REGULAR MEETING ZERO WASTE ADVISORY COMMISSION MAY 11TH, 2022 6:00 PM CITY HALL, AUSTIN, TX Some members of the ZERO WASTE ADVISORY COMMISSION may be participating by video conference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch‐atxn‐live Public comment will be allowed in person or remotely by telephone. Speakers may only register to speak on an item once either in‐person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. CURRENT COMMISSION MEMBERS: Gerry Acuna District 10 Albert Swantner District 1 Ethan Myers District 6 Ingrid Powell District 9 AGENDA Cathy Gattuso District 5 Melissa Rothrock District 2 Kaiba White District 7 Amanda Masino Mayor Jonathan Barona District 3 Ian Steyaert District 8 PUBLIC COMMUNICATION GENERAL: The first three speakers who register to speak no later than noon the day before the meeting will be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES: April 13th, 2022, Regular Meeting Minutes Approval of the amended minutes from February 9th, 2022 2. OLD BUSINESS 3. NEW BUSINESS Discussion and Action: Ratification for Emergency Brush and Bulk Removal RCA‐ Victoria Rieger 4. STAFF BRIEFINGS OpenGov Presentation‐ Victoria Rieger 5. DIRECTOR’S REPORT Resumption of Brush and Bulk Collections ARR Monthly Job Fair TxSWANA Rodeo Update Reverse Pitch Update Circular Austin Showcase Fix‐It Repair Education Solicitations Update Performance Reports Statistical Reports FUTURE AGENDA ITEMS (TBD) Keep Austin Beautiful Update (August) 2022 Annual ZWAC Retreat (June) Future FM 812 Landfill Potential (TBD) Small Minority Business Resources (SMBR) Future Opportunities and Involvement Presentation ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Dwight Scales at Austin Resource Recovery Department, at (512)974‐2435 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Dwight Scales at (512)974‐2435.
To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery May 11th, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Resumption of Brush and Bulk Collections In February, Austin Resource Recovery (ARR) decided to temporarily suspend large brush and bulk collection due to COVID-19. related staffing shortages. This allowed the department to reassign drivers to the essential collections of trash, recycling, and compost. Austin Resource Recovery (ARR) is working with DRC Emergency Services to reinstate these services while the department continues to fill vacant driver positions. Beginning the week of May 2nd, brush and bulk collection routes will resume. Customers with a collection initially scheduled during the suspension will be the first to have their items collected. Postcards will be mailed to customers informing them of their scheduled collection date. Austin Resource Recovery Job Fair ARR held a job fair on April 29th, 2022, from 9:00 am -to 11:00 am. Representatives from ARR talked about job opportunities and helped applicants apply for positions. Representatives from Fleet Mobility Services joined ARR to talk about opportunities with Fleet. Attached is the flyer shared with interested clients, friends, and family. TxSWANA Rodeo Update TxSWANA is the Lone Star Chapter of the Solid Waste Association of North America (SWANA). TxSWANA is made up of nearly 600 individual members from various areas of the Solid Waste Industry. The 2022 TxSWANA Road-E-O event was held in Lubbock, Texas with competitors coming from cities across Texas competing in a Mechanics competition, a Landfill competition, a Tractor Trailer competition, and a Collection Vehicle competition to include Roll-Off trucks, Semi- Automated/Rear Load collection trucks, and Automated Side-Loader collection trucks. The Landfill, Tractor Trailer, and Collection Vehicle competition consists of these vehicles navigating through an obstacle course with seven stations and are timed events. The vehicles receive point deductions for striking any part barricades outlining the course or for not completing the course within a certain time. Robert Mata is a recycling crew leader who joined the department back in 2014. Mr. Mata brings with him more than 20 years of CDL experience. Mr. Mata started with ARR as an operator and has quickly been promoted through the ranks and is currently in a lead role. Mr. Mata takes great pride in his position here at ARR and it is demonstrated daily. His customer service has also been a priority for him. Mr. Mata …
