Items 2-12: Draft RCAs — original pdf

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RECOMMENDATION FOR COUNCIL ACTION Item 2 Posting Language ..Title Authorize negotiation and execution of all documents and instruments necessary or desirable to sell approximately 0.021 acres or 912 square feet of land out of the Thomas Anderson Survey No. 17, Travis County, Texas, to the State of Texas for the Texas Department of Transportation project known as the Oak Hill Parkway, located at 6005 McCarty Lane and conveyed by warranty deed to the City of Austin Electric Utility Department, recorded in Volume 11591, Page 1325, for the amount of $6,384. Council Meeting Date: January 23, 2019 ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. For More Information: Jeff Vice, Director, Local Government Issues (512) 322-6087; Thomas J. Pierpoint, VP Electric Service Delivery (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services (512) 322- 6442. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The Texas Department of Transportation (TxDOT) is widening U.S. Highway 290 from west of Ranch to Market 1826 to State Highway Loop 1, known as the Oak Hill Parkway. In connection with the improvement project, TxDOT has identified the need to acquire a 0.021 acre tract of land owned by Austin Energy. The 0.021 acres or 912 square foot of land is part of a parent tract consisting of a 4.018 acre site improved with an electrical substation, corresponding overhead electric utility lines and related site improvements. Conveyance of this 0.021 acre portion to TxDOT will not compromise current or future electric utility operations in the area. TxDOT has made an offer to purchase the subject property at the appraised value of $6,384. Austin Energy has reviewed the appraisal provided by TxDOT and determined its value conclusion to be reasonably supported. City of Austin Council District 8/Ellis McCarty Lane 0.021 Acres 912 Sq Ft for Proposed Electric Transmission and Distribution Easement US HWY 290/SH 71 West Texas Department of Transportation Road Widening Owner: City of Austin, Austin Energy Location: 6005 McCarty Lane Proposed Easement Parcels 2019 Aerial Imagery, City of Austin ± 50 AE Public Involvement & Real Estate Services 0 100Ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. This product has been produced by AUSTIN ENERGY for the sole purpose of geographic reference. No warranty is made by the City of Austin regarding specific accuracy or completeness. Produced by ECervantes 9/27/2019 OAK HILL SUBSTATION Item 3 RECOMMENDATION FOR COUNCIL ACTION Council Meeting Date: February 6, 2020 Posting Language Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent electric transmission and distribution easement consisting of approximately 0.106 of one acre (4,632 square feet) of land out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, for the purpose of upgrading the capacity of Transmission Circuit 811 and the overall electric system, and being a portion of Lot 4, Northway Crest Section Four, recorded in Volume 78, Page 376-377 of the Plat Records of Travis County, Texas, described in Special Warranty Deed with Vendor’s Lien to AP Equity Properties, Ltd., recorded in Document No. 2006212909 of the Official Public Records of Travis County, Texas, and located at 7701 N. Lamar Blvd., in an amount not to exceed $134,000, including standard and customary closing costs. (District 4). Fiscal Note Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Energy. Prior Council Action: None For More Information: Jeff Vice, Director, Local Government Issues (512) 322-6087; Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The project will upgrade the four-mile Circuit 811 transmission line from 69kV to 138kV to provide redundancy and increase reliability of the electric system. Additional easement widths are necessary for safety and clearance requirements pursuant to the National Electric Safety Code, and for access and maintenance of Circuit 811. The property owner of the subject easement has accepted the appraised value of $134,000 as compensation. The subject easement is located at 7701 N. Lamar Blvd., within Council District 4, in Austin, Texas. City of Austin Council District 4/Casar for Proposed Electric Transmission and Distribution Easement Austin Energy Transmission Circuit 811 Upgrade Owner: AP Equities Properties, LTD Parcel #5 Location: 7701 N Lamar Blvd Proposed Easement 2019 Aerial Imagery, City of Austin ± 50 AE Public Involvement & Real Estate Services 0 100Ft This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. This has been produced by AUSTIN ENERGY for the sole purpose of geographic reference. No warranty is made by the City of Austin regarding specific accuracy or completeness. 10/18/2019 Produced by ECervantes TAULBEE LN N LAMAR BLVD Parcel #5 0.106 Acres 4,632 Sq Ft RECOMMENDATION FOR COUNCIL ACTION Item 4 Council Meeting Date: February 6, 2020 Posting Language: Authorize reimbursement of costs to Ascension Seton for the purchase and installation of heat exchangers and associated piping required to interconnect the future Seton Medical Office Building to the Mueller District Cooling System, in an amount not to exceed $682,000. (District 9) Amount and Source of Funding: Funding is available in the Fiscal Year 2019-20 Capital Budget of Austin Energy. For More Information: Pat Sweeney, Vice President, Power Production (512) 322-6292; Andy Gallo, Interim Director, District Energy and Cooling, (512) 322-6424. Council Committee, Boards and Commission Action: January 13, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The purchase and installation of heat exchangers and related piping is necessary to provide chilled water service to the future Seton Medical Office Building as specified