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Water & Wastewater Commission Review and Recommendation July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 30, 2020 Safety COA Strategic Direction: Client: Tiger Davis, Gareth Nicely, Shay Roalson, Micheal Singleton Agenda Item Recommend approval to award and execute a construction contract with Westar Construction, Inc., for the Glenlake Pump Station Bypass Improvements project in the amount of $672,760.50 plus a $67,276.05 contingency, for a total contract amount not to exceed $740,036.55. (Districts 6, 10). Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation N/A July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 11.12% MBE and 27.44% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  Glenlake MUD was acquired by the City of Austin and the current facility does not meet Austin Water standards. Austin Water has determined that a new connection with the River Place System will allow this site to be decommissioned. The project consists of the construction of a ductile iron water main connecting two different water pressure zones to provide redundant water service to the area. Currently, sixteen residents receive water from the pump station. A back loop to this area provides flow to those residents and backup flow to the other residents downstream. Flow meters are proposed as part of the Austin Water’s leak detection program. Instrumentation, supervisory control and data acquisition, and appurtenances are proposed to provide automatic digital data transmission to Austin Water Central Command Station to help quickly identify unusual high-water demand which indicate potential breaks. The existing water tanks and pump house will be decommissioned and removed from the property. This project is primarily in the City of Austin right-of-way. During construction, detours are proposed for lane and intersection closures. Delaying execution of this contract would prolong use of aged or substandard facilities and could result in the disruption of water service to the residents. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. The contract allows 280 calendar days for completion of this project. This project is located within zip code 78730 (Districts 6 and 10). Westar Construction, Inc. is located in Georgetown, TX. Information on this solicitation is available through the City’s Austin Finance Online website. Link: Solicitation Documents. M/WBE Summary Public notice was given for this solicitation, CLMC787 and Glenlake Pump Station Bypass Improvements, through the City’s Vendor Connection web portal. Four bids were received and opened on April 30, 2020. Of the four bids received, none of the firms submitting were certified MBE/WBE. Westar Construction, Inc. submitted the lowest responsive bid: Westar Construction, Inc., Georgetown, TX JKB Construction Company, Liberty, TX PGC General Contractors, LLC, Austin, TX SEFBO Pipeline Bridge Inc., Austin, TX $672,760.50 $799,000.00 $1,063,687.15 Non-Compliant The contractor’s choice of work methodology provides for 10 areas of subcontracting opportunities which are listed below. Project specific subgoals stated in the solicitation were 2.00% African American; 8.28% Hispanic; 0.36% Native/Asian; 1.27% WBE. Total participation is estimated on base bid amount: PRIME NON M/WBE Westar Construction Inc., Georgetown, TX Base Bid: $ 672,760.50 $ 372,320.50 55.34% MBE TOTALS - SUBCONTRACTORS $ 74,840.00 11.12% African American Subtotal (MB) Robert E. Ashford d/b/a Ash-Nem Trucking, Austin, TX (Hauling Services) $ $ 14,000.00 14,000.00 2.08% 2.08% Hispanic Subtotal (MH) MARS Industries LLC, Cedar Creek, TX (Management, Construction) $ $ 57,000.00 57,000.00 8.47% 8.47% Native/Asian American Subtotal (MN) Big Sky Surveying, LLC, Austin, TX (Surveying Services) WBE TOTALS - SUBCONTRACTORS (FW) Stephanie Braun Clayton Photography, Austin, TX (Photography, Construction) (FW) Chlor-Serv Inc, Hutto, TX (Inspection, Testing, Cleaning, Maintenance and Service) (FH) T Morales Company Electric and Controls, LTD, Florence, TX (Relay Construction Service) NON MBE/WBE TOTALS - SUBCONTRACTORS Centex Materials LLC, Austin, TX (Ready Mix Concrete) Lauren Concrete LP, Austin, TX (Ready Mix Concrete) Oldcastle APG Texas, Austin, TX (Ready Mix Concrete) Texas Materials Group, Inc, Cedar Park, TX (Asphaltic Concrete Hot Mix) River City Environmental LLC, San Antonio, TX (Asbestos Removal Service) $ $ 3,840.00 3,840.00 0.57% 0.57% $ $ 184,600.00 1,000.00 27.44% 0.15% $ 2,500.00 0.37% $ 181,100.00 26.92% $ $ $ $ $ $ 41,000.00 1,000.00 1,000.00 1,000.00 30,000.00 8,000.00 6.09% 0.15% 0.15% 0.15% 4.46% 1.19% The Contractor submitted a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second low bidder information is provided. SECOND BIDDER - JKB Construction Company, Liberty, TX 57.91% NON M/WBE prime participation; 2.04% African American; 22.65% Hispanic; 4.76% Native/Asian; 1.31% WBE; 11.33% Non M/WBE subcontractor participation. $799,000.00 Certified Bid Tab CITY OF AUSTIN PROJECT SPONSOR: Austin Water BID CERTIFICATION & CONTRACT REP: Steve Cocke BID OPENING DATE: TIME: 4/30/2020 2:30pm BID TABULATION PROJECT MANAGER: Micheal Singleton LOCATION: Virtual Bid Opening PROJECT CONSULTANTS: DURATION: Thu Cao, P.E. 280 CAL. DAYS PRICE EXPIRATION: LIQUIDATED DAMAGES: 90 CAL. DAYS $1,290 P/CAL. DAY PROJECT: Glenlake Pump Station Bypass Improvements BID INVITATION NO: CLMC787 PROJECT NUMBER(S): 3920 2207 6584 BIDDER(S): LOCATION: Westar Construction, Inc. SEFBO Pipeline Bridge Inc. PGC General Contractors, LLC Georgetown,TX Liberty, TX Austin,TX Austin,TX GUARANTEE: BB-Bid Bond CC-Cashiers Check CTC-Cert. Chk. ADDENDA ACKNOWLEDGED BB Y BB Y BB Y BID ITEM QTY UNIT ITEM DESCRIPTION UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT TOTAL BID: $ 672,760.50 $ 799,000.00 $ 799,223.84 $ 1,063,687.15 SUB ID# 2006.024 RESPONSES: ESTIMATE: $665,800.00 JKB Construction Company LLC BB Y TRUE COPY OF BID TABULATIONS AS RECEIVED OR CORRECTED IN ACCORDANCE WITH CONDITIONS GOVERNING PROPOSALS. CAPITAL CONTRACTING OFFICE CONTRACT PROCUREMENT DIVISION CITY OF AUSTIN, TX 1 of 1 (cid:0)1(cid:0)E(cid:0)T(cid:0)(cid:4)(cid:0)H(cid:0)E(cid:0)X(cid:0)E(cid:0)(cid:4)(cid:0)k(cid:0)(cid:22)(cid:0)(cid:20)(cid:0)(cid:22)(cid:0)(cid:20)(cid:0)(cid:4)(cid:0)+(cid:0)S(cid:0)S(cid:0)K(cid:0)P(cid:0)I(cid:0)(cid:22)(cid:0)(cid:20)(cid:0)(cid:20)(cid:0)(cid:20)(cid:0)(cid:4)(cid:0)J(cid:0)X(cid:0)(cid:4)