MEETING OF THE ELECTRIC UTILITY COMMISSION October 17, 2022 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Robin Otto, at Robin.Otto@austinenergy.com or via phone at 512-322-6254. AGENDA Members: Marty Hopkins, Chair Dave Tuttle, Vice Chair Marshall Bowen Randy Chapman Cary Ferchill Karen Hadden Makenna Jonker Cyrus Reed Kay Trostle Vacant Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular meeting on September 12, 2022. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS 2. Recommend authorizing negotiation and execution of a multi-term cooperative contract with SHI-GOVERNMENT SOLUTIONS Inc, to provide Novell SUSE software maintenance and support for up to three years for a total contract amount not to exceed $495,000. 3. Recommend approving issuance of a five-year production-based incentive (PBI) to Paloma Ridge Owner, LLC, for the installation of solar electric systems on their facility located at 13620 N FM 620 Rd, Austin, TX 78717, in an amount not to exceed $2,041,981. 4. Recommend authorizing negotiation and execution of a contract with Texas AirSystems, LLC for modular heat exchanger skids, for a term of five years in an amount not to exceed $25,000,000. 5. Recommend authorizing an amendment to a contract with Motorola Solutions Inc to provide support hosting services and related adjuncts and interfaces for the existing Customer Service Request System utilized by Austin 3-1-1 Citywide Information Center, to increase the amount by $2,500,000 and to extend the term by up to five years, for a revised total contract amount not to exceed $5,000,000. 6. Recommend authorizing negotiation and execution of a contract with Thielsch Engineering Inc. for power production maintenance, for a term of five years in an amount not to exceed $20,000,000. 7. Recommend authorizing negotiation …
Item 12 Electric Utility Commission 2023 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. If the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy HQ, 4815 Mueller Blvd. Changes to the above regarding date, time or location will be noted on meeting agendas. MEETING DATES January 9, 2023 February 13, 2023 March 21, 2022 April 10, 2023 May 8, 2023 June 12, 2022 July 10, 2023 August 14, 2023 September 11, 2023 October 16, 2023 November 13, 2023 CANCELLED DATES March 13, 2023* October 9, 2023** December 11, 2023*** *AISD/UT/etc. Spring Break **Columbus/Indigenous Peoples Day ***No subsequent Council Meetings in Dec
EUC Report re Council Action October 17, 2022 Item 13 Items below recommended by EUC August 8; Council approved on date indicated in parenthesis. 9. (9/15) Recommend authorizing an amendment to a contract with Altec Industrial Inc., to provide customized utility vehicles, to increase the amount by $3,000,000, for a revised total contract amount not to exceed $33,500,000. 10. (9/15) Recommend authorizing an amendment to a cooperative contract with CDW LLC dba SIRIUS COMPUTER SOLUTIONS, INC. providing Palo Alto Network products, maintenance and support services, to increase the amount by $1,814,950, for a revised total contract amount not to exceed $7,871,350. Items below recommended by EUC September 12; Council approved on date indicated in parenthesis. 2. (9/29) Recommend authorizing negotiation and execution of a contract with iDefender, LLC for license agreement, maintenance, and other services to support North American Electric Reliability Corporation Critical Infrastructure Protection compliance reporting, for a term of five years in an amount not to exceed $1,277,000. 3. (9/29) Recommend authorizing award of a contract with Hi-Tech Industrial Services, LLC, to provide commercial surface preparation and protective coatings, for a term of five years in an amount not to exceed $2,400,000. 4. (9/29) Recommend authorizing negotiation and execution of a multi-term contract with Altec Inc. to provide customized utility vehicles, for up to 10 years for a total contract amount not to exceed $65,520,903. 5. (9/29) Recommend authorizing negotiation and execution of a multi-term contract with SMS LLC DBA Security Management to provide inspection, maintenance, small project installations and hosting of the Austin Energy Security systems, for up to five years for a total contract amount not to exceed $20,000,000. 6. (9/29) Recommend authorizing negotiation and execution of contracts with terms of up to 15 years for capacity and energy with certain Austin Energy customers with on-site backup generation as part of a Resiliency-as-a-Service (RaaS) pilot program, for an aggregate contracted capacity of up to 25 megawatts and estimated annual contracted amount of $3,375,000. 7. (9/29) Recommend approving a resolution finding that the property located at 2201 Grove Boulevard, Austin, Texas, is not essential to the maintenance and continued operation of the electric utility, that it is advisable to sell such property, and that such sale will not prevent the City from complying with the conditions of any revenue bond covenants. 9. (10/13) Recommend authorizing amendments to contracts for polyvinyl chloride conduit and accessories with Texas Electric …
