HIV PLANNING COUNCIL ALLOCATIONS COMMITTEE Wednesday, February 19, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Adriana Neves, Brooks Wood, Dale Thele, Jonathan Wells, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 4. ASSESSMENT OF ADMINISTRATIVE MECHANISM (AAM) SURVEY REVIEW 5. DISCUSSION ON PRIORITY SETTING RESOURCE ALLOCATION (PSRA) PROCESS 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 6. UPDATES FROM OFFICE OF SUPPORT a. Community Events b. Grant activities ADJOURNMENT Indicative of action items 7. ADMINISTRATIVE AGENT PART A EXPENDITURE AND VARIANCE REPORT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Allocations Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL COMPREHENSIVE PLANNING COMMITTEE Monday, February 10, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas COMPREHENSIVE PLANNING COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Emma Sinnott, Julio Gómez, and Lee Miranda AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. NEEDS ASSESSMENT a. Special Studies Update-Peer Navigation b. Updated will be provided by Bart regarding call with Broward EMA 5. INTEGRATED/COMPREHENSIVE PLANNING 6. STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Comprehensive Planning Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL EXECUTIVE COMMITTEE Tuesday, February 4, 2020, 6:00 P.M. City Hall / Conference Room 1029 301 West 2nd Street Austin, Texas EXECUTIVE COMMITTEE MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Dale Thele AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. MEMBERSHIP INTERVIEW a. Dennis Ringler b. Karson Jenson 5. CHAIR REPORT MEETINGS a. Dates, time, and location changes 7. SUB-COMMITTEE PLANNING CALENDAR a. Month b. Annual 8. DOCUMENT REVIEW a. Directives 9. RECRUITEMENT a. Review and finalize consumer focus groups for Spring Recruitment drive a. Review of Attendance Report b. Review of Membership Activity Report and Updated Membership Roster 6. EXECUTIVE, CARE STRATEGY, AND GOVERNANCE/MEMBERSHIP COMMITTEE 10. HIV PLANNING COUNCIL STAFF REPORT 11. ADMINISTATIVE AGENT STAFF REPORT a. Rapid reallocation policy ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL BUSINESS MEETING Monday, January 27, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson- Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Gómez, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. COMMUNITY ENGAGEMENT AND SERVICE a. Star Award recognition ceremony 5. DATA/COMMUNITY PRESENTATIONS a. RDE, RED presentation by Jesse Thomas b. Ann Robins – HIV in Austin TGA and State. 6. COMMITTEE REPORTS a. Executive Committee i. Committee reorganization discussion ii. MOU approval b. Comprehensive Plan Committee c. Allocations Committee i. Priority setting and resource allocation discussion (PSRA) 7. CONFERENCES DISCUSSION a. HIV Cluster Response in Atlanta, GA, November 13-14, 2019 i. Akeshia Smothers-Johnson b. HIV Biomedical Conference in Houston, TX, December 2-4, 2019 i. Bart Whittington ii. Alberto Barragan c. 2020 National Ryan White Conference on HIV Care & Treatment 8. MONTHLY RYAN WHITE REPORTS a. Part A Planning Council Support Staff Report b. Part A Administrative Agency Report c. Part B Report ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 HIV PLANNING COUNCIL COMMITTEE MEETING BUSINESS MEETING MINUTES Monday, January 27th, 2020 The HIV Planning Council convened in a regular meeting on Monday, January 27, 2020 at City Hall, 301 West 2nd Street, Conference Room 1029 in Austin, Texas. Chair LJ Smith called the meeting to order at 6:01 p.m. Council Members in Attendance: Chair, L.J. Smith, Vice-Chair, Barry Waller, Secretary Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Brian Johnson, Brooks Wood, Dale Thele, Lee Miranda, Mattyna Stephens, Michael Everett, Tara Scarbrough, and Taylor Stockett Members Absent: Adriana Neves, Bart Whittington, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Goméz, and Samuel Goings Staff in Attendance: Hailey de Anda, Interim Unit Manager Jaseudia Killion, Planner II, Rashana Raggs, Administrative Senior Administrative Agent: Glenn Selfe, Brenda Mendiola, Patricia Niswander Presenters: None. Citizen Communication: None. 1. CERTIFICATION OF QUORUM a. Chair LJ Smith established and certified quorum at 6:01 p.m. 2. INTRODUCTION/ANNOUNCEMENTS a. Visitors Ann Robins, Kim Matejowsky, and Derek Kerl introduced themselves to the council. 