Item 08 - Calcium Hypochlorite Tablets and Granules — original pdf

Backup

Item 8 Water & Wastewater Commission: October 14, 2026 Council: November 5, 2026 Posting Language ..Title Recommend approval to authorize two contracts for calcium hypochlorite tablets and granules, used for cleaning and disinfection in water treatment operations, for Austin Water with Leslie's Poolmart Inc. d/b/a Leslie's Swimming Pool Supplies and Joseph G Pollard Co. Inc. d/b/a Pollardwater, for an initial term of two years in an estimated amount of $240,000 with up to three one-year extension options each in an estimated amount of $120,000 for a total contract amount not to exceed $600,000 divided among the contractors. Funding: $110,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Fiscal Note Funding in the amount of $110,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 2200 BYS1058 for these goods. The solicitation was published on July 13, 2026, and closed on August 11, 2026. Of the four offers received, the bids submitted by the recommended contractors were the lowest responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=144369 . MBE/WBE: This contract will be awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 14, 2026 - To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: The contracts will provide calcium hypochlorite tablets and granules to support Austin Water treatment operations. These materials are used for plant cleaning and disinfection processes necessary to maintain safe and compliant operations and support plant discharge permit requirements. The contracts replace a contract expiring May 22, 2028. The contract was resolicited early due to increased demand for these goods at Austin Water facilities and remote sites. Requested authorization is based on historical spending and departmental estimates of future needs. One of the recommended contractors is the current provider for these goods.  Item 8 Water & Wastewater Commission: October 14, 2026 Council: November 5, 2026 If the contracts are not approved, Austin Water may experience delays in obtaining chemicals needed for cleaning and disinfection processes. This could impact treatment plant operations, delay response to operational needs, and create potential compliance concerns related to plant discharge permit requirements. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $240,000 $120,000 $120,000 $120,000 $600,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $600,000.