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Water & Wastewater Commission Review and Recommendation Health and Environment July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 30, 2020 COA Strategic Direction: Client: Bill Stauber, Shay Roalson, Erik Kunkel Agenda Item Recommend approval to negotiate and execute a professional services agreement with AECOM Technical Services, Inc. (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP300 to provide engineering services for the Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons Per Day project in an amount not to exceed $15,000,000. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. N/A July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  Walnut Creek Wastewater Treatment Plant Expansion is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. The treated plant effluent discharges into Segment No. 1428 of the Colorado River Basin. A portion of the plant’s effluent is used for non-potable water on the plant site and supplies much of the City’s growing Reclaimed Water Program. The Texas Commission on Environmental Quality (TCEQ) regulates the quality of effluent discharged into the Colorado River and the quality of reclaimed water. This project will expand the plant to treat and discharge an annual average daily flow of 100 MGD and a 2-hour peak flow of 300 MGD. The expansion is needed based on projected future flows of wastewater into the plant. Wastewater treatment plant expansions are regulated by TCEQ. Rule 305.126 of the Texas Administrative Code states: “Whenever flow measurements for any sewage treatment plant facility in the state reaches 75% of the permitted average daily or annual average flow for three consecutive months, the permittee must initiate engineering and financial planning for expansion and/or upgrading of the wastewater treatment and/or collection facilities. Whenever the average daily or annual average flow reaches 90% of the permitted average daily flow for three consecutive months, the permittee shall obtain necessary authorization from the commission to commence construction of the necessary additional treatment and/or collection facilities...” The Walnut Creek Wastewater Treatment Plant meets the 75% threshold. Preliminary engineering beginning in Fiscal Year 2020-2021 will allow project completion to occur while flows are still within the capacity of the existing treatment plant. The Walnut Creek Wastewater Treatment Plant provides high-quality wastewater treatment from across the City of Austin and has been a critical element of the overall community’s basic utility infrastructure. Austin Water recognizes that Walnut Creek Wastewater Treatment Plant operates within the East Austin community and is dedicated to continuing to be a good neighbor and address potential community impacts as we work to improve this facility to meet stringent environmental standards and to serve the growing needs of our City. During the design of the project, Austin Water will actively engage neighbors and interested residents to make them aware of the project and to seek their input on possible concerns and community enhancements that could result from the project. In addition, Austin Water will provide timely updates throughout the design process to enable the community to be engaged in the process. Austin Water has identified community groups adjacent to the facility and will work to engage interest groups and decision-makers who will have a stake in the project. We will use a variety of community outreach strategies, including outreach to community groups, social media, online resources, and neighborhood meetings. Although this construction project will take place within the existing boundary of the Walnut Creek Wastewater Treatment Plant, anticipated public impacts may include: • • the site (starting in or after 2024). Increase of construction traffic on FM 969 (starting in or after 2024). Possible traffic detours on FM 969 near Johnny Morris Rd to improve access to Implementation of additional measures to address aesthetics, such as odor and Improved quality of treated effluent to the Colorado River, upon completion of Increased available wastewater treatment capacity for Austin residents (starting Increased availability of reclaimed water (starting around 2028) to serve existing Anticipated benefits of the project include: • the project (starting around 2028). • around 2028) meeting growth needs in our community for the foreseeable future. • and future reclaimed water customers, including customers located in District 1. • noise control. It is important for this project to move forward because of projected future capacity requirements and the TCEQ rule stated above. If the project is not approved and is delayed, the plant may not be able to reliably accept and treat the increased wastewater flows. Austin Water intends to return to City Council to request additional authorization for final design, bidding phase, construction phase, and warranty phase services, utilizing the selected firm to perform these additional services. The amount of authorization requested for the additional services will be determined after the preliminary engineering phase final recommendations are reviewed and approved by the City. Walnut Creek Wastewater Treatment Plant is located within zip code 78724, City of Austin’s District 1, but provides services to all City of Austin Council