Item 5- RCA: Data Analytics Platform products and services — original pdf

Backup

Item 5 Posting Language Authorize a contract for a statistical analysis system, analytics software support, and maintenance, used for business intelligence analysis and consumption and billing data reporting, for Austin Energy with Executive Information Systems LLC, for an initial term of one year in an estimated amount of $96,000 with up to four one-year extension options each in an estimated amount of $96,000 for a total contract amount not to exceed $480,000. Funding: $88,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $88,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services and Austin Energy have determined that this contractor best meets the needs of Austin Energy to provide these services required for the City. MBE/WBE: Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 19, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide continued maintenance and support to manage Austin Energy’s Statistical Analysis System (SAS) software platform. The SAS data analytics platform and server are used for complex business intelligence analysis that supports Austin Energy operations and strategic objectives, including transforming complex data sets for analysis of consumer consumption projections and making consumption and billing data available to customers. The SAS solution provides an end-to-end analytical platform that allows Austin Energy to collaborate, manage and report on the analysis of large data sets in real-time, and automate workflows. The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower Item 5 administrative costs and time savings. Without this contract, Austin Energy will be unable to maintain the existing data transfers, automation, reports, and support processes needed to provide Austin Energy with critical operational data. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 Total Length of Term 1 year 1 year 1 year 1 year 1 year 5 years Contract Authorization $96,000 $96,000 $96,000 $96,000 $96,000 $480,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $480,000.