REGULAR MEETING OF THE ART IN PUBLIC PLACES PANEL MONDAY, NOVMEBER 2, 2026, AT 6:00 P.M. VIRTUAL MEETING Art in Public Places Panel may be participating by videoconference. The meeting may be viewed online at: Art in Public Places Panel: November Virtual Meeting | Meeting-Join | Microsoft Teams. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Art in Public Places Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974-7852. CURRENT PANEL MEMBERS: Kristi-Anne Shaer, Chair Heidi Schmalbach, Arts Commission Liaison Andrew Danziger Camille Jobe AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Lindsey Millikan, Vice Chair Fatima Carbajal Bernardo Diaz The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Art in Public Places Panel Regular meeting on October 5, 2026, and the Special Called Art in Public Places Panel meeting on October 14, 2026. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, AIPP Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. 4. 5. 6. Discussion of Arts Commission Liaison Report on Action Items from October 19, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. Discussion of TEMPO 2027 Partnership with The Trail Conservancy. Presentation by Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music and Entertainment and Charlotte Tonsor, The Trail Conservancy Chief of Projects and Programs. Discussion of the Austin Convention Center Redevelopment (Phase 1) Art in Public Places Project Update. Presentation by Diego Miro-Rivera, Art in Public Places Artist, and Ileana Yordan-Cuevas, Art in Public Places Coordinator Senior, Austin Arts, Culture, Music and Entertainment. Discussion of Art in Public Places Panel Retreat and Art in Public Places Panel 2027 Schedule. DISCUSSION AND ACTION ITEMS 7. 8. 9. 10. Approve a letter from the Art in Public Places Panel to the Arts Commission to recommend how the Art in Public Places 2% allocation is calculated, recommendation includes …
REGULAR MEETING of the ARTS COMMISSION October 19, 2026, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn- live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at Austin Arts, Culture, Music and Entertainment (ACME), at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Muna Hussaini - Vice Chair, Keyheira Keys, Monica Maldonado, Heidi Schmalbach, Kirtana Banskota, Bailey Pownall, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on July 20, 2026. DISCUSSION ITEMS 2. Update on actions taken at the October 5th Art in Public Places Panels by Commissioner Schmalbach. 3. Update on actions taken at the September 16th Downtown Commission meeting by Commissioner Houston. STAFF BRIEFINGS 4. Staff briefing regarding an update on the Hotel Occupancy Tax by Jesús Pantel, ACME Cultural Funding Supervisor. 5. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, ACME Cultural Funding Supervisor. 6. Staff briefing regarding an update on the ACME Funding Programs by Laura Odegaard, ACME Division Manager, Cultural Affairs & Investments. 7. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, ACME Art in Public Places Manager. DISCUSSION AND ACTION ITEMS 8. Establish an Austin Arts, Culture, Music, and Entertainment (ACME) Funding Appeals Working Group to review appeals from organizations who were not chosen for funding. 9. Approve a recommendation for the Northeast Service Center: Suspended 3D Art in Public Places Artist Selection. 10. Approve a recommendation for the Northeast Service Center: Cistern Murals Art Call. 11. Approve a recommendation of the Special Meeting of the Art in Public Places Deaccession Review, Art in Public Places artworks at …
Hotel Occupancy Tax Update Austin Arts, Culture, Music and Entertainment | October 16, 2026 Hotel Occupancy Tax – September 2026 Approved Budget September Year-to-date H/MOT Penalties & Interest Hotel/Motel Occupancy Tax Total Revenue $511,252 $166,777,013 $167,288,265 Transfer to Cultural Arts Fund $15,968,425 $19,027 $387,821 $406,848 $38,854 $814,970 $172,916,688 $173,324,810 $16,592,241 • Total HOT Collections September 2026 = $406,848 4% above FY26 Approved Budget of $167,288,265 • • Cultural Arts Fund September 2026 = $38,854 • 4% above FY26 Approved Budget of $15,968,425 2 Hotel Occupancy Collections – Significant Contributing Events • Austin Pride Parade & Festival • Zilker Summer Musical • The Drop-In, a Levitt VIBE Austin Music Series, powered by KUTX AUS Passenger arrivals: 874,638 (Aug 2026) 3 HOT Cultural Arts Fund – Quarterly Comparison $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $15.65 M $15.57 M $15.34 M $12.9 M $3,967,678 $4,181,190 $4,014,342 $16.59 M $4,303,843 $4,317,350 $3,112,547 $4,298,427 $4,045,329 $4,150,573 $4,529,604 $3,982,424 $4,075,609 $4,112,939 $4,397,401 Q4 (July, Aug, Sept) Q3 (April, May, June) Q2 (Jan, Feb, Mar) Q1 (Oct, Nov, Dec) $4,000,000 $3,066,137 $2,000,000 $0 $2,374,915 $3,398,832 $3,266,808 $3,058,166 $3,361,392 FY22 FY23 FY24 FY25 FY26 4 Questions? 5
Funding Programs Update Arts, Culture, Music, and Entertainment | Oct 19, 2026 FY26 Funding Disbursement Status (as of 10/16/26) Program Total Awardees Total Funds # of Awardees Paid % of Awardees Paid $ of funds disbursed % of funds disbursed ALMF Elevate CSAP HPG Thrive Nexus 396 277 22 22 35 76 $7,045,000 $12,616,773 $1,320,000 $3,000,274 $3,850,000 $505,000 385 273 21 20 32 61 97% 99% 95% 91% 91% 80% $4,695,000 $11,000,089 $919,741 $1,904,021 $3,208,500 $374,500 TOTAL 829 $28,337,047 792 96% $22,101,851 67% 87% 70% 63% 83% 74% 78% 2 2027 ACME Grants Applications Window: July 7, 2026 – August 18, 2026, at 6:59 PM Contract Period: January 1, 2027 – December 31, 2027 (or December 2028 for 2-year contracts) 2027 Grant Panel Process! ▪ 60 Panels (Elevate, Heritage Preservation, Thrive) ▪ 330+ trained Panelists (panelists score against a detailed rubric) ▪ 900+ applications moved to Panel Process ▪ 12-26 applications reviewed per Panel Meeting ▪ 20 interpreters scheduled throughout the month (Spanish and American Sign Language) ▪ 5-8 Panelists review every application (Olympic scoring before final scores) ▪ 2-3 Panels Meetings per day ▪ 5 weeks (Tues-Saturday) ▪ NOTE: Full Scores, Comments, and Panel Meeting Recordings will be available to applicants when Notification letters go out in November. 4 120 Ineligible Applicants (not moving to Panel Meetings) Elevate (88 ineligible) Thrive (19 ineligible) • Insufficient 2-year Austin-based • Annual expenses below arts production history • Not primarily arts-focused • Unclear or unverifiable documentation (un-dated or incomplete work samples) • Ineligible activities proposed (studio build out, events outside the Austin, events not open to the public) $60,000. This was verified with documented IRS filings. • Geographic ineligibility (outside the Austin MSA) • Not meeting the definition of an arts nonprofit • Duplicate lead applicants Heritage Preservation (13 ineligible) • Sites not historically designated, or lack of evidence confirming eligibility status. • Incomplete bid packages or missing required documentation. • Applicant type not eligible under program rules. • Insufficient organizational operating history. • Activities proposed outside the contract period. 5 $23 Million in Funds Available in 2027 $65+ million in requests Austin Live Music Fund Elevate Heritage Preservation Thrive • $6 million • $11 million • $3 million • $3 million • ~290 awards ($5k - $70k) • 1,044 Applicants • 56 Venues • 65 Promoters • 923 Musicians • ~250 awards($30k- $80k) • 854 Applicants • 257 Arts 501c3s • …
Arts Commission Staff Briefings Arts, Culture, Music and Entertainment Arts Commission | October 19, 2026 Exhibition Updates Two Live by Star, Angel Alcala AIPP Exhibition Update People’s Gallery at City Hall Opening Reception - October 2, 2026 782 attendees Exhibition runs October – May 2028 Over 150 of Artworks 105 artists + 2 community organizations 3 Collection Updates Nightwing, Dale Whistler Collection Updates Item 11 Deaccessions at AUS • Timeline implications • Relocation options • Legal and regulatory considerations • Funding and feasibility • Artist follow up 5 Project Updates The Gathering Place, Samara Barks Absolute Equality: Unity Tunnel by Reginald Adams 2026 CODAworx Winner for Best Collaboration! The CODAawards honor excellence in commissioned art around the world. This year’s jurors were particularly impressed by the collaborative spirit behind “Unity Tunnel,” describing the project as “the very definition of collaboration.” 7 Absolute Equality: Unity Tunnel by Reginald Adams 2026 IAP2 Project of the Year for Creativity and Innovation! The IAP2 judges highlighted the project’s innovative use of sound baths, quiet reflection, and guided meditation to build trust and create culturally appropriate spaces for community voice, an approach they described as both unique and deeply effective. They noted that community enthusiasm “went above and beyond decision-making and led to their investment into the art-making,” resulting in physical contributions literally embedded into the final artwork. 8 Diplomatic Souvenir Sanctuary Collection by Lys Santamaria Artist Narrative: These handcrafted souvenirs represent Austin’s spirit of migration, diversity, connection, and community, offering international partners a meaningful piece of Austin to take with them. • Monarch Butterfly: A symbol of migration, hope, freedom, and the universal search for belonging and sanctuary. • Open Hands: Represent Austin’s diverse community and the exchange of giving and receiving between people and the land. • Together: The imagery reflects Austin as a place where individual journeys are celebrated and communities come together to create a more connected future. 9 Program Updates Tau Ceti by Josef Kristofoletti AIPP Resolution No. 20250306-029 Economic Opportunity Committee September 25, 2026 Art in Public Places Panel Arts Commission City Council October 5, 2026 October 19, 2026 October 22, 2026 November 5, 2026 11