in a chilled water services agreement between the Austin Energy and [Ascension Seton]. Austin Energy will recover the cost for these reimbursable items through the chilled water rate specified in the agreement. This project will interconnect the Seton Medical Office Building to Austin Energy’s Mueller District Cooling System. The project is located at the corner of Mueller Blvd. and Philomena Street in Council District 9. Austin Energy operates several district cooling systems that provide cooling requirements to customer facilities through a network of underground pipes. These systems serve multiple large buildings within a particular service area including Downtown Austin, the Domain and Mueller. A district cooling plant distributes chilled water to the customer's building through a set of heat exchangers located in the customer's mechanical room. A single plant can meet the cooling needs of several buildings. For example, the Mueller Energy Center currently serves the Dell Children’s Medical Center of Central Texas, Ronald McDonald House, American Institute for Research, Dell Pediatrics Research Institute, DocReit Medical Office Building, Texas Mutual Insurance and Seton Headquarters Office Building. Adding chilled water customers increases the load to Austin Energy’s District Cooling System and thereby increases the amount of potential electrical demand shifted from on-peak to off- peak hours. This project is located within zip code 78723 and Council District 9. The project will be managed by Austin Energy. INTERSTATE 35 Regional Retail Regional Retail ASTER DRIVE C N LA EAST 51ST STREET University of Texas University of Texas Health Research Health Research y Campus Campus BARBARA JORDAN BOULEVARD Dell Children’s Medical Center ULEVARD UELLER BO M Seton Medical Office Building _____________________ MENA STREET Northwest Greenway PHILO H STREET ALDRIC GARCIA STREET G HEAT STREET MES W RAGSDALE STREET JA Fire Station ROBERT BRO W NING STREET Aldrich Aldrich Street District Mueller Central SIM OND AVENUE Lake Park Patterson Park ROBERT BROWNING STREET OOBERT G STR McBEE STREET T E E R T S E I T T A M T E E R T S I Z U R T E E R T S E G A P N DRIVE BERKM A Market District PHILOMENA STREET TREET T LOM T E E R T S K E R U C O K T E E R T S G O Z R E H McBEE STREET EET E M SIMOND AVENUE CAMACHO AVENUE T E E R T S N A M H C O G T E E R T S L L I G D A E R H T LITTLEFIELD STREET A I R P O R T B O U L E V A R D T E E R T S R E L L I M M O T T E E R T S S E L A C S T E E R T S S S E L W A L McCLOSKEY STREET EMMA LONG STREET T E E R T S O H C A M A C T E E R T S Y Y E E N N K K C C N P I T E E R T S Z E D N E M Control Tower ANTONE STREET TT T E E R T S M H A S T E E R T S S R E G D O R L A C T E E R T S E I T T A M T E E R T S S I G R A H T E E R T S A D N L E M R E H I TOM MILLER STREET Southwest Greenway Civic/Institutional Yard Homes Row Houses/Shop Houses Mueller Houses Mixed Use Commercial Mixed Use Residential Open Space Potential High Capacity Transit Corridor The information contained in this site plan is subject to change without notice. Catellus Development Corporation, their affiliates and representatives makes, and expressly disclaims any representations or warranties as to the accuracy of the site plan or that the site plan will not change. Each party receiving this site plan acknowledges it is relying on its own investigations in connection with the Mueller property and not on any statements in the site plan or on the site plan not changing. Austin Film Society Reclaimed Water Tower DOC REEVES STREET T E E R T S Y L R E B E HERNANDEZ STREET ETTETTTT Emergency Command Center Troublemaker Film Studios E V I R D N A M K R E B T E E R T S I S K C N E L O T E E R T S N A H G U A V T E E R T S I T S U Q M O R T S T E E R T S E K H C S T N I ZACH SCOTT STREET School Site T E E R T S Y E L L I T Rathgeber Village Bartholomew Park T E E R T S H G U O R B R A C S T E E R T S A R T T A MORENO STREET T E E R T S S E N O R B I T E E R T S F F A E T T E E R T C U R D Y S M c SCHUTZE STREET T E E R T S I R E L L M M O T T E E R T S I H C U G N A T I T E E R T S A T I R A G R A M SORIN STREET CHENNAULT STREET CEPEDA STREET Southeast Greenway MAN O R R O A D Morris Williams Golf Course 0 250' 500' 1000' 1 ac D R A F T I L L U S T R AT I V E P L A N Prepared for Catellus Austin, LLC by McCann Adams Studio October 6, 2017 Item 5 RECOMMENDATION FOR COUNCIL ACTION Council Meeting Date: February 6, 2020 Posting Language: ..Title Authorize recurring, exempt expenditures for the renewal of professional dues and memberships in national and state associations and organizations related to the electric utility industry, in an amount not to exceed $492,000. ..De Fiscal Note: Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. For More Information: Jeff Vice, Director, Local Government Relations (512) 322-6087. Council Committee, Boards and Commission Action: January 13, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The following list identifies and describes professional membership organizations of which Austin Energy is a member. The list includes dues amounts for 2020. 1. Large Public Power Council (LPPC): $138,000 Created in 1987, LPPC consists of 25 of the nation’s largest public power systems, including Austin Energy, CPS Energy and LCRA. LPPC provides forums where public power electric utility professionals exchange information and best practices. LPPC has four Task Forces (Governmental Relations, Environmental, Tax and Finance and Energy Regulation) that deal with federal legislation, environmental rules and regulations, tax implications, and electric and energy policy. LPPC hires professional consultants in each of these areas to assist the organization and its individual members. LPPC is extremely valuable in lobbying the Congress and federal agencies on public policies related to the industry. 