REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, May 7, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, April 2, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, March 12, 2024 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
# 1 2 3 Prime SOW Subs Prime SOW Subs Prime SOW Subs Prime SOW Subs Prime SOW Subs Prime SOW Specialty Offshore, Inc. 96226 - Diving Services - 100% No subcontracting opportunities - Single scope of work Austin Alliance Group, LLC 91838 - Education and Training Consulting - 100% No subcontracting opportunities - Single scope of work Belfor USA Group, Inc. / Belfor Property Restoration 91024 - Fire And/Or Water Damage Restoration Services - 98% 9107366 - Restoration, Refurbishing, Maintenance And Repair, Tile - 2% No subcontracting opportunities - BuyBoard Cooperative Agreement Cotton Commercial USA, Inc. 91024 - Fire And/Or Water Damage Restoration Services - 98% 9107366 - Restoration, Refurbishing, Maintenance And Repair, Tile - 2% No subcontracting opportunities - BuyBoard Cooperative Agreement Mooring Recovery Services, Inc. / Mooring USA 91024 - Fire And/Or Water Damage Restoration Services - 98% 9107366 - Restoration, Refurbishing, Maintenance And Repair, Tile - 2% No subcontracting opportunities - BuyBoard Cooperative Agreement Eis Design, Inc. 91522 - Communication Marketing Services - 80% 9157355 - Outreach Services - 10% 91827 - Community Development Consulting - 10% Subs (FH) Taylor Collective Solutions, LLC (FW) Macwatson Enterprises, Inc. / Prographix (FB) Kara E. Henderson / Mindful Media, LLC Sourcing No Sourcing Name Category Contract Amount Prime MBE AA H A/NA WBE DBE Sponsor Department Council Date Goals Met Procurement Type Goals/No Goals MBE/ WBE Non Sub AMA1090 Underwater Diving Inspections Water and Waste NG $740,000 over 5 years Li Yang Austin Water 1/18/2024 N/A IFB-IDIQ FY2024 Council Awards Report January 2024 139221 Executive Leadership Training (Multi-Department) General Services NG $450,000 over 3 years Jackson Dodd 1/18/2024 N/A Austin Public Health Non-Professional Services 139165 Non-Construction Restoration and Remediation Services Facilities and Grounds NG Steven Stenton Financial Services 1/18/2024 N/A Cooperative Agreement $2,550,000 over 5 years each 4 AVB4007 Marketing Support for ACC Expansion Project General Services $1,200,00 over 6 years 2.16 SG MG 97.08 0.76 2.92 Elisa Folco Austin Convention Center 1/18/2024 Yes Non-Professional Services Percent of "Met Goal" Awards for FY2024 Percent of "Met Goal" Awards for FY24 To-Date 100.00% 100.00% B= African American/ Black W= Caucasian/White SG= Solicitation Goal UNK=Unknown Participation H= Hispanic/ Latino F= Female MG= Met Goal A/N= Asian/Asian/Native American M= Male GFE= Good Faith Effort PTD= Participation To Date Non-Sub= Subcontractor Not Certified MBE/WBE=Combined Goals Council Awards Report PAGE 1 OF 2 Solicitation No Cost Estimate Award Amount Prime MBE AA H A/NA …
City of Austin Disparity Study 2022 Colette Holt & Associates Adisa Communications Cultural Strategies, Inc. Pink Consulting Disparity Study Legal Standards ▪ In 1989, US Supreme Court held race- and gender-conscious programs are subject to “strict scrutiny”, the highest level of judicial review ▪ M/W/DBE programs must meet two tests • Agency must prove it has a “compelling interest” based on “strong” statistical and anecdotal evidence of current discrimination or the effects of past discrimination in using race or gender in decision- making • Any remedies must be “narrowly tailored” to