ACME Funding Appeals Process ▪ Appeals: Applicants have 10 business days after award announcements to submit official appeal. Form Link will be in Award Notifications ▪ Only three reasons for an eligible appeal (Appendix C of Guidelines) ▪ Panel Administration error ▪ Conflict of Interest ▪ Reviewer or staff error ▪ Appeals Process ▪ Appeal Eligibility Review – ACME staff screens the appeal to determine whether it meets the established grounds. If eligible, the appeal moves to the next step. ▪ Appeal Considerations – Appeal requests are reviewed by ACME staff and the Appeals Working Group. ▪ Recommendation and Decision – ACME staff to the Appeals Working Group make decisions on the appeals based on the above criteria. The decision is then communicated in writing to the appellant. ▪ All decisions are final. ▪ Appeals Working Group (2 Arts Commissioners, 2 Music Commissioners) ▪ Working Group Recommendations will go to Arts Commission meeting for approval 1
NESC Suspended 3D Artwork Artist Selection Arts, Culture, Music and Entertainment Art in Public Places Panel | October 5, 2026 Item # 5 Artist Selection October 5, 2026 Tau Ceti by Josef Kristofoletti NESC Suspended 3D Artwork Project Phase Selecting: Artist Selection Artist(s) Name Digital Artist (Carlyn Ray) Art Commission $300,000 Funding Type CIP/Bond Sponsor Dept Austin Resource Recovery Austin Fleet Mobility Services Managing Dept Austin Financial Services Council District 1 NESC location: 8301 Johnny Morris Rd 3 NESC Project Overview Northeast Service Center: • Public Private Partnership (P3) • AFS: managing dept, Austin Public Facilities Corporation • New campus will consolidate services to one location • ARR: trash collection, recycling, composting, large brush collection and bulk items • AFMS: vehicle maintenance needs for City of Austin AIPP Participation: • Second AIPP project within P3 delivery model • $3 million in Art Commissions • AIPP developed opportunities & budgets • Phased approach: second oppoertunity, additional opportunities in 2026 NESC location: 8301 Johnny Morris Rd 4 NESC Site & AIPP Opportunities North Campus: Austin Resource Recovery Garage Façade Interior Hanging Artwork $1,800,000 $ 300,000 Cistern Murals x 2 Sculptures x 5 Total AIPP Opportunities South Campus: Austin Fleet Mobility Services $ 300,000 $ 600,000 $3,000,000 5 NESC Suspended Artwork – Art Call Scope of Work: • Site-specific permanent artwork • Suspended 3D artwork on the grand staircase • Encouraged use of recycled materials • Engage stakeholders and community • Artwork integrated into building design, including coordination with project team • Artist(s) that can meet installation timeline Considerations: • Users and visitors of the site (administrative building is open to the public) • Longterm maintenance, building is open 24/7 Eligibility: • Texas-based mid-career public artist Administrative Building Lobby, Grand Staircase Mid-career: public artists are recognized in their fields and have a track record of exhibits, engaging communities, and completed projects in the public art realm. Minimum of five relevant completed projects with budgets up to $100,000. 6 NESC Suspended Artwork – Art Call Artwork location on grand staircase in administrative building lobby 7 NESC: Suspended 3D Artwork Artist Selection Panelists Voting Panelists: Megan Echols, Austin Visual Artist Ender Martos, Austin Visual Artist Kimberly Mirelez, Art Administrator, San Antonio Public Art Program Manager Advisors (non-voting panelists): Richard McHale, ARR Director, Sponsor Representative Rick Harland, AFMS Assistant Director, Sponsor Representative Paul Suttles, STG Design, Design Team Representative AIPP …
OPEN CALL FOR PUBLIC ART Art in Public Places Project Northeast Service Center Cistern Murals - District #1 Call open – [DAY, DATE] Deadline for Submissions – [DAY, DATE, TIME CENTRAL] Submit all information via PublicArtist.org Call Summary Austin Arts, Culture, Music, and Entertainment’s Art in Public Places (AIPP) Program in partnership with Austin Financial Services (AFS), Austin Resource Recovery (ARR) and Austin Fleet Mobility Services Department (AFMS), seeks to commission one Austin-based emerging artist or artist team to work with our partners, design team and community stakeholders to design, fabricate, and install a two murals on cisterns sited at the north and south campus for the new Northeast Service Center (NESC) campus at 8301 Johnny Morris Rd, Austin, TX 78724. Budget Description | Budget $300,000 As per City of Austin Ordinance, 2% of capital project costs are set aside to commission public art through the AIPP Program. The total award for the artist contract is $300,000 ($150,000 per mural) and is paid over the course of the commission with milestones at community engagement, design, fabrication, installation, and closing. AIPP recommends that selected artist or artist-led teams budget 10% for contingency, and budget the remainder for all other project expenses including but not limited to: insurance, promotion, community engagement, design, all engineering, fabrication, materials, subcontractors, travel, transportation, shipping, permits and installation. Project Description AIPP in partnership with AFS, ARR, and AFMS seeks an artist or artist team to create two site-specific murals for the NESC campus. The selected artist will work with ARR, AFMS, other City Departments, project consultants, and community stakeholders to develop, design, fabricate and install artworks to enhance the NESC campus. The public art opportunity includes two site-specific artworks that will be applied to new corrugated metal water tanks (cisterns). The two cisterns are located at the north and south campus and can be seen from Johnny Morris Road. The two murals should stand alone and work together with a cohesive theme. The selected artist should take into consideration the users of the site, public who visit the site, as well as pedestrian and vehicular traffic from the street. Additionally, the selected artist will be asked to take into consideration themes of the campus mission and goals when developing an artwork theme. The campus completed design and began construction in 2025 with a tentative operation start date for August 2027. The selected artist is responsible for all …
To: Arts Commission From: Art in Public Places Panel Date: October 14, 2026 Re: Recommendation on Art in Public Places Ordinance Amendments The Art in Public Places (AIPP) Panel recommends that Council preserve its preferred allocation of 2% of total capital project cost, with no deductions, and adopt the administrative improvements proposed in the ordinance update. Recognizing the need to resolve the ongoing disagreement over the calculation method and establish a clear, consistent, auditable policy, the Panel is also presenting a compromise: an allocation of 1.75% of total capital project cost, with no deductions. This compromise accepts a reduction in the percentage in exchange for a transparent formula applied consistently across City capital projects. It does not represent the Panel's preferred outcome, nor does it diminish the need to reconcile historical discrepancies in AIPP allocations. The Panel has unanimously voted on three occasions not to accept the proposed ordinance amendments. Our disagreement has been narrow and specific: the proposed changes to the allocation calculation and the addition of eligible cost deductions, in the context of unresolved discrepancies and incomplete historical accounting. The information provided by City staff indicates a meaningful gap between the intent of the current ordinance and the allocations recorded in practice. Without a complete reconciliation, the Panel cannot confidently determine the full extent of that gap or establish that the proposed calculation will correct it. The Panel is concerned that the proposed amendments could formalize a calculation that further reduces the effective investment in public art without first resolving these discrepancies. The Panel recommends one clear formula: calculate the AIPP allocation as a fixed percentage of the total capital project cost, without deducting categories of expense before applying that percentage. This approach provides a consistent, auditable standard for every department and every eligible capital project. The Panel's compromise of 1.75% is not offered lightly. It represents a meaningful concession intended to resolve the disagreement over the calculation base while preserving a substantial and predictable investment in public art. We ask Council to consider this compromise rather than adopt a construction- cost calculation that risks further reducing the program's allocation. The City's own benchmarking supports a simplified calculation. According to the City's survey of peer cities, more than 70% calculate their public art allocation on total project cost without first carving out categories of expense. A consistent, no-deduction formula would align Austin with this prevailing approach while making …
