Special Called Care Strategies Committee Meeting of the HIV Planning Council Monday, September 21, 2020 Special Called Care Strategies Committee Meeting to be held 09/21/2020 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams; no in-person input will be allowed. All speakers must register in advance (09/20/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 21, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL CARE STRATEGIES MEETING Monday, September 21, 2020, 6:00 P.M. City Hall/ Remote REVISED AGENDA CARE STRATEGIES COMMITTEE MEMBERS: Committee Chair Bart Whittington, Karson Jensen, Brian Johnson, and Michael Everett CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. SERVICE STANDARDS PRESENTATION 5. REVIEW AND UPDATE SERVICE STANDARDS a. Discuss Potential Service Standard(s) to support Peer Navigators b. Discussion of the preselected Service Standards and updates i. Emergency Financial Assistance ii. Medical Transportation Services iii. Mental Health Services iv. Outpatient Ambulatory Health Services c. Vote to approve Service Standards updates 6. HIV PLANNING COUNCIL STAFF REPORT a. Discuss committee budget b. Review committee work plan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American …
Meeting of the HIV Planning Council September 14, 2020 of meeting Strategic Planning/Needs Assessment Committee to be held 09/14/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (09/13/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the 09/14/2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (09/13/2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia Killion by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE HIV PLANNING COUNCIL MONDAY, SEPTEMBER 14, 2020 at 6:00 P.M. CITY HALL/REMOTE STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Brian Johnson, Lee Miranda, and Tara Scarbrough AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. CERTIFICATION OF QUORUM INTRODUCTION/ANNOUNCEMENTS APPROVAL OF MINUTES NEEDS ASSESSMENT YEAR ONE REVIEW 1. 2. 3. 4. 5. 2020 DIRECTIVES a. Directives Presentation b. Determine Directives for 2020 6. REVIEW ANNUAL CALENDAR 7. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget Review a. Review of the work plan calendar for this committee ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) …
Executive Committee Meeting of the HIV Planning Council Tuesday, September 1, 2020 Executive Meeting to be held 09/01/2020 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams; no in-person input will be allowed. All speakers must register in advance (08/31/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 1, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL EXECUTIVE MEETING Tuesday, September 1, 2020, 5:00 P.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Akeshia Johnson-Smothers, and Bart Whittington AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. a. Discuss calendar and identify priorities for all committee meetings b. Discuss specific topics for priority meetings 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. AGENDA SETTING 5. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget 6. ADMINISTATIVE AGENT STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) …
Governance/Membership Committee Meeting of the HIV Planning Council Tuesday, September 1, 2020 Governance/Membership Meeting to be held 09/01/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (08/31/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 1, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP MEETING Tuesday, September 1, 2020, 12:00 P.M. City Hall/ Remote Meeting Austin, Texas GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Julio Gómez, Tarik Daniels, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. ANNUAL CALENDAR REVIEW 5. POLICY DEVELOPMENT a. Virtual meeting policy discussion 6. MEMBERSHIP AND ATTENDANCE a. Review attendance of current members i. Discuss Emeritus membership status b. Review of membership activities c. Review membership roster and demographics d. Discuss new member orientation changes and mentorship e. Non-voting membership discussion 7. RECRUITMENT/PROMOTION a. Review Social Media Calendar 8. DOCUMENT REVIEW a. HIV Resource Guide 9. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget Recommendations b. Committee Work Plan calendar review ADJOURNMENT Indicative of action items The City of Austin is …
Business Meeting of the HIV Planning Council Monday, August 24, 2020 Business Meeting to be held 08/24/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (08/23/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 24, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL BUSINESS COMMITTEE Monday, August 24, 2020, 6:00 P.M. Remote Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Bart Whittington, Brian Johnson, Brooks Wood, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Tara Scarbrough, Tarik Daniels, and Taylor Stockett AGENDA Speakers who have registered one day prior to the meeting will have a three-minute allotment to CALL TO ORDER 1. CERTIFICATION OF QUORUM 2. CITIZEN COMMUNICATION address concerns regarding items on the agenda 3. APPROVAL OF MINUTES 4. COMMITTEE UPDATES a. Governance/Membership Committee i. Approval of Membership-Daniel Ramos ii. Star Awards Discussion b. Executive Committee c. Care Strategies d. Strategic Planning/Needs Assessment Committee i. Minority AIDS Initiative (MAI) Discussion e. Finance/Allocations Committee i. Vote to approve the Assessment of the Administrative Mechanism (AAM) ii. Proposed Reallocation Policy Presentation 1. Vote to approve the Reallocation Policy 5. STAFF REPORT a. Office of Support Staff Report b. Administrative …
Special Meeting of the HIV Planning Council August 19, 2020 of meeting Finance/Allocations Committee to be held 08/19/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (08/18/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the 08/19/2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (05/03/2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia Killion by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL FINANCIAL/ALLOCATIONS COMMITTEE 08/19/2020, 6:00 p.m. REMOTE FINANCIAL/ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Adriana Neves, Dennis Ringler, and Mattyna Stephens AGENDA CALL TO ORDER CITIZEN COMMUNICATION a. Speakers who have registered in advance to speak on agenda items will be allotted three minutes each to address their concerns at the onset of the meeting. Registered speakers will be called upon one by one during this process. a. Review Final Report of the Assessment of Administrative Mechanism (AAM) 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. ADMINISTATIVE AGENT STAFF PRESENTATION a. Reallocation Policy and supporting documents 5. DOCUMENT REVIEW 6. ADMINISTRATIVE AGENT a. Review of Expenditure Report 7. BUDGET REVIEW a. Review wish list items from committees 8. REVIEW ANNUAL CALENDAR a. Review of the work plan calendar for this committee 9. STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided …
Strategic Planning/Needs Assessment Committee Meeting of the HIV Planning Council Monday, August 10, 2020 Strategic Planning/Needs Assessment Committee to be held 08/10/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (08/09/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the 08/10/2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (08/09/2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia Killion by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE HIV PLANNING COUNCIL MONDAY, AUGUST 10th, 2020, 6:00 P.M. VIA VIDECONFERENCING STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Brian Johnson, Lee Miranda, Tara Scarbrough AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. 2. 3. 4. CERTIFICATION OF QUORUM INTRODUCTION/ANNOUNCEMENTS APPROVAL OF MINUTES DATA REVIEW a. 2019 Special Studies b. Early Identification on Individuals with HIV/AIDs (EIIHA) 5. MAI (MINORITY AIDS INITIATIVE) PROGRAM REVIEW a. Follow-up recommendations for MAI funding allocations 6. 2020 DIRECTIVES a. Determine Directives for 2020 7. REVIEW ANNUAL CALENDAR a. Review of the work plan calendar for this committee 8. STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign …
Care Strategies Committee Meeting of the HIV Planning Council Tuesday, August 4, 2020 Care Strategies Committee Meeting to be held 08/04/2020 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams; no in-person input will be allowed. All speakers must register in advance (08/03/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 4, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL CARE STRATEGIES MEETING Tuesday, August 4, 2020, 6:00 P.M. City Hall/ Remote AGENDA CARE STRATEGIES COMMITTEE MEMBERS: Committee Chair Bart Whittington, Karson Jensen, Brian Johnson, and Michael Everett CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. REVIEW AND DISCUSS STANDARDS OF CARE b. Discussion of Peer Navigation 5. COMPREHENSIVE PLANNING a. Introduction to the Comprehensive plan a. Review the Texas Department of State Health Services (DSHS) Updates b. Discuss Early Identification of Individuals of HIV/AIDS population data 6. HIV PLANNING COUNCIL STAFF REPORT a. Discuss committee budget items ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with …
Special Meeting of the HIV Planning Council Tuesday, July 28, 2020 Business Meeting to be held 07/28/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (07/27/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 28, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL BUSINESS COMMITTEE Tuesday, July 28, 2020, 10:00 A.M. Remote/City Hall Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, Tarik Daniels, and Taylor Stockett AGENDA CALL TO ORDER 1. CERTIFICATION OF QUORUM 2. CITIZEN COMMUNICATION address concerns regarding items on the agenda 3. INTRODUCTION/ANNOUNCEMENTS 4. APPROVAL OF MINUTES Speakers who have registered one day prior to the meeting will have a three-minute allotment to 5. REVIEW AND DISCUSSION AROUND CLINICAL QUALITY IMPROVEMENT (CQI) ACTIVITIES FROM ADMINISTRATIVE AGENT a. Discussion around funding new service categories or stopping funding to current service categories 6. FINALIZE FY21 RESOURCE ALLOCATIONS a. Declaration of Conflict of Interest, if applicable of any Planning Council member present b. Allocate resources to service categories c. For each service category, reach consensus on …
Special Meeting of the HIV Planning Council Tuesday, July 14, 2020 Business Meeting to be held 07/14/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (07/13/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 14, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL BUSINESS COMMITTEE Tuesday, July 14, 2020, 10:00 A.M. Remote Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Bart Whittington, Brian Johnson, Brooks Wood, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, Tarik Daniels, and Taylor Stockett AGENDA CALL TO ORDER 1. CERTIFICATION OF QUORUM 2. CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda 3. ADMINISTRATIVE AGENT PART A DATA PRESENTATION AND DATA Q&A a. Client Satisfaction Survey Data Presentation b. Data Q&A from Planning Council members 4. APPROVAL OF MINUTES 5. FISCAL YEAR 2021 PRIORITY SETTING a. Declaration of Conflict of Interest, if applicable of any Planning Council member present b. Discussion of data for each criteria factor of the priority setting tool i. Review core medical and support categories, including HRSA definitions c. …
