Item 9- RCA: Generation Management System — original pdf

Backup

Posting Language ..Title Authorize a contract for power generation monitoring, maintenance, and support services for Austin Energy with Open Systems International Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,355,000. Funding: $90,333 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $90,333 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: May 11, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract will provide Austin Energy with continued use of the Generation Management System provided by Open Systems International Inc. The system facilitates compliance with the operational requirements mandated by Energy Reliability Council of Texas (ERCOT) in the nodal electric market. It monitors and controls power generation for all power plants to ensure both reliability and cost efficiency of power generation. The system also tracks and communicates the necessary data to comply with ERCOT regulatory requirements. Open Systems International Inc. is the sole and exclusive owner of the software, and the only authorized provider of maintenance and support services for this software. This contract replaces the existing agreement with Open Systems International, Inc., which expires July 31, 2026. The requested authorization amount is based on anticipated expenses for the duration of the contract period. Without a fully operational Generation Management System, Austin Energy would be unable to reliably and cost effectively balance power generation capacity across its power plants or integrate with the Item 9communication systems established and required by ERCOT. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $785,000 $280,000 $290,000 $1,355,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.