Item 3- RCA: TIBCO Application Integration Software — original pdf

Backup

Posting Language ..Title Authorize a contract for TIBCO application integration software for Austin Energy with iBridge Group, Inc., for a term of three years in an amount not to exceed $3,000,000. Funding: $851,100 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $851,100 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Multiple cooperative purchase programs were reviewed for these goods and services. Austin Energy and Austin Financial Services have determined this contractor best meets the needs of Austin Energy to provide these goods and services required for the City. MBE/WBE: Cooperative contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: May 11, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with continued use of TIBCO application integration software, including licenses and support. The software functions as the central integration platform that supports data exchange across Austin Energy’s enterprise systems. It manages the flow of information between systems, keeps data consistent, and ensures updates are applied smoothly so each system works with the same accurate information. TIBCO connects important utility systems such the Meter Data Management System, which stores and processes meter readings, and the Advanced Distribution Management System, which helps manage the electric grid and outrages. By linking these systems, TIBCO ensures that customer information, meter data, outage updates, and operational details stay up-to-date everywhere they are needed. This contract will replace the existing contract which expires May 24, 2026, and the recommended contractor is the current provider for this software. The Texas Department of Information is a cooperative purchasing association recognized under Texas Item 3procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. If the contract is not approved, Austin Energy would lose the core technology that keeps its critical systems connected. This would create risks such as delayed operations, inconsistent data, and disruptions to essential business activities.