Art in Public Places Resolution No. 20250306-29 Arts, Culture, Music and Entertainment Arts Commission October 19, 2026 Resolution No. 20250306-029 Directives Policy Updates Include 2% Public-Private Partnerships Encourage 2% Other Private Developments Allow flexible use of funds for artwork care, relocation, and re-installation Art Placement Flexibility Curatorial Services for major projects Programmatic Updates Communication Updates Address obstacles to local participation Clearly explain rights & responsibilities to artists Support for artists on private property Engage stakeholders (artwork removal) Chapter 7-2 review and associated program 2 Stakeholder Engagement External Engagement AIPP Panel Working Group + Arts Commission • Community advisory committee of the Arts Commission • Austin community arts professionals in design/architecture and visual arts fields Targeted focus groups and 1-1 conversations • Artists who experienced deaccessions, removals, and relocation of artworks • Curators, fabricators, and developers working in public art Internal Engagement Cross-Departmental Working Group • 17 departments reviewed recommended changes City Council Offices + CMO • Mayor Watson, Mayor Pro Tem Vela, Council Members Alter, Qadri, and Ellis Improve program clarity and communications Key Takeaways • • Clarity around the AIPP program • Define roles and responsibilities • Where to find resources • Simplified visual flowcharts • Information sessions 3 Public-Private Partnership (P3s) Directive: Include public-private partnership capital projects (P3), while exempting affordable housing costs, where applicable, and providing a process for alternative compliance that meets or exceeds City standards • AFS explained what city council referred to as a P3 project is more accurately described as an alternate delivery model that utilizes a Public Facilities Corporation. • Ordinance update requiring capital projects utilizing alternate delivery models (including the use of a Public Facilities Corporation); allocate 2% of project cost (affordable housing exempt) • Policy updates to incorporate clear definitions (Public Facilities Corporation) • Allow alternate delivery models to utilize AIPP’s prequalified artist pool for faster delivery method • Develop a decision tree to collaborate with AFS Redevelopment team for AIPP inclusion Big Chiller Buses by Ann Adame; Austin Convention Center 4 Alternate compliance fees (donation to public art fund) collected can be utilized for maintenance of the AIPP collection Private Developments Directive: Include a review of public art requirements in other private development regulations and programs, including but not limited to planned unit developments, density bonus programs, and Cultural Districts • Ordinance update encouraging private developments to incorporate public art, providing an option to incorporate public art into the …
Art in Public Places Panel Panelist Reappointment Arts, Culture, Music and Entertainment Arts Commission | October 19, 2026 Bernardo Diaz – Artist / Art Professor Art in Public Places - Panel Applicants Bernardo Diaz – Artist / Art Professor Art in Public Places - Panel Applicants Bernardo Diaz – Artist / Art Professor CV – Bernardo Diaz, b. 1983 Rochelle, IL Southern Methodist University – Master of Fine Arts – 2011 Texas A&M University – Corpus Christi – Master of Arts – 2009 Texas A&M International University – Bachelor of Arts – 2007 Solo Exhibitions – 2014 - 2024 Group Exhibitions – 2008 – 2023 Juried Exhibitions – 2008 – 2021 Projects – 2011 – 2020 #1 Please describe your past experience with or interest in public art: I have a strong interest in public art and public space, both formally and theoretically. My experience includes community arts and socially engaged art initiatives with grassroots organizations, non-profits, and higher education institutions. This work earned me a nomination for Texan of the Year by Loray Polk and the Dallas Morning Times. I have taught courses in Art as Social Practice at SMU and currently serve as an Art Appreciation Professor. In my lectures and discussions, I cover topics such as the rhetoric of art and space, murals, graffiti, street art, public art and performances, land art, and issues related to hostile architecture. While I'm not as familiar, I also have a growing interest in the role of new media processes in public space, especially as it relates to nomadic deployment of new media works. Art in Public Places - Panel Applicants Bernardo Diaz – Artist / Art Professor #2 Describe any special qualifications or experience you have that is related to the duties of an AIPP Panel member: With a BA, MA, and MFA in Studio Art, I bring a comprehensive knowledge base that may complement that of the current AIPP Panel Members. My experience as a juror and curator for various art projects is detailed in my CV and I can happily share more details about these experiences. I have also been a practicing artist for over two decades, not including my early creative endeavors as a child. :) #3 Please indicate your affiliations with any arts organization(s) and your role, such as Board of Directors, Advisory board, Staff, Member, or Volunteer. Please also indicate if any are Austin org. …
ARTS COMMISSION RECOMMENDATION 20261019-12 Date: October 19, 2026 Subject: Recommendation to Art in Public Places Ordinance Amendments include 2% Allocation of Total Project Cost with No Deductions. Motioned By: Commissioner Schmalbach Seconded By: Commissioner Hussaini Recommendation Recognizing the need to resolve the ongoing disagreement over the calculation method and establish a clear, consistent, auditable policy the Arts Commission recommends that City Council decline to support the proposed Ordinance amendments at this time. We further recommend that the City: 1. Preserve the AIPP Panel and Arts Commission preferred allocation of 2% of total capital project cost, with no deductions. If Council does not adopt that recommendation, the Arts Commission offers 1.75% of total capital project cost, with no deductions, as a compromise. 2. Adopt the proposed administrative improvements to strengthen the AIPP program, including greater flexibility in fund use and artwork placement, alternative delivery methods, and expanded opportunities for public art in private development. 3. Require a complete, publicly accessible reconciliation of historical allocations before taking action on the funding calculation. This should include project-level figures and a side-by-side comparison of the 2002 ordinance method, the City's actual calculation practices, and the proposed calculation. Any remaining gaps or limitations in the historical data should be explicitly identified. 4. Hold a dedicated public hearing on the funding calculation, with the supporting reconciliation and comparative calculations made available in advance, so the arts community and public can meaningfully participate in the decision. 5. Require annual public reporting of the AIPP allocation for each eligible capital project, including total capital project cost, the calculation base, any deductions, and the resulting allocation. This will provide consistent oversight and prevent future uncertainty about how the ordinance is being implemented. 6. Confirm that the AIPP allocation is established during project budgeting, allowing public art to be integrated early in project planning and design rather than treated as an afterthought. 1 of 3 Rationale The Arts Commission voted unanimously to follow the Art in Public Places (AIPP) Panel recommendation to request Council preserve its preferred allocation of 2% of total capital project cost, with no deductions, and adopt the administrative improvements proposed in the ordinance update. Recognizing the need to resolve the ongoing disagreement over the calculation method and establish a clear, consistent, auditable policy, the AIPP Panel and Arts Commission are also presenting a compromise: an allocation of 1.75% of total capital project cost, with no deductions. …
SPECIAL CALLED MEETING OF THE ART IN PUBLIC PLACES PANEL MONDAY, OCTOBER 14, 2026, AT 4:00 P.M. VIRTUAL MEETING Art in Public Places Panel may be participating by videoconference. The meeting may be viewed online at: Art in Public Places Panel Special Called: October Virtual Meeting | Meeting-Join | Microsoft Teams. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Art in Public Places Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974-7852. CURRENT PANEL MEMBERS: Kristi-Anne Shaer, Chair Heidi Schmalbach, Arts Commission Liaison Andrew Danziger Camille Jobe AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Lindsey Millikan, Vice Chair Fatima Carbajal Bernardo Diaz The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Art in Public Places Panel Regular meeting October 5, 2026. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, AIPP Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS DISCUSSION AND ACTION ITEMS 3. 4. 5. Approve a recommendation to the Arts Commission as the Deaccession Jury of Art in Public Places artwork Leaf, Pod & Samara by John Christensen at Austin-Bergstrom International Airport. Deaccession Jury includes guest conservator per Arts Commission. Approve a recommendation to the Arts Commission as the Deaccession Jury of Art in Public Places artwork Uplifted Ground by Michael Singer Studios at Austin-Bergstrom International Airport. Deaccession Jury includes guest conservator per Arts Commission. Discussion and possible action regarding updates to the Art in Public Places Ordinance, Guidelines and Policies per City Council Resolution No. 20250306-029. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. For assistance, please contact the Liaison or TTY users’ route through 711. A person may request language access accommodations no later than 48 hours before the scheduled meeting. Please call or email Art in Public …