the evidence relied upon and regularly reviewed 2 Recent Legal Developments ▪ USDA “socially and economically disadvantaged” farmers program under American Rescue Plan struck down by three trial courts and class status granted ▪ Priority for grants to small restaurants owned by “socially and economically disadvantaged” persons, women and veterans struck down ▪ Oregon’s COVID relief fund for Blacks and Colorado’s fund for MBEs challenged and enjoined 3 Disparity Study Objectives ▪ Provide a legal defense for a government program if the program is challenged ▪ Meet constitutional requirements ▪ Provide policy and program recommendations ▪ Educate policy makers and stakeholders about the legal and economic issues to build consensus 4 Disparity Study Data and Methods ▪ Quantitative data sources • City contract and vendor records • Contract information from prime vendors • M/W/DBE/HUB Directories • Hoovers/Dun & Bradstreet • U.S. Census Bureau • Scholarly research ▪ Qualitative data sources • Business owner and stakeholder interviews • Electronic survey • City staff 5 Disparity Study Elements ▪ Legal review and analysis ▪ MBE/WBE Program review ▪ Utilization, availability and disparity analyses • Determination of City’s geographic and industry • Determination of MBE/WBE utilization in these markets markets • Estimation of MBE/WBE availability in these markets • Calculation of disparity ratios ▪ Economy-wide disparity analysis ▪ Anecdotal data collection and analysis ▪ Recommendations 6 Disparity Study Findings: Utilization ▪ Study analyzed FYs 2013-2018 contracts $50,000 or greater • Final Contract Data File ▪ 1,002 prime contracts totaling $826,453,073.73 ▪ 842 subcontracts totaling $249,783,337.28 ▪ Geographic market • 19 counties with Austin, San Antonio, Dallas-Fort Worth and Houston metro areas captured 82.9% of the Final Contract Data File ▪ Product market • 204 NAICS codes in Final Contract Data File 7 Disparity Study Findings: Utilization ▪ City’s utilization of M/WBEs ▪ MBEs: 9.6% • Blacks: 1.7% • Hispanics: 5.8% • Asians: …
City of Austin Small and Minority Business Resources COA Goal Setting March 12, 2024 Edward Campos, Director Goal Setting Process • All COA solicitations with a projected value of $50K or greater are reviewed for project-specific goals • Project is assigned to a Business Development Counselor (BDC) for review and initial goal determination • Approval of determination based on complexity of procurement and recommendation of goal type • Final determination sent to Procurement Specialist/Contract Manager City of Austin | SMBR 2 What Documents/Tools do we use? • Solicitation document(s) provides project overview • Trade Summary Sheet identifies scopes of work o Minimum of at least 2 scopes of work o Minimum total of at least 3 certified MBE/WBEs • Percentages reflect the anticipated amount of materials/supplies/services/work involved in the project City of Austin | SMBR 3 Trade Summary City of Austin | SMBR 4 Goal Formula – eCAPRIS System City of Austin | SMBR 5 Project Specific Goal Calculation Why Would the City not establish goals on a project? • Exemptions to the MBE/WBE Procurement Program where goals cannot be established • Sole Sources, Cooperative Agreements, Critical Business Needs, Ratifications • Insufficient Scopes of Work • Minimum of 2 distinct scopes of work • Referenced project identified one scope of work • Insufficient Availability of MBE and WBE firms City of Austin | SMBR 7 City of Austin Small & Minority Business Resources Department Questions?