3. APPROVAL OF MINUTES a. The minutes from the meeting of December 10th, 2020 were approved with minor corrections. 4. COMMUNITY ENGAGEMENT AND SERVICE a. Star Award recognition ceremony. i. Derek Kerl was recognized as the professional star award winner. ii. Mark Erwin was recognized as the community star award winner. HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 5. DATA/COMMUNITY PRESENTATIONS a. Jesse Thomas from RDE, RED presentation on Ryan White services from around the country. b. Ann Robins from Texas Department State Health Services (DSHS) presented on HIV data within the Austin TGA and state levels. 6. COMMITTEE REPORTS a. Executive Committee i. Committee reorganization was discussed among council. a. Proposed movement of time, dates, locations, and transfers of committees. 1. Council member Alberto Barragan stated he would like to move from comprehensive planning committee to the allocations committee. ii. MOU approval MOU. b. Planner II, Jaseudia Killion presented on corrections and updates to the c. Recommendations for corrections and updates added to MOU was approved on an 13-7-0 vote. Council members Adriana Neves, Bart Whittington, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Goméz, and Samuel Goings were absent. b. Comprehensive Plan Committee i. Currently working on getting special studies completed. c. Allocations Committee i. Priority setting and resource allocation (PSRA) changes and process discussed to be brought to full committee in a retreat format. …
HIV PLANNING COUNCIL ALLOCATIONS COMMITTEE Wednesday, January 15, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Adriana Neves, Brooks Wood, Dale Thele, Jonathan Wells, Juan Troy, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough and Taylor Stockett AGENDA CALL TO ORDER CITIZEN COMMUNICATION a. Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. PROPOSED COUNIL REALIGNMENT 5. 2020 NATIONAL RYAN WHITE CONFERENCE ON HIV CARE & TREATMENT 6. PLANNING COUNCIL STAFF REPORT 7. ADMINISTRATIVE AGENT PART A EXPENDITURE AND VARIANCE REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Allocations Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL COMPREHENSIVE PLANNING COMMITTEE Monday, January 13, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas AGENDA COMPREHENSIVE PLANNING COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Emma Sinnott, Julio Gómez, and Lee Miranda CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. PROPOSED COUNCIL REALIGNMENT 5. NEEDS ASSESSMENT 7. STAFF REPORT ADJOURNMENT Indicative of action items a. Review Assessment Data and Introduce Year 1 Consumer Satisfaction Survey(s) 6. 2020 NATIONAL RYAN WHITE CONFERENCE ON HIV CARE & TREATMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Comprehensive Planning Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL MEETING MINUTES TUESDAY, JANUARY 13TH, 2020 COMMITTEE MEETING HIV PLANNING COUNCIL COMPREHESIVE PLANNING COMMITTEE MEETING MINUTES MONDAY, JANUARY 13TH, 2020 The HIV Planning Council Comprehensive Planning Committee convened in a committee meeting on Tuesday, January 13th, 2020 at City Hall, 301 West 2nd Street, Room 1029 in Austin, Texas. Committee Chair Glenn Crawford called the Committee Meeting to order at 6:14 p.m. Council Members in Attendance: Committee Chair Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Emma Sinnott, and Lee Miranda Council Members Absent: Julio Gómez Staff in Attendance: Hailey de Anda, Supervisor, Jaseudia Killion, Planner II, Rashana Raggs, Administrative Senior, and Anjelica Barrientos, AmeriCorps Vista Administrative Agent: Anthony Kitzmiller Presenters: None 1. CERTIFICATION OF QUORUM a. Committee Chair Glenn Crawford established and certified quorum at 6:14 p.m. 2. INTRODUCTION/ANNOUNCEMENTS a. New council member Brian Johnson’s first meeting. 3. APPROVAL OF MINUTES a. Minutes from October 8th, 2019 approved with minor corrections. i. Agenda item 6, letter B, spelling correction. 4. PROPOSED COUNCIL REALIGNMENT a. Council chair LJ Smith presented on proposed council realignment. b. Proposed council realignment scheduled to launch next February. 