BRUSH AND BULK DEBRIS SERVICES CERTIFICATE OF EXEMPTION – CT 1500 22033000474 ZWAC: 05/11/2022 Council: 06/16/2022 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract effective on 4/4/2022 (the date executed by the City and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract). Contract not to exceed amount of $1,195,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. 2. Solicitation Information Solicitation No: Not Applicable # of bids received: 1 proposal received # of non-responsive bids received: Length of time solicitation was out on the street: Was the time extended? Issued date: Closed date: 3. Previous/Current Contract Information Previous contract: No Contract number: CT 1500 22033000474 Contract length and authorization: Unknown length; authorization $1,195,000.00 Contract actual spend: Contract services to begin on 5/2/22. Current status: Active, Contract needed due to staffing shortage due to COVID-related absences and ongoing vacancies. Contract execution date: 4/4/2022 Contract expiration date: Open until deliverables are completed or terminated by the City. 4. Notes/Other The contractor, DRC Emergency Services, LLC, provided emergency brush and bulk debris services for the City of Austin, which comprised of hauling and disposal of brush and bulk debris removal from public property and public right-of-way (ROW) within the City limits. The work consisted of all labor, equipment, fuel, and miscellaneous costs necessary to clear, remove, load, and haul debris from public ROW areas to debris management sites and approved landfills. Due to COVID-19 related absences and ongoing vacancies within the department, Austin Resource Recovery (ARR) has suspended collection of bulk and brush routes to dedicate resources to the department’s core services, which include trash, recycling, and compost collection. ARR has experienced a sharp increase in several difficult to fill and high-turnover positions. Currently, ARR has an unprecedented number of vacant driving positions and is working with our Human Resources Department to increase driver salaries and become more competitive as an employer. If brush and bulk removal services continue to remain suspended, the City would see an increase in illegal dumping of materials. This creates health, safety, and wildfire concerns for citizens and the environment as dump sites attract vectors, mosquitoes, and other pests. A lack of brush removal could create an increased …
To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery May 11th, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Resumption of Brush and Bulk Collections In February, Austin Resource Recovery (ARR) decided to temporarily suspend large brush and bulk collection due to COVID-19. related staffing shortages. This allowed the department to reassign drivers to the essential collections of trash, recycling, and compost. Austin Resource Recovery (ARR) is working with DRC Emergency Services to reinstate these services while the department continues to fill vacant driver positions. Beginning the week of May 2nd, brush and bulk collection routes will resume. Customers with a collection initially scheduled during the suspension will be the first to have their items collected. Postcards will be mailed to customers informing them of their scheduled collection date. Austin Resource Recovery Job Fair Human Resources held a joint job fair with the Fleet department on Friday, April 29, 2022, at the Kenneth Gardner Service Center. This was our first attempt at scheduling a department job fair on a weekday; however, attendance of job seekers was low, when compared to our previous job fair. Eighteen applicants signed our roster and we assisted them with information on job vacancies and the application and hiring processes. We are processing applications for those that applied for our vacant positions and we have tentatively scheduled our next job fair for Saturday, May 21, 2022, from 11 am to 2 pm. ARR will again partner with the Fleet department for this job fair. TxSWANA Rodeo Update TxSWANA is the Lone Star Chapter of the Solid Waste Association of North America (SWANA). TxSWANA is made up of nearly 600 individual members from various areas of the Solid Waste Industry. The 2022 TxSWANA Road-E-O event was held in Lubbock, Texas with competitors coming from cities across Texas competing in a Mechanics competition, a Landfill competition, a Tractor Trailer competition, and a Collection Vehicle competition to include Roll-Off trucks, Semi- Automated/Rear Load collection trucks, and Automated Side-Loader collection trucks. The Landfill, Tractor Trailer, and Collection Vehicle competition consists of these vehicles navigating through an obstacle course with seven stations and are timed events. The vehicles receive point deductions for striking any part of the barricades outlining the course or for not completing the course within a certain time. Robert Mata is a recycling crew leader who joined the department back in …
