City of Austin Recommendation for Action File #: 24-4903, Agenda Item #: 60. 7/18/2024(cid:4) Posting Language Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $1,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $50,000 is available in the Fiscal Year 2023-2024 Operating Budget of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 8100 KMF1022REBID for these goods. The solicitation was issued on March 25, 2024, and closed on April 23, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=140582. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide replacement parts for airfield lamps and fixtures at Austin-Bergstrom International Airport. The replacement parts are used to maintain the visual aid of the runway and taxiway systems to keep the airport functioning safely and efficiently in accordance with Federal Aviation Administration (FAA) regulations. The Department of Aviation’s goal is to operate reliable and efficient airport infrastructure and a City of Austin Page 1 of 2 Printed on 7/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4903, Agenda Item #: 60. 7/18/2024(cid:4) performance indicator of that goal is successfully passing annual inspections conducted by the FAA. The contract replaces a contract that expires September 22, 2024. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is not the current provider for these goods. …
City of Austin Recommendation for Action File #: 24-4953, Agenda Item #: 59. 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 9.89% DBE participation]. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Fiscal Year 2023-2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMA054 for these services. The solicitation was issued on February 19, 2024, and closed on March 29, 2024. Two offers were received; the recommended contractor submitted the best-evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140362. Prior Council Action: November 30, 2023 - Council approved construction manager-at-risk methodology. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With Austin-Bergstrom International Airport (AUS) is Austin-Bergstrom International Airport's multi- year airport expansion, development and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the City of Austin Page 1 of 2 Printed on 7/5/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4953, Agenda Item #: 59. 7/18/2024(cid:4) passenger journey with an authentic Austin and Central Texas experience. The Utility Infrastructure Campus-Wide (UICW) project focuses on upgrading and adding essential utility systems, including electrical, information technology, storm drainage, water quality, and deicing systems. This upgraded infrastructure will support the increased demands of the expanded airport and ensure future growth can be accommodated. The construction manager-at-risk firm will provide preconstruction and …
Disadvantaged Business Enterprise Summary Participation goal stated in the solicitation was 6.32% Disadvantaged Business Enterprise (DBE). The recommended firm provided a DBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The alternate firm provided a DBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. TOP RANKED FIRM: NON DBE TOTAL – PRIME Sundt/Archer Western, a Joint Venture, Irving, TX DBE TOTAL – SUBCONSULTANTS Sundt/Archer Western, a Joint Venture – Total Participation: (Consulting services) SNAP Management Group, Inc., Austin, TX (Consulting services) Adisa Communications, Austin, TX (Engineering consulting services) PM Dynamics, LLC, Prosper, TX (Management, construction consulting services) DAVCAR Inc., Austin, TX Arora Engineers, LLC, Irving, TX (Engineering Consulting Services) 0.32% 3.48% 2.02% 3.43% SECOND RANKED FIRM: Flatiron Constructors, Inc. – Total Participation: NON DBE – PRIME Flatiron Constructors, Inc., Austin TX DBE TOTAL – SUBCONSULTANTS 86.26% 86.26% 9.89% 0.64% 92.57% 92.57% 7.43% 1.10% (Quality control, constructability review) (All other Professional, Scientific, and Technical Services) 2.94% (Small and Minority Business Consulting) 3.39% Ascent Project Controls Solutions, Mound, TX CAS Consulting & Services, Inc., Austin, TX Haynes-Eaglin-Waters, LLC, Austin, TX