Item 2 Posting Language ..Title Authorize negotiation and execution of a multi-term cooperative contract with SHI-Government Solutions Inc. to provide Novell SUSE software maintenance and support for up to three years for a total contract amount not to exceed $495,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C, Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $165,000 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. The Financial Services Department has determined this contractor best meets the needs of the department to provide the goods and services required at the nest value for the City. For More Information: Inquiries should be directed to Chu Hull, at 512-978-1919 or Chu.Hull@austintexas.gov. Council Committee, Boards and Commission Action: October 17, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide Novell SUSE software licensing, including maintenance and support for Austin Energy. This contract will facilitate the upgrade, renewal, and consolidation of Austin Energy’s Novell SUSE portfolio. SUSE Linux Enterprise Server is an enterprise-class Linux operating system that allows multiple applications to be run on a single server. These applications running on SUSE based virtual machines are designed to handle mission-critical workloads in the data center. Some of the applications include the Utility Contact Center, Meter Data Management System, Customer Care and Billing, and Maximo, Austin Energy’s work order system. The Texas Association of School Boards Inc. (BuyBoard) cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging Texas’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. This contractor is a HUB-certified small business. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Length of Term 1 yr. 1 yr. 1 yr. 3 yrs. Contract Authorization $165,000 $165,000 $165,000 $495,000 …
ELECTRIC UTILITY COMMISSION REGULAR MEETING MINUTES MONDAY, OCTOBER 17, 2022 The Electric Utility Commission convened in a Regular meeting on Monday, October 17, 2022, at 4815 Mueller Blvd in Austin, Texas. Chair Hopkins called the Electric Utility Commission Meeting to order at 6:04 p.m. Commissioners in Attendance: Marty Hopkins, Chair; Dave Tuttle, Vice Chair; Cary Ferchill; Makenna Jonker; Marshall Bowen; Randy Chapman; Cyrus Reed Commissioners in Attendance Remotely: Kay Trostle PUBLIC COMMUNICATION: GENERAL There were 5 speakers. 1. Bill Oakey - spoke about the Base Rate proposal 2. Lanetta Cooper – spoke about the Base Rate proposal, representing 2WR 3. Dale Bulla – spoke about electric school buses and vehicle to grid technology 4. Ashley Fisher - spoke about the Base Rate proposal, representing Solar and Storage Coalition 5. Gene Cherry –spoke about concerns related to the Value of Solar program APPROVAL OF MINUTES 1. Approve the minutes of the ELECTRIC UTILITY COMMISSION REGULAR MEETING on September 12, 2022. The minutes from the meeting of 09/12/2022 were approved on Commissioner Chapman’s motion, Commissioner Reed’s second on a (8-0) vote with Commissioner Hadden absent and two vacancies. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS The motion to approve recommendations 2-10 were approved on Commissioner Ferchill’s motion, Commissioner Reed’s second on a (8-0) vote with Commissioner Hadden absent, and two vacancies. 1 2. Recommend authorizing negotiation and execution of a multi-term cooperative contract with SHI-GOVERNMENT SOLUTIONS Inc, to provide Novell SUSE software maintenance and support for up to three years for a total contract amount not to exceed $495,000. 3. Recommend approving issuance of a five-year production-based incentive (PBI) to Paloma Ridge Owner, LLC, for the installation of solar electric systems on their facility located at 13620 N FM 620 Rd, Austin, TX 78717, in an amount not to exceed $2,041,981. 4. Recommend authorizing negotiation and execution of a contract with Texas AirSystems, LLC for modular heat exchanger skids, for a term of five years in an amount not to exceed $25,000,000. 5. Recommend authorizing an amendment to a contract with Motorola Solutions Inc to provide support hosting services and related adjuncts and interfaces for the existing Customer Service Request System utilized by Austin 3-1-1 Citywide Information Center, to increase the amount by $2,500,000 and to extend the term by up to five years, for a revised total contract amount not to exceed $5,000,000. 6. Recommend authorizing negotiation and execution of a contract …
