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Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. Amount and Source of Funding Funding in the amount of $410,880 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1009 for these goods. The solicitation issued on August 16, 2021 and it closed on September 23, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water treats raw lake water to produce drinking water that meets and exceeds state and federal water regulation standards. A fundamental objective of drinking water treatment is the removal of suspended solids through the coagulation process. Cationic polymer will be used daily by Austin Water to aid the coagulation treatment process, providing additional charge neuralization of suspended solids. The polymer will also enhance treatment of highly turbid raw water during flood events such that Austin Water can maintain plant production and continuously provide high quality treated water to the customers. This is a new contract. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. PRICE ANALYSIS a) Solicitations: 120 notices were sent, including 3 MBE and 9 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract is for a new commodity and is consistent with those represented in the market.