City of Austin Recommendation for Action File #: 24-5097, Agenda Item #: 60. 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for design, installation, implementation, and staffing of a virtual ramp control system with Saab, Inc. d/b/a Saab, for up to ten years for a total contract amount not to exceed $45,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no solicitation goals were established. However, the recommended contractor identified subcontracting opportunities]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $8,000,000 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 8100 DJJ3005 for these goods and services. The solicitation was issued on April 8, 2024, and closed on May 30, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a log of the offer received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140661. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide virtual ramp control (VRC) system design, installation, operation, and implementation at Austin-Bergstrom International Airport. The VRC system allows ramp control personnel to manage aircraft movements under all weather conditions without interruption. The system integrates with various technologies and end devices to enhance operational awareness and safety for aircraft parking and ramp movements, City of Austin Page 1 of 2 Printed on 7/5/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5097, Agenda Item #: 60. 7/18/2024(cid:4) encompassing the current terminal and concourse ramp areas, as well as future ramp areas. The VRC system offers a complete turnkey solution covering design, configuration, testing, training, and staffing support services for ramp control management. Additionally, a comprehensive concept of operations plan …
Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 Total Length of Term 2 years 2 years 2 years 2 years 2 years 10 years Contract Authorization $9,000,000 $9,000,000 $9,000,000 $9,000,000 $9,000,000 $45,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although no goals have been established for this solicitation, the firm was required to comply with the City’s MBE/WBE Procurement Program if areas of subcontracting were identified. The following recommended firm has complied with the City’s MBE/WBE Procurement Program in subcontracting areas identified and were approved by SMBR. NON - MBE/WBE TOTAL - PRIME SAAB, Inc. d/b/a SAAB, East Syracuse, NY NON MBE/WBE – SUBCONTRACTORS Garver, LLC, Frisco, TX (virtual ramp control system installation) Robinson Aviation (RVA), Inc., Oklahoma City, (ramp control operations, staffing, training) 52.04% 47.96% 2.96% 45.00% Revised 1/2023
City of Austin Recommendation for Action File #: 24-4897, Agenda Item #: 55. 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a professional services contract for engineering services for AUS Building Commissioning Services with Arup US, Inc., in an amount not to exceed $24,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 15.00% MBE and 5.00% WBE participation]. Lead Department Financial Services Department. Managing Department Department of Aviation. Amount and Source of Funding Funding is available in the Capital and/or Operating and Maintenance Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP373 for these services. The solicitation was issued on March 25, 2024, and closed on April 24, 2024. Of the 11 offers received, the recommended contractor submitted the best-evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140198. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional commissioning firms to perform commissioning services associated with construction or improvement of City capital assets. Commissioning is an integral part of any built project which requires measured levels of performance. The City has utilized commissioning services for decades, and this contract provides the best avenue for project teams and building operations to create and maintain optimal performance. Commissioning has been critical to the attainment of the objectives of the Green Building Policy and required green rating attainment throughout the various iterations starting in 2000, 2007, and recently the revised version in 2021 (Resolution No. 20210902- City of Austin Page 1 of 2 Printed on 7/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4897, Agenda Item #: 55. 