5. NEEDS ASSESSMENT a. Review Assessment Data and Introduce Year 1 Consumer Satisfaction Survey(s) i. Hailey de Anda presented on letter of support for ride share as an option to be presented to administrative agents. ii. Anjelica Barrientos presented on the LatinX provider survey feedback. 1 HIV PLANNING COUNCIL MEETING MINUTES TUESDAY, JANUARY 13TH, 2020 iii. Hailey de Anda presented on peer navigation. 1. Michael Kerrigan, our project officer, has connected us to TGA in Broward County, who just launched a very successful peer navigation program. Currently trying to get some of their materials they used to launch their peer navigation. 2. Would like to schedule a conference call to include council members Bart Whittington and Emma Sinnott to be included on the call with Broward County’s Ryan White team. 3. Council member Emma Sinnott brought up questions of “How are they paying for this program? What funding are they using? How are they measuring this program successful?” 4. Council members Akeshia Johnson-Smothers and Bart Whittington both also questioned on the definition of what contributed to the program being deemed successful. iv. Centralized Ryan White eligibility letter of support was presented to committee for revisions before being signed off by council chair LJ Smith. v. Consumer satisfaction survey scheduled to launch …
HIV PLANNING COUNCIL EXECUTIVE COMMITTEE Tuesday, January 7, 2020, 6:00 P.M. City Hall / Conference Room 1029 301 West 2nd Street Austin, Texas EXECUTIVE COMMITTEE MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Dale Thele AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. CHAIR REPORT a. Review of Attendance Report b. Review of Membership Activity Report and Updated Membership Roster 5. EXECUTIVE AND CARE STRATEGY COMMITTEE MEETINGS a. Dates, time, and location changes 6. SUB-COMMITTEE PLANNING CALENDAR a. Month b. Annual 7. DOCUMENT REVIEW a. Office of Support Policy and Procedures 8. RECRUITEMENT/PROMOTION a. Review consumer focus groups to identify key target areas 9. HIV PLANNING COUNCIL STAFF REPORT 10. ADMINISTATIVE AGENT STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL MEETING MINUTES TUESDAY, JANUARY 7th, 2020 COMMITTEE MEETING HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING MINUTES TUESDAY, January 7th, 2020 The HIV Planning Council Executive Committee convened in a committee meeting on Tuesday, January 7th, 2020 at City Hall, 301 West 2nd Street, Room 1029 in Austin, Texas. Chair, LJ Smith called the Committee Meeting to order at 6:02 p.m. Council Members in Attendance: Chair LJ Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Dale Thele Council Members Absent: None. Staff in Attendance: Hailey de Anda, Interim Manager Planning and Evaluation Unit, Rashana E. Raggs, Administrative Senior, and Jaseudia Killion, Planner II, and Anjelica Barrientos, AmeriCorps Vista Administrative Agent: Anthony Kitzmiller Presenters: None CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM a. Chair, LJ Smith established and certified quorum at 6:02 p.m. 2. INTRODUCTION/ANNOUNCEMENTS a. Welcome back to Glenn Selfe after being on leave. 3. APPROVAL OF MINUTES grammatical corrections. 4. CHAIR REPORT a. The minutes from the meeting of November 12th, 2019 were approved with minor 1 HIV PLANNING COUNCIL MEETING MINUTES TUESDAY, JANUARY 7th, 2020 a. Review of Attendance Report i. Council member Alberto Barragan is out of compliance. Alberto Barragan was notified about being close to absences via email. Support staff will email Alberto Barragan one more time, afterwards, move to make a voting item upon removing his absences. ii. Adriana Noves has excused absences. b. Review of Membership Activity Report and Updated Membership Roster i. Currently in the process of on boarding 4 new membership applications. 5. EXECUTIVE AND CARE STRATEGY COMMITTEE MEETINGS a. Dates, time, and location changes i. Executive Tabled. Remain as a discussion item. ii. Care strategy Still to be determined. iii. Name changes for committees: Allocations to be named “Finance/Allocations”. Comprehensive planning to be named “Strategic Planning/Needs New committees will be “Care Strategy Committee” and Assessment”. “Governance/Member”. 6. SUB-COMMITTEE PLANNING CALENDAR a. Month i. Comprehensive Planning Discussion item on proposed council realignment. ii. Allocations Discussion item on proposed council realignment. Move agenda item 4 to business …