OpenGov: Budgeting and Planning ZWAC Presentation May 11, 2022 Agenda • How did we get here? • What is OpenGov? • Why OpenGov • How will ARR utilize the system? • Example screenshots from the system • ZWAC statistical reports How did we get here? • Budgeting of the past • Fiscal year 2014 – Excel • Fiscal year 2017 – Excel through SharePoint • Fiscal Year 2022 – OpenGov with Excel • Fiscal Year 2023 – OpenGov What is OpenGov • Cloud-based budgeting & performance management • Designed exclusively for government • Collaborative budget process • Budget monitoring and reporting • Dashboard and story creation Why OpenGov • Designed exclusively for government entities • All the latest features and functionality • Unlimited users (no per-user fee) • Transparency Questions Single Stream Recycling Statistical Report To: Zero Waste Advisory Commission CURRENT DATE Overview of Contracts The City of Austin is currently in 20‐year contracts with Balcones Resources (Balcones) and Texas Disposal Systems (TDS) for the City’s curbside single stream recycling processing. The agreements require the vendors to receive collected materials intended for recycling and to operate a materials recovery facility for the purposes of accepting, sorting, processing, and marketing the City’s collected material. Under the terms of the current agreements, Balcones receives 60% of the City’s collected material on an annual basis while Texas Disposal Systems receives 40%. Processing cost per ton is established during the recycling contract reset period that occurs every five years. The City receives revenue and pays processing costs to both vendors. The basis for revenue is the composition percentage of each class of recyclable material. This is determined during semi-annual composition studies that occur at each vendor’s facility. Prior to the latest contract reset that occurred in October 2021 both vendors had the same revenue share formula. However, during that reset period Balcones Resources agreed to a new revenue share formula. The following is each vendors' current revenue share formula: Texas Disposal Systems: (Revenue Percent x Value of Recyclable Material) - Processing Fee Balcones Resources: (Gross Value of Recyclable Material - Processing Fee) x Revenue Percent Note: Colors associated with each vendor are consistent throughout the report. Balcones amounts are represented by dark blue. TDS amounts are represented by light blue. Colors related to prior periods within charts are muted. Values displayed at the bottom of graphs are reflective of the most current period. Curbside …
Zero Waste Advisory Commission Meeting Minutes April May 11th, 2022 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, May 11th, 2022, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/171642 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:06 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Ingrid Powell, Ian Steyaert, Albert Swantner, Kaiba White, Board Members not in Attendance: Melissa Rothrock, Jonathan Barona, Ethan Myers Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Blanche Quarterman, Victoria Rieger, Amy Schillerstrom, Shana Riviello, William Purcell, Carina Hanson, Marcus Gonzalez, Maddie Morgan and Yahel Baranovicht Chair Acuna opened with comments, 1. APPROVAL of the April 13th, 2022, Meeting Minutes Chair Acuna entertained a motion to approve the April 13th, 2022, Meeting minutes. Commissioner Ian Steyaert made the first motion for approval of the minutes. A second motion was provided by Commissioner Ingrid Powell 2. APPROVAL of the February 9th, 2022, Corrected Meeting Minutes Chair Acuna entertained a motion to approve the corrected February 9th, 2022, Meeting minutes. Commissioner Albert Swantner made the first motion for approval of the minutes. A second motion was provided by Commissioner Ingrid Powell 3a. Discussion and Action: Ratification for Emergency Brush and Bulk Removal RCA- Brent Paige ARR Finance Manager Victoria Rieger presented the council with the Ratification for Emergency Brush and Bulk Removal RCA. On behalf of Austin Resource Recovery (ARR) is seeking a favorable recommendation on a Contract effective on 4/4/2022 (the date executed by the City and shall remain in effect until the earliest of when the deliverables outlined in the Contract are complete or the City terminates the Contract). The contract is not to exceed the amount of $1,195,000. Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. The contractor, DRC Emergency Services, LLC, provided emergency brush and bulk debris services for the City of Austin, which comprised hauling and disposal of brush and bulk debris removal from public property and public right-of-way (ROW) within the City limits. The work consisted of all labor, equipment, fuel, and miscellaneous costs necessary to clear, remove, load, and haul debris from public ROW areas to debris management sites …
