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Water & Wastewater Commission Review and Recommendation Government that Works for All, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1021 for these services. The solicitation issued on August 23, 2021 and it closed on October 5, 2021. Of the six offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 10, 2022 – To be reviewed by the Electric Utility Commission. January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: to pipe routing, These contracts will provide routine plumbing preventative maintenance and repair services on an as-needed basis for all City departments and over 300 City-owned facilities. Other services provided under this contract are plumbing replacement and installations of like items of similar purpose, projects including additions and modifications isolation valves, plumbing cleanouts, hydronic plumbing/piping, and emergency repairs. No structural, architectural, or mechanical engineering changes or services will be rendered under this contract, nor will the contract be utilized for new construction. These contracts will replace three existing contracts, the earliest of which expires on March 30, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractors are not the current providers for these services. If a contract is not secured, plumbing repairs to City facilities may be delayed leading to larger plumbing issues and increased repair expenses. PRICE ANALYSIS a) Solicitations: 511 notices were sent, including 47 MBE and 11 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is 1.71% increase over last contract which is consistent in the market.