Districts north of the Colorado River, including District 1. The project will be managed by Public Works. This authorization provides for funding of the above-listed services. This request allows for the development of an agreement with the qualified responder that Council selects. If the City is unsuccessful in negotiating a satisfactory agreement with the selected responder, negotiations will cease with that provider. Staff will return to Council so that Council may select another qualified responder and authorize contract negotiations with that provider. M/WBE Summary Participation subgoals stated in the solicitation were 1.90% African American; 9.00% Hispanic; 4.90% Native Asian; 15.80% WBE. The recommended firm provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The Second-ranked firm provided an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Public notice was given for this Request for Qualifications CLMP300 Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons Per Day, through the City’s Vendor Connection web portal. Three firms submitted qualifications statements, and responses were opened on April 22, 2020. Of the three submittals received no submittals were from MBE/WBE certified firms. TOP RANKED FIRM: NON M/WBE TOTAL – PRIME AECOM Technical Services, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS AECOM Technical Services, Inc. – Total Participation: (Architect Services, Professional) (Geotechnical Soils) African American Subtotal (MB) HVJ Associates, Inc., Austin, TX (Cost Estimating) (MB) TSIT Engineering and Consulting, LLC, Leander, TX Hispanic Subtotal (MH) Jaime Beaman, AIA, Inc., dba CasaBella Architects, Austin, TX (MH) Crespo Consulting Service, Inc., Austin, TX (MH) Jose I. Guerra, Inc., Austin, TX (MH) Maldonado-Burkett, LLP Austin, TX Native/Asian Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (Drainage Engineering) (Structural Engineering) (Surveying Services, Not Aerial or Research) (Civil Engineering, Permitting Services, Environmental) (Permitting Services, Environmental) (Electrical Engineering, Instrumentation, Engineering) (Mechanical Engineering, Environmental Engineering) WBE TOTAL – SUBCONSULTANTS (FW) Baer Engineering and Environmental Consulting, Inc. Austin, TX (FW) Harutunian Engineering, Inc. Austin, TX NON M/WBE TOTAL – SUBCONSULTANTS Carollo Engineers, Inc., Austin, TX 43.40% 43.40% 15.80% 1.90% 1.3% 0.6% 9.00% 1.3% 0.9% 6.2% 0.6% 4.90% 4.90% 15.80% 0.4% 15.4% 25.00% 25.00%  SECOND RANKED FIRM: Jacobs Engineering Group, Inc. – Total Participation: NON M/WBE TOTAL – PRIME Jacobs Engineering Group, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS (Geotechnical Soils) African American Subtotal (MB) TSIT Engineering and Consulting, LLC, Leander, TX (MB) HVJ Associates, Inc., Austin, TX (Traffic and Transportation Engineering) Hispanic Subtotal (MH) Azcarate and Associates Consulting Engineers, LLC, dba, AACE, LLC, Dallas, TX (MH) Garza EMC L.L.C, Austin, TX (Mechanical Engineering, HVAC, Engineering Services, Professional) (Land Development Planning, Permitting Services, Environmental) (Architect Services, Professional) (MH) Jose I. Guerra, Inc., Austin, TX (Structural Engineering) (MH) Jaime Beaman, AIA, Inc., dba, CasaBella Architects, Austin, TX (MH) The Rios Group, Inc. Fort Worth, TX Native/Asian Subtotal (MA) CAS Consulting and Services, Inc., Austin, TX (Electrical Engineering) (Engineering Services, Professional, Utility Locator Service, Underground) (Civil Engineering, General Construction Management, Scheduling) WBE TOTAL – SUBCONSULTANTS (FW) JRSA Engineering, Inc., Austin, TX (FW) CDS Graphics, LLC Wimberley, TX (FW) McGray and McGray Land Surveyors, Inc., Austin, TX (FW) MWM Designgroup, Inc., Austin, TX (FW) Cox McLain Environmental Consulting, Inc., Austin, TX NON M/WBE TOTAL - SUBCONSULTANTS CDM Smith Inc., Austin, TX (Computer Aided Design Services, Drafting Services, Architectural and Engineering) (Surveying Services, GPS) (Landscape Architecture, Land Development Planning, Engineering) (Environmental Impact Studies, Site Assessment, Environmental) (Wastewater Treatment, Hydrological, Mechanical, Instrumentation) 43.40% 43.40% 56.60% 1.90% 0.20% 1.7% 9.00% 2.10% 0.40% 4.50% 1.90% 0.10% 4.90% 4.90% 15.80% 10.00% 1.00% 1.00% 3.30% 0.50% 25.00% 25.00% Capital Contracting Office Evaluation of Consultant Qualifications COMPOSITE EVALUATION MATRIX Received: 22-Apr-20 Project: CLMP300 Walnut Creek WWTP Expansion to 100 Million Gallons Per Day Project Manager: Rebecca Vento Firm (or Joint Venture) MBE/WBE Procurement Program Turned in all Required Documents Team's Structure Team's Approach Item 1 Item 2 Item 3a Item 3b Item 5 Item 6 Item 7 Item 8 [Yes or No] [Yes or No] [15] [15] [15] [10] Item 4 [20] Project Manager Project Professional and Project Principal Experience PMgr [10] 7.40 PProf [6] 4.40 [4] [15] Prime Firm's Major Scopes Team's of Work Experience Experience RANK [100] TOTAL POINTS [10] COA with Prime Comparable Comparable Project Project Pprinc. Experience Experience with Austin Issues AECOM Technical Services, Inc. Jacobs Engineering Goup, Inc. CP&Y, Inc. Y Y Y Y Y Y 13.70 13.40 3.60 14.20 13.80 9.40 8.63 88.53 11.40 10.00 7.80 5.00 3.00 12.40 12.80 7.70 8.20 78.30 13.40 12.00 7.50 3.80 2.70 9.00 11.60 9.10 8.50 77.60 1 2 3 REVISED 2/28/2020 Stand Alone Evaluation Matrix Walnut Creek Wastewater Treatment Plant – Site Location 7113 FM 969, Austin, Texas 78724