MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting Minutes Tuesday – June 1, 2021 CALL TO ORDER Committee Vice-Chair, Reginald Worlds called meeting to order at 5:38pm. BOARD MEMBERS IN ATTENDANCE: Reginald World (Vice-Chair), Lena Banks, Tina Cannon, Erica Douglass, Schiller Liao, Terry Mitchell Talan Tyminski CITIZEN COMMUNICATION: GENERAL Tiffany Washington operates an urban farm in Austin. Ms. Washington spoke about her experience as a local Black-owned business working with the Black Leaders Collective and the Black Austin Coalition. Action Item: Committee Member Terry Mitchell requested that Ms. Washington provide proof of her grievances to the Committee. 1. APPROVAL OF MINUTES The minutes for the regular meeting of May 4, 2021 were considered for approval. The minutes were approved on a motion by Committee Member, Tina Cannon and seconded by Committee Member, Lena Banks. Minutes approved on an 7-0 vote. 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action. • No updates b. Discussion and appropriate action regarding an update from AUS staff on their Capital Development Program Initiative for future capacity expansion of Austin-Bergstrom International Airport. • Tracy Thompson, Chief Officer of Aviation gave the presentation. The presentation will be posted on the Committee website. o Tracy gave an overview of the Airport Expansion and Development Program (AEDP). Discussed the existing Airport facilities, the AUS strategic aim, recovery profile, re- strategized AEDP, and the implementation of the program. o The AEDP consists of optimizing the Barbara Jordan terminal, enabling processing, airfield, and utilities infrastructure, and developing the New Midfield concourse. o Re-sequenced some of the projects and components identified in Aviation’s 2014 Master Plan. o For the AEDP, Aviation will be solicitating Principal Architect/Engineer to act as the lead planning, programming, and initial design team for major elements of the AEDP and various Page 1 of 3 airport initiatives. This solicitation will go out around the end of July/early August 2021. Aviation will also be seeking a Project Management/Consultant Support for project management, project controls, risk management, QA/QC & construction management. This solicitation will go out in January/February 2022. The decision was made to stagger the procurement of these two large teams to maximize the ability of our small and minority business and local women owned businesses to participate in our program. Discussion: Committee Member Tina …
Versión en español a continuación. MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee May 4, 2021 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee to be held May 4, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 3, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 4, 2021 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting, members of the public must: • Call or email the board liaison at Nakia James at (512) 974-9108 or nakia.james@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to nakia.james@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • this meeting If http://www.austintexas.gov/page/watch-atxn-live is broadcast live, residents may watch the meeting here: Reunión del MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee FECHA de la reunion (May 4, 2021) La junta se llevará con modificaciones de distanciamiento social. Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (May 3, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en Nakia James at (512) 974-9108 or nakia.james@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor …
Inclusive Procurement Working Group MBE/WBE AND SMALL BUSINESS ENTERPRISE PROCUREMENT PROGRAM ADVISORY COMMITTEE May 4, 2021 Anticipated Project Timeline 3 Quantitative Data Provided to Consultant Disparity Study Internal Kick- off Meeting Stakeholder/ Public Introduction 2 sessions Public Engagement Sessions Consultant Data Analysis Disparity Study Finalized Briefing Sessions RCA for Council Adoption Feb 2020 Mar 2020 Apr 2020 May – Aug 2020 Sep 2020 - Apr 2021 July 2021 July - September 2021 Fall/Winter 2021 Tentative Schedule/Action Plan Inclusive Procurement Working Group 6 August 2021: October 2021: First Meeting – August 2021 - Briefing to Working Group on Draft Disparity Study and Findings Second Meeting – August 2021 - Briefing to Working Group on Certification Process and Reciprocity September 2021: City Council Disparity Study Briefing – September 2021 Third Meeting – Briefing to Working Group on Best Practices – September 2021 Fourth Meeting – Briefing to Working Group on Outreach & Communications – September 2021 City Council Disparity Study Adoption – October 2021 Sixth Meeting – Briefing to Working Group on Resources – October 2021 Fifth Meeting – Working Group to draft initial recommendations – October 2021 Fifth Meeting – Working Group to draft initial recommendations – October 2021 November 2021: City Council receives update from Working Group - 3 months from first meeting – November 2021 Seventh Meeting – Working Group continues to draft Recommendations – November 2021 Eighth Meeting – Draft Final Recommendations – November/December 2021 January 2022: February 2022: March 2022: Final Presentation to Council (if necessary) – February 2022 Presentation to City Council 2 months from Initial Council briefing – January 2022 City Council adopts new MBE/WBE Ordinance – March 2022
Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Sponsor Dept. Project Status % Expensed Expenditures to Date Contact Name (May extend past project completion date) Incentive Amount Project Completion Date Consultant/ Contractor Project Type/ Phase Goal Type: C=Contract or P=Project Specific SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY MAY 2021 CURRENT PARTICIPATION (Goals Met to Date) PROJECT GOALS MBE WBE MBE WBE Gensler Sports Design P 1.22% 2.90% 3.48% 3.72% 0.00% 20.80% 2.08% 3.63% $5,306,272.00 $4,722,368.34 Austin Stadco (formally Precourt Sports Venture (PSV)) Design- Miscellaneous P 1.22% 2.90% 3.48% 3.72% 0.00% 7.77% 0.79% 3.47% $1,423,610.10 $1,316,814.16 P 0.65% 1.90% 1.24% 0.91% 0.04% 0.73% 0.00% 3.75% $50,656,299.00 $50,593,456.11 P 2.04% 3.86% 0.16% 6.06% 0.00% 0.00% 2.19% 2.31% $7,979,957.00 $7,603,722.61 P 1.83% 4.70% 1.20% 1.80% 10.91% 0.30% 0.00% 1.53% $59,565,368.00 $58,843,171.07 Austin Commercial P 2.93% 2.89% 0.58% 1.13% 2.56% 6.18% 0.00% 0.55% $38,206,595.57 $37,913,707.03 Construction in progress 89.00% Construction in progress 92.50% Construction in progress 99.88% Construction in progress 95.29% Construction in progress 98.79% Construction in progress 99.23% CAAICON Q2 Stadium (Austin FC) Mike Rock Land Use Agreement 7/1/2021 P 1.73% 1.49% 1.00% 2.08% 0.13% 1.41% 0.00% 0.00% $13,221,545.07 $12,880,346.48 Jolene Cochran EDD Construction in progress 97.42% P 1.69% 1.51% 1.00% 2.05% 0.26% 0.00% 17.11% 0.25% $16,177,889.00 $13,540,596.64 Construction in progress 83.70% Greenwater Block 185 Misc D Trammell Crow C 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 72.70% 12.33% $284,925.86 $242,281.77 Design in progress 85.03% 4/1/2022 Green Water Treatment Plant Block 185 D STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 0.45% 0.24% 4.60% $3,695,217.96 $3,197,346.08 Design in progress 86.53% 6/1/2022 Trammell Crow Greenwater Block 185-C DPR Construction C 2.70% 9.70% 2.30% 13.80% 0.00% 0.24% 0.01% 0.00% $247,065,757.84 $107,572,407.36 Bryan Embrey/ Mark Fowler Construction in progress 43.54% 7/31/2022 Developer Agreement; Not applicable 11:05 AM THIRD PARTY PROJECTS PAGE 2 OF 2 5/4/2021 Construction-RFP 1 Construction-RFP 2 Construction-RFP 3 Construction-RFP 4 Construction-RFP 5 Construction-RFP 6 Professional (Block 185 Misc D) Professional (Block 185 D) Construction (Block 185 C) SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY MAY 2021 Professional (Block 185 Misc D) Construction (Block 188 C') NOTE: Based on April 2021 expenditure reports. Projects