Electric Utility Commission January 13, 2020 6:00 p.m. Town Lake Center, Shudde Fath Conference Room 721 Barton Springs Road, Austin, Texas AGENDA Members: Cary Ferchill, Chair (Adler) Marty Hopkins, Vice Chair (Casar) Jim Boyle (Pool) Carrie Collier-Brown (Ellis) Erik Funkhouser (Garza) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Rachel Stone (Harper-Madison) Dave Tuttle (Alter) Matt Weldon (Flannigan) Stefan Wray (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-12 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER CITIZEN COMMUNICATIONS: GENERAL – Speaker remarks limited to three minutes 1. APPROVAL OF MINUTES – Approve minutes of the November 18, 2019 meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date 2. (1/23) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. (District 8) 3. (2/6) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.106 of one acre (4,632 square feet) of land out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, for the purpose of upgrading the capacity of Transmission Circuit 811 and the overall electric system, and being a portion of Lot 4, Northway Crest Section Four, recorded in Volume 78, Pages 376-377 of the Plat Records of Travis County, Texas, described in Special Warranty Deed with Vendor’s Lien to AP Equity Properties, Ltd., recorded in Document No. 2006212909 of the Official Public Records of Travis County, Texas, and located at 7701 N. Lamar Blvd., in an amount not to exceed $134,000, including standard and customary closing costs. (District 4). 4. (2/6) [Austin Energy] Authorize reimbursement of costs to Ascension Seton for the purchase and installation of heat exchangers and associated piping required to interconnect the future Seton Medical Office Building to the Mueller District Cooling System, in …
Procurement Overview Presented by City of Austin Purchasing Office For Electric Utility Commission January 13, 2020 Item 13 I t e m 1 3 1 City of Austin Purchasing Office Corporate internal services organization supporting all City departments, including Austin Energy Responsible for procurement of non- construction goods and services “Government That Works for All” strategic outcome Procurement staff dedicated specifically to Austin Energy’s needs = 15 2 Procurement Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; and all functions that pertain to the acquisition, including description of requirements, selection, and solicitation of sources, preparation and award of contract, and all phases of contract administration. (National Institute of Government Procurement) * * Department responsibility * 3 Procurement Guidance Texas Local Government Code, Ch 252 City Charter Administrative Bulletins 03-01 and 84-07 Council Resolution 040610-02 Policies enacted by City Council Purchasing Office Policies and Procedures Other – industry best practices 4 Formal Solicitation Open Market Competition Invitation for Bid (IFB) Specific, price only Request For Proposal (RFP) City seeks a solution, evaluation based on price and other criteria Request For Qualification Statement (RFQS) Experience, credentials, work history 5 From Scope of Work to Contract* Month 1 Develop solicitation docs, advertise, Q&A, close Months 4-5 Negotiate contract Months 7-9 Dept submits draft SOW and requisition to Purchasing Office Months 2-3 Evaluation, recommendation Month 6 RCA review, Commission recommendation, Council approval, and contract definitized *General timeline for goods/services acquired through Request for Proposal. Current Solicitations Solicitation Packet Vendor Notification (Formal Solicitations) Posted to City of Austin website https://www.austintexas.gov/financeonlin e/account_services/solicitation/solicitatio ns.cfm Email notification • Vendor registered under applicable commodity codes • Vendor requested by user department Advertised in Austin American Statesman (statutory requirement) 7 Evaluation Based on contents of response Evaluation described in solicitation documents IFB – lowest responsive, responsible RFP – highest evaluated responsive, responsible RFQS – most qualified responsive, responsible 8 Evaluation (IFB) Single Award Award by line item Award by category 9 Evaluation (RFP, RFQS) Evaluation Rules Evaluators with expertise, no conflict of interest, power dynamics Briefing on rules and NDAs signed No discussion outside of meetings facilitated by procurement specialist Meeting & Documentation Notes of discussion recorded – includes strengths and weaknesses in each evaluation category with page numbers in proposal and reference to solicitation documents Evaluation Tool Formula – points allocated based on major, moderate, minor strengths and weaknesses in each evaluation category and points available …
Item 16 EUC Report re Council Action January 13, 2020 Item below approved by EUC November 18; Council approved on date indicated in parenthesis. 2. (12/05) [Purchasing Office] Authorize negotiation and execution of a multi-term contract with Doble Engineering Company, to provide asset risk management software, services, and support, for up to five years for a total contract amount not to exceed $428,125. 3. (12/05) [Purchasing Office] Authorize negotiation and execution of a contract with Hyundai Power Transformers USA Inc., to uprate a transformer at the Cardinal Lane substation, in an amount not to exceed $136,200. 4. (12/05) [Purchasing Office] Approve ratification of a contract with Nolan Power Group LLC, for battery chargers, in the amount of $280. 5. (12/05) [Purchasing Office] Authorize an amendment to an existing contract with Nolan Power Group LLC to provide battery chargers, for an increase in the amount of $100,000, for a revised contract amount not to exceed $357,900. 6. (12/05) [Purchasing Office] Authorize award of a contract with Radian Research Inc., for an advanced metering infrastructure meter farm, in an amount not to exceed $265,000. 7. (12/05) [Purchasing Office] Authorize award of a contract with Techline Inc., to provide steel utility poles, for a total contract amount not to exceed $400,000. 8. (12/05) [Purchasing Office] Authorize negotiation and execution of a contract with Sparx Systems North America, to provide an enterprise architect software tool, for a term of five years in an amount not to exceed $336,000. 9. (12/05) [Purchasing Office] Authorize negotiation and execution of a multi-term contract with Smart Charge Residential, LLC, or one of the other qualified offerors to Request For Proposals (RFP) 1100 EAL3005, to provide electric vehicle charging stations maintenance and repairs, for up to five years for a total contract amount not to exceed $800,125. 10. (12/05) [Purchasing Office] (Various departments; AE’s estimated amount is $500,000) Authorize negotiation and execution of a multi-term contract with WorkQuest, to provide cleanup services for lands, creeks, electric utility distribution and transmission, and related infrastructures, for up to five years for a total contract amount not to exceed $1,750,000. 11. (12/05) [Austin Energy] Authorize execution of an agreement with Blue Wave USA, Inc. to provide performance-based incentives for the generation of solar energy at its light manufacturing facility located at 3725 South FM 973 in Austin, Texas, for an estimated $85,471 per year, for a total amount not to exceed $854,708 …
RECOMMENDATION FOR COUNCIL ACTION Item 2 Posting Language ..Title Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. Council Meeting Date: January 23, 2019 ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. For More Information: Jeff Vice, Director, Local Government Issues (512) 322-6087; Thomas J. Pierpoint, VP Electric Service Delivery (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services (512) 322- 6442. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The Texas Department of Transportation (TxDOT) is widening U.S. Highway 290 from west of Ranch to Market 1826 to State Highway Loop 1, known as the Oak Hill Parkway. In connection with the improvement project, TxDOT has identified the need to acquire a 0.021 acre tract of land owned by Austin Energy. The 0.021 acres or 912 square foot of land is part of a parent tract consisting of a 4.018 acre site improved with an electrical substation, corresponding overhead electric utility lines and related site improvements. Conveyance of this 0.021 acre portion to TxDOT will not compromise current or future electric utility operations in the area. TxDOT has made an offer to purchase the subject property at the appraised value of $6,384. Austin Energy has reviewed the appraisal provided by TxDOT and determined its value conclusion to be reasonably supported. City of Austin Council District 8/Ellis McCarty Lane 0.021 Acres 912 Sq Ft for Proposed Electric Transmission and Distribution Easement US HWY 290/SH 71 West Texas Department of Transportation Road Widening Owner: City of Austin, Austin Energy Location: 6005 McCarty Lane Proposed Easement Parcels 2019 Aerial Imagery, City of Austin ± 50 AE Public Involvement & Real Estate Services 0 100Ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location …
Electric Utility Commission January 13, 2019 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting at 721 Barton Springs Road in Austin. Meeting called to order by Chair Ferchill at 6:10pm. Present were Commissioners Boyle, Hopkins, Stone, Tuttle, Weldon and Wray. Commissioners Hadden and Reed arrived after call to order. Commissioners Collier-Brown and Funkhouser were absent. CITIZEN COMMUNICATIONS: GENERAL – Dale Bulla (electric vehicles). 1. APPROVAL OF MINUTES – Approve minutes of the November 18, 2019 meeting. Motion (Weldon) to approve minutes; seconded (Hopkins); passed on a vote of 7-0, with Commissioners Collier-Brown and Funkhouser absent, and Hadden and Reed off the dais. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date Motion (Weldon) to approve items 2-7 and 10-12; seconded (Tuttle); passed on a vote of 7-0 with Commissioners Collier-Brown and Funkhouser absent, and Hadden and Reed off the dais. Motion (Hopkins) to approve items 8 and 9; seconded (Tuttle); passed on a vote of 8-0- 1 with Commissioner Wray recused and Collier-Brown and Funkhouser absent. 2. (1/23) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. (District 8) 3. (2/6) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.106 of one acre (4,632 square feet) of land out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, for the purpose of upgrading the capacity of Transmission Circuit 811 and the overall electric system, and being a portion of Lot 4, Northway Crest Section Four, recorded in Volume 78, Pages 376-377 of the Plat Records of Travis County, Texas, described in Special Warranty Deed with Vendor’s Lien to AP Equity Properties, Ltd., recorded in Document No. 2006212909 of the Official Public Records of Travis County, Texas, and located at 7701 N. Lamar Blvd., in an amount not to exceed $134,000, including standard and customary closing costs. (District 4). 4. (2/6) [Austin …
