Meeting Minutes - JIC October 26th, 2022 (Approved) — original pdf

Approved Minutes

JOINT INCLUSION COMMITTEE (JIC) REGULAR MEETING MINUTES OCTOBER 26th, 2022 REGULAR MEETING of the JOINT INCLUSION COMMITTEE (JIC) WEDNESDAY, OCTOBER 26th, 2022 at 3:00 P.M. CST AUSTIN CITY HALL BOARDS & COMMISSIONS ROOM 301 W. 2nd Street, Austin, TX 78701 MEETING MINTUES This meeting is being held in a hybrid format, and some members of the Commission may be participating by video conference. Public comment will be allowed in-person or via telephone. Remote speakers must register in advance (October 25th by 12pm-Noon CST). All public comments will occur at the beginning of the meeting and public speakers will be allowed up to three minutes to provide their comments. To speak or attend remotely, residents must contact the Equity Office’s Commission/Neighborhood Liaison, Jeremy Garza, no later than 12pm- noon (CST) on Tuesday, October 25th, 2022. Please telephone call at (512) 978-1797 and/or email jeremy.garza@austintexas.gov. The information required is the speaker’s name, the item number(s) they wish to speak on, whether they are for/against/neutral, email address, and telephone number (must be the same number that will be used to call into the meeting). CURRENT JIC MEMBER COMMISSIONS & REPRESENTATIVES: Member Commission: African American Resource Advisory Commission Asian American Quality of Life Advisory Commission Commission for Women Commission on Immigrant Affairs Commission on Seniors/Commission on Aging Early Childhood Council Hispanic/Latino Quality of Life Resource Advisory Commission Human Rights Commission LGBTQ+ Quality of Life Commission Mayor’s Committee for People with Disabilities JIC Representative: Alternative: Gregory Smith + Serita Fontanesi - Vincent Cobalis + Hanna Huang - Rebecca Austen + Karen Crawford + (Vice-Chair of JIC) Amy Temperley + Diana Melendez - Krystal Gomez Richard Bondi + Raul Alvarez + Amanda Afifi + Johanna Hosking Pulido- Sharon Vigil - Idonna Griffith - Charles Curry + (Chair of JIC) Robin Orlowski + Kimberly Brienzi - Ryn Gonzales + Joey Gidseg  OCTOBER 26th, 2022 JOINT INCLUSION COMMITTEE (JIC) REGULAR MEETING MINUTES MEETING MINUTES CALL TO ORDER The meeting is called to order by Chair Charles Curry at: 3:01pm ROLL CALL: ABSENT: PRESENT:  Human Rights Commission: Idonna Griffith & Kimberly Brienzi  African American Resource Advisory Commission: Gregory Smith  Asian American Quality of Life Advisory Commission: Vincent Cobalis  Commission for Women: Rebecca Austen  Commission on Immigrant Affairs: Karen Crawford  Commission on Aging: Amy Temperley & Richard Bondi  Early Childhood Council: Raul Alvarez  Hispanic/Latino Quality of Life Resource Advisory Commission: Amanda Afifi  LGBTQ+ Quality of Life Commission: Charles Curry & Ryn Gonzales  Mayor’s Committee for People with Disabilities: Robin Orlowski PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the COMMISSIONS SPECIAL CALLED MEETING on September 10th, 2022 and October 5th, 2022. a. September 10th Meeting Minutes removed due to voided/cancelled meeting due to lack of audio recording for public record. b. Motion to approve the October 5th Special Called Meeting Minutes by Vince Cobalis. Seconded by Karen Crawford. All in favor. None opposed. Meeting Minutes approved unanimously.  OCTOBER 26th, 2022 Presentation form Scott J. Spivey-Provencio M.D. Candidate UT Austin Dell Medical on non-profit "Dollar For" helping to provide Medical Debt Relief JOINT INCLUSION COMMITTEE (JIC) REGULAR MEETING MINUTES STAFF PRESENTATION 2. a. Scott@dollarfor.org b. Dollarfor.org/Austin DISCUSSION AND ACTION ITEMS 3. Discussion and possible action on electing a new Vice-Chair of the Joint Inclusion Committee. a. Self-nomination by Ryn Gonzalez. Seconded by Becky Austen. b. Vincent Cobalis nominates Raul Alvarez. i. Raul Alvarez declines nomination. c. Amy Temperley motions to close the nominations. Seconded by Vincent Cobalis. All in favor in closing the nomination and declaring Ryn Gonzales as Vice-Chair. All in favor. None opposed. Ryn Gonzales unanimously elected Vice-Chair of the Joint Inclusion Committee (JIC). 