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, February 6, 2023 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in -person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) …
SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY October 2023 PROJECT GOALS CURRENT PARTICIPATION (Goals Met to Date) MBE WBE MBE WBE Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Project Status % Expensed Incentive Amount Expenditures to Date Contact Name (May extend past project completion date) Sponsor Dept. Project Completion Date Consultant/ Contractor Project Type/ Phase Goal Type: C=Contract or P=Project Specific Trammel Crowe Green Water Treatment Plant Block 185 D Professional (Block 185 D) STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 1.10% 2.35% 6.10% $3,710,197.37 $3,710,197.37 Jolene Cochran EDD Design in progress 100.00% 2/1/2024 NOTE: Based on January 2024 expenditure reports. Projects are incentive based contracts approved by Council and managed by the Economic Development Department. 3:30 PM THIRD PARTY PROJECTS PAGE 1 OF 1 2/6/2024
CLMC949B Parque Zaragoza Neighborhood Park Bathhouse Rehab-Rebid $1,281,922 John Wesley-Smith M. Williams 12/14/2023 No Construction Parks & Recreation SLBP Goal Information MBE/ WBE Non Sub Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Department Council Date Goals Met Type FY2024 Council Awards Report DECEMBER 2023 $9,300,602 Johnathan Williams B. Teague Austin Energy 12/14/2023 Yes Construction 3 CLMP357 2024 Environmental Services Rotation List TRC Environmental Corporation $9,000,000 $9,000,000 UNK 2.69 2.69 2.27 2.27 3.88 3.88 John Wesley-Smith K. Mak 12/14/2023 Yes Professional Services Transportation & Public Works Solicitation No # 1 (FB) Majestic Services, Inc. (MB) Earthco Landscape Construction, LLC (FW) Tejas Destructors, LLC Non-M/WBE Subs Total 2 CLMC1006 East Village Substation Capital Excavation Company (MB) Avery Williamson / Avery's Lawn Care & Landscaping, LLC (MH) MG Limon Corporation / Limon Construction (FA) Rama Tirumalachar / Rama Tiru (FA) KLP Commerical, LLC / KLP Construction Supply Non-M/WBE Subs Total SG GFE SG MG SG MG 29.50 74.71 $1,281,922 $368,727 $29,350 $58,200 $635,723 $9,300,602 $6,948,602 $170,000 $450,000 $20,000 $160,000 $1,552,000 Prime Subs Prime Subs Prime Subs Prime Subs Prime Subs Prime Subs (MB) HVJ Associates, Inc. (MB) TLC Engineering, Inc. (MH) Acro Technologies, Inc. (MH) Crespo Consulting Services, Inc. (MH) Poznecki-Camarillo, LLC (MA) DHL Analytical, Inc. (FW) Amaterra Environmental, Inc. (FW) Dickensheets Design Associates, LLC (FW) McGray & McGray Land Surveyors, Inc. (FW) Zara Environmental, LLC Non-M/WBE Subs Total Weston Solutions, Inc. (MB) HVJ Associates, Inc. (MH) Arias & Associates, Inc. (MH) Crespo Consulting Services, Inc. (MH) Ferkam Management Corporation / Fercam Group (MH) Magnacore Drilling & Environmental Services, Inc. (MH) Zamora, LLC (MA) DHL Analytical, Inc. (FW) Amaterra Environmental, Inc. (FW) Sunland Group, Inc. (FW) Zara Environmental, LLC Non-M/WBE Subs Total Aptim Corp. / Aptim Environmental & Infrastructure, LLC (MB) HVJ Associates, Inc. (MB) Mpact Strategic Consulting, LLC (MH) Arias & Associates, Inc. (MH) Crespo Consulting Services, Inc. (MH) Edge Engineering, PLLC (MH) Magnacore Drilling & Environmental Services, Inc. (FA) Beyond Engineering and Testing, LLC (MA) Civilitude, LLC (MA) DHL Analytical, Inc. (FH) The Rios Group, Inc. (FH) Targus Associates, LLC (FW) Watearth, Inc. (FW) Zara Environmental, LLC Non-M/WBE Subs Total Intera, Inc. (FB) BeAspire Enviro Consulting (MB) TSIT Engineering & Consulting, LLC (MH) Crespo Consulting Services, Inc. (MH) Magnacore Drilling & Environmental Services, Inc. (MA) DHL Analytical, Inc. 50.86 50.86 16.69 16.69 UNK UNK UNK UNK UNK UNK UNK 1.38 2.35 2.35 1.70 …
