Item B2: Discussion and possible action regarding a recommendation to the City Council to authorize the negotiation and execution of an interlocal cooperation agreement with the Austin Independent School District for the use of athletic fields at Delores Duffie and Parque Zaragoza recreation centers. Contracts and Concessions Committee heard this item on November 9, 2021 and recommended the item advance to the Parks and Recreation Board for consideration on a vote of 4-0 with one vacancy.
INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE AUSTIN INDEPENDENT SCHOOL DISTRICT (AISD) LITERACY FIRST Program Overview Please open the hyperlink below for a program overview. • This video contains program-related information What is the Purpose of the Agreement? City of Austin recognizes the importance of early intervention to improve the reading and writing skills of youth and supports the fundamental concept of Literacy First, a K-2nd grade Reading Tutoring Intervention program. This is an interlocal agreement between the City of Austin and the Austin Independent School District in which the City of Austin provides $100,000 in funding to support the Literacy First Program. Per Local Government Code, Chapter 791, AISD must fairly compensate the performing party for services or function performed under the contract. Who Does the Program Serve? • Title I elementary schools within AISD. What is the Term of the Agreement? The initial term for this agreement is October 1, 2021 through September 30, 2022 and will be renewed automatically on the anniversary date for four successive 12-month terms subject to Austin City Council appropriation. What Services and Deliverables will AISD Provide? • The Literacy First program will be administered and be made available to at least 300-350 students attending the aforementioned elementary schools. • AISD will waive rental fees associated with the City’s use of AISD facilities for the City’s Creativity Club After-School Program, at Oak Hill Elementary School for the duration of this agreement. • AISD will waive rental fees and ancillary costs associated with use of an auditorium, a gymnasium, a classroom, a stadium or field for a City public purpose as requested by the City throughout the duration of this agreement. Requests for classrooms, stadiums or fields will be mutually agreed upon by AISD and the City and entities will follow processes outlined in AISD’s GKD (REGULATION) and GKD regarding facility use. If use of AISD facilities is outside the time the custodians are on regular duty at the campus, custodial fees may be charged. If the use of AISD facilities is on a weekend when the district is closed, utility costs may be assessed to the City. • • AISD will provide transportation for AISD students, who participate in PARD after-school programs, from the schools below to the designated PARD facility at the following locations: Zilker Elementary School students to the Daugherty Arts Center for no more than 36 …
Item B3: Discussion and possible action regarding a recommendation to the City Council to authorize the negotiation and execution of an interlocal cooperation agreement with the Austin Independent School District for the Literacy First Program. Contracts and Concessions Committee heard this item on November 9, 2021 and recommended the item advance to the Parks and Recreation Board for consideration on a vote of 4‐0 with one vacancy.
BOARD/COMMISSION RECOMMENDATION Parks and Recreation Board Recommendation Number: 20211130-B4: Hotel Occupancy Tax Use Recommendations WHEREAS, the City of Austin Tourism Commission unanimously approved and recommended to Austin City Council a report from its Parks and Environment Working Group (“Parks and Environment Working Group”) on Hotel Occupancy Tax reviewing eligible projects, activities, and programs that can benefit parks and environment in our community; and WHEREAS, the Parks and Environment Working Group recommended project categories that can be funded with hotel occupancy taxes (“HOT Tax”) under Chapter 351, Texas Tax Code including: Tourism-promoting advertising, solicitations, and promotional programs; and 1) Cultural arts and commercial music; and 2) Visitor information centers; and 3) Historic restoration and preservation projects, activities, or programs for historic sites; and 4) Wayfinding signage; and 5) 6) Transportation Systems for Tourists WHEREAS, the City of Austin does not currently utilize hotel and occupancy tax to fund “visitor information centers,” “wayfinding signage”, and “transportation systems for tourists”; and WHEREAS, the Financial Committee finds that Austin Parks and Recreation facilities that serve tourists could benefit from additional funding through hotel and occupancy tax, and supports the recommendations of the Tourism Commission Parks and Environment Working Group which identify programs and projects which HOT Tax could be used for in the project categories of “tourism-promoting advertising, solicitations, and promotional programs”, “visitor information centers”, “wayfinding signage”, and “transportation systems for tourists”; and WHEREAS, the Financial Committee finds that “tourism-promoting advertising, solicitations, and promotional programs”, “wayfinding signage”, and “transportation systems for tourists” could be of particular value in enhancing the tourist experience at Zilker Metropolitan Park, Roy C. Guerrero Colorado River Metro Park, Walter E. Long Metropolitan Park, and John Treviño Jr. Metropolitan Park, and; WHEREAS, the Financial Committee also finds that visitor information centers are of value to enhancing the tourism experience but that whether an information center takes the form of an informational kiosk, virtual information, a building, or other format should be determined by the individual park’s Vision Plan; and NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board Financial Committee recommends that the Parks and Recreation Board recommend to the Austin City Council that all eligible HOT Tax be utilized as described in this recommendation and the Tourism Commission Parks and Environment Working Group memo. Date of Approval: _____________________________ Record of the vote: Attest: _____________________________________________ (Staff or board member can sign)
Item B4: Discussion and possible action regarding a recommendation to the City Council that all eligible hotel occupancy taxes be utilized as described in this recommendation and the Tourism Commission Parks and Environment Working Group memo. Financial Committee heard this item on November 18, 2021 and recommended the item advance to the Parks and Recreation Board for consideration on a vote of 4-0 with one vacancy.
PARKS AND RECREATION BOARD 2022 MEETING SCHEDULE (4th Tuesday of each month, except November and December, 6:00 p.m.) January 25, 2022 February 22, 2022 March 22, 2022 April 26, 2022 May 24, 2022 June 28, 2022 July 26, 2022 August 23, 2022 September 27, 2022 October 25, 2022 November 29, 2022
Grey Rock Parks and Recreation Board, November 30, 2021 Kevin Gomillion, Golf Division Manager PRESENTER Grey Rock Golf and Tennis Club Overview The City of Austin purchased the Grey Rock Golf and Tennis facility in June 2014. The management agreement with Touchstone Management was assumed with the purchase. This agreement expires December 2021. Agreement Background ▪ No additional extensions available ▪ Requires Qualified Management Agreement – IRS implications ▪ Will require outside Legal Counsel 2 Facility • Grey Rock is a 292-acre facility with: • An 18- hole golf course; • Eight lighted tennis courts; • Restaurant and clubhouse; and • Venues for a variety of events such as weddings and receptions (Ceremony Lawn, the Pavilion, the Live Oak Patio, the Grill, and Biergarten). 3 Clubhouse – Restaurant - Tennis 4 Solicitation 5 Matrix 6 Proposed Timelines & Next Steps ACTION DATE Discussion with PARB May 25, 2021 Issue Request for Proposals June 2021 Vendor Notification October 13, 2021 Recommendation to PARB November 30, 2021 Council Request for Action December 9, 2021 7 QUESTIONS ? Kevin Gomillion, Golf Division Manager (512) 974-9351 Kevin.Gomillion@austintexas.gov Lucas Massie (512) 974-6772 Lucas.Massie@austintexas.gov 8 Requested Action Make a recommendation to the City Council to authorize negotiation and execution of a qualified management contract with the successful proposer, Touchstone Golf, LLC to provide management and operational services for the golf and tennis operations and related facilities. 9
Pease District Park @ Kingsbury Commons | Pease Park Conservancy Annual Programming Plan Parks and Recreation Board Christine Chute Canul, PARD Partnership Manager Heath Riddles-Sanchez, Pease Park Conservancy November 30, 2021 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to create opportunities for partnership agreements that benefit the community, and to outline roles and responsibilities between those groups and PARD. 2 May 20, 2021|Council Action City Council authorized the negotiation and execution of a park operations and maintenance agreement with Pease Park Conservancy for the operation, maintenance, and programming for certain portions of the Pease District Park. Council provided direction to return the Annual Programming Plan to City Council for review and direction the first two years of the agreement. 3 Pease Park Conservancy Partnership Timeline ◼ 2008 ◼ 2014 ◼ 2017 ◼ 2019 ◼ 2021 ◼ 2021 4 Trees for Pease founded Partnered with PARD on Vision Plan for Pease DP; Council Adopted in 2014 Awarded $9.7 million from the Moody Foundation Executed Parkland Improvement Agreement for Kingsbury Commons Design and Construction; 100% Partner funded 5.20.21 Council Approved Negotiation and Execution of POMA with PPC Summer - Park opened to the public Overview: Partnership Agreement Terms ◼ PARD and PPC Roles and Responsibilities ◼ COA and PPC Advisory Committee ◼ Maximum of five Minimally Open usages per year ◼ Director Annually Approves PPC Programing Plan and Operations & ◼ City Council Reviews Annual Programming Plan first two years of the ◼ Earned revenue from rentals must be utilized for operations and Maintenance Plan agreement maintenance at the site ◼ Public Benefit Requirements ◼ Annual Reporting Requirements 5 Annual Programming Plan | Highlights • Community Events Squirrel Fest Laboratorio • • • Pease Keepers Yoga • Environmental Stewardship • Organized Sports| AstroHoopz, Raw Running, and Soccer Shots 6 Annual Programming Plan |Highlights One Minimally Open Usage Proposed Tudor Cottage Revenue earned from rental …
PEASE DISTRICT PARK: KINGSBURY COMMONS AUSTIN, TEXAS ANNUAL PROGRAMMING PLAN Prepared By: Pease Park Conservancy 1609 Shoal Creek Blvd Suite 305 Austin, TX 78701 NOVEMBER 2021 1 CONTENTS 1.0 INTRODUCTION 1.1 BACKGROUND 1.2 ALIGNMENT 1.3 COMMUNITY ENGAGEMENT 1.4 PUBLIC BENEFIT 2.0 OPERATIONS AND PROGRAMMING 2.1 KINGSBURY COMMONS TEAM 2.2 KINGSBURY COMMONS AMENITIES & EVENTS 2.2.1 RESPONSIBLE PARTY FOR MAINTENANCE 2.2.2 CONSERVANCY PROGRAMS & COMMUNITY EVENTS 2.2.3 CLOSURES & RESERVATION OVERVIEW 2.2.4 RESERVATION FEES BY VENUE/AMENITY 2.2.5 EVENT PLANNING GUIDE 2 1.0 INTRODUCTION 1.1 BACKGROUND Kingsbury Commons (“the Park”) is an approximately 7-acre parcel in the southern end of Pease District Park, an 84-acre public park owned by the City of Austin (“the City”). Pease District Park is bounded roughly by Lamar Boulevard, Kingsbury Street, Windsor Road, Parkway Street and West 24th Street. Figure 1. Site Boundary Map The Park is located adjacent to residential neighborhoods and serves as an important community asset. In 2014, Pease Park Conservancy, in partnership with the City of Austin, developed the Pease Park Vision Plan, an award- winning document that was unanimously approved by the Austin City Council. The Pease Park Vision Plan is meant to guide the Conservancy and its partners in the revitalization of the park’s entire 84-acres. In March of 2020, Pease Park Conservancy broke ground on the first phase of implementation of that plan at Kingsbury Commons. This 7-acre, $10M privately funded capital improvement project is meant to create a world-class public green space at the southern end of this 145 year old park for all to enjoy. Pease Park is designated as a district park, and it is meant to serve all residents within a two-mile radius. The redesign is intended to create a landscape that reflects the needs of these residents. It provides a space that is safe, welcoming and accessible to all Austinites, and it opens up opportunities for medium to larger community events, as well as myriad programming opportunities, from exercise to education. The plantings and restored landscapes provide ample shade and better site stormwater management. The expansive lawn area allows existing park programs to continue and offers flexibility for more community programming events and activities; the newly designed play area and recreational facilities can accommodate the needs of children of all ages; and the addition of a park facility building supports the day-to-day operations and provides restroom facilities for park users. Currently, the Austin Parks and …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: November 2021 COMMUNITY ENGAGEMENT EVENTS: Colony Park District Park Aquatic Facility: Open house-style community meetings were held on November 17 and 18 in-person following COVID-19 protocols. Attendees were able to review and comment on the progress of the new aquatic facility design since the last community meeting on June 30. Project funding is provided through 2018 Proposition C Park Bonds. An access link is posted on the project’s webpage: http://www.austintexas.gov/department/colony-park-aquatic-facility. District 1 Concept rendering, Colony Park District Park Aquatic Facility Zilker Metropolitan Park Vision Plan: As follow-up to Community Meeting #3 (October 19) which provided an overview of planning alternatives being explored, the Parks and Recreation Department (PARD) and the consultant team seek community input via online survey #4. To accompany the survey, planning concepts have been incorporated into an interactive map. This feedback will help establish the design options that are presented in Community Meeting #4. PARD also continues to host a second series of “pop-up" opportunities in every district through the end of the month. Recent events were held at the Emma S. Barrientos Mexican American Cultural Center, North Village Branch Library, H Mart, Circle C Ranch Metropolitan Park, Manchaca Road Branch Library, Austin Country Flea Market, the Old Quarry Branch Library and the South Austin Recreation Center. A pop-up occurred at the Zilker Holiday Tree event (11/27). A second series of thematic small group discussions is outlined for December and January and will focus on gathering input from diverse perspectives through focused conversations. Direct invitations will be sent to stakeholders, particularly underrepresented groups from traditionally underserved and marginalized communities. The meetings will focus on the following themes: • • • • Environment, Sustainability, Conservation Mobility, Transportation, Accessibility Businesses and Events in and near Zilker Education 1 Historical Preservation and Culture Equity and Inclusion. • • Additional information including community survey #4 and interactive map may be found on the project website: https://www.austintexas.gov/ZilkerVision. Districts 5 and 8 Hancock Golf Course Virtual Community Meeting: On December 2 at 6:00 p.m., PARD will present a summary of the summer's survey results as well as a 2021 year-end fiscal report. The meeting will also discuss near-future plans for the golf course. Zoom Registration and project website: https://www.austintexas.gov/department/hancock-golf-course-planning. District 9 PLANNING UPDATES: 305 S. Congress “Statesman” Planned Unit Development Amendment (PUD): PARD staff worked with the applicant on items where the PUD had not been …
CITY OF AUSTIN PUBLIC WORKS DEPARTMENT Zilker Park Multi-Modal Improvements November 30, 2021 CONNECTING YOU ALL AROUND AUSTIN Current Situation: Barton Springs Road No sidewalk. No pedestrian entry. Bike lane with flexible posts. City of Austin | Public Works Department 2 Current Situation: Stratford Drive No sidewalk on either side of the road. Dangerous curve, high numbers of cars City of Austin | Public Works Department 3 Current Situation: Bus Stops Three bus stops on Barton Springs Road are simply sign poles in the ground City of Austin | Public Works Department 4 Current Situation: Bus Stops Westbound stop across from William Barton Dr. City of Austin | Public Works Department 5 Proposed Improvements: Shared-Use Path A shared-use path is an extra-wide sidewalk that can accommodate pedestrians, wheelchairs, bikes, strollers, etc. City of Austin | Public Works Department 6 Proposed Improvements: Bus Stops • Concrete landing pad with connection to shared use path or sidewalk (depending on location) • Bench • Trash can • Sign City of Austin | Public Works Department 7 Project Partners • Public Works, Sidewalk Program • Quarter Cent Program (District 8) • Parks and Recreation Department • Austin Transportation Department, Bikeways • Cap Metro 8 Questions Shelley Kilday Program Consultant, Public Works Department 9 Project Area Map 10 Butler Landfill Maintenance Parks and Recreation Board Reynaldo Hernandez, PLA, Project Manager, Parks and Recreation Department Christine Chute Canul, Program Manager, Parks and Recreation Department November 30, 2021 1 Butler Landfill Site Boundary of Landfill 2 Butler Landfill Maintenance Area Revegetation Area 3 Acres Gravel Area 5 Acres Boundary of Landfill 8 ACRES 3 Existing Conditions Condition of gravel area Ruts and evidence of ponding on non vegetated area of landfill cap 4 Purpose of Required Maintenance Comply with requirements to protect existing landfill cap o maintain gravel area to address drainage and surface flow issues to prevent water infiltration o revegetate and protect the landfill cap in non gravel areas o install irrigation system in the revegetated areas o designate a strengthened circulation route within the revegetated area o monitor access by installing fencing and gates 5 Proposed Maintenance 3 Acres 5 Acres 6 Proposed Maintenance • Maintain existing gravel cover over cap, improve drainage by removing ponding areas and creating positive flow off the cap, approximately 5 acres • Add split rail fence along Stratford Drive with gates to control access to the site • …
Whereas concessions serve as an important source of programming, offering park visitors the opportunity to experience various outdoor activities that support physical and mental health; and Whereas the eight concessions on Lady Bird Lake provided revenue to the general fund in the amount of $745,475 in FY21; and Whereas both programmed and passive park spaces serve the public in distinct but complementary ways; and Whereas a waterfront park such as Town Lake Metropolitan Park serves diverse users who seek out a broad array of activities, including but not limited to hiking, biking, paddling, and boating; and Whereas Lady Bird Lake is recognized and treasured for its natural beauty; Therefore, be it resolved that the Parks and Recreation Board accepts the concession report presented on 11/30/21 and recommends that PARD continue the following activities relating to concessions on Lady Bird Lake: • Continue working with Austin Rowing Club pending construction of the Blue Line light rail to identify an alternate location for the concession and secure appropriate compensation for the concessionaire and/or City • Continue working with the Corporate Purchasing office to facilitate and continuously improve a competitive bidding process that attracts multiple bids for each concession • Continue to promote socioeconomic and racial equity through concessions and contracting policies • Continue to cooperate with the Watershed Protection Department and Austin Fire Department to conduct preliminary research associated with regulations and code that may govern Lady Bird Lake’s watercraft capacity • Continue to pursue studies in cooperation with the Watershed Protection Department around watercraft impacts including but not limited to erosion, environmental impacts, water quality, and litter abatement • Work with concessionaires to balance the need for accommodating both programmed and non-programmed uses when selecting new capital improvements at waterfront concessions • Continue to examine opportunities to equitably locate rowing/paddling concessions all around Lady Bird Lake from cyanobacteria • Continue to raise public awareness around water quality and safety issues stemming • Continue to work with public safety agencies to promote safe behavior on the water • Continue to work expeditiously to bring the Zilker Cafe online as a concession
BOARD/COMMISSION RECOMMENDATION Parks and Recreation Board Recommendation Number: 20211130-B4: Hotel Occupancy Tax Use Recommendations WHEREAS, the City of Austin Tourism Commission unanimously approved and recommended to Austin City Council a report from its Parks and Environment Working Group (“Parks and Environment Working Group”) on Hotel Occupancy Tax reviewing eligible projects, activities, and programs that can benefit parks and environment in our community; and WHEREAS, the Parks and Environment Working Group recommended project categories that can be funded with hotel occupancy taxes (“HOT Tax”) under Chapter 351, Texas Tax Code including: Tourism-promoting advertising, solicitations, and promotional programs; and 1) Cultural arts and commercial music; and 2) Visitor information centers; and 3) Historic restoration and preservation projects, activities, or programs for historic sites; and 4) Wayfinding signage; and 5) 6) Transportation Systems for Tourists WHEREAS, the City of Austin does not currently utilize hotel and occupancy tax to fund “visitor information centers,” “wayfinding signage”, and “transportation systems for tourists”; and WHEREAS, the Financial Committee finds that Austin Parks and Recreation facilities that serve tourists could benefit from additional funding through hotel and occupancy tax, and supports the recommendations of the Tourism Commission Parks and Environment Working Group which identify programs and projects which HOT Tax could be used for in the project categories of “tourism-promoting advertising, solicitations, and promotional programs”, “visitor information centers”, “wayfinding signage”, and “transportation systems for tourists”; and WHEREAS, the Financial Committee finds that “tourism-promoting advertising, solicitations, and promotional programs”, “wayfinding signage”, and “transportation systems for tourists” could be of particular value in enhancing the tourist experience at Zilker Metropolitan Park, Roy C. Guerrero Colorado River Metro Park, Walter E. Long Metropolitan Park, and John Treviño Jr. Metropolitan Park, and; WHEREAS, the Financial Committee also finds that visitor information centers are of value to enhancing the tourism experience but that whether an information center takes the form of an informational kiosk, virtual information, a building, or other format should be determined by the individual park’s Vision Plan; and
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE THURSDAY, NOVEMBER 18, 2021 – 12:00PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVENUE, AUSTIN, TX 78702 COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Lisa Hugman (D-6) CALL TO ORDER Kimberly Taylor (D-8) VACANT Dawn Lewis (D-10), Ex-Officio AGENDA CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Approve the minutes of the Financial Committee special meeting of October 25, 2021. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation and discussion regarding the Fiscal Year 2023 budget development process. Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department 2. Discussion and possible action on Park Districts and Park Fees in follow-up from 3. Discussion and possible action on a recommendation to the Parks and Recreation 4. Presentation, discussion and possible action regarding the Committee annual report and August 18, 2021 presentation. Board regarding Hotel Occupancy Tax. Presenter(s): Sarah Faust, Committee Chair review of Committee topic list. Presenter(s): Sarah Faust, Committee Chair Page 1 of 2 5. Discussion and possible action on the 2022 Committee meeting schedule Presenter(s): Sammi Curless, Business Process Specialist, Parks and Recreation Department C. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Sammi Curless, with the Austin Parks and Recreation Department, at 512-974- 6716, for additional information; TTY users route through Relay Texas at 711. For more information on the Parks and Recreation Board, please contact Sammi Curless at sammi.curless@austintexas.gov or by phone at 512-974- 6716. Page 2 of 2
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE MONDAY, OCTOBER 25, 2021 – 12:00PM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVENUE, AUSTIN, TX 78702 COMMITTEE MEMBERS: Sarah Faust (D-5), Chair Richard DePalma (Mayor) Lisa Hugman (D-6) Kimberly Taylor (D-8) VACANT Dawn Lewis (D-10), Ex-Officio AGENDA The Financial Committee convened in a special meeting on Monday, October 25, 2021 at 1183 Chestnut Avenue in Austin, Texas. Chair Faust called the meeting to order at 12:05pm. Committee Members in Attendance: Chair Sarah Faust, Lisa Hugman, Kimberly Taylor and Dawn Lewis, Ex-Officio Committee Members Absent: Richard DePalma Staff in Attendance: Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Ed Morris, and Sammi Curless CITIZEN COMMUNICATION: GENERAL None. A. APPROVAL OF MINUTES The minutes from the special called meeting of August 18, 2021 were approved on Committee Member Taylor motion, Chair Faust second on a 3-0 vote with Committee Member DePalma absent and one vacancy. To ensure adequate time for discussion, Item B3 was heard first followed by B1 and B2. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action on Park Districts and Park Fees in follow up from August 18, 2021 presentation. Page 1 of 2 The Committee discussed the item; no action was taken on the item. 2. Discussion and possible action on a recommendation to the Parks and Recreation Board regarding Hotel Occupancy Tax. Chair Faust led the discussion; no action was taken on the item. 3. Presentation, discussion and possible action on Parks and Recreation Department Strategic Planning Follow Up Audit by City of Austin Office of the City Auditor. Vanorda Richardson and Iliyas Vohra of the Parks and Recreation Department made a presentation and answered questions from the Committee. No action was taken on the item. C. FUTURE AGENDA ITEMS • Park Districts and Park Fees • Recommendation to the Parks and Recreation Board regarding Hotel Occupancy Tax • Fiscal Year 2023 budget process overview • Annual report and review of list of topics Chair Faust adjourned the meeting at 1:32pm. Page 2 of 2
Austin Parks and Recreation Department Financial Services Division PARB Financial Committee Presentation November 18, 2021 The Operating Budget Cycle Mid-Aug: Budget Adoption Oct 1: Start of Fiscal Year May-Jul: Proposed Budget Nov-Dec: Goal Setting Jan-Apr: Forecast Process 2 FY 2023 BUDGET CALENDAR (sample for illustration purposes only) 3 GOAL SETTING (Nov - Dec) FY2023 Goals and Objectives – Communication at all levels of the Department 2023 In Alignment with PARB Long Range Plan and COA Strategic Direction Direction from City Leadership frames direction and capacity for growth Goal/Project Estimate Resources Cost Forecast Request (if applicable) 4 FINANCIAL FORECAST (Jan – Apr) REQUESTS PARAMETERS: General Fund and Support Services departments must develop a forecast with only baseline requirements. In other words, the only increases allowable are those necessary to accommodate items previously authorized by Council. Examples of acceptable forecast items that increase the Department’s budget are: • Costs of a new facility that will be opened part-way through FY 2023 • Costs related to annexations or new facilities • Lease increases, legislative directives, contractual commitments Community Engagement – March and April Budget Forums Departmental Budget Presentations 5 DIVISION SUBMITTAL FORM Divisions Submit Requests with the following: • AS-IS State: What is the current situation? • TO-BE STATE: Why do you need an increase in funding/staff? • PARD Goals & SD23 impact • Proposed estimated expenditures 6 PROPOSED BUDGET (May - July) Components and other considerations of the Proposed Budget: City Manager/Budget Office approved Forecast Fee Changes and/or Additions Capital Improvement Projects (CIP) 5-year Requests Planning Boards and Commissions Recommendations Council initiatives 7 QUESTIONS? 8
Austin Parks and Recreation Department Financial Services Division Original Presentation on June 17, 2021 Modified Presentation for November 18, 2021 PARK MAINTENANCE FEE The purpose of a park maintenance fee would be to provide for the operation and maintenance of the parks and facilities within the City of Austin Parks & Recreation Department. A parks maintenance fee would be paid by the responsible part for each developed property within the corporate limits of the city. Collection of the fee would be made by a monthly charge included on the City Utility Bill. Fees collected would be deposited into a City special revenue park fee account. *Source Central Point Oregon Parks & Rec Ordinance 2 PARK MAINTENANCE FEE OPTIONS MODELS Option One – Fixed Monthly Fee, similar to the Clean Community Fee Possible charge of $8.95/residents and $20.75/commercial per month Option Two – Dwelling Type Allocation, similar to the Transportation User Fee Possible charge of about $12.79/residents and $63.99/commercial per acre per month 3 CITIES WITH PARK MAINTENANCE FEES Population Served* Number of Homes Monthly Fee Estimated Annual Collection Type Canby, Oregon 18,000 6,600$5 per dwelling $396,000 Central Point, Oregon Longmont, Colorado Rocklin, California San Antonio, Texas 18,000 7,000$3 per dwelling $252,000 95,000 36,800$2 per dwelling $883,200 65,000 23,146$10-30 per dwelling $8,332,560 1,530,000 550,000$1.50 per dwelling $9,900,000 Austin, Texas 950,807 415,000$8.95 per dwelling $44,820,000 Austin, Texas 950,807 415,000$11-13 per dwelling $63,700,000 Monthly Fixed Fee Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type 4 PARK DISTRICT A Park District is a form of local special- purpose district for providing public parks and recreation in or near its geographic boundaries. Some park districts also own or maintain related cultural facilities such as monuments, zoos, sports venues, music venues, or museums. The Park District would be separate from the General Fund Park Districts allow taxes to be levied separate from the traditional city property taxes Admission and registration fees would supplement the Park District 5 PARK DISTRICT MODELS Model #1: Independent governance Stand-alone government entity separate from COA Dissolve current structure of board and PARD leadership structure Board of Commissions/Chief Operating Officer/Personnel Board Workforce: District hired vs. COA Park District fee could be used to create expanded programming including concession programming, sponsorship, advertising & promotion …
PARKS AND ENVIRONMENT WORKING GROUP RECOMMENDATIONS May 10, 2021 PARKS AND ENVIRONMENT WORKING GROUP RECOMMENDATIONS 1 | Page Table of Contents Introduction A. Directive from Tourism Commission B. Overview of Working Group Process and Recommendations C. Overview Description of Proposed Projects, Activities and Programs to Benefit Parks and Environment Under Chapter 351 Environment Under Chapter 334 D. Overview Description of Proposed Projects, Activities and Programs to Benefit Parks and Exhibit A - Hotel Occupancy Tax (HOT) Eligible Projects, Activities And Programs That Can Benefit Parks And Environment I. PARKS AND ENVIRONMENT WORKING GROUP RECOMMENDATIONS 2 | Page I. Introduction This document provides recommendations from the Parks and Environment Working Group to identify Hotel Occupancy Tax (HOT) eligible projects, activities, and programs that can benefit parks and environment in our community. A. Directive from Tourism Commission On February 20, 2020, the Tourism Commission appointed the Parks and Environment Working Group look into (1) Chapter 351 funding options for using hotel occupancy tax funds to benefit parks and/or environment, (2) Chapter 334 funding options for using hotel occupancy tax funds to benefit parks/environment, (3) park amenities to leverage tourism funding for park- specific projects, and (4) Palm Park HOT funding options. The appointed members of the Parks and Environment Working Group include Commissioners Bunch, Cannatti, Fuentes, and Joslove, and also include community/stakeholder representatives Ladye Anne Wofford (Austin Parks Foundation), Clark Hancock (Save Barton Creek Association), Dan Eck (Hill Country Conservancy) Angela Richter (Save Barton Creek Association), Heath Riddles-Sanchez (Pease Park Conservancy), Adrienne Longenecker (Colorado River Alliance), Molly Alexander (Downtown Austin), Ted Siff, (Shoal Creek Conservancy), Heidi Anderson (The Trail Foundation), Chuck Smith (Pease Park Conservancy), Sarah Story (Umlauf Sculpture). B. Overview of Working Group Process and Recommendations Working virtually, the Working Group identified a list of funding categories under the state’s hotel occupancy tax statute that could benefit our parks and environment. For each funding category, we identified the “statutory basis” for the expenditure, any geographic limitations under state law, whether “maintenance and operations” can be funded, the existence of any “statutory cap” under state law, any “real world examples” of such expenditures, and a summary of the position of the Texas Municipal League regarding HOT expenditures in each category. In addition, we included a description of proposed projects to illustrate how the expenditures might be implemented with HOT funds. The details of this analysis are attached at Exhibit A, and an …