2. American Public Power Association (APPA): $132,000 APPA is the national trade association for more than 2,000 public power electric utilities. Created in 1940, the Washington, DC-based association’s mission is to advance the interests of its members and consumers. APPA provides an array of services to assist Austin Energy in fulfilling its mission to safely provide clean, affordable and reliable service. APPA provides detailed analyses of federal legislation related to the electric utility industry, and a full array of advocacy, education and information services and programs. APPA’s policy positions emphasize the importance of hometown decision making. 3. Texas Public Power Association (TPPA): $117,000 TPPA is the state trade association representing the interests of 72 public power providers located throughout Texas, including Austin Energy, CPS Energy and LCRA. TPPA is a central vehicle through which members can extend their influence on policy matters affecting the public power industry, especially at the Texas Legislature. TPPA provides forums for the transfer of information, technology and training in the public power arena. 4. M.J. Bradley & Associates – Clean Energy Group: $105,000 M.J. Bradley & Associates (MJB&A) coordinates national coalitions to advance clean energy policy, protect air and water, reduce methane emissions, and support safe, reliable and cost-effective natural gas service. Austin Energy is a member of MJB&A’s Clean Energy Group (CEG), a coalition of public and private electric utilities dedicated to promoting clean energy initiatives. The CEG provides Austin Energy with a forum at the federal level to further the goals of the Resource, Generation and Climate Protection Plan to reduce greenhouse gas emissions from power plants to 20 percent of 2005 levels by 2020 and to promote clean energy and energy efficiency. The CEG and its individual electric utilities are vocal advocates of progressive environmental policies, and Austin Energy benefits from belonging to a coalition that promotes these policies. The CEG also provides its members with technical information and analyses that address federal environmental policies, including how to respond to environmental rules and regulations proposed and administered by the EPA dealing with the Clean Power Plan to reduce GHGs, replacement rules for NOx and SO2 cap and trade programs, ozone and new particulate matter standards, rules for disposal and processing of coal combustion products, wastewater effluent standards at utilities and cooling water intake structure standards among others. Item 6 RECOMMENDATION FOR COUNCIL ACTION Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize negotiation and execution of a contract with High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding, to provide SmarteBuilding software subscription and support services, for a term of five years for a total contract amount not to exceed $2,000,000. ..Body (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: Fiscal Note Funding in the amount of $267,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Paula Barriffe, at 512-322-6118 or Paula.Barriffe@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 - To be reviewed by the Electric Utility Commission. January 21, 2010 – To be reviewed by the Resource Management Commission. Additional Backup Information: The contract will provide continued multi-use online subscription and support services for a cloud-based Information Management System designed to reduce energy consumption during times of peak demand. The software subscription will provide Austin Energy customers with an easy-to-use, real-time view of their daily energy consumption and alerts to tier-pricing changes to better manage their consumption. The software enables utility customers to be active in the savings process and have the information necessary to manage peak consumption and cost. The contract will allow for the expansion of system applications including a cloud-based platform and application services for use in Energy Conservation Audit and Disclosure compliance and rate estimation analysis. High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding collects energy usage as an automated benchmarking service. It also includes data storage and access capacity not available with other products and services currently on the market. High Performance SmarteBuilding, LLC, D/B/A SmarteBuilding is the sole developer and authorized distributor for the proprietary, cloud-base Information Management System software platform and application. Therefore, it is the sole source provider of the products and services to be provided under this contract. RECOMMENDATION FOR COUNCIL ACTION Item 7 Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize negotiation and execution of a contract with PowerPlan, Inc., to provide PowerPlan software support, upgrades, and additional modules to ensure asset management and cost recovery, for a term of five years in an amount not to exceed $6,000,000. ..Body (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: Fiscal Note Funding in the amount of $800,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Brett Hardy, at 512-322-6122 or Brett.Hardy@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide continued PowerPlan software licensing and support and allow for upgrades and use of additional modules. The software provides the ability to leverage data from Austin Energy enterprise resource planning systems, work management systems, and financial systems to record, depreciate, and retire fixed assets. The software aligns Austin Energy with its strategic initiative’s financial health to