Electric Utility Commission Special Called Meeting of the Electric Utility Commission - This meeting to be held by videoconference.

Agenda — original pdf

Versión en español a continuación. Special Called Meeting of the Electric Utility Commission August 19, 2021 The Electric Utility Commission is to be held August 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Wednesday, August 18 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Wednesday, August 18. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (19 de Augusto 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (18 de augusto antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …

Item 10: 3QTR21 Operations Report — original pdf

Austin Energy Operational Update Q3 FY21 Item 10 Austin Energy Utility Oversight Committee – August 2021 Sidney Jackson Chief Operating Officer, Austin Energy August 2021 © 2018 Austin Energy 1 Austin Energy Operational Update Discussion Topics Performance Carbon Footprint On-Site Energy Resources Future State 2 Austin Energy Operational Update Performance 3 Commercial Availability & Start Success Commercial Availability Generation Resource Target Seasonal Commercial % Availability Commercial Availability Actuals (%) Q2 FY21 AVG Q3 FY21 AVG 91 98 100 91 94 63.9 90.2 87.2 * 95 95 97 100 Decker Steam Units Sand Hill Combined Cycle Fayette Units South Texas Project Start Success Commercial Availability values reflect maintenance or refueling outages typical for this period Start Success Target(%) Start Success Actuals (%) Q3 FY21 AVG Q2 FY21 AVG Simple Cycle Start Success 99 100 100 4 Net Generation and Load Analysis FY 2021 Q3 Power Generation Cost by Fuel Type 1% 4% 15% 55% 25% Nuclear Coal NG Renewable Biomass *Costs include fuel for generation, fuel transportation, renewable Power purchases agreements 2,680 2,660 2,640 2,620 2,600 2,580 2,560 2,540 2,520 2,500 Historical FY Q3 System Peak Demand (MW) RENEWABLE POWER AS PERCENT OF CONSUMPTION Non- Renewable 48% Renewable 52% 2017 2018 2019 2020 2021 This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on 5 System Reliability CAIDI w/o MED CAIDI = Customer Average Interruption Duration Index Average time to restore service. SAIDI = System Average Interruption Duration Index Total duration of interruptions for the average customer, during a period of time. SAIFI = System Average Interruption Frequency Index How often the average customer experiences a sustain interruption, over a period of time. MED = Major Event Days I F O N O T A R U D L A T O T I S N O T P U R R E T N I 65 60 55 50 45 40 52.77 45.50 60.88 45.50 E R O T S E R O T E M T I . G V A I E C V R E S 85 83 81 79 77 75 73 71 69 67 65 0.8 0.75 0.7 0.65 0.6 0.55 0.5 I S N O T P U R R E T N I F O R E B M U N . G V A R E M O …

Item 13: Council Action Report — original pdf

Item 13 EUC Report re Council Action August 19, 2021 Items below recommended by EUC June 21; Council approved on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) [Purchasing] Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi- term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering …

Item 8: Utility Bill Relief and Standard Operations — original pdf

Item 8 City of Austin Utilities Commission Briefing on Relief Funding and Standard Operations Kerry Overton Deputy General Manager, Chief Customer Officer Austin Energy 8/19/2021 © 2018 Austin Energy Austin Energy 2020 Pandemic Response March/April 2020 Disconnections and Late Fees Suspended Council Approved Utility Bill Relief Funding May 2020 – June 2021 AustinBillHelp.com launched Multi-channel communication and outreach Engaged with community partners and expanded Plus 1 Expanded branch operations and pay channels Current State AustinBillHelp.com still available Standard Collection Practices Resumed 2 Utility Bill Relief Funding: COVID-19 As part of COA Utilities’ COVID-19 response, $20M was added to the Plus 1 fund Plus 1 Funding & Payments (FY2019-2021) $1,692,390 $1,186,303 4,293 $795,316 3,526 2,579 2,811 $600,000 $1,315,482 $1,400,000 $1,800,000 $1,600,000 $1,200,000 $1,000,000 $800,000 $400,000 $200,000 $- # Payments $ Funding 6,000 5,500 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 - COVID-19 Bill Journey from A/R to Utility Expense Bill Generates with a Due Date ~ 75% of customers are paying their bill on time or near the due date (typically 90%) Some payments are not made on time ~ 25% of customers are past due and receiving either a Late Payment Notice or a Service Disconnection Notice (typically less than 10%) Some payments are spread out over time ~1% of customers are calling to set up payment arrangements or requesting extensions (typically 1-2%) Unpaid Customer Debt accrues Bad Debt Expense Customers who do not contact the utility for payment options receive escalating notifications up to Disconnect for Non-Pay. Typically, less than 1% of customers reach this status. If customers do not pay to restore services, balances due are sent to collection agency. Unpaid debt eventually becomes Inactive and is difficult to collect. Uncollected debt is then calculated into Bad Debt Expense, representing a loss of revenue to the utility. $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- Historical monthly active A/R dollars for all utilities Total active A/R > 30 Days $49,052,568 $47,135,217 $26,587,448 $17,485,201 t c O v o N c e D n a J b e F r a M r p A y a M n u J l u J g u A p e S t c O v o N c e D n a J b e F r a M r p A y a M n u J l u J g u A p e S t …