4. Discussion and possible action on the Q&A document from City Clerk’s Office, including feedback from member commission meetings on forming Workgroups. a. Six additional questions from the commission on Aging (will be posted in backup) b. What working groups has your commission formed: i. African American: Only Budget workshop, others are being revised/reconsidered. ii. Asian American: Budget approved, will revise others. iii. Commission for Women: Will close out 3 workgroups next month. Will soon establish another on Equity for Women & Girls’ program. Recently established a Workgroup for Quality-of-Life Study, and another for the FY23-24 Budget. iv. Commission for Immigrant Affairs: Workgroup on the budget and another on their Quality-of-Life Study. v. Commission on Aging: Recently established a Budget Workgroup and a Quality-of-Life Study Workgroup. The ‘Age Friendly Domain Workgroup’s are pending response from city clerk for continuation. vi. Early Childhood Council: Recently established a Budget Workgroup & Quality-of-Life Study Workgroup. vii. Hispanic/Latino: Reestablished a Budget workgroup & Quality-of-Life Study workgroup. viii. LGBTQ: Budget Workgroup is thier only active workgroup. Considering additional ones soon, based on policy priorities. ix. Mayor’s Committee: One established working group on the Budget.  OCTOBER 26th, 2022 JOINT INCLUSION COMMITTEE (JIC) REGULAR MEETING MINUTES 5. 6. 7. Discussion & possible action on the November 5th budget workshop, including agenda, purpose, and parameters for attendance. a. Discussion reminding of no quorum of any commission, including the JIC, at the November 5th event. Every commission will send at least one representative. No further action taken. Discussion and possible action on Budget Priorities. a. The JIC will wait to name the budget priorities until after the last town hall in mid-January. Will decide on the budget priorities, based on town hall feedback, at the regular JIC meeting on Wednesday, January 25th, 2023. Discussion and possible action on organizing joint community town halls in December and January. a. Concerns about accessibility in terms of timing. Should we host two town halls versus three? Can we reach out to people in the times that they can be present? i. One night/evening town hall; one day-time town hall; & one weekend townhall to maximize participation and accessibility. b. One town hall in December 2022, and two town halls in January 2023. i. One Night, One weekday, One Saturday . c. DATE IN DECEMBER: i. Wednesday, December 7th (Daytime/weekday meeting) d. DATE IN JANUARY: i. Wednesday, January 11th (Night/Evening Time Meeting) ii. Saturday, January 14th (Weekend Meeting) e. Possible Locations: i. Wildflower Unitarian Church ii. Central Library 1. North Austin a. Asian American Resource Center b. Gus Garcia Senior Center c. YMCA North Austin Community Recreation Center d. Permitting & Development Center (PDC) 2. East Austin a. Millennial Youth Entertainment Center b. Carver Museum – Kerri Adams c. Montopolis Recreation Center 3. South Austin a. South Austin Recreation Center b. Southeast Branch Library Discussion and possible action on best practices for staff presentations. 8. a. Guidelines coming from Ryn Gonzales, with added suggestions from Amanda Afifi and Rebecca Austen about narrow scope, applicability to commission’s community, and Becky’s suggestion to not put a presentation on commission agenda time until after the presentation is shared with the commission.  OCTOBER 26th, 2022 JOINT INCLUSION COMMITTEE (JIC) REGULAR MEETING MINUTES 9. Life Study Workgroup. Discussion and possible action on establishing any needed working groups of the JIC. a. So far, the JIC has a Budget Workgroup, a Housing Workgroup, and a Quality-of- b. Ryn Gonzales motions for a workgroup to develop budget training, commissioner onboarding, how-to commission guide, and facilitation suggestions on staff presentation, etc. i. Tabled to December’s meeting to allow time to write up the precise motion/resolution that specifies this new workgroup, including details about the duration, purpose, end product, and who wants to join. ii. Ryn Gonzales, Charles Curry, & Robin Orlowski wants to join this workgroup. FUTURE AGENDA ITEMS ADJOURNMENT: 10. 11. Commission How-To Guide/Onboarding Training Workgroup . How to make commission meetings & events more accessible. 12. Motion to adjourn by Rebecca Austen. Seconded by Greg Smith. All in favor, none opposed. a. Meeting adjourned at 4:52pm. The minutes were approved at the 12/07/2022 regular meeting of the JIC on Commissioner Idonna Griffith’s motion, Commissioner Robin Orlowski’s second, and on a unanimous vote. -- The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. For additional information please call the Equity Office’s Commission/Neighborhood Liaison at (512) 987-1797 or email at jeremy.garza@austintexas.gov. TTY users route through Relay Texas at 711. For more information on the Joint Inclusion Committee, please contact Jeremy Garza via phone at (512) 987-1797 or (preferably) via email at jeremy.garza@austintexas.gov.