ensure appropriate asset cost recovery and aids in keeping utility rates reasonable. The software will also help achieve grid modernization goals to enhance asset management capabilities as additional asset investment optimization modules are purchased and placed in service, aligning operational asset management and financial asset management, to deliver superior reliability, and customer experience at the lowest reasonable cost. This is a sole source contract. PowerPlan, Inc. is the sole provider of PowerPlan software maintenance and support and retains exclusive rights to the proprietary source code for the application. RECOMMENDATION FOR COUNCIL ACTION Item 8 Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize negotiation and execution of two cooperative contracts with Dell Marketing LP and Sirius Computer Solutions, Inc., D/B/A Sirius Computer Solutions, for hardware, software, professional services and related maintenance support services, each for a term of 47 months in an amount not to exceed $34,000,000 divided between the contractors. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $1,200,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding in the amount of $25,000,000 is available in the Fiscal Year 2019-2020 Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple vendors within this cooperative purchasing program were reviewed for these goods and services. The Purchasing Office has determined these contractors best meet the needs of the department to provide the goods and services required at the best value for the City. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Brett Hardy, at 512-322-6122 or Brett.Hardy@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts are to provide hardware, software, professional services and related maintenance support services necessary to successfully implement the Austin Energy information technology (IT) Strategic Infrastructure Transformation Program from hardware-based technology to software defined data center, networking and security platforms. This transformation program will modernize Austin Energy's information technology network by becoming more effective, supportable and capable of providing agile services aligned to architectural guiding principles. Additionally, these contracts will provide for the training, support and operational model required for successful management of these new capabilities. This will enable Austin Energy to have a future-ready modern software-defined datacenter with cross-site disaster recovery capabilities that is easier to manage with lower total cost and at lower risk. The Austin Energy IT Strategic Infrastructure Transformation Program is being undertaken to improve enterprise technology capabilities. The purpose of this effort is to provide users, application owners and IT administrative staff with secure, easy access to applications and solutions that require fewer login credentials, as well as the ability to collaborate across and beyond Austin Energy, and improve security and auditing. The key strategic objectives were developed by aligning desired business outcomes with organizational dimensions.    Simplify the User Experience: To simplify and improve user access to applications and information inside and outside of Austin Energy  Enable Collaboration: Simplify the ability for Austin Energy staff to collaborate within the organization and with colleagues from other agencies Protect Resources: Improve the security stature of Austin Energy Facilitate Technology Innovation: Establish a strong foundation to prepare Austin Energy for its cloud future The program will further enable business outcomes that improve business continuity, and further operational excellence initiatives. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Item 9 RECOMMENDATION FOR COUNCIL ACTION Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize an amendment to an existing contract with Dell Marketing LP, for continued Dell hardware products, maintenance and support, software as a service, subscription services, software licenses, and related services, for an increase in the amount of $18,000,000, for a revised contract amount not to exceed $47,250,000. ..Body (Note: The contract was awarded in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, goals were not established). Lead Department Purchasing Office. Client Department(s) Austin Energy; Communications and Technology Management. Fiscal Note Funding in the amount of $2,550,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding in the amount of $3,750,000 is available in the Fiscal Year 2019-2020 Operating Budget of the Communications and Technology Management Department. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. Prior Council Action: March 2, 2017 – Council approved the original contract, item 24, on an 11-0 vote. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Brett Hardy, at 512-322-6122 or Brett.Hardy@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide continuity for the purchase of Dell hardware products, software as a service, subscription services, software licenses, and support services including installation, implementation, consulting, and maintenance for Austin Energy and the Communications and Technology Management (CTM). Additional funding is needed due to unanticipated expenditures that caused accelerated spending against the original authorization that was requested. These products are used to conduct daily operations throughout the City and meet information technology infrastructure requirements. The contract helps facilitate the upgrade, renewal and consolidation of each department’s Dell hardware portfolio including related maintenance and support services, and the purchase of new technology, hardware