are incentive based contracts approved by Council and managed by the Economic Development Department. Greenwater Block 185 Misc D Trammell Crow P 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 72.70% 12.33% $284,925.86 $242,281.77 Design in progress 85.03% 4/1/2022 Green Water Block 188 …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting Minutes Tuesday – June 1, 2021 The MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee convened in a Regular meeting on Tuesday, May 4, 2021 via videoconference. CALL TO ORDER Committee Chair, Eliza May calls meeting to order at 5:31pm. BOARD MEMBERS IN ATTENDANCE: Eliza May (Chair), Reginald World (Vice-Chair), Lena Banks, Daniel Berner, Schiller Liao, Ahmed Moledina, Tina Cannon, Terry Mitchell, Talan Tyminski, Erica Douglass CITIZEN COMMUNICATION: GENERAL There were no speakers. 1. APPROVAL OF MINUTES The minutes for the regular meeting of April 6, 2021 were considered for approval. The minutes were approved on a motion by Committee Member, Tina Cannon and seconded by Committee Member, Reginald Worlds. Minutes approved on an 10-0 vote. 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action • Edward Campos announced that he has been appointed the new Director of SMBR. • Will begin recruitment of the now vacant Assistant Director in June. b. Discussion and appropriate action regarding the election of officers (Chair and Vice-Chair) including the override of the term limit provision for the Chair and Vice-Chair as noted in the By- Laws governing the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee, Article 4. Officers, Section (C). • Approve to override the term limit provision as noted in the committee By-Laws. o Committee approved on a motion by Committee Member Tina Cannon and seconded by Committee Members, Reginald Worlds and Schiller. Motion approved on a 10-0 vote. Page 1 of 4 • Elect officers for the Chair and Vice-Chair positions. o Besides Committee Members Eliza May and Reginald Worlds, no other Commissioners expressed interest in these two positions. o Committee approved on a motion by Committee Member Tina Cannon and seconded by Committee Members Reginald Worlds and Schiller Liao to re- appoint Eliza May as the Chair for a fourth term. Motion approved on a 10-0 vote. o Committee approved on a motion by Committee Member Schiller Liao and seconded by Committee Member Daniel Berner to re-appoint Reginald Worlds as the Vice Chair for a fourth term. Motion approved on a 10-0 vote. c. Discussion and appropriate action regarding the development of a timeline to review and discuss the disparity study findings, and review and make …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, April 6, 2021 at 5:30 p.m. VIA VIDEOCONFERENCING AGENDA Members: Eliza May, Chair (Renteria) Lena Banks (Harper-Madison) Shiller Liao (Tovo) Tina Cannon (Kitchen) Reginald Worlds, Vice Chair (Pool) Usha Boddapu (Flannigan) Ahmed Moledina (Alter) VACANT (Garza) Barbra Boeta (Adler) Daniel Berner (Ellis) VACANT (Casar) CALL TO ORDER 1. APPROVAL OF MINUTES CITIZEN COMMUNICATION: GENERAL Any speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action (5 minutes) b. Discussion and appropriate action regarding a presentation on the contractor payment process improvements being made by the Public Works Department (30 minutes) 3. OLD BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Discussion and appropriate action regarding information on the City’s MBE/WBE participation and usage; and the use of a Personal Net Worth (PNW) and the Economic Disadvantage definition in the MBE/WBE Procurement Program. (45 minutes) b. Discussion and appropriate action regarding the prospect of a resolution supporting the inclusion of Lesbian, Gay, Bisexual and Transgender-Owned Businesses in the City’s procurement process. (45 minutes) c. Update on the Disparity Study with discussion and appropriate action (10 minutes) d. Monthly update on the 1) Council Awards; 2) Third Party Project; 3) Request for Change (RFC); and 4) Certification Roll. (10 minutes) 4. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov the meeting date. Please contact Nakia James at Page 1 of 1
Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Sponsor Dept. Project Status % Expensed Incentive Amount Expenditures to Date Contact Name (May extend past project completion date) Project Completion Date Consultant/ Contractor Project Type/ Phase Goal Type: C=Contract or P=Project Specific SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY - APRIL 2021 PROJECT GOALS CURRENT PARTICIPATION (Goals Met to Date) MBE WBE MBE WBE CAAICON Q2 Stadium (Austin FC) Mike Rock Land Use Agreement 7/1/2021 Gensler Sports Design P 1.22% 2.90% 3.48% 3.72% 0.00% 22.41% 2.28% 3.96% $5,306,272.00 $4,709,439.34 Austin Stadco (formally Precourt Sports Venture (PSV)) Design- Miscellaneous P 1.22% 2.90% 3.48% 3.72% 0.00% 7.27% 0.81% 4.08% $1,392,517.60 $1,274,407.41 P 0.65% 1.90% 1.24% 0.91% 0.02% 0.73% 0.00% 3.69% $50,375,054.00 $49,212,809.11 P 2.04% 3.86% 0.16% 6.06% 0.00% 0.00% 1.58% 2.32% $7,956,908.00 $7,547,573.61 P 1.83% 4.70% 1.20% 1.80% 10.97% 0.30% 0.00% 1.54% $59,260,106.00 $58,058,040.52 Austin Commercial P 2.93% 2.89% 0.58% 1.13% 2.54% 6.26% 0.00% 0.54% $37,772,928.09 $37,081,302.68 Construction in progress 88.75% Construction in progress 91.52% Construction in progress 97.69% Construction in progress 94.86% Construction in progress 97.97% Construction in progress 98.17% P 1.73% 1.49% 1.00% 2.08% 0.07% 1.35% 0.00% 0.00% $13,011,547.46 $11,241,415.35 Jolene Cochran EDD Construction in progress 86.40% P 1.69% 1.51% 1.00% 2.05% 0.14% 0.00% 14.16% 0.25% $15,565,318.00 $11,060,441.70 Construction in progress 71.06% Greenwater Block 185 Misc D Trammell Crow C 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 72.70% 12.33% $284,925.86 $242,281.77 Design in progress 85.03% 4/1/2022 Green Water Treatment Plant Block 185 D STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 0.45% 0.24% 4.53% $3,695,217.96 $3,176,200.52 Design in progress 85.95% 6/1/2022 Greenwater Block 185-C DPR Construction C 2.70% 9.70% 2.30% 13.80% 0.00% 0.24% 0.01% 0.00% $244,493,758.84 $97,574,145.47 Trammell Crow Bryan Embrey/ Mark Fowler Construction in progress 39.91% 7/31/2022 Developer Agreement; Not applicable Greenwater Block 185 Misc D Trammell Crow 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 72.70% 12.33% $284,925.86 $242,281.77 Design in progress 85.03% 4/1/2022 Handel Architects/The KOR Group 2.90% 9.00% 4.90% 15.80% 0.00% 5.75% 0.30% 11.16% $2,039,345.00 $2,039,345.00 Design in progress 100.00% 3/1/2021 Green Water Block 188 Austin Commercial C 2.70% 9.70% 2.30% 13.80% 0.15% 1.24% 0.36% 2.03% $134,625,855.00 $128,756,167.72 Construction in progress 95.64% 3/1/2021 NOTE: Based on March 2021 expenditure reports. Projects are incentive based contracts approved by Council and managed by the Economic Development Department. Construction-RFP 1 Construction-RFP 2 Construction-RFP 3 Construction-RFP 4 Construction-RFP 5 Construction-RFP 6 Professional (Block 185 Misc D) …
CITY OF AUSTIN PUBLIC WORKS Contractor Payment Process Improvement MBE/WBE Advisory Committee April 6, 2021 Agenda Contractual Requirements Finance Team Overview Our Journey for Improvement Deep Dive Into Processes Collaboration Continuous Improvement Where We Are Today Questions City of Austin | Public Works Department 1 Construction Contract Payment Provisions Article 14 of the General Conditions: Contractor can submit no more frequently than once per month Information Contractor to Submit: • Payment Application • Materials on Hand • • Updated Schedule • Updated Redline As-Builts Subcontractor Report City of Austin | Public Works Department 2 Construction Contract Payment Process How the Process Works: 1. Contractor submits a draft payment application for verification by Inspector 2. Contractor/Inspector agree on quantities and Materials on Hand (MOH) 3. 