Item 9: 3QTR21 Financial Report — original pdf

Item 9 Austin Energy Quarterly Financial Report 3rd Quarter FY 2021 (April - June) Stephanie Koudelka Director of AE Finance - Accounting Aug 19, 2021 © 2018 Austin Energy Disclaimer Certain information set forth in this presentation contains forecasted financial information. Forecasts necessarily involve known and unknown risks and uncertainties, which may cause actual performance and financial results in future periods to differ materially from any projections of future performance. Although the forecasted financial information contained in this presentation is based upon what Austin Energy management believes are reasonable assumptions, there can be no assurance that forecasted financial information will prove to be accurate, as actual results and future events could differ materially from those anticipated in such forecasts. In addition, this presentation contains unaudited information and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, which was published on March 18, 2021: https://assets.austintexas.gov/financeonline/downloads/comprehensive_annual_financial_report/comprehensi ve_annual_financial_report_2020.pdf 2 QUARTERLY Financial Report Agenda Executive Summary Financial Policy Compliance Financial Performance Measures Actual to Budget Analysis Financial Statements Market and Industry Analyses 3 Austin Energy Quarterly Financial Report Executive Summary 4 Executive Summary Generally compliant with all financial policies. Contingency and Capital Reserve balances below minimums but total cash above minimum of $457m. $ 843 Million Revenues Operating revenues at June are 14% under budget due to decreased Power Supply Revenue due to the February winter storm. Balance sheet is liquid and adequately capitalized. Working Capital increased $11M primarily due to changes in PSA recovery, offset by decreased Base Revenue. Generally meeting financial metrics supporting AA credit rating. $645 Million Expenses Operating expenses are 17% under budget due to lower Power Supply costs due to the February winter storm. Austin Energy’s credit rating was affirmed by S&P in July. S&P removed Negative Watch but replaced with Negative Outlook. This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 5 Austin Energy Quarterly Financial Report Financial Policy Compliance 6 Financial Policy Compliance Financial policies are memorialized and adopted by ordinance each year during the budgeting process Compliance Debt Reserves Operating Non-Compliance Debt Policies Reserves Policies Operating Policies Partial Compliance Partial Compliance Full Compliance Debt Service Coverage 1.9x at June Contingency and Capital Reserve balance below minimums but total cash above minimum of $457m This information is unaudited and should be read in …

Items 2-7: Draft RCAs — original pdf

Item 2 Posting Language ..Title Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $11,666 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MMH1006 for these services. The solicitation issued on April 12, 2021 and it closed on May 20, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Melita Harden, at 512-322-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: August 19, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide maintenance and repair services to stormwater ponds maintained by Austin Energy. The contract will include preventative maintenance of vegetation control and debris removal as well as corrective maintenance on an as needed basis. These services protect water quality, help reduce flooding, and minimize risk of damage to infrastructure in and around the area and are required to ensure stormwater ponds operate in compliance with all local, state, and federal environmental criteria and regulations. Integrated Environment LLC is the current provider for these services. The current contract expires October 30, 2021. Strategic Outcome(s): Government That Works for All. ..Strategic Outcome(s) Item 3 Posting Language ..Title Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised …

20210819-011: EUC Recommendation re Customer Assistance Program Discount — original pdf

BOARD/COMMISSION RECOMMENDATION Electric Utility Commission Recommendation No. 20210819-011 Customer Assistance Program Discount August 19, 2021 Customer Assistance Program (CAP) Discount Date: Subject: Motioned: Randy Chapman Seconded: Cyrus Reed Recommendation: The Electric Utility Commission recommends that Austin City Council extend the 15% Customer Assistance Program discount through the end of Fiscal Year 2022. Vote: For: Against: None Abstentions: None Absences: Chair Marty Hopkins and Commissioner Rachel Stone Vacancies: Two Vice Chair Dave Tuttle, Commissioners Randy Chapman, Cary Ferchill, Erik Funkhouser, Karen Hadden, Cyrus Reed, and Kay Trostle 7-0 Attest: Jeff Vice, Staff Liaison

Approved Minutes — original pdf

Electric Utility Commission August 19, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Vice Chair Tuttle at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Hadden, Reed, and Trostle. Chair Hopkins and Commissioner Stone were absent and two vacancies. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the July 15, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Trostle); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-7; seconded (Reed); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. 2. (8/26) [Purchasing] Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. 3. (8/26) [Purchasing Multi-Department; Austin Energy’s estimated portion $365K] Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. 4. (9/2) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contracts with Oracle America, Inc., for Oracle Field Service licenses and implementation services, for up to six years for a total contract amount not to exceed $8,000,000. 5. (9/2) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Systems USA Inc, to provide continued generator control system upgrades, maintenance, and support services, for an increase in the amount of $1,310,000 and to extend the term by three years, for a revised total contract amount not to exceed $2,510,000. 6. (9/2) [Purchasing] Authorize an amendment to an existing contract with Enertech Resources LLC, to provide manufacturing of replacement parts and restoration services for moonlight towers, for an increase in the amount of $1,900,000, for a revised total contract amount not to exceed $5,827,280. 7. (9/2) [Purchasing] Authorize award of two contracts with Austin Arborist Company d/b/a Austin Tree Experts and Xeriscapes by Austin LLC d/b/a XBA, to provide tree planting services, for a term of five years in an amount not to exceed $675,000, divided between the …