and related maintenance and support services on an as-needed basis. The proposed amendment will increase the authorization allowing Austin Energy and CTM to continue to purchase of Dell hardware and software products, professional services, and maintenance in support of daily City operations and key information technology infrastructure and application management tools. . Department Estimates Dell hardware, maint., support, software, etc. Amendment AE $8M CTM $10M TOTAL $18M RECOMMENDATION FOR COUNCIL ACTION Item 10 Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize negotiation and execution of a contract with Mitsubishi Electric Power Products Inc., or one of the other qualified offerors to Request For Proposals 1100 DMD3006, to provide a gas-insulated switchgear and related services, for a total contract amount not to exceed $6,000,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Energy. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 DMD3006 for these goods and services. The solicitation issued on January 28, 2019 and it closed on April 11, 2019. Of the three offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Brandt, at 512-322-6594 or Sandy.Brandt@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2010 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for a 145kV gas-insulated switchgear at the new Rainey Street Substation in the downtown Austin area, which is scheduled to be operational in the fall of 2021. The contractor will design, fabricate, deliver, install, test and commission the switchgear and will also provide support and maintenance services for the life of the equipment. Switchgear is required to connect and disconnect components to and from the electrical system, providing protection to Austin Energy’s power transformers. Currently, electricity in the downtown area is serviced by Seaholm and Brackenridge substations. The Downtown Austin Plan adopted by Council in 2012 identified the need for a new substation to support continued growth in the area and to allow the Brackenridge substation to be taken offline for upgrades. An evaluation team with expertise in this area evaluated the offers and scored Mitsubishi Electric Power Products Inc. as the best to provide these services based on technical solution and plan, experience and qualifications, total evaluated price, local business preference and service-disabled veteran business enterprise. This request allows for the development of a contract with a qualified offeror selected by Council. If the City is unsuccessful in negotiating a satisfactory contract with the selected offeror, negotiations will cease with that provider. Staff will return to Council so that another qualified offeror may be selected, authorizing new contract negotiations. M/WBE Summary Although no goals were established for this solicitation, Mitsubishi Electric Power Products Inc. identified the following subcontracting opportunity: NON - MBE/WBE TOTAL - PRIME Mitsubishi Electric Power Products Inc., Warrendale, PA NON MBE/WBE – SUBCONTRACTOR Pike Enterprises Inc., Austin, TX (Equipment installation) 85.95% 14.05% Item 11 RECOMMENDATION FOR COUNCIL ACTION Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize award of a multi-term contract with Techline Pipe LP, to provide manhole covers and rings, for up to five years for a total contract amount not to exceed $660,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $88,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MEA1007 for these goods. The solicitation issued on September 23, 2019 and it closed on October 15, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Maria Andrade, at 512-972-9424 or Maria.Andrade@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for the purchase of cast iron manhole covers and rings used by Austin Energy’s underground distribution group to cover manholes on pull boxes to protect internal electrical cable connections. This contract includes multiple types and sizes of cast iron and ductile iron coverings and rings. The contract will be used to replenish stock at Austin Energy’s warehouses for issuance to field crews as required for repairs, maintenance, and new projects. The previous contract was terminated for failure to meet the requirements of the specifications. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $264,000 $132,000 $132,000 $132,000 $660,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. RECOMMENDATION FOR COUNCIL ACTION Item 12 Council Meeting Date: February 6, 2020 Posting Language ..Title Authorize negotiation and execution of a contract with Siemens Industry, Inc., to provide building automation and fire alarm system maintenance and upgrades at the Combined Transportation, Emergency and Communications Center, for a term of five years in an amount not to exceed $650,000. ..Body (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: Fiscal Note Funding in the amount of $86,667 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: January 13, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide upgrades, maintenance, and repair services for the building automation system and fire alarm system equipment located at the Combined Transportation, Emergency and Communications Center (CTECC). These systems ensure the reliability and energy efficiency of the heating, ventilation, and air-conditioning equipment in the facility, provide remote monitoring and operation of site systems, and reduce the risk of unscheduled equipment downtime to the 9-1-1 operations floor, Emergency Operations Center, and CTECC Data Center. The services provided are in accordance with original equipment manufacturer technical specifications. Siemens Industry, Inc. is the sole provider of the maintenance and support of this equipment software.