Special Meeting of the HIV Planning Council May 04, 2020 of meeting Finance/Allocations Committee to be held 05/04/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (05/03/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the 05/04/2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (05/03/2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia Killion by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL FINANCIAL/ALLOCATIONS COMMITTEE Monday, May 4, 2020, 3:00 P.M. VIA VIDEOCONFERENCING AGENDA FINANCIAL/ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Adriana Neves, Alberto Barragan, Dennis Ringler, Mattyna Stephens, and Samuel Goings CALL TO ORDER CITIZEN COMMUNICATION a. Speakers who have registered in advance to speak on agenda items will be allotted three minutes each to address their concerns at the onset of the meeting. Registered speakers will be called upon one by one during this process. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. DOCUMENT REVIEW/PROCESS IMPROVEMENT a. Priority Setting and Resource Allocations (PSRA) process document review i. Review proposed PSRA cycle process document for FY2020 ii. Discuss and Review PSRA workshop dates and agendas b. Rapid Reallocation policy review c. New Conflict of Interest Policy review 5. REVIEW ANNUAL CALENDAR a. Review of the work plan calendar for this committee 6. PLANNING COUNCIL BUDGET UPDATE a. The Administrative Agent (AA) update on the Notice of Award FY2020 for Ryan White Part A b. …
Special Meeting of the HIV Planning Council Monday, April 27, 2020 Business Meeting to be held 04/27/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (04/26/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 27, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL BUSINESS MEETING Monday, April 27, 2020, 1:00 P.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett. AGENDA CALL TO ORDER 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. Update from the Administrative Agent (AA) a. Emergency COVID-19 Funding announcement and recommendations for spending i. Directive to specify emergency funding spending ii. Allocation of emergency funding 5. COMMITTEE REPORTS a. Executive Committee i. Membership vote a. Tarik Daniels b. Finance/Allocations Committee i. Assessment of the Administrative Mechanism Tool a. Approval of the tool used for this yearly assessment c. Membership/Governance Committee i. Social Media Calendar a. Calendar for posting and messaging for the social media accounts of the Planning Council d. Care Strategies Committee …
STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE HIV PLANNING COUNCIL Monday, March 9, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Brian Johnson, Lee Miranda, Tara Scarbrough AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. NEEDS ASSESSMENT a. Finalize Needs Assessment Survey Questionnaire 5. UPDATES FROM OFFICE OF SUPPORT a. Community Events b. Grant activities ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Comprehensive Planning Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP COMMITTEE MEETING Tuesday, March 3, 2020, 12:00 P.M. RBJ Public Health Center – 3rd Floor Training Room 15 Waller Street Austin, Texas AGENDA GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Dale Thele, Julio Gómez, and Taylor Stockett. CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. a. No minutes due to this being the first governance/membership meeting of the year. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. RECRUITMENT/PROMOTION a. Membership recruitment campaign i. Consumer advisory board ii. Alignment with needs assessment b. Vote to approve social media calendar 5. DOCUMENT REVIEW a. Review By-Laws i. Teleconference ii. Social Media 6. HIV PLANNING COUNCIL STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL BUSINESS MEETING Monday, February 24, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson- Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Gómez, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. COMMITTEE REPORTS a. Executive Committee i. Membership votes a. Dennis Ringler b. Karson Jensen ii. Time and committee changes b. Comprehensive Plan Committee i. Letters of Support a. Rideshare Pilot b. Centralized Ryan White Eligibility c. Training on Cultural Competency for LatinX Community c. Allocations Committee 5. DATA/COMMUNITY PRESENTATIONS a. Epidemiology data presentation by Flor Hernandez 6. REMOVAL OF UNEXCUSED ABSENCES a. Alberto Barragan 7. CONFERENCE RECAP a. HIV Cluster Response in Atlanta, GA, November 13-14, 2019 i. Akeshia Smothers-Johnson b. HIV Biomedical Conference in Houston, TX, December 2-4, 2019 i. Bart Whittington 8. MONTHLY RYAN WHITE REPORTS a. Part A Planning Council Support Staff Report b. Part A Administrative Agency Report c. Part B Report ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL ALLOCATIONS COMMITTEE Wednesday, February 19, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Adriana Neves, Brooks Wood, Dale Thele, Jonathan Wells, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 4. ASSESSMENT OF ADMINISTRATIVE MECHANISM (AAM) SURVEY REVIEW 5. DISCUSSION ON PRIORITY SETTING RESOURCE ALLOCATION (PSRA) PROCESS 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 6. UPDATES FROM OFFICE OF SUPPORT a. Community Events b. Grant activities ADJOURNMENT Indicative of action items 7. ADMINISTRATIVE AGENT PART A EXPENDITURE AND VARIANCE REPORT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Allocations Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL COMPREHENSIVE PLANNING COMMITTEE Monday, February 10, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas COMPREHENSIVE PLANNING COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Emma