4. Contractor packages the following: Inspector verifies Contractor updated redline as-builts a) Cover Sheet b) MOH c) Deductions d) Contract Time Statement e) M/WBE Sub-K Schedule f) Inspector reviews/signs Inspection Supervisor reviews/signs 5. 6. 7. PM reviews/signs 8. PM submits to PWD Accounts Payable City of Austin | Public Works Department 3 Team Overview PWD Accounts Payable consists of two teams working together to ensure payments are processed timely for payment to vendors within 30 calendar days of a properly submitted invoice. PWD is responsible for processing payments for capital improvement projects for most City departments and three PWD operation funds. Project Accounting (PA) • • Audit of consultant coversheet and Intake of professional service invoices • invoice – rates, sequential payments, etc. Liaison for Project Manager approvals, payment issue resolution, and AP team. • Document areas for continuous improvement Intake of construction pay applications Payment processing in financial system Accounts Payable (AP) • • • Assist vendors with payment inquires • Liaison between PWD and Central Accounts Payable (CAP) • Document stale dated invoices and areas for continuous improvement City of Austin | Public Works Department 4 Our Journey for Improvement Oct 2018 Jan 2019 Feb 2019 Mar 2019 Apr 2019 Dec. 3 May 2019 Jun 2019 •Reviewed current processes starting with mail intake through AP and PA procedures •Collaborated with CAP to intake electronic invoices and changed methodology for assignment processing in PWD •Created resource accounts •Review of internal PWD finance processing reduce review timing and created a metric between teams •Established and escalation process to PWD management •Collaborated with PWD project management teams to reduce processing times •Coordinated with CCO and sponsor departments …
Solicitation No Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Dept Goals Met Type Laura Moreno Nicholas Sybille Austin Water Construction Council Date 1/27/2021 Jessica Oberembt Richard Duane Austin Energy 1/27/2021 Construction Yes Yes Cassidy Villegan Shobana Angia Public Works 1/27/2021 Yes Construction $125,000 $1,500,000 $6,477,749 Goal Information SG MG SG MG SG MG SG MG # 1 2 3 4 CLMC812 Prime Subs CLMC819 Prime Subs CLMC790 Prime Subs CLMC811 Prime Subs Ullrich WTP Low Service Pump Station Safety Improvements SEFBO Pipeline Bridge, Inc. (FA) Hsuequity, Inc. Decker Dam Slough Repairs (MH) Santa Clara Construction, Ltd. (MB) Avery's Lawn Care & Landscaping, LLC (MA) Benqwest, LLC (FW) S&R Investments, Inc. Non-M/WBE Subs Total Highland Park Water and Wastewater Improvements-Phase 2 (MH) Santa Clara Construction, Ltd. (MB) Earthco Landscape Construction, LLC (MA) Benqwest, LLC (FW) S&R Investments, Inc. (FW) Chlor-Serv, Inc. Non-M/WBE Subs Total Little Walnut Creek Flood Risk Reduction from Metric to Rutland PGC General Contractors, LLC (MB) Lewis Clark Trucking, LLC (MB) CVI Development, LLC (MH) Environmental Safety Services, Inc. (MH) Accurate Pavement Striping, LLC (MH) CGT AUS Inc dba C Garcia Trucking (MH) Roadwise Solutions, LLC (MA) Alpha Paving Industries, LLC (FN) KLP Commercial, LLC (FW) Jennifer Weems dba Jennifer Weems Photography (FH) Melendrez Trucking, LLC (FW) Environmental Survey Inc. dba Environmental Survey Consulting Non-M/WBE Subs Total Percent of "Met Goal" Awards for January 100.00% Percent of "Met Goal" Awards for FY21 To-Date 82.35% FY21 Council Awards Report January 2021 MBE/ WBE 5.00 5.00 5.00 Non Sub 4.86 4.86 31.13 31.13 29.49 29.49 1.88 1.99 1.99 1.60 1.61 1.61 1.61 1.83 0.06 1.77 7.14 6.00 3.69 0.09 0.35 0.59 0.20 0.21 0.21 0.39 0.40 0.40 1.82 1.87 1.87 1.23 1.25 0.94 0.31 5.60 0.41 0.15 0.80 0.74 4.47 4.63 1.62 5.60 2.13 2.18 95.00 91.06 65.61 56.27 $52,166 $49,558 $2,608 $1,322,546 $1,204,398 $29,054 $2,750 $24,750 $64,344 $5,891,883 $3,753,969 $92,354 $23,059 $53,875 $17,500 $1,781,126 $17,103,695 $9,542,695 $10,000 $300,000 $625,000 $15,000 $60,000 $100,000 $950,000 $70,000 $25,000 $135,000 $125,000 $5,000,000 $15,000,000 John W Smith Minda Sarmiento 1/27/2021 Yes Construction Watershed Protection Council Awards Report PAGE 1 OF 1 B= African American/ BlackH= Hispanic/ LatinoA/N= Asian/Asian/Native AmericanPTD= Participation To DateW= Caucasian/WhiteF= FemaleM= MaleNon-Sub= Subcontractor Not CertifiedSG= Solicitation GoalMG= Met GoalGFE= Good Faith EffortMBE/WBE=Combined GoalsUNK=Unknown Participation