Special Meeting of the HIV Planning Council Monday, June 22, 2020 Business Meeting to be held 06/22/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (06/21/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 22, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL BUSINESS MEETING Monday, June 22, 2020, 1:00 P.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, Tarik Daniel, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. COMMITTEE REPORTS a. Executive Committee b. Finance/Allocations Committee i. Assessment of the Administrative Mechanism Report and Approval a. Presentation of findings from the survey b. Approval of the survey results and outcome ii. Priority Setting and Resource Allocation (PSRA) a. PSRA Process Training c. Membership/Governance Committee d. Care Strategies Committee e. Strategic Planning/Needs Assessment Committee 5. Presentation from the Administrative …
Special Meeting of the HIV Planning Council Wednesday, June 3, 2020 Executive Meeting to be held 06/03/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (06/02/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 3, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL EXECUTIVE MEETING Wednesday, June 3, 2020, 10:00 A.M. City Hall/ Remote Meeting Austin, Texas AGENDA HIV PLANNING COUNCIL MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Akeshia Johnson-Smothers, Bart Whittington, Dale Thele, CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. AGENDA SETTING a. Discuss calendar and identify priorities for all committee meetings b. Discuss specific topics for priority meetings 5. DISCUSS DATA PRESENTATION FORMAT FOR PSRA PROCESS 6. HIV PLANNING COUNCIL STAFF REPORT a. Bylaws update 7. ADMINISTATIVE AGENT STAFF REPORT a. Rapid reallocation policy ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or …
Special Meeting of the HIV Planning Council Monday, June 1, 2020 Governance/Membership Meeting to be held 06/01/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (05/31/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 1, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP MEETING Monday, June 1, 2020, 1:00 P.M. City Hall/ Remote Meeting Austin, Texas GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Dale Thele, Julio Gómez, Tarik Daniels, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. c. Membership policy around non-voting members that don’t impact quorum 6. MEMBERSHIP AND ATTENDANCE a. Review attendance – tabled due to absences not counted due to COVID-19 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. ANNUAL CALENDAR REVIEW 5. POLICY DEVELOPMENT a. Teleconferencing b. Social Media b. Review of membership activities c. Membership roster and demographics 7. RECRUITMENT/PROMOTION a. Review membership application b. Review Orientation Process 8. DOCUMENT REVIEW a. Promotional materials b. Office of Support Policy and Procedures c. Directives Policy 9. HIV PLANNING COUNCIL STAFF REPORT ADJOURNMENT Indicative of action items The City of …
Special Meeting of the HIV Planning Council Wednesday, May 27, 2020 Business Meeting to be held 05/27/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (05/26/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 27, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL BUSINESS MEETING Wednesday, May 27, 2020, 10:00 A.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, Tarik Daniel, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. Update from the Administrative Agent (AA) 5. COMMITTEE REPORTS a. Executive Committee b. Finance/Allocations Committee i. Priority Setting and Resource Allocation (PSRA) a. Discuss Draft Agendas for Workshop b. Approval of the PSRA yearly process c. Discuss Draft Summary of Data Needs and Requests ii. Assessment of the Administrative Mechanism Tool Discussion iii. Conflict of Interest Policy Discussion …
Special Meeting of the HIV Planning Council May 22, 2020 of meeting Strategic Planning/Needs Assessment Committee to be held 05/22/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (05/21/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the 05/22/2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (05/21/2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia Killion by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE HIV PLANNING COUNCIL VIA VIDECONFERENCING May 22, 2020 10am STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Committee Chair-Glenn Crawford, Brian Johnson, Lee Miranda, Tara Scarbrough AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. NEEDS ASSESSMENT a. Finalize Needs Assessment Survey Questionnaire COVID-19 7. DATA REVIEW OF ADJOURNMENT Indicative of action items 5. DISCUSSION AROUND CAPTURING FEEDBACK FOR ASSESSMENT DURING 6. REVIEW ANNUAL CALENDAR WITH COMMITTEE TASKS FOR 2020 a. Review one page document on the Early Identification of Individuals with HIV/AIDS (EIIHA) indicators for the Austin Transitional Grant Area (TGA) The City of Austin is committed to compliance …