City of Austin Small and Minority Business Resources MBE/WBE Procurement Program Good Faith Efforts Overview February 6, 2024 Felecia Shaw, Acting Assistant Director Objectives MBE/WBE Procurement Program Compliance Background GFE Minimum Requirements & Additional Considerations GFE Review Process Q & A City of Austin | SMBR 2 Good Faith Efforts – What is it? City Code 2-9(A-B)-21(E) •Firms are compliant by: •Either meeting the goals as established in the solicitation OR; •Demonstrating Good Faith Efforts for any ethic category where goals are not met (GFE). Current Minimum Requirements to Achieve Good Faith Efforts (GFE) (2-9A – B) • Notifying certified firms via fax, e-mail, mail or phone at least 10 business days prior to submission of bid/proposal • Publish notice in a local publication (i.e., newspaper, trade association publication, or social/electronic media) • Two (2) reasonable, available, and verifiable means • Follow-up with interested MBE/WBE firms • Seek services of trade associations and other minority and women community organizations • Negotiate in good faith with interested • Contact SMBR for assistance MBEs and WBEs • Select portions of work that will increase MBE/WBE opportunities Additional GFE Considerations •Whether Bidder/Proposer made efforts to assist interested MBEs/WBEs in obtaining bonding, lines of credit or insurance required by the City or consultant. •Whether the Bidder/Proposer made efforts to assist interested MBEs/WBES in obtaining necessary equipment, supplies, materials or related assistance or services. •SMBR may also consider the performance of other Bidders/Proposers successfully meeting the goals. Good Faith Effort Review •All GFE must be submitted with bid/offer at time of submission •Counselors review all documentation and complete a Good Faith Effort Analysis •Details the different requirements and efforts made by the Bidder/Offeror •Logs, emails, fax lists, advertisements/publications, contact with SMBR, etc. •Counselors also send Good Faith Effort Surveys to certified firms in categories where the goal(s) were not met. •Identifying if certified firms were contacted, if bid submitted, scope(s) of work Compliance Determination Utilizing GFE • Counselor submits compliance recommendation along with all GFE documentation and GFE Analysis for SMBR leadership review and sign-off • Opportunity for SMBR leadership to ask any questions prior to determination of compliance/non-compliance. • Approval of Compliance Plan • Deemed non-compliant (did not meet the goals, nor demonstrate GFE in lieu of meeting the goals) Awards Comparison – Goals Met vs. Good Faith Efforts Percentage Awards with Goals Met Percentage Awards with GFE FY’23 FY’22 FY’21 3-Year Award Average …
City of Austin Small and Minority Business Resources Personal Net Worth Update - 2024 Edward Campos, Director Small and Minority Business Resources Personal Net Worth (PNW) History • PNW Ordinance was adopted on June 8, 2006 • Began as a certification requirement on January 1, 2007 The amount was indexed annually based on the South Region Consumer Price Index published by the US Department of Labor, Bureau of Labor Standards Initial language included for Austin Metro Area Consumer Price Index • • • The PNW limit has increased each year • Initial PNW $900K • Current PNW $2.2M City of Austin | SMBR 2 Who is considered Economically Disadvantaged? An economically disadvantaged individual is a business owner whose Personal Net Worth (PNW) does not exceed: • $2,218,934 for the MBE/WBE program May change annually • $1.32 million for the DBE/ACDBE program • An individual’s personal net worth includes only his or her share of assets and liabilities held separately AND/OR jointly City of Austin | SMBR 3 Exclusions from the PNW An individual’s PNW includes only the applicant’s share of all assets held separately and/or jointly as community property. The following may be excluded: Individual’s ownership interest in the applicant firm and/or assets titled to the firm. Individual’s equity in his or her primary residence. Tax and interest penalties that would accrue if retirement savings or investments (e.g., pension plans, individual retirement accounts, 401(k)k accounts, etc.) were distributed at present. The value of an asset or liability not shared/co-owned by the applicant. The asset value of a vehicle you are leasing. • • • • • City of Austin | SMBR 4 IPWG - PNW Recommendations IPWG’s three of their 20 recommendations related to PNW: • Recommendations 3 and 5: Keep Personal Net Worth (PNW) but modify/revisit the structure. • Recommendation 4: The City should review its use of the South Region Consumer Price Index (CPI) in establishing its PNW to determine if this index accurately reflects the unique Austin economic marketplace. In response to the recommendations, SMBR engaged local economist John Hockenyos, President of TXP, Inc. (TXP), to review SMBR’s current PNW methodology, perform a review and assessment of the PNW process, and to update and refine the methodology used to calculate the personal wealth definition of economically disadvantaged. In addition, TXP was asked to determine if the South Region CPI accurately reflects the Austin economic marketplace and …
REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, January 9, 2023 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …
PROPOSED REPORTS 6.53 Edward Campos, Director CURRENT REPORTS City Council Awards Report Certification Roll Report Provides an overview of the contracts that have been approved by Council with info related to Prime and Sub MBE/WBE/DBE goal achievement. Provides a monthly count of our current MBE/WBE/DBE vendors. Request for Change (RFC) Report Provides an overview of the number of RFCs processed (approved or denied) by SMBR Compliance staff and a brief rationale. 3rd Party Report Provides an overview of all current projects and their MBE/WBE achievement to date. Report Discussion 2 PROPOSED REPORTS Annual Reports • Annual Procurement Forecast Report – NEW • Annual Aspirational MBE/WBE Project Goal Report (reports would focus on projects with MBE/WBE goals for that previous fiscal year) – NEW • MBE/WBE Goal Achievement Report by Fiscal Year (payments) - NEW Monthly Reports • Monthly Award Report – CURRENT • Certification Rolls - CURRENT Quarterly Reports • MBE/WBE Project Goal Report – NEW (wrap up on the quarter to eventually roll up to the Annual Aspirational Goal Report) • Chapter 380 Reports – CURRENT (covering NEW projects only) 3 WHY THESE PROPOSED REPORTS • • • • In line with new Disparity Study In line with new Ordinance/Rules In line with previous discussions In line with transparency values 4 DISCUSSION 5
City of Austin Small and Minority Business Resources 2023 Accomplishments Edward Campos, Director, SMBR Accomplishments Completed Initiatives • Inclusive Procurement Working Group (IPWG) Final Report – March 2023 • MBE/WBE Procurement Program Ordinance Adopted – July 2023 • Extended Minority Trade Alliance Contracts – September 2023 • MBE/WBE Administrative Rule Revision Process Finalized – November 2023 • Hosted the 18th Annual Diversity in Contracting Awards – December 2023 • New Personal Net Worth Calculation – January 2024 City of Austin | SMBR 2 Accomplishments Minority and Small Business Connection Conference • SMBR collaborated with the City’s Economic Development Department and Financial Services Department to provide small, minority, women and disadvantaged business enterprises an opportunity to network, receive training and learn about upcoming procurement opportunities. • 392 Attendees City of Austin | SMBR 3 Accomplishments University of Texas Consortium • SMBR collaborated with the University of Texas, Travis County, AISD, ACC, Capital Metro, Austin Transit Partners on a consortium to provide a Readiness Training Program to assist in developing opportunities to small, minority and women-owned businesses. • Participation to Date: Fall 2022 – 39 participants/29 certified as MBE/WBE Spring 2023 – 34 participants/18 certified as MBE/WBE Fall 2023 – 38 participants/21 certified as MBE/WBE City of Austin | SMBR 4 Accomplishments B2G Enhancements • In March 2023, SMBR launched a new feature in the Certification and Compliance System (CCS) which included enhancements, such as online submission of Contractor's/Consultant's monthly expenditure reports (formerly known as the Sub-K Report) and automated tracking of progress towards meeting MBE/WBE and DBE participation goals B2G Award • SMBR received the "Energizer Bunny" award at the B2Gnow annual DRIVE User Training B2Gnow DRIVE. The award recognizes the department's positive outlook and dedicated perseverance to successfully implement the compliance module. City of Austin | SMBR 5 Accomplishments Partnerships Supportive Services • Partnered with City departments and various agencies to advance initiatives related to City of Austin | SMBR 6 City of Austin Small and Minority Business Resources Comments SMBR@austintexas.gov City of Austin | SMBR 7