ART IN PUBLIC PLACES PANEL Special Called Meeting Minutes The Art in Public Places Panel convened a special called meeting on Wednesday, October 14, 2026, virtual special called meeting. Chari Kristi-Anne Shaer called the meeting to order at 4:08 PM. Panel Members in Attendance: Kristi-Anne Shaer – Chair, Vice Chair – Lindsey Millikan, Heidi Schmalbach – Arts Commission Liaison, Fatima Carbajal, Andrew Danziger and Camille Jobe. Deaccession Jury Panel Member: Debora Rodrigues, Principal Conservator and Collections Care Specialist. Panel Members Absent: Bernardo Diaz. Staff in Attendance: AIPP Manager: Jaime Castillo; AIPP Coordinator Senior: Rebecca Rende and Sean Harrison; ACME Division Manager, Melissa Alvarado, and ACME Assistant Director: Morgan Messick. PUBLIC COMMUNICATION: GENERAL Chair Kristi-Anne Shaer made a motion to extend public communication to five minutes. Arts Commissioner Heidi Schamlbach seconded. Motion passes 7-0. • Jason Bregman spoke on behalf of Singer Studio Foundation about Item 4, Deaccession Jury of Art in Public Places artwork Uplifted Ground, by Michael Singer Studio at Austin- Bergstrom International Airport. APPROVAL OF MINUTES 1. The minutes of the Art in Public Places Panel Regular meeting on October 5, 2026. Chair Kristi-Anne Shaer made a motion to move approval of the Art in Public Places Regular Panel Meeting on Monday, October 5, 2026, to the Art in Public Places Regular Panel Meeting on Monday, November 2, 2026, Arts Commissioner Heidi Schmalbach seconded. Motion passes 7-0. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, Art in Public Places Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS DISCUSSION AND ACTION ITEMS 3. 4. Approve a recommendation to the Arts Commission as the Deaccession Jury of Art in Public Places artwork Leaf, Pod & Samara by John Christensen at Austin- Bergstrom International Airport. Deaccession Jury includes guest conservator per Arts Commission. Camille Jobe made a motion to continue discussion at the Art in Public Places Panel Regular Meeting on November 2, 2026. Fatima Carbajal seconded. Motion passes 5- 0. Approve a recommendation to the Arts Commission as the Deaccession Jury of Art in Public Places artwork Uplifted Ground by Michael Singer Studios at Austin- Bergstrom International Airport. Deaccession Jury includes guest conservator per Arts Commission. Camille Jobe made a motion to continue discussion at the Art in Public Places Panel Regular Meeting on November 2, 2026. Fatima Carbajal seconded. Motion passes 5- 0. 5. Discussion …
REGULAR MEETING OF THE ART IN PUBLIC PLACES PANEL MONDAY, OCTOBER 5, 2026, AT 6:00 P.M. VIRTUAL MEETING Art in Public Places Panel may be participating by videoconference. The meeting may be viewed online at: Art in Public Places Panel: September Virtual Meeting | Meeting-Join | Microsoft Teams. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Art in Public Places Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974-7852. CURRENT PANEL MEMBERS: Kristi-Anne Shaer, Chair Heidi Schmalbach, Arts Commission Liaison Andrew Danziger Camille Jobe AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Lindsey Millikan, Vice Chair Fatima Carbajal Bernardo Diaz The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Art in Public Places Panel Regular meeting September 14, 2026. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, AIPP Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. 4. Discussion of Arts Commission Liaison Report on Action Items from September 21, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. Discussion of the Austin-Bergstrom International Airport Art in Public Places Projects 50% Final Design Update. Presentation by Alex Irrera, Art in Public Places Coordinator Senior, Austin Arts, Culture, Music and Entertainment. DISCUSSION AND ACTION ITEMS 5. 6. 7. 8. 9. 10. Approve a recommendation to Arts Commission for the Northeast Service Center: Suspended 3D Art in Public Places Artist Selection. Presentation by Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music and Entertainment. Approve a recommendation to Arts Commission for the Northeast Service Center: Cistern Murals Art Call. Presentation by Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music and Entertainment. Art in Public Places Panel Guidelines and Associated Polices Working Group report and possible action. Approve a recommendation regarding updates to the Art in Public Places Guidelines and Policies per City Council Resolution No. 20250306-029. Presentation by Jaime …
ART IN PUBLIC PLACES PANEL Regular Meeting Minutes The Art in Public Places Panel convened a regular meeting on Monday, October 5, 2026, virtual regular meeting. Chari Kristi-Anne Shaer called the meeting to order at 6:01 PM. Panel Members in Attendance: Kristi-Anne Shaer – Chair, Vice Chair – Lindsey Millikan, Bernardo Diaz, and Andrew Danziger. Panel Members Absent: Heidi Schmalbach – Arts Commission Liaison, Fatima Carbajal and Camille Jobe. Staff in Attendance: AIPP Manager: Jaime Castillo; AIPP Coordinator Senior: Rebecca Rende and Alex Irrera; ACME Division Manager, Melissa Alvarado, and ACME Assistant Director: Morgan Messick. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. The minutes of the Art in Public Places Panel Regular meeting on September 14, 2026. Andrew Danziger made a motion to approve of the minutes from Art in Public Places Regular Panel Meeting on Monday, September 14, 2026, Bernardo Diaz seconded. Motion passes 4-0. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, Art in Public Places Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. Discussion of Arts Commission Liaison Report on Action Items from September 21, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. Andrew Danziger made a motion to move Item 7: Art in Public Places Panel Guidelines and Associated Polices Working Group report and possible action and Item 8: Approve a recommendation regarding updates to the Art in Public Places Guidelines and Policies per City Council Resolution No. 20250306-029. Presentation by Jaime Castillo, AIPP Manager, Austin Arts, Culture, Music and Entertainment before Item 4: Discussion of the Austin- Bergstrom Final Design Update. Presentation by Alex Irrera, Art in Public Places Coordinator Senior, Austin Arts, Culture, Music and Entertainment. Bernie Diaz seconded. Motion passes 4-0. Airport Art in Public International Projects Places 50% 4. Discussion of the Austin-Bergstrom International Airport Art in Public Places Projects 50% Final Design Update. Presentation by Alex Irrera, Art in Public Places Coordinator Senior, Austin Arts, Culture, Music and Entertainment. DISCUSSION AND ACTION ITEMS 5. 6. 7. 8. Approve a recommendation to Arts Commission for the Northeast Service Center: Suspended 3D Art in Public Places Artist Selection. Presentation by Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music and Entertainment. Chair Kristi-Anne Shaer made a motion to approve the Northeast Service Center: Suspended 3D Art in Public Places Artist Selection. Andrew …
Arts Commission Community Interest Announcement Name of Event People’s Gallery Opening Exhibition and Arts & Humanities Kickoff October 2, 2026 (6:00 p.m. – 9:00 p.m.) Austin City Hall 301 W 2nd St, Austin, Texas 78701 A quorum of the Arts Commission members may be present. No action will be taken, and no Arts Commission business will occur. For more information, please contact: Jesus Varela 512-974-2444 Jesus.Varela@AustinTexas.gov
REGULAR MEETING of the ARTS COMMISSION September 21, 2026, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn- live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at Austin Arts, Culture, Music and Entertainment (ACME), at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Muna Hussaini - Vice Chair, Keyheira Keys, Monica Maldonado, Heidi Schmalbach, Kirtana Banskota, Bailey Pownall, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on July 20, 2026. DISCUSSION ITEMS 2. Update on actions taken at the August 3rd and September 14th Art in Public Places Panels by Commissioner Schmalbach. 3. Update on actions taken at the August 19th Downtown Commission meeting by Commissioner Houston. 4. Presentation on Creek Show by Stephanie Bergara, Senior Manager of Community Engagement & Programs at Waterloo Greenway. 5. Presentation by Austin Creative Alliance on their organization and function. 6. Discussion on Hispanic Quality of Life recommendations. STAFF BRIEFINGS 7. Staff briefing regarding an update on the Hotel Occupancy Tax by Jesús Pantel, ACME Cultural Funding Supervisor. 8. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, ACME Cultural Funding Supervisor. 9. Staff briefing regarding an update on the ACME Funding Programs by Laura Odegaard, ACME Division Manager, Cultural Affairs & Investments. 10. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, ACME Art in Public Places Manager. 11. Staff briefing regarding an update on ACME gallery spaces by Marjorie Flanagan, ACME Division Manager, Cultural Education & Programs DISCUSSION AND ACTION ITEMS 12. Discussion and possible action to plan an Arts Commission Retreat 13. Establish a Fiscal Sponsorship working …
Upcoming Dates Ticket announce and on sale: Mid-September 2026 Installation dates: November 9-12, 2026 Show dates: November 13-21, 2026 www.creekshow.com
Hotel Occupancy Tax Update Austin Arts, Culture, Music and Entertainment | September 21, 2026 Hotel Occupancy Tax – August 2026 H/MOT Penalties & Interest Hotel/Motel Occupancy Tax Total Revenue Approved Budget $511,252 $166,777,013 $167,288,265 Transfer to Cultural Arts Fund $15,968,425 August $35,076 $5,967,403 $6,002,479 $573,237 Year-to-date $795,943 $172,528,867 $173,324,810 $16,553,387 • Total HOT Collections August 2026 = $6,002,479 • 104% of FY26 Approved Budget of $167,288,265 • Cultural Arts Fund July 2026 = $573,237 2 Hotel Occupancy Collections – Significant Contributing Events • World Cup Activities • Austin Symphony Independence Day and Fireworks • Willie Nelson's Annual 4th of July Picnic • Blues on the Green Concert Series • Hot Summer Nights AUS Passenger Totals: 2,102,655 (July 2026) 3 HOT Cultural Arts Fund – FY26 Progress CAF Actuals $16,553,386 Approved Budget $15,968,425 4 HOT Cultural Arts Fund – Quarterly Comparison $18,000,000 $16,000,000 $15.65 M $15.57 M $15.34 M $14,000,000 $12.9 M $3,967,678 $4,181,190 $4,014,342 $4,264,989 $4,529,604 Q4 (July, Aug, Sept) Q3 (April, May, June) Q2 (Jan, Feb, Mar) Q1 (Oct, Nov, Dec) $4,298,427 $4,045,329 $4,150,573 $3,982,424 $4,075,609 $4,112,939 $4,397,401 $3,398,832 $3,266,808 $3,058,166 $3,361,392 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,317,350 $3,112,547 $4,000,000 $3,066,137 $2,000,000 $0 $2,374,915 FY22 FY23 FY24 FY25 FY26 5 Questions? 6
Cultural Arts Funding Update Austin Arts, Culture, Music and Entertainment | September 21, 2026 Agenda 1. Contracts & Payments 2. Grant Funded Activities 3. Review Panels 2 Contracts & Payments Contracts & Payments (as of 9/21/26) FY24 Elevate FY25 Nexus FY25-26 Thrive (Year 1) FY25-26 Thrive (Year 2) Total Contracts Signed & Processed Contracts Test payments issued & verified Payment 1 Issued Payment 2 Issued Payment 3 Issued 229 229 (100%) 229 (100%) 229 (100%) 228 (99%) 219 (96%) 102 102 (100%) 102 (100%) 102 (100%) 88 (86%) n/a 35 35 (100%) 35 (100%) 35 (100%) 34 (97%) 32 (91%) See year 1 35 (100%) 35 (100%) 32 (77%) N/A N/A Total Dist. to date Total Allocation $9,209,250 (99%) $9,265,000 $503,500 (99 %) $510,000 $3,787,500 (98%) $3,118,500 (81%) $3,850,000 $3,850,000 4 FY24 Final Report Status (as of 9/21/26) 10 of 229 Elevate Final Reports Incomplete (4%) • Deadline: January 31, 2026 • 4 not submitted (non-compliance process implemented) • 4 need revisions • 1 returning unused funds • 1 deceased 5 FY25 Final Report Status (as of 7/17/26) 17 of 101 Nexus Final Reports Incomplete (17%) • Deadline: May 31, 2026 • 15 not submitted (non-compliance process implemented) • 2 need revisions 6 Grant Funded Activities Cultural Funding Grantee Activities (VisitAustin) Short Films, Long Journeys: Screening & Panel September 24 Austin Asian American Film Festival (District 10) – ArtsUs Co Still. Here. Now September 25 – 26 Andrea Ariel Dance Theatre (District 3) – Carver Museum Dress Rehearsal August 29 – September 26 Yuliya Lanina (District 10) – GrayDuck Gallery Zimbabwean Marimba Festival September 26 Rattletree School of Marimba (District 8) – Casa de Luz 8 Cultural Funding Grantee Activities (VisitAustin) Physical Theatre in the 20th Century September 28 La Fenice (District 2) – Dougherty Arts Center Typewriter Poetry October 8 Austin Typewriter Poets Collective (District 2) – Cherrywood Center Eastside Kings Festival October 18 Eastside Kings Foundation (District 8) – Various Welcome to Terror Terrace: A Halloween Variety Show October 11 – November 1 Early Era Collective (District 4) – Dougherty Arts Center 9 Review Panels Funding Programs: Guidelines Clearer definitions Clearer criteria Simplified processes More accessible resources across all programs Learn More: austintexas.gov/acme/grants-funding English Guidelines Spanish Guidelines 11 Open Funding Programs: Overview Austin Live Music Fund • $5,000 - $70,000 • Music Industry (musicians, independent promoters, venues) Thrive • Up to $80,000 - …
Funding Programs Update Arts, Culture, Music and Entertainment | Sept 21, 2026 FY26 Funding Disbursement Status (as of 9/21/26) Program Total Awardees Total Funds # of Awardees Paid % of Awardees Paid $ of funds disbursed % of funds disbursed ALMF Elevate CSAP HPG Thrive Nexus 396 277 22 22 35 76 $7,045,000 $12,616,773 $1,320,000 $3,000,274 $3,850,000 $505,000 384 273 21 19 32 57 97% 99% 95% 86% 91% 75% $4,517,500 $10,776,474 $781,741 $1,497,763 $3,118,500 $328,500 TOTAL 829 $28,337,047 755 91% $21,020,478 64% 85% 59% 50% 81% 65% 74% 2 2027 ACME Grants Overview Applications Window: July 7, 2026 – August 18, 2026, at 6:59 PM Contract Period: January 1, 2027 – December 31, 2027 (or December 2028 for 2-year contracts) $23 Million in Funds Available Austin Live Music Fund Elevate Heritage Preservation Thrive • $6 million • $11 million • $3 million • $3 million • ~290 awards • $5,000 - $70,000 • Musicians, independent promoters, live music venues • ~250 awards • $30,000 - $80,000 • Arts organizations, individual artists, creative businesses • ~30 awards • $50,000 - $250,000 • Preservation projects and activities • ~30 awards • $160,000 - $250,000 • Arts nonprofits deeply rooted in diverse cultures 4 Total 2027 Grant Applications Program Austin Live Music Fund (English) Austin Live Music Fund (Spanish) Elevate (English) Elevate (Spanish) Heritage Preservation (English) Heritage Preservation (Spanish) Thrive (English) Thrive (Spanish) TOTAL Submitted 1,059 10 946 21 57 2 164 1 2,260 5 Breakdown by Program Type (removing test apps) Austin Live Music Fund: Heritage Preservation Grant: Venues - 56 Independent Promoters- 65 Ineligible - 2 (no award was chosen) $20,000 - 45 $5,000 - 18 Professional Musicians- 923 Ineligible - 7 (no award was chosen) $20,000 - 545 $5,000 - 371 Heritage Events – 40 Capital Projects – 13 Elevate: 501(c)(3) – 257 Arts Groups – 179 Individual Artists – 418 6 Spanish Language Support Enhancements in Action Summary of Community Priorities Expand Spanish-language Outreach and Support Reduce barriers to applying Improve translation quality and consistency Strengthen community trust and relationships Provide language access throughout the grant lifecycle 8 Language Used For Spanish translations of the word grant: ACME will use subsidio because it is a more familiar and commonly understood term among the communities we serve. While subsidio …
Overview of ACME Exhibition Opportunities Arts, Culture, Music, and Entertainment Arts Commission, August 17, 2026 ACME Exhibit Locations and Current Hours* AACME Galleries African American Cultural and Heritage Facility AUS Galleries (Airport) - 12 exhibit spaces Historical Dedrick-Hamilton House Gallery Hours Monday – Friday 10am – 5pm Galleries in pre-screening areas open 24/7 Monday – Friday 10am – 5pm Asian American Resource Center – 6 exhibition spaces Monday – Friday 10am – 6pm, Saturday 10am – 4pm Susanna Dickinson Museum Dougherty Arts Center (Julia C. Butridge Gallery) Wednesday – Sunday 10am – 5pm Monday – Thursday 10am – 10pm, Friday 10am – 6pm, Saturday 12 – 5pm George Washington Carver Museum and Cultural Center (museum space + 1 exhibit space+ front contemporary/shop space) Monday – Wednesday, Friday 10am – 6pm, Thursday 10am – 9pm, Saturday 10am – 4pm Elisabet Ney Museum Wednesday – Friday 12 – 5pm, Saturday – Sunday 10 – 5pm Emma S. Barrientos Mexican American Cultural Center (Sam Z. Coronado Gallery, Community Gallery, Atrium) Monday – Friday 10am – 9pm, Saturday 10am – 4pm Old Bakery & Emporium (Fine Art Gallery) Wednesday – Friday 10am – 6pm, Saturday 12 – 5pm People's Gallery (City Hall) Monday – Friday 8am – 5pm *Operational hours will be adjusted in FY27 based on community feedback 2 How are exhibits recruited for? 3 How does the City support exhibits? 4 Approximate Timeframes for Exhibition Open Calls FALL 2026 MACC AACHF Early/mid 2027 AARC June 2028 (Biennial) AIPP People's Gallery November 2026 DAC May 2027 AIPP AUS Changing Exhibit ▪ Carver, OBE, Brush Square, and Elisabet Ney Museum have curated shows. 5 How many exhibitions do you hold per fiscal year? 6 What stages of artists do you exhibit? 7 What's next? ▪ACME's strategic and cultural plan process ▪FY27 Budget ▪Creative Reset: Streamlined and coordinated services 8 QUESTIONS? Cross departmental opportunities! ▪ Arts and culture facilities ▪ Art in Public Places ▪ Aviation Marjorie.Flanagan@Austintexas.gov Matrex.Kilgore@Austintexas.gov 9
AIPP WORKING GROUP AUGUST 2026 DEFINING AIPP PROJECT DELIVERY Aligning Funding, Responsibility & Project Outcomes Funding Transparency Project Coordination Clear Contractural Responsibilities AIPP Projects and the structures in which they reside benefit from a clearly defined relationship with the Project Design and Construction Team prior to finalization of contracts. Early coordination on scopes and responsibilities leads to clearer contracts and better work flows for both Project Teams and AIPP Support Staff. Why ThisDiscussionMatters Defined from the start Two Project Delivery Models Independent v. Integral An Integral AIPP Project is one that is fully coordinated with the Building Design and Construction Team. It is supported by and coordinated with that team and becomes integral to the architecture of the project itself. ex: Austin Convention Center An Independent AIPP Project is executed independently of the project design team and project construction. There is no integration of artwork into the structure and it may be sited separately from the structure. ex: Waste Water Facilities IntegralIndependent Project Delivery determines how the AIPP allocation is calculated IndependentCapital Project2% AIPP AllocationRemaining Project BudgetA&E FeesIntegralCapital ProjectA&E FeesRemaining Project Budget2% AIPP Allocation Fee Calculation for AIPP as INDEPENDENT Fee Calculation for AIPP as INTEGRAL Here is what that looks likeusing a $1 million projectProject Cost1,000,0002% for art(subtract fee)20,000(980,000)10% for A&E98,000Remaining882,000Project Cost1,000,00010% for A&E(subtract fee)100,000(900,000)2% for art18,0000Remaining800,000 Fee Calculation for AIPP as INDEPENDENT Fee Calculation for AIPP as INTEGRAL 10% reduction in AIPP fee Here is what that looks likeusing a $1 million projectProject Cost1,000,0002% for art(subtract fee)20,000(980,000)10% for A&E98,000Remaining882,000Project Cost1,000,00010% for A&E(subtract fee)100,000(900,000)2% for art18,0000Remaining800,000 Fee Calculation for AIPP as INDEPENDENT Fee Calculation for AIPP as INTEGRAL 2% reduction in A&E fee Here is what that looks likeusing a $1 million projectProject Cost1,000,0002% for art(subtract fee)20,000(980,000)10% for A&E98,000Remaining882,000Project Cost1,000,00010% for A&E(subtract fee)100,000(900,000)2% for art18,0000Remaining800,000 Independent Project Benefits • Some public works projects are not well suited for public visitors. A remote site for the artwork can provide better opportunities for viewing. • Some project types may be such that art is exceedingly difficult to integrate and an independent timeline or site is required. • Some areas of our community do not host many public projects. Independent AIPP work can be better distributed through the greater community. • Independent projects can activate areas of the project site that are apart from the built structure. Integral Project Benefits • Artwork that is complimentary to the structure and/or site and integrated …
