Item 04 - Water and Wastewater Treatment Instrumentation — original pdf

Backup

Item 4 Water & Wastewater Commission: August 19, 2026 Council: August 27, 2026 Posting Language ..Title Recommend approval to authorize a contract for water and wastewater treatment instrumentation, analyzers, gas detection equipment, and valves/actuators, including installation, calibration, commissioning, and related technical services, for Austin Water with Vector Controls LLC d/b/a Vector Controls and Automation Group, for an initial two years with up to three one-year extension options in an amount not to exceed $1,500,000. Funding: $50,000 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $50,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: August 19, 2026 – To be reviewed by the Austin Water and Wastewater Commission. Additional Backup Information: This contract will provide the City with critical water and wastewater facility parts, equipment and technical services necessary to support operational reliability, regulatory compliance, and worker safety at Austin Water facilities. This agreement is essential to ensure continued and timely access to specialized items such as flow and level transmitters, analytical sensors, fixed gas detection systems, valves, actuators, and Original Equipment Manufacturer (OEM) replacement components. This is a new contract. Requested authorization was determined using departmental estimates based on anticipated future usage. Vector Controls and Automation Group is the sole authorized distributor and service provider for several key equipment lines in Texas, including Av-Tek, Draeger, Endress+Hauser and Kurz, that are essential to Austin Water’s operations. No other vendor is authorized to supply OEM parts or provide certified support. If this contract is not approved, procurement timelines would increase significantly, leading to extended downtime for critical equipment. It could also cause limited access to manufacturer-authorized parts and technical support, which could create potential impacts to operational reliability, regulatory compliance, and could impact public safety.  Item 4 Water & Wastewater Commission: August 19, 2026 Council: August 27, 2026 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $600,000 $300,000 $300,000 $300,000 $1,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.