SMBR Disparity Study Update MBE/WBE AND SMALL BUSINESS ENTERPRISE PROCUREMENT PROGRAM ADVISORY COMMITTEE APRIL 6, 2021 Disparity Study Project Milestones 2 Contract Validation by Prime/Subs Department Executive Staff Sessions 96% Response Rate 8 Departments Stakeholder/Public Introduction Meetings COA Internal Input Sessions 312 Participants 117 Participants Public Engagement Sessions 185 Participants M/WBE Advisory Committee 7 out of 8 Members SMBR Session 27 Participants Anticipated Project Timeline 3 Quantitative Data Provided to Consultant Disparity Study Internal Kick- off Meeting Stakeholder/ Public Introduction 2 sessions Public Engagement Sessions Consultant Data Analysis Disparity Study Finalized Briefing Sessions RCA for Council Adoption Feb 2020 Mar 2020 Apr 2020 May – Aug 2020 Sep 2020 - Apr 2021 July 2021 July - September 2021 Fall/Winter 2021 City Council Resolution No. 20200326-053 4 March 26, 2020 - Inclusive Procurement Working Group (IPWG) City staff: SMBR, Financial Services, Equity Office, and Law MBE/WBE Stakeholders: Minority Trade Alliance, Minority Chambers, Prime and subcontractors, and MBE/WBE and Small Business Enterprise Procurement Advisory Committee ► Purpose: Review and consider the recommendations from Disparity Study Resources to MBEs and WBEs ► Memo to Mayor & City Council – November 4, 2020 Outlined all members of the IPWG Proposed a Tentative Schedule and Action Plan to accomplish identified tasks Tentative first meeting of the IPWG in August 2021 Four major areas: Certification, Best Practices, Communication & Transparency, and Stakeholders/Members of IPWG 5 Minority Trade Alliance • U.S. Hispanic Contractors de Austin – Frank Fuentes Asian Contractor Association - Aletta Sung Austin Black Contractors Association - Carol Hadnot • • Minority Chambers of Commerce • African American Chamber – Tam Hawkins Asian American Chamber – Fang Fang Hispanic Chamber – Diana Maldonado • • Prime Contractor Associations ABC of Texas – Crystal Smith • AGC of Texas – Phil Thoden • Community Stakeholders • • • • Reginald Worlds, Owner, Trini Construction, representing the MBE/WBE and Small Business Advisory Committee Paul Saldaña, Principal, Saldaña Public Relations (Community Advocate) Rick Garrett, CEO, TES Careers (Certified MBE/WBE firm) • Usha Boddapu, President, eSolvit (Certified MBE/WBE firm and MBE/WBE Advisory Committee member) • Ali Khataw, CEO, Encotech Engineering (Certified MBE firm) Barbra Boeta, Executive Director, Economic Growth Business Incubator (MBE/WBE Advisory Committee member and small business advocate) • Darrell Pierce, President, Snap Management (Certified MBE/WBE COA Departments: SMBR, CCO, Purchasing, FSD, Law Performance …
Versión en español a continuación. MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee March 2, 2021 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee to be held March 2, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (March 1, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the March 2, 2021 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting, members of the public must: • Call or email the board liaison at Nakia James at (512) 974-9108 or nakia.james@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to nakia.james@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Reunión del MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee FECHA de la reunion (March 2, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (March 1, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en Nakia James at (512) 974-9108 or nakia.james@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor …
