Library Commission Community Interest Announcement Reception for the Library Foundation and Austin History Center Association Staff & Board Members December 16, 2019 at 5:30 PM Central Library, 710 W Cesar Chavez St. Sharon Herfurth 512-974-7420
LIBRARY COMMISSION December 16, 2019 – 6:30 PM Central Library 710 W Cesar Chavez St. AUSTIN, TEXAS The Library Commission shall make recommendations to the city council on matters relating to the establishment, maintenance, and operation of the public libraries. Section 2-1-150 of the City Code. General Communication & Communication on Agenda Items: The first 5 speakers signed up for citizen communication prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda during the time set aside for general citizen communication. Those who wish to speak on agenda items must be signed up prior to the meeting being called to order and will be allowed three minutes to speak when the agenda item comes up. Julia Aguilar, Patricia Dabbert, JC Dwyer, Aimee Finney, Catherine Hanna, Deborah Pardo-Kaplan, Daniella Ramos, Steven Self, Beth Smyer, and Chad Williams AGENDA CALL TO ORDER Citizen Communication: General 1. Approval of Minutes from the November 18, 2019 Regular Meeting 2. Briefing: Recycled Reads Bookstore Marketing Plan, Lindsay Pease, Marketing Manager Briefing: Revenue Generation, Wendy Harrison, Financial Manager 3. Old Business a. Discussion and possible action on Youth Participation on the Library Commission 4. New Business a. none 5. Discussion of Director’s Monthly Report for December 2019 covering programming highlights, facilities, and APL Priorities. 6. Discussion of commissioner visits to branch libraries 7. Future Agenda Items ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Sharon Herfurth at the Library Department, at 512- 974-7420 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Sharon Herfurth at 512- 974-7420 or sharon.herfurth@austintexas.gov
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December 2019 2 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Exhibits ________________________________________________________________________________ 4 Facilities Services ____________________________________________________________ 5 FY2018 Bond Program Summary ___________________________________________________________ 5 FY2012 Bond Program Summary ___________________________________________________________ 7 Cepeda Branch / Hampton Branch Monthly Report _____________________________________________ 12 Faulk Building / Austin History Center Monthly Report __________________________________________ 14 Interior Renovations Monthly Report ________________________________________________________ 17 Roof Replacements & Systems Upgrades Monthly Report _______________________________________ 20 Austin History Center ________________________________________________________ 22 Library Priorities ____________________________________________________________ 24 Literacy Advancement ___________________________________________________________________ 24 Digital Inclusion & STEM _________________________________________________________________ 24 Equity, Diversity & Inclusion _______________________________________________________________ 24 Civic and Community Engagement _________________________________________________________ 25 Staff Development ______________________________________________________________________ 25 Workforce and Economic Development ______________________________________________________ 25 APL By the Numbers ________________________________________________________ 26 Performance Indicators for August _________________________________________________________ 26 Revenue ______________________________________________________________________________ 26 Volunteers ____________________________________________________________________________ 26 3 HIGHLIGHTS Holiday Sparkle Come celebrate the holidays with the Austin Public Library! Austin Symphony’s Holiday Brass Quintet. Holiday classics in celebration of the season. Monday, December 16, 7-8 PM. Central Library Demonstration Area. Conspirare Holiday Big Sing. Lift your voice and sing at this Grammy award winning vocal ensemble’s Big Sing, where the audience is the choir! Craig Hella Johnson leads the audience through vocal warm-ups and songs of the season. Tuesday, December 17, 6 PM. Central Library Special Event Center. The Elves and the Shoemaker: A Literature Live! Production. Austin’s own puppet troupe performs this classic. A cold, lonely winter seems the fate of a poor shoemaker and his wife until the magic of the season intervenes. Recommended for ages 5 and up. Wednesday, December 18, 3:30 PM. Twin Oaks Branch. Happy Holiday Movie: Santa Claus Conquers the Martians, 1964. The Martians kidnap Santa Claus because there is nobody on Mars to give their children presents. Thursday, December 19, 6:30 PM. Carver Branch. Starry Night Star Gazing Fun! All ages welcome at this special Austin Astronomical Society program for a night of stargazing and hot cocoa. Learn the science of stargazing from society members and use their telescopes to marvel at the night sky! Thursday, December 19, 6:30-8:30 PM. Manchaca Road Branch. Holiday Craft-a-palooza Windsor Park Edition. We will be creating lanterns with metal lanterns and fabric. All supplies provided. Saturday, December 21, 1:30-3:30 PM. Windsor Park Branch. Carol Karaoke & Cocoa Sing-A-Long: Enjoy some holiday cheer! Sunday, December 22, 2-5 PM. Recycled Reads Bookstore. Recycled Reads Bookstore will help put you in the holiday spirit at their Carol Karaoke & Cocoa Sing-A-Long, Sunday December 22, 2-5 …
Library Commission Meeting Minutes 18 November, 2019 THE LIBRARY COMMISSION REGULAR MEETING MINUTES 18 November, 2019 The Library Commission convened in a Regular Meeting on Monday, November 18, 2019 at the Howson Branch, 2500 Exposition Blvd., in Austin, Texas. Chair Hanna called the Board Meeting to order at 6:30 p.m. Board Members in Attendance: Chair Catherine Hanna, Vice Chair Aimee Finney, Commission Members JC Dwyer, Deborah Pardo-Kaplan, Daniella Ramos, Steven Self, Beth Smyer, and Chad Williams Board Members Absent: Commission Members Julia Aguilar and Patricia Dabbert Staff in Attendance: Roosevelt Weeks, Director of Libraries; Anne Bramblett, Assistant Director for Public Services; Dana McBee, Assistant Director for Support Services; Rachel Nguyen, Communications Manager, John Daniels, Facilities Planning Manager; Sharon Herfurth, Division Manager, Office of Programs & Partnerships; Emi Johnson, Business Process Consultant; Wendy Harrison, Financial Manager; and Pamela Bowles, Division Manager, Branch Service Citizen Communication: Carlos León spoke about youth participation on the Library Commission. 1. Approval of Minutes from the October 28, 2019 Regular Meeting: Carlos León spoke. The minutes of the regular meeting were approved with the following amendments on Commission Member Ramos’ motion and Vice Chair Finney’s second on an 8-0 vote. Commission Members Aguilar and Dabbert absent. The amendments were to add an accent to Carlos León’s name and to add that Carlos León spoke on Agenda item 2 -Introductions and Welcome and Agenda item 8 - Future Agenda Items. 2. Welcome and Introduction of Howson Branch Manager Kathleen Kanarski Kathleen Kanarski gave an overview of branch programs and collections. 3. Briefing: Collection Development at Austin Public Library, Frank Giammarino, Manager Frank Giammarino talked about print and electronic Library collections, and the Library’s new publishing platform for local authors. Briefing: Library Foundation Update, Cecily Sailer Cecily Sailer gave the update. 4. Old Business: Library Commission Meeting Minutes 18 November, 2019 a. Discussion and possible action on meeting schedule for 2020. Meetings will be held at Central once a quarter and at branches for the remaining months. 5. New Business: a. Discussion and possible action on recommendation supporting Austin Public Library efforts to aid in promoting the 2020 Census The recommendation was approved on Commission Member Smyer’s motion and Commission Member Williams’ second on an 8-0 vote. Commission Members Aguilar and Dabbert absent. 6. Discussion of Director’s Monthly Report for November 2019 covering programming highlights, facilities, and APL Priorities: A question was asked about the status of the …
FY 2019‐20 Financial Report ‐ RevenuesComprehensive ‐ General Fund & Special Revenue FundsRevenues, by Fund & SourceFY18FY19FY20Actual%Actual%Budget%General Fund ‐ 1000Library fines562,580$ 76%428,028$ 78%442,340$ 80%Nonresident Library Card Fee135,991 18%84,508 15%97,650 18%Photocopies16,356 2%16,888 3%17,155 3%Miscellaneous revenue24,577 3%22,175 4%20,113 4%Cash over/short4 0%258 0%‐ 0%739,508$ 100%551,857$ 100%577,258$ 105%Austin History Center ‐ 7450Contributions‐other15,075$ 100%15,489$ 100%24,500$ 100%Friends of APL ‐ 7695Sale of promotional items192,490$ 59%289,940$ 69%314,250$ 72%Contributions‐other134,011 41%129,204 31%122,000 28%326,501$ 100%419,144$ 100%436,250$ 100%Special Library Fund ‐ 7240Parking revenue400,092$ 43%556,461$ 38%520,000$ 48%Facility rental238,418 26%367,343 25%250,000 23%Building rental89,666 10%271,367 18%260,580 24%Contributions‐other199,200 21%284,911 19%55,140 5%927,376$ 100%1,480,081$ 100%1,085,720$ 100%Trustee‐Ellis Library Fund ‐ 7430Interest Income142$ 100%201$ 100%‐$ 100%Revenues ‐ Grand Total2,008,603$ 2,466,772$ 2,123,728$ Special Revenue Fund DefinitionsAustin History Center ‐ contributions to be used for the Austin‐Travis County CollectionFriends of APL ‐ Recycled Reads book store & Central Library gift shopSpecial Library ‐ parking fees, facility rentals, leased space rent, donationsTrustee‐Ellis ‐ permanent fund of $9,000, estate donation for mental health booksFY21 Projection ‐ New Revenue ‐ Passport ServicesLocation:Central LibraryHours/Week:20Fees:Execution Fee$35Notary Fee$6Photo Fee$6FY21 Projected Revenue:84,400$ A new program, Passport Services, will be implemented by the end of FY20 and the increase in revenues is projected as follows:Projection is based on processing two (2) applications per hour, 50 weeks per year, and 60% of applications purchasing photos.(GiftShop)(RecycledReads)Questions? Email APL Financial Services at Library-ACAOFinance@austintexas.govPage 1 of 112/10/2019, 6:10 PM
Recycled Reads Marketing Snapshot 2019 Brand Awareness: Central Texas’ NPR affiliate brings in 250,000+ listeners each week; listeners are consistent supporters of the library, arts, & sustainability 2.5 weeks of KUT underwriting in late September through mid-October: “Support comes from Austin Public Library’s Recycled Reads Bookstore, diverting over 3,000 tons of material from the landfill since 2009. More info at library.austintexas.gov.” “Support comes from Recycled Reads, Austin Public Library’s used bookstore, celebrating 10 years in the community. Recycled Reads offers sustainability classes, events and other programs throughout the year. Full listing at: library.austintexas.gov” “Support comes from Austin Public Library’s Recycled Reads Bookstore. Inviting all to their 10th anniversary celebration! Live music, sustainability topics, crafts and more. Thursday, October 10th 5 til 8 PM at Recycled Reads. More at library.austintexas.gov.” 10th Anniversary Celebration: October 2019 The 10th anniversary celebration was featured on the Library’s homepage, all social media channels, and on KUT radio throughout September/October. Woodstock 50th anniversary celebration In August, the entire library system celebrated the 50th anniversary of Woodstock with a series of events and programming. Mindy Reed served as spokesperson on both FOX 7 and as live co-host on KOOP Radio during the Electric Lady Bird Tribute concert. Recycled Reads hosted a Woodstock event on Sunday, the final day of APL’s Woodstock 3-day tribute. Recycled Reads Website Traffic: 32% increase in page views over past 3 years 2017: 19,706 page views 2018: 23, 933 page views 2019: 26,052 page views Social Media Page Followers: Facebook: 4,179 Twitter: 1,623 Instagram: 1,077 2020 Marketing Objectives: • Align Recycled Reads marketing with primary APL marketing plan in order to cross promote events, programs and resources across channels. This started in 2019 with thematic programming across all locations, mentions of Recycled Reads in main APL newsletter, etc. The goal is to build Recycled Reads awareness first within Library cardholders, social media followers and newsletter subscribers, then to a broader community. • Update Recycled Reads website landing page. • Weave broader sustainability messaging throughout Recycled Reads’ messaging. i.e., general trends, City of Austin statistics, etc. • Highlight Recycled Reads’ volunteer stories. • Strengthen social media presence by centralizing & scheduling content by new Social Media Strategist. Goals are to adhere to City’s social media policy, APL’s social media policy, and Terms of Service set by Facebook, Instagram and Twitter. • Any paid advertising & paid social media to align with overall marketing plan …