grant #73 Aedp Airfield Infrastructure Design Grant #74 Aedp Airfield Infrastructure Design Grant #75 Atrium Infill Construction Drawn to Date (Active) Remaining Balance to Drawdown $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- 1 Pending Grant Grant #76 Concourse B & Tunnel Design (BIL- ATP) $33,270,000 Grant #77 CUP Design (BIL- AIG) $4,880,000 Grant #78 AEDP Airfld Infras Construction (BIL-AIG) $17,000,000 Grant #79 Maintenance Ramp/Apron Design (BIL-AIG) $2,500,000 ---------------- $57,650,000 TOTAL Pending 2 BIL By Year AIG Earmarks ATP Announced Year 1- 4 $76,090,057 $87,780,000 ATP Awarded $55,500,000 **Once pending grant 76 is obligated ATP Awarded will reflect additional $33,270,000. 3
City of Austin Recommendation for Action File #: 25-0118, Agenda Item #: 4. 3/27/2025 Posting Language Authorize negotiation and execution of a lease with Worldwide Flight Services, Inc. for certain premises consisting of approximately 1,466 square feet of building space and related improvements for office use and support of its ground handling operations at Austin-Bergstrom International Airport, for a term of one year, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $12,828 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Lead Department Aviation Fiscal Note This item is projected to result in approximately $12,828 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on March 12, 2025. Additional Backup Information: The Department of Aviation seeks to lease Suite 200 of its air cargoport facility located at 9501 Cargo Avenue. Worldwide Flight Services, Inc. (WFS) is currently authorized to use this space under a temporary license agreement for office use and support of operations and services provided at Austin-Bergstrom International Airport, and desires to secure leased premises for a longer term. Under the proposed terms for the new lease, WFS would lease for its exclusive use, approximately 1,466 square feet of building space subject to the current AUS-established cargo building base rental rate of $14.00 per square foot per annum. This will generate an estimated annual base rent total of $20,524. In addition to this base rent, there will be an O&M recovery fee calculated as 25% of the base rent, which is $5,131. The base rent is subject to escalation annually based on the higher of CPI or 3%. The proposed lease will generate an estimated $25,655 for a one-year term, or $52,079 if a one-year option renewal is exercised. City of Austin Page 1 of 1 Printed on 3/7/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 25-0119, Agenda Item #: 5. 3/27/2025 Posting Language Authorize negotiation and execution of a lease with Global Aviation Services, LLC d/b/a Primeflight GSE Maintenance for certain premises consisting of approximately 2,458 square feet of building space and related improvements for its aircraft maintenance operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $21,508 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Lead Department Aviation Fiscal Note This item is projected to result in approximately $21,508 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on March 12, 2025. Additional Backup Information: The Department of Aviation seeks to lease Suite 300 of its air cargoport facility located at 9401 Cargo Avenue., to Global Aviation Services, LLC d/b/a Primeflight GSE Maintenance (Primeflight). Primeflight is currently authorized to use this space under a temporary license agreement for the support of its operations and services provided at Austin-Bergstrom International Airport and desires to secure leased premises for a longer term. Under the proposed terms for the new lease, Primeflight would lease for its exclusive use, approximately 2,458 square feet of building space applying the current AUS-established cargo building base rental rate of $14.00 per square foot per annum. This will generate an estimated annual base rent total of $34,412. In addition to this base rate, there will be an O&M recovery fee calculated as 25% of the base rent total, which is $8,603. The base rent is subject to escalation annually based on the higher of CPI or 3%. The proposed lease will generate an estimated $228,370 during the five-year term, or $278,239 if a one-year option renewal is exercised. City of Austin Page 1 of 1 Printed on 3/7/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 25-0305, Agenda Item #: 7. 3/27/2025 Posting Language Authorize a contract for campus closed-circuit television onsite preventative maintenance, troubleshooting, and repairs for the Department of Aviation with Convergint Technologies, LLC, for an initial term of one year with up to four one-year extension options for a total contract amount not to exceed $3,755,002. Funding: $408,007 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $408,007 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department and the Aviation Department have determined this contractor best meets the needs of the Aviation Department to provide these services required for the City. MBE/WBE: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 12, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The purpose of this contract is to provide full-time technicians as staff augmentation to troubleshoot and repair the Department of Aviation’s closed-circuit television (CCTV) system. Aviation's CCTV system includes approximately 1,500 cameras monitoring the campus perimeter gates, terminal building (interior and exterior City of Austin Page 1 of 2 Printed on 2/28/2025 powered by Legistar™ File #: 25-0305, Agenda Item #: 7. 3/27/2025 across five levels), various outbuildings, and parking areas (both garages and surface lots). This system is utilized by Aviation’s operations and security teams, the Transportation Security Administration, Customs and Border Protection, and Austin Police Department to ensure safety, security, compliance, and to support operational needs. Current goals include upgrades to aging and obsolete cameras, addressing network and cabling issues, resolving faulty equipment, and adapting to changing view requirements. This is a new service contract for Aviation with estimates based on …
City of Austin Recommendation for Action File #: 25-0309, Agenda Item #: 11. 3/27/2025 Posting Language Authorize a contract for airfield lighting, signage, and original equipment manufacturer replacement parts for the Department of Aviation with ADB Safegate Americas Holding, Inc., for a term of five years for a total contract amount not to exceed $3,307,805. Funding: $500,000 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Sole Source. Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 12, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will support the Airfield Lighting Control and Monitoring System (ALCMS) by providing original equipment manufacturer parts to ensure compliance with Federal Aviation Administration (FAA) regulations. This system is operated by the FAA air traffic control tower to control the airfield lighting and signage systems during commercial aircraft landing and departure operations at Austin-Bergstrom International Airport (AUS). This contract continues to serve as part of AUS’s mission to provide safe and reliable mobility to the traveling public. City of Austin Page 1 of 2 Printed on 2/28/2025 powered by Legistar™ File #: 25-0309, Agenda Item #: 11. 3/27/2025 The ALCMS at AUS was designed, installed, and has been supported by the contractor since 1999. ADB Safegate Americas Holding, Inc. is the sole source provider and manufacturer of the replacement parts for this system. This contract will replace a contract expiring in June 2025. Historical spend data was reviewed and the quantity and authority of this contract has increased due to expanding operations at the airport and the planned future development. This contract is necessary to remain in compliance with FAA regulations. Failure to maintain our compliance could result in closure of our airfield and fines, affecting AUS’ performance. City of …