Northeast Service Center Campus Sculptures Art Call Arts, Culture, Music and Entertainment Art in Public Places | August 3, 2026 NESC Campus Sculptures Project Phase Selecting: Artist Selection Artist(s) Name TBD Art Commission $600,000 Funding Type CIP/Bond Sponsor Dept Austin Resource Recovery Austin Fleet Mobility Services Managing Dept Austin Financial Services Council District 1 NESC location: 8301 Johnny Morris Rd 2 Project Overview Project Overview: • First AIPP project within P3 delivery model • $3 million in Art Commissions • AIPP developed opportunities & budgets Project Goals: • New campus will consolidate services to one location • ARR: trash collection, recycling, composting, large brush collection and bulk items • AFMS: vehicle maintenance needs for City of Austin Timeline: • Phased approach: campus sculptures is the third project • Construction began fall 2025 • Campus opening fall 2027 North Campus: Austin Resource Recovery 3 Project Overview North Campus: Austin Resource Recovery South Campus: Austin Fleet Mobility Services Garage Façade Interior Suspended Artwork $1,800,000 $ 300,000 Cistern Murals x 2 Sculptures x 5 Total AIPP Opportunities $ 300,000 $ 600,000 $3,000,000 4 NESC Campus Sculptures – Art Call Scope of Work: • 3D site-specific permanent artwork • 7 optimal locations identified, minimum of 5 • Artworks should work alone and as a series • Artworks to speak to the day-to-day work of the essential workers at ARR and AFMS • Highly encouraged use recycled, upcycled, and/or reclaimed materials • Engage stakeholders and community • Artwork integrated into campus design, including coordination with project team and AIPP artists Considerations: • Users and visitors of the site • Longterm maintenance, campus is open 24/7 Administrative Building Eligibility: Texas-based mid-career public artist Mid-career: public artists are recognized in their fields and have a track record of exhibits, engaging communities, and completed projects in the public art realm. Minimum of five relevant completed projects with budgets up to $100,000. 5 NESC Campus Sculptures Artist Selection Process Selection Criteria: • Artistic merit, creative capacity, and technical expertise of past work (30%) • Enthusiasm and ability in creating site-specific public artwork and working with local communities (40%) • Demonstrated experience in the field of public art (30%) Artist Selection Panel: • Identify artist selection panelists (3 visual professionals) • Project advisors • Review applications • Shortlist 3 artists for interviews • Artist interviews 6 Next Steps Timeline* (subject to change): • AIPP Panel (Art Call) • Arts Commission …
Davenport Ranch AFD / ATCEMS Station Adrian Aguilera & Betelhem Makonnen Final Design Arts, Culture, Music and Entertainment Art in Public Places | September 21, 2026 AFD / ATCEMS Davenport Ranch Project Phase Designing (Final) Artist(s) Name Adrian Aguilera & Betelhem Makonnen Art Commission $196,000 Funding Type CIP/Bond Sponsor Dept Austin Fire & Austin Travis County EMS Council District 10 Concept Design Presentation – September 8, 2025 Location: 4601 Westlake Drive, Austin TX 78746 2 AFD/ATCEMS 3 Station Cohort All events 12:00 to 1:00 pm Wednesday, March 4 – AF52/ATCEMS41 Davenport Ranch, artists Adrian Aguilera and Betelhem Makonnen 4601 Westlake Dr, Austin, TX 78746 Thursday, March 5 – AF53/ATCEMS42 Goodnight Ranch, Re:Site Studio 9400 Capitol View Dr, Austin, TX 78747 Friday, March 6 – AF54/ATCEMS43 Canyon Creek, artist Rudy Herrera 9804 N FM 620, Austin, TX 78726 AIPP Coordinator – Lindsay Hutchens 3 DAVENPORT RANCH Survey Results What is a story or idea you think of while looking at this artwork? "LOVE. COMMUNITY. Appreciation for our firefighters." "I think of care, I really enjoy the simplicity and universality of the X and O. It’s really cool to see a technology of fire fighting used in an artwork, it’s new and exciting to see." "I think how its a waste of money and boring." "Why don't we pay a real artist to actually paint a piece of art? These are just TVs." 4 Noteable quote: "I love the symbolism of using infrared light, light of life, heat, seeing in the dark... I really appreciate the way the artists have connected the artwork to the firefighters and the community they serve. It is a reminder to love and take care of each other." AIPP Coordinator – Lindsay Hutchens DAVENPORT RANCH ToDo's Artists: Program: - Establish and enforce AIPP Ordinance - Maintenance plan, including process for both care of artwork and reporting issues - Address light pollution DONE - Material - Design of video content - Schedule - Plan and describe electrical access and amount of use (see shop drawings) DONE - Plan and describe artwork attachment DONE - State weather resilience of material (see spec sheets and conservation report) DONE - Future community engagement at site: ie. Filming content, Dedication DONE AIPP Coordinator – Lindsay Hutchens 5 CITY OF AUSTIN I ART IN PUBLIC PLACES DAVENPORT RANCH AFD52 / EMS41 STATION Adrian Aguilera I Betelhem Makonnen untitled (xo, sweet dreams) video wall, …
Art in Public Places Asian American Resource Center Artist Selection Recommendation Arts, Culture, Music and Entertainment Arts Commission | September 21, 2026 AIPP Standard Process & Project Goals ▪ Eligibility • at least 18 years of age • Experience creating permanent artwork in materials suitable for the outdoors • Artists who have three or more permanent commissions represented in the AIPP public art collection; artists who are currently under an active contract for a permanent AIPP project; and artists who have completed a permanent AIPP project within the past year are not eligible to apply. ▪ Submission Requirements • CV/Resume • 10-images of completed relevant artworks with descriptions • Short response questions • 3 professional references ▪ Selection Criteria • Artistic merit, creative capacity, technical expertise of past work • Enthusiasm and ability in creating site-specific public artwork and working • Demonstrated experience in the field of public art with local communities ▪ Selection Process • 3 visual arts professionals voting panelists • Additional community and City staff advise by providing knowledge about the • 1 round; score offline for short list, live discussion and vote site, the community, the neighborhood, and the sponsor project 1. A work of art of redeeming quality that advances public understanding of visual art and enhances the aesthetic quality of public places 2. Conceptualizes a strong overall artwork design approach that integrates with the site and surrounding natural environment Is easily maintained and vandal resistant in an exterior environment Is permanent with an expected life span of at least 20 years 3. 4. 2 Asian American Rescource Center (AARC) Budget $90,000 Funding Type Capital Improvement Project Sponsor Dept Austin Arts, Culture, Music, and Entertainment (ACME) Address 8401 Cameron Rd, Austin, TX 78754 Council District 1 3 AARC Call Summary / Site History: • One artist or artist-led team • Outdoors, 2D or 3D • Centers around development of a multipurpose pavilion integrated with existing great lawn • Envisioned as a flexible, year-round venue designed to host a variety of small to medium-sized programs and events Artwork Goals: • AIPP standard programmatic goals + • Speaks to and represents the Asian American experience in Austin, Texas, including • Diaspora, migration • Belonging, setting roots • Identity making, Asian American History, and/or local community building 4 AARC Eligibility: • Austin-based - visual artists in the seven counties bounding the Austin metro area (Travis, Hays, Williamson, Bastrop, …
ARTS COMMISSION RECOMMENDATION 20260921-14 Date: September 21, 2025 Subject: Request for a Public Meeting on Proposed Amendments to City Code Chapter 7-2 (Art in Public Places) Motioned By: Commissioner Schmalbach Seconded By: Commissioner Banskota Recommendation The Art in Public Places Panel requests that the Arts Commission make a formal recommendation to council for a dedicated public meeting on the proposed amendments to City Code Chapter 7-2 (Art in Public Places Ordinance) and the Art in Public Places Guidelines before the ordinance returns to City Council, currently scheduled for Economic Opportunity Committee on Sept. 25, 2026 and Full City Council meeting on Oct. 22. The changes under consideration will shape the program for decades and they deserve a hearing open to the full community the program serves. Rationale Since Council adopted Resolution No. 20250306-029 in March 2025, Austin Arts, Culture, Music & Entertainment (ACME) has run a year-long, staff-led review process. They created a multi-phase plan which would include engagement with the broader arts community, but that process has been stalled due to issues arising from discrepancies about percent calculations that came up while engaging with other internal departments. A formal engagement process surrounding these changes has yet to occur. ACME's Creative Reset initiative, which lists the AIPP ordinance among the funding programs it is “reimagining,” has not yet extended its citywide survey and listening-session process to these specific ordinance changes. We should not be considering major changes to the ordinance and guidelines before the arts community has been given an opportunity to meaningfully participate in this process. We ask for ACME leadership to host a public meeting dedicated to the proposed Chapter 7-2 amendments, held with adequate public notice and scheduled with enough lead time for artists and arts organizations to participate, before the item returns to Council. If this cannot feasibly occur before the September 2026 council meetings, these items should not go in front of 1 of 2 council until the public meeting happens. The meeting should cover, at minimum: 1. AIPP staff briefing about the resolution and process for ordinance updates 2. Concerns about the process for calculating the 2% and what potential impacts that could have on the program 3. Findings and recommendations from the AIPP ordinance and guidelines working group Austin's Art in Public Places program exists today because Austin artists and residents organized for it. The 1985 ordinance, and the 2002 increase from one …
ACME Funding Panels: 2027 Grant Cycle Review Panelist Short List + Bios Why We Use Panels Peer review panels are considered the gold standard in public-sector arts and cultural funding. National best practices (NEA, NEH, and all 56 state/territorial arts agencies) recommend peer panels because they ensure: • Objectivity & Fairness – Reduces influence of individual bias and increases trust in outcomes. • Transparency – Public meeting recordings, reviewer bios, and clear rubrics. • Accountability – Documented scoring, written comments, and conflict-of-interest protections. • Equity & Representation – Diverse reviewer pool supports culturally competent evaluation. • Scalability – Distributed review allows hundreds of applications to be evaluated thoroughly. Austin has consistently used a panel-based model since the late 1990s, evolving the process over time with improvements in training, transparency, scoring, and public access. Panelist Recruitment & Composition • 814 Total Review Panelist applications • 357 Review Panelists needed (estimate based on applications expected) • 365 Potential Review Panelists on this Short List (due to availability and conflicts of interest, we always aim for a buffer) Location • 324 from the Austin-MSA (89%) • 41 are from outside the MSA (11%) ACME Funding Applicants? • 234 are NOT applying for funding (64%) • 75 are applying for funding (21%) • 56 not sure if they will apply for funding (15%) Gender Identity: • 252 women (69%) • 89 men (24%) • 19 non-binary (5%) • 5 Prefer Not to Answer (1%) Race/ Ethnicity: • 137 White (38%) • 79 Hispanic/Latine (22%) • 76 Black/African American (21%) • 27 Asian (7%) • 25 Multi-race/ethnicity (7%) • 8 Prefer Not to Answer (2%) • 6 Native American (2%) • 4 Race/Ethnicity Not Listed (1%) • 2 Middle Eastern/Arab/North African (0.5%) • 1 Hawaiian/Pacific Islander (0.2%) Age: • 56 in their 20s (15%) • 110 in their 30s (30%) • 109 in their 40s (30%) • 50 in their 50s (14%) • 36 are 60+ (10%) • 4 Prefer Not to Answer (1%) Non-English Languages Spoken: • 67 Spanish • 12 French • 5 Hindi • 17 other languages with 3 or fewer speakers Potential Review Panelists (alphabetical by first name) Adam Adolfo ADAM ADOLFO is a producer, stage director, choreographer, and designer, having directed Shakespeare, musicals, opera, and staging several world premiere plays across the country. He was honored with a Fort Worth Weekly Visionary Award for his outstanding contributions to the Artistic …
Deaccession Process for artworks at AUS Arts, Culture, Music and Entertainment Art in Public Places | September 21, 2026 AIPP Process 1. SCOPING 2. SELECTING 3. DESIGNING 4. IMPLEMENTING 5. ARCHIVING a. Project Set Up a. Artist Selection a. Artist Research (30%) a. Construction Drawing a. Close Out b. Art Call b. Approval: Artist b. Concept (60%) b. Artwork Fabrication b. Maintenance Repair/Restoration c. Approval: Art Call c. Artist Contract c. Final (90%) c. Artwork Installation c. Deaccession/Relocation 2 Deaccession Policy It is the City of Austin’s intent that the deaccessioning of artwork be a careful and deliberate procedure. Acquisition and Deaccession Policy (2008) “Deaccessioning is an integral and necessary part of responsible collections management.” Deaccession Options 1. Relocate the work of art to another appropriate site. 2. Give the artist the opportunity to buy back the work at its current appraised value, if allowed by agreement.* 3. Give the artist the opportunity to recover the work of art at no cost to the City, if allowed by agreement.* 4. Dispose of the work through City of Austin surplus property procedures. 5. Remove the work from public display and place it in storage. *See Worksheets for specific artists rights relative to deaccession, there are slight variances of options owing to variety of contracts used. 3 Deaccession Leaf, Pod & Samara Artist: John Christensen Location: 3600 Presidential Boulevard Austin, TX 78719 Arrivals waiting area Accession Date: 1999 Cast-in-place compressed concrete. Three (3) poured in place organic forms with underground pedestals (31' at tallest point, 20 tons total weight). 4 Deaccession Uplifted Ground Artist: Micheal Singer Studio (principal, Micheal Singer, deceased) Location: 3600 Presidential Boulevard Austin, TX 78719 Red Garage Walkway Accession Date: 10/6/2015 Limestone, bronze, led lighting, steel cables, tension springs. Built into tensioning support structure of garage walkway 247’ l x 40’ w x 12’ h (361 individual elements in three separate locations). 5 Deaccession Timeline Process Summary & Next Steps 1999 • Leaf, Pod & Samara accessioned into Art In Public Places collection October 2015 • Uplifted Ground accessioned into Art In Public Places collection August 2026 • AUS files request to consider deaccession of Leaf, Pod & Samara and Uplifted Ground. September 2026 • AIPP presents plan to formally deaccess artwork • Arts Commission forms Deaccession Jury October 2026 • Deaccession Jury to review deaccession request • Arts Commission to review AIPP Panel deaccession recommendation (tentative) November 2026 …
REGULAR MEETING OF THE ART IN PUBLIC PLACES PANEL MONDAY, SEPTEMBER 14, 2026, AT 6:00 P.M. VIRTUAL MEETING Art in Public Places Panel may be participating by videoconference. The meeting may be viewed online at: Art in Public Places Panel: September Virtual Meeting | Meeting-Join | Microsoft Teams. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Art in Public Places Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974-7852. CURRENT PANEL MEMBERS: Kristi-Anne Shaer, Chair Heidi Schmalbach, Arts Commission Liaison Andrew Danziger Camille Jobe AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Lindsey Millikan, Vice Chair Fatima Carbajal Bernardo Diaz The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Art in Public Places Panel Regular meeting August 3, 2026. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, AIPP Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. 4. 5. 6. 7. Discussion of Arts Commission Liaison Report on Action Items from August 17, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. Discussion of Austin Arts, Culture, Music, and Entertainment Creative Reset. Presentation by Candice Cooper, Interim Chief Administrative Officer, and Morgan Messick, Assistant Director, Austin Arts, Culture, Music, and Entertainment. Discussion of the Northeast Service Center: Garage Façade Art in Public Places Concept Design. Presentation by Bridge Projects, Art in Public Places Artist, and Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music, and Entertainment. Discussion of the Austin-Bergstrom International Airport Art in Public Places Projects 50% Final Design Update. Presentation by Alex Irrera, Art in Public Places Coordinator Senior, Austin Arts, Culture, Music and Entertainment. Discussion of the Austin-Bergstrom International Airport Uplifted Ground Art in Public Places Project. Presentation by Jaime Castillo, Art in Public Places Manager, Arts, Culture, Music and Entertainment. DISCUSSION AND ACTION ITEMS 8. 9. 10. Approve a recommendation to Arts Commission for the AFD / …
ART IN PUBLIC PLACES PANEL Regular Meeting Minutes The Art in Public Places Panel convened a regular meeting on Monday, September 14, 2026, virtual regular meeting. Chari Kristi-Anne Shaer called the meeting to order at 6:01 PM. Panel Members in Attendance: Kristi-Anne Shaer – Chair, Vice Chair – Lindsey Millikan, Heidi Schmalbach – Arts Commission Liaison, Bernardo Diaz, Andrew Danziger, and Fatima Carbajal. Panel Members Absent: Camille Jobe. Staff in Attendance: AIPP Manager: Jaime Castillo; AIPP Coordinator Senior: Rebecca Rende; AIPP Coordinator Lindsay Hutchens; ACME Assistant Director: Morgan Messick; and ACME Interim Chief Administrative Officer: Candice Cooper. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. The minutes of the Art in Public Places Panel Regular meeting on August 3, 2026. Andrew Danziger made a motion to approve of the minutes from Art in Public Places Regular Panel Meeting on Monday, August 3, 2026, Bernardo Diaz seconded. Motion passes 5-0. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, Art in Public Places Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. Discussion of Arts Commission Liaison Report on Action Items from August 17, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. Bernie Diaz made a motion to move Item 5: Discussion of the Northeast Service Center: Garage Façade Art in Public Places Concept Design before Item 4: Discussion of Austin Arts, Culture, Music, and Entertainment Creative Reset. Commissioner Heidi Schmalbach seconded. Motion passes 6-0. 4. 5. 6. 7. Discussion of Austin Arts, Culture, Music, and Entertainment Creative Reset. Presentation by Candice Cooper, Interim Chief Administrative Officer, and Morgan Messick, Assistant Director, Austin Arts, Culture, Music, and Entertainment. Discussion of the Northeast Service Center: Garage Façade Art in Public Places Concept Design. Presentation by Bridge Projects, Art in Public Places Artist, and Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music, and Entertainment. Discussion of the Austin-Bergstrom International Airport Art in Public Places Projects 50% Final Design Update. Presentation by Alex Irrera, Art in Public Places Coordinator Senior, Austin Arts, Culture, Music and Entertainment. Item pulled by Art in Public Places Manager, Jaime Castillo, Austin Arts, Culture, Music, and Entertainment. Discussion of the Austin-Bergstrom International Airport Uplifted Ground Art in Public Places Project. Presentation by Jaime Castillo, Art in Public Places Manager, Arts, Culture, Music and Entertainment. DISCUSSION AND ACTION ITEMS 8. 9. …
REGULAR MEETING of the ARTS COMMISSION August 17, 2026, at 6:00 PM Austin City Hall, Board and Commission, Room 1101. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn- live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at Austin Arts, Culture, Music and Entertainment (ACME), at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Muna Hussaini - Vice Chair, Keyheira Keys, Monica Maldonado, Heidi Schmalbach, Kirtana Banskota, Bailey Pownall, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on July 20, 2026. DISCUSSION ITEMS 2. Update on actions taken at the August 3rd Art in Public Places Panel by Commissioner Schmalbach. 3. Presentation by Austin Creative Alliance on their organization and function. 4. Discussion on Hispanic Quality of Life recommendations. STAFF BRIEFINGS 5. Staff briefing regarding an update on the Hotel Occupancy Tax by Jesús Pantel, ACME Cultural Funding Supervisor. 6. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, ACME Cultural Funding Supervisor. 7. Staff briefing regarding an update on the ACME Funding Programs by Laura Odegaard, ACME Division Manager, Cultural Affairs & Investments. 8. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, ACME Art in Public Places Manager. 9. Staff briefing regarding an update on ACME gallery spaces by Marjorie Flanagan, ACME Division Manager, Cultural Education & Programs 10. Staff briefing regarding ACME facilities: Asian American Resource Center by Tony Vo, ACME Arts & Education Program Manager, Cultural Education & Programs DISCUSSION AND ACTION ITEMS 11. Discussion and possible action to plan an Arts Commission Retreat 12. Establish a Fiscal Sponsorship working group to better understand the different Fiscal Sponsorship types. 13. Discussion and …
REGULAR MEETING OF THE ART IN PUBLIC PLACES PANEL MONDAY, AUGUST 3, 2026, AT 6:00 P.M. VIRTUAL MEETING Art in Public Places Panel may be participating by videoconference. The meeting may be viewed online at: Art in Public Places Panel: August Virtual Meeting | Meeting-Join | Microsoft Teams. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Art in Public Places Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974-7852. CURRENT PANEL MEMBERS: Kristi-Anne Shaer, Chair Heidi Schmalbach, Arts Commission Liaison Andrew Danziger Camille Jobe AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Lindsey Millikan, Vice Chair Fatima Carbajal Bernardo Diaz The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Art in Public Places Panel Regular meeting on July 6, 2026 and Art in Public Places Special Called Meeting on July 13, 2026. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, AIPP Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. 4. Discussion of Arts Commission Liaison Report on Action Items from July 20, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. Discussion of Austin Arts, Culture, Music, and Entertainment Creative Reset. Presentation by Morgan Messick, Assistant Director, Austin Arts, Culture, Music, and Entertainment. DISCUSSION AND ACTION ITEMS 5. 6. 7. 8. Approve a recommendation to Arts Commission for the Northeast Service Center: Campus Sculptures Art Call. Presentation by Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music and Entertainment. Discussion and possible action to coordinate updates on the Austin-Bergstrom International Airport Art in Public Places Projects to the Art in Public Panel in advance of Final Design presentations. Art in Public Places Panel Guidelines and Associated Polices Working Group report and possible action. Approve a recommendation regarding updates to the Art in Public Places Guidelines and Jaime Policies per City Council Resolution No. 20250306-029. Presentation by Castillo, AIPP Manager, …
ART IN PUBLIC PLACES PANEL Regular Meeting Minutes The Art in Public Places Panel convened a regular meeting on Monday, August 3, 2026, virtual regular meeting. Chari Kristi-Anne Shaer called the meeting to order at 6:02 PM. Panel Members in Attendance: Kristi-Anne Shaer – Chair, Heidi Schmalbach – Arts Commission Liaison, Bernardo Diaz, Andrew Danziger, Fatima Carbajal, and Camille Jobe. Panel Members Absent: Vice Chair – Lindsey Millikan. Staff in Attendance: AIPP Manager: Jaime Castillo; AIPP Coordinator Senior: Rebecca Rende and Alex Irrera. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. The minutes of the Art in Public Places Panel Regular meeting on July 6, 2026 and Art in Public Places Special Called Meeting on July 13, 2026. Commissioner Schmalbach made a motion to approve of the minutes from Art in Public Places Regular Panel Meeting on Monday, July 6, 2026 and Art in Public Places Special Called Meeting on July 13, 2026, Bernardo Diaz seconded. Motion passes 5-0. STAFF BRIEFINGS 2. Staff briefing regarding Art in Public Places Program, including Conservation, Current Projects and Milestones. Presentation by Jaime Castillo, Art in Public Places Manager, Austin Arts, Culture, Music, and Entertainment. DISCUSSION ITEMS 3. Discussion of Arts Commission Liaison Report on Action Items from July 20, 2026, Arts Commission Meeting. Presentation by Heidi Schmalbach, Arts Commission Liaison. 4. Discussion of Austin Arts, Culture, Music, and Entertainment Creative Reset. Presentation by Morgan Messick, Assistant Director, Austin Arts, Culture, Music, and Entertainment. Item pulled by Art in Public Places Manager, Jaime Castillo, Austin Arts, Culture, Music, and Entertainment. DISCUSSION AND ACTION ITEMS 5. 6. 7. 8. Approve a recommendation to Arts Commission for the Northeast Service Center: Campus Sculptures Art Call. Presentation by Rebecca Rende, Art in Public Places Coordinator Senior, Arts, Culture, Music and Entertainment. Commissioner Heidi Schmalbach made a motion to approve the Northeast Service Center: Campus Sculptures Art Call. Camille Jobe seconded. Motion passes 6-0. Discussion and possible action to coordinate updates on the Austin-Bergstrom International Airport Art in Public Places Projects to the Art in Public Panel in advance of Final Design presentations. No Action taken. Art in Public Places Panel Guidelines and Associated Polices Working Group report and possible action. Commissioner Heidi Schmalbach made a motion to approve the Art in Public Places Guidelines and Associated Polices Working Group draft report and letter requesting a public meeting to the Arts Commission, including a presentation for the Guidelines …
REGULAR MEETING of the ARTS COMMISSION July 20, 2026, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn- live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at Austin Arts, Culture, Music and Entertainment (ACME), at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Muna Hussaini - Vice Chair, Keyheira Keys, Monica Maldonado, Felipe Garza, Heidi Schmalbach, Kirtana Banskota, Bailey Pownall, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on June 15, 2026. DISCUSSION ITEMS 2. Update on actions taken at the July 6th Art in Public Places Panel by Commissioner Schmalbach. 3. Update on actions taken at the July 15th Downtown Commission meeting by Commissioner Houston. STAFF BRIEFINGS 4. Staff briefing on Fiscal Sponsorships and ACME Staff Conflict of Interest policy by Morgan Messick, ACME Assistant Director, and Laura Odegaard, ACME Acting Division Manager. 5. Staff briefing on ACME Strategic plan by Candice Cooper, ACME Interim Chief Administrative Officer, and Marjorie Flanagan, ACME Division Manager, Cultural Education & Programs. 6. Staff briefing regarding an update on the Hotel Occupancy Tax by Jesús Pantel, ACME Cultural Funding Supervisor. 7. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, ACME Cultural Funding Supervisor. 8. Staff briefing regarding an update on the ACME Funding Programs by Laura Odegaard, ACME Acting Division Manager. 9. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, ACME Art in Public Places Manager. 10. Staff briefing regarding an update on ACME Museums and Cultural Facilities by Guiniviere Webb, Culture & Arts Program Manager, Dougherty Arts Center and Zilker Hillside Theater. DISCUSSION AND ACTION ITEMS …
Fiscal Sponsorship & Conflict of Interest Arts, Culture, Music, and Entertainment | July 20, 2026 Purpose of Today’s Briefing Fiscal Sponsorship in ACME Grant Funding Review staff, Law, and Auditor findings Conflict of Interest rules Appropriate Reporting Processes 2 Fiscal Sponsorship ACME Guidelines ▪ Fiscal Sponsor: A Fiscal Sponsor is a nonprofit organization with a 501(c) tax-exempt status that applies for financial support on behalf of another organization or individual, allowing the sponsored project to benefit from the sponsor’s tax-exempt status. A Fiscal Sponsor manages financial transactions and reporting responsibilities for the Sponsored Project. Please note that all Fiscal Sponsors must be headquartered in Austin and are responsible for ensuring that all funding is used for tax-exempt, charitable purposes as defined by the Internal Revenue Code. (page 40 of ACME Funding Guidelines) ▪ Sponsored Project: The individual or group that is under the umbrella of a Fiscal Sponsor, which is a 501(c) organization. (page 43 of ACME Funding Guidelines) ▪ Applicants may apply with a Fiscal Sponsor for the Elevate and Nexus funding programs. 4 Create Austin Resources ▪ A Fiscal Sponsor is a 501(c) organization that provides support to projects that lack nonprofit status. ▪ The Fiscal Sponsor handles financial transactions and supports reporting duties on behalf of the Sponsored Project. ▪ A single Fiscal Sponsor may sponsor multiple Sponsored Projects during each grant cycle. 5 Create Austin Resources Cont. *This resource collection provides non-exhaustive information on fiscal sponsorship practice. It is not a requirement to follow but references some forms of fiscal sponsorship and best practices to consider. 6 Sponsorship Agreement (required for application) 7 Fiscal Sponsorship Eligibility Review ▪ Sponsored Project starts and completes application as “lead applicant” ▪ Award type/ request amount is what the Sponsored Project is eligible for (i.e. $15,000) not what the Fiscal Sponsor might be eligible for (i.e. $50,000) ▪ Fiscal Sponsor becomes “owner” of the Sponsored Project account if SP is awarded ▪ Fiscal Sponsorship Requirements include: ▪ 501(c) status located in Austin or ETJ ▪ Salaried Executive Director ▪ In existence for ▪ At least 1 year with $50,000 operating budget, OR ▪ At least 5 years and have at least a $35,000 operating budget 8 Application Eligibility Review ▪ How does the Eligibility Review happen? ▪ Eligibility Review Form in Submittable ▪ Filled out for every application ▪ The Form includes verifying ▪ Application answers ▪ Uploads ▪ IRS …