Sinnott, Julio Gómez, and Lee Miranda AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. NEEDS ASSESSMENT a. Special Studies Update-Peer Navigation b. Updated will be provided by Bart regarding call with Broward EMA 5. INTEGRATED/COMPREHENSIVE PLANNING 6. STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Comprehensive Planning Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL EXECUTIVE COMMITTEE Tuesday, February 4, 2020, 6:00 P.M. City Hall / Conference Room 1029 301 West 2nd Street Austin, Texas EXECUTIVE COMMITTEE MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Dale Thele AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. MEMBERSHIP INTERVIEW a. Dennis Ringler b. Karson Jenson 5. CHAIR REPORT MEETINGS a. Dates, time, and location changes 7. SUB-COMMITTEE PLANNING CALENDAR a. Month b. Annual 8. DOCUMENT REVIEW a. Directives 9. RECRUITEMENT a. Review and finalize consumer focus groups for Spring Recruitment drive a. Review of Attendance Report b. Review of Membership Activity Report and Updated Membership Roster 6. EXECUTIVE, CARE STRATEGY, AND GOVERNANCE/MEMBERSHIP COMMITTEE 10. HIV PLANNING COUNCIL STAFF REPORT 11. ADMINISTATIVE AGENT STAFF REPORT a. Rapid reallocation policy ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL BUSINESS MEETING Monday, January 27, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson- Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Gómez, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. COMMUNITY ENGAGEMENT AND SERVICE a. Star Award recognition ceremony 5. DATA/COMMUNITY PRESENTATIONS a. RDE, RED presentation by Jesse Thomas b. Ann Robins – HIV in Austin TGA and State. 6. COMMITTEE REPORTS a. Executive Committee i. Committee reorganization discussion ii. MOU approval b. Comprehensive Plan Committee c. Allocations Committee i. Priority setting and resource allocation discussion (PSRA) 7. CONFERENCES DISCUSSION a. HIV Cluster Response in Atlanta, GA, November 13-14, 2019 i. Akeshia Smothers-Johnson b. HIV Biomedical Conference in Houston, TX, December 2-4, 2019 i. Bart Whittington ii. Alberto Barragan c. 2020 National Ryan White Conference on HIV Care & Treatment 8. MONTHLY RYAN WHITE REPORTS a. Part A Planning Council Support Staff Report b. Part A Administrative Agency Report c. Part B Report ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 HIV PLANNING COUNCIL COMMITTEE MEETING BUSINESS MEETING MINUTES Monday, January 27th, 2020 The HIV Planning Council convened in a regular meeting on Monday, January 27, 2020 at City Hall, 301 West 2nd Street, Conference Room 1029 in Austin, Texas. Chair LJ Smith called the meeting to order at 6:01 p.m. Council Members in Attendance: Chair, L.J. Smith, Vice-Chair, Barry Waller, Secretary Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Brian Johnson, Brooks Wood, Dale Thele, Lee Miranda, Mattyna Stephens, Michael Everett, Tara Scarbrough, and Taylor Stockett Members Absent: Adriana Neves, Bart Whittington, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Goméz, and Samuel Goings Staff in Attendance: Hailey de Anda, Interim Unit Manager Jaseudia Killion, Planner II, Rashana Raggs, Administrative Senior Administrative Agent: Glenn Selfe, Brenda Mendiola, Patricia Niswander Presenters: None. Citizen Communication: None. 1. CERTIFICATION OF QUORUM a. Chair LJ Smith established and certified quorum at 6:01 p.m. 2. INTRODUCTION/ANNOUNCEMENTS a. Visitors Ann Robins, Kim Matejowsky, and Derek Kerl introduced themselves to the council. 3. APPROVAL OF MINUTES a. The minutes from the meeting of December 10th, 2020 were approved with minor corrections. 4. COMMUNITY ENGAGEMENT AND SERVICE a. Star Award recognition ceremony. i. Derek Kerl was recognized as the professional star award winner. ii. Mark Erwin was recognized as the community star award winner. HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 5. DATA/COMMUNITY PRESENTATIONS a. Jesse Thomas from RDE, RED presentation on Ryan White services from around the country. b. Ann Robins from Texas Department State Health Services (DSHS) presented on HIV data within the Austin TGA and state levels. 6. COMMITTEE REPORTS a. Executive Committee i. Committee reorganization was discussed among council. a. Proposed movement of time, dates, locations, and transfers of committees. 1. Council member Alberto Barragan stated he would like to move from comprehensive planning committee to the allocations committee. ii. MOU approval MOU. b. Planner II, Jaseudia Killion presented on corrections and updates to the c. Recommendations for corrections and updates added to MOU was approved on an 13-7-0 vote. Council members Adriana Neves, Bart Whittington, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Goméz, and Samuel Goings were absent. b. Comprehensive Plan Committee i. Currently working on getting special studies completed. c. Allocations Committee i. Priority setting and resource allocation (PSRA) changes and process discussed to be brought to full committee in a retreat format. …
HIV PLANNING COUNCIL ALLOCATIONS COMMITTEE Wednesday, January 15, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Adriana Neves, Brooks Wood, Dale Thele, Jonathan Wells, Juan Troy, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough and Taylor Stockett AGENDA CALL TO ORDER CITIZEN COMMUNICATION a. Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. PROPOSED COUNIL REALIGNMENT 5. 2020 NATIONAL RYAN WHITE CONFERENCE ON HIV CARE & TREATMENT 6. PLANNING COUNCIL STAFF REPORT 7. ADMINISTRATIVE AGENT PART A EXPENDITURE AND VARIANCE REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Allocations Committee, please contact Hailey de Anda at (512) 972-5862.