7/18/2024(cid:4) 042). This project seeks to bring on a firm that can provide commissioning services across the Airport Expansion and Development Program and Rolling Capital Improvement Projects (CIP) within …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission July 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Utilities Infrastructure Campus-Wide ● Central Utility Plant Relocation ● Parking and Landside: West Garage Lot B ● West Gate Expansion ● Cargo Development East ● Fuel Facility ● West Infill and TSA Checkpoint 3 Expansion ● Airfield Infrastructure – Midfield Taxiways ○ Multiphases overview ○ Major Scopes of Work Commissioning Phases ○ ○ ○ Austin Bridge and Road Contract Authority Grant Funding Opportunities ● Concourse B and Tunnel Utility Infrastructure Campus-Wide ● Latest Updates ○ ○ ○ UICW PES: Phase A Contract Execution on or before June 30, 2024 UICW CMAR Council Award July 18, 2024 CMAR Pre Construction Service NTP by end of August 2024 ● Anticipated Timeline ○ Procurement: Q1 2024 – Q3 2024 ○ Design: Q3 2024 – Q3 2025 ○ Preconstruction: Q3 2024– Q3 2025 ○ Build: Q4 2025 – Q3 2027 Central Utility Plant Relocation ● Latest Updates ○ ○ July 2024 Anticipated Design Build Contract Execution/Notice to Proceed August 2024 Design Builder's Validation of Design Criteria Manual with Scope, Cost and Schedule. ● Anticipated Timeline Procurement: Q4 2023 – Q3 2024 ○ ○ Design: Q3 2024 – Q3 2025 ○ Build: Q2 2025 – Q4 2027 Conceptual rendering Parking and Landside: West Garage Lot B ● Latest Updates ○ ○ ○ ○ Proposed A/E and CMR approved by Airport Advisory Committee Project team began meeting to discuss scope and schedule Proposed A/E and CMR firms approved by City Council 5/30/24 Contract negotiations underway ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 ○ ○ Design: Q3 2024 – Q3 2025 ○ Build: Q3 2025 – Q1 2028 Conceptual rendering BJT Optimization: West Gates Expansion ● Latest Updates ○ Temporary Gate 33 opened and in use ○ Northside grade beams excavated, formed and concrete placed ○ North trench drain extension ○ completed Steel erection anticipated to begin mid-June ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 First Journey With AUS project crane Cargo Development East ● Latest Updates ○ Security System and connection to other aviation systems underway ○ Nearing Substantial Completion ● Anticipated Timeline ○ Activate: Q2 2024 Interior – New East Cargo Building Fuel Facility ● Latest Updates ○ New fuel facility is under ○ operations by Menzies Aviation Landscaping is ongoing …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES July 10, 2024 The Airport Advisory Commission convened in a regular meeting on July 10, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Wendy Price Todd called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Raymond Young Chad Ennis Doyle Valdez Fang Fang Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jonathan Coon Jeff Eller Commissioners Absent: Jeremy Hendricks Scott Madole APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on June 12, 2024. A motion to approve was made by Commissioner Rose; Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. STAFF BRIEFINGS 2. May 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on cargo facility lease agreements with Air General, Inc. and DHL Express, Inc. presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS 6. Discussion and possible action to approve the Airport Advisory Commission Annual Internal Review covering the period between July 1, 2023 thru June 30, 2024 and upcoming year's goals. A motion to approve was made by Commissioner Rose Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 7. Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $120,000,000. [Note: Chapter 2-9B (Minority-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. A motion to approve was made by Commissioner Valdez; Commissioner Ennis seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 8. Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority- Owned …
REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) June 12, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on May 8, 2024 STAFF BRIEFINGS 2. April 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on AUS virtual ramp control implementation provided by Rick Belliotti, Acting Chief Experience and Performance Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES May 8, 2024 The Airport Advisory Commission convened in a regular meeting on May 8, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Wendy Price Todd called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Commissioners in Attendance Remotely: Jonathan Coon Fang Fang Jeremy Hendricks Raymond Young Scott Madole Jeff Eller Doyle Valdez Chad Ennis PUBLIC COMMUNICATION: GENERAL Jonathan Appel – Eden Energy Solutions Stanley Huntsman – Eden Energy Solutions APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on April 10, 2024. A motion to approve was made by Commissioner Brock; Commissioner Hendricks seconded. Commissioner Todd abstained. Motion passed on a 10-0-1-0 vote. 1 STAFF BRIEFINGS 2. March 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on recent Media Events at AUS presented by Sam Haynes, Deputy Chief of Communications and Marketing DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary A motion to nominate and approve Patrick Rose was made by Commissioner Brock; Commissioner Valdez seconded. Motion passed on a 11-0-0-0 vote. 7. Nomination and election of Airport Advisory Commission Vice-Chair A motion to nominate and approve Bakari Brock was made by Commissioner Hendricks; Commissioner Eller seconded. Motion passed on a 11-0-0-0 vote. 8. Nomination and election of Airport Advisory Commission Chair A motion to nominate and approve Wendy Price Todd was made by Commissioner Hendricks; Commissioner Rose seconded. Commissioner Todd abstained. Motion passed on a 10-0-1-0 vote. 9. Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. A motion to approve was made by Commissioner Young; Commissioner Rose seconded. Motion passed on a 11-0-0-0 vote. 2 10. Authorize negotiation and execution of a contract for engineering and architectural services …
REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) June 12, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on May 8, 2024 STAFF BRIEFINGS 2. April 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on AUS virtual ramp control implementation provided by Rick Belliotti, Acting Chief Experience and Performance Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: June 12, 2024 April 2024 Financial Results SUBJECT: Austin-Bergstrom International Airport (AUS) Update Passenger traffic totaled 1,875,980 in April 2024, an increase of 1.7% compared to April 2023. The increase is driven in part by the high volume of travelers visiting to observe the solar eclipse. Average daily departures decreased from 262 in April 2023 to 257 in April 2024, a decrease of 5 daily departures or 1.7% resulting primarily from changes in service offered by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 April FY 2023 April Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 949,386 934,029 1.6% 6,245,716 6,165,972 1,137,450,764 1,127,819,520 0.9% 7,798,593,786 7,746,236,179 13,218 11,346 16.5% 87,047 87,436 1.3% 0.7% (0.4%) $26,896,310 $22,722,028 $4,174,281 $180,327,084 $155,023,167 $25,303,917 $11,809,655 $9,681,893 ($2,127,763) $86,735,560 $67,550,234 ($19,185,326) $18,596,037 $15,591,270 ($3,004,767) $134,393,936 $108,924,117 ($25,469,819) Net Income Before Federal Relief $8,300,272 $7,130,758 $1,169,514 $45,933,148 $46,099,050 ($165,902) Federal Relief Reimbursement $0 $2,792,492 ($2,792,492) $0 $32,645,734 ($32,645,734) Net Income After Federal Relief $8,300,272 $9,923,251 ($1,622,978) $45,933,148 $78,744,784 ($32,811,636) Table #1 illustrates April 2024’s enplanements totaled 949,386, an increase of 1.6% compared to April 2023. Landing weights totaled 1.1 billion pounds in April 2024 representing an increase of 0.9% compared to April 2023. Cargo volume totaled 13,218 tons in April 2024, an increase of 16.5% compared to April 2023. April 2024 operating revenue totals $26.9M, an increase of 18.4% or $4.2M compared to April 2023. The increase in operating revenue primarily results from updated airline rates for FY24, changes to the parking rate structure from prior year, and the impact of passenger traffic related to the solar eclipse. April 2024 operating revenue is composed of 45.5% airline revenue, 52.5% non-airline revenue, and 2.0% interest income. Airport operating expenses totaled $11.8M for the month, an increase of 22.0% or $2.1M compared to April 2023. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and contractual costs including parking services and baggage handling system maintenance. AUS reported an $8.3M surplus in April 2024, an increase of $1.2M or 16.4% compared to April 2023. Fiscal Year 2024 Financial Results FY2024 Year to Date (YTD) Operating Revenue totals $180.3M compared to $155.0M in FY2023, a 16.3% increase. Airport …
June 2024 Air Service Snapshot AUS monthly seat comparisons, January-December ‘24, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include: Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19 ’24, also Oct. 21-22 ’24 and Dec. 20 ’24 – Jan. 6 ’25 Air Canada resumed service to YVR on May 1 ’24 & will started new service to YUL eff. May 3 ’24; reduced YVR from 4/Wk to 3/Wk for June-August Alaska suspended SJC after April 11 ‘24 Allegiant new 2/Wk service to EUG started May 31 ’24 American summary of 2024 service pulldown: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, LIR, MBJ, MCI, MEM, NAS, OKC, PUJ, PVR, RSW, SMF, TPA &TUL o RNO – resumed May 6 o Added Saturday only service to ECP and VPS for June 8 – August 3 o Added 3 roundtrips to AGS in April for the Masters and 2 roundtrips to SDF in May for the Kentucky Derby November Copa upgauged PTY from 737-800 (154-166 seats) to MAX9 with lie flat seats (174 seats) for May- Delta started BNA 3x MAF 3x & MFE 3x on April 22; added AGS roundtrips on April 10 & 15 for the Masters golf tournament; added service for college football games for the following weekends: Gainesville (GNV) & TPA on Nov. 9, XNA on Nov. 16 & Lexington (LEX) on Nov. 23 Frontier started nonstop service to CLE 3/Wk on May 16 Hawaiian added HNL 4th weekly flight for May 25 – Aug 3 KLM used the 318-seat B787-10 for April 1 – June 1 and will use the B777-200ER (288 seats) from June JetBlue discontinued FLL after April 30 3 – October 26; the 275-seat B787-9 returns on October 28 Lufthansa brought back the B787-9 (294 seat) starting Jan. 15 ’24 and increased service to 5/Wk on Southwest Sat. only SJU service started Mar 9 ’24 and loaded through Jan. 5 ‘25; SDF flights on May 2 June 5 ’24 for the Summer season & 5 for Kentucky Derby Spirit suspended LAX for December ’23 forward; EWR also suspended for Sept 4 – Oct 8 VivaAerobus started new MTY service eff. Mar. 22 ‘24 WestJet …
Solicitation RCA’s 2024 AUS Architectural & Engineering Services Rotation List (CLMP372) • Rotation List contracting method AUS Building Commissioning (Cx) Services (CLMP373) • Master Agreement contracting method • Received 22 Responses • Recommending 6 firms • Received 11 Responses • Recommending 1 firm • Total authorization: $60 Million • Total authorization: $24 Million • Terms: Dependent on expiration of authorization • Term: 4 years w/ 3 two (2) year options – 10 years • Goals: AA-1.82%, Hisp-2.96%, Asian-2.50%, WBE-2.66% • Goals: AA-1.73%, Hisp-3.63%, Asian-7.81%, WBE-4.31% • Services: Airport building, structural additions, civil, • Services: LEED Fundamental and Enhanced utility projects, other specialty work • Anticipated Tasks: Scoping, investigation, design, cost estimating, construction oversight, sustainability, other functions to meet project requirements • Anticipated NTP: August 2024 Commissioning or AEGB Basic Requirement and Additional Commissioning • Anticipated Systems: HVAC, thermal control, pumps and fans, building automation, lighting, domestic water, on- site water treatment, reclaimed/reuse water, building envelopes, IT and security, vehicle electrification, and renewable energy • Anticipated NTP: August 2024
OPERATING BUDGET FISCAL NOTE DATE OF COUNCIL CONSIDERATION: DEPARTMENT(S): FUND: 7/18/24 Aviation Airport Operating SUBJECT: Approve an ordinance amending the Fiscal Year 2023‐2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818‐008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, reflect expenses resulting from the greatly improved vacancy rate, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. Facilities Management, Operations, and Airport Security Support Services Airport Planning & Development Business Services CURRENT YEAR IMPACT: Beginning Balance Total Revenue Total Transfers In Total Available Funds Department Requirements Total Department Requirements Total Other Requirements Total Transfers Out Total Requirements Excess (Deficiency) of Total Available Funds Over Requirements Ending Balance Full‐time Equivalents FIVE‐YEAR ESTIMATED IMPACT: 2023‐24 Approved 0 This Action 2023‐24 Amended 0 289,208,645 10,082,451 299,291,096 16,658,692 16,658,692 305,867,337 10,082,451 315,949,788 85,141,445 46,218,424 8,161,976 14,238,156 153,760,001 3,992,124 6,129,000 1,752,000 101,000 618,000 8,600,000 91,270,445 47,970,424 8,262,976 14,856,156 162,360,001 3,992,124 82,987,480 1,482,451 84,469,931 240,739,605 10,082,451 250,822,056 65,127,732 65,127,732 65,127,732 65,127,732 674.00 0.00 674.00 0 0 0 0 0 0 0 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Revenue Total Expenses 10,082,451 10,082,451 0 0 0 0 0 0 ANALYSIS / ADDITIONAL INFORMATION: This budget amendment is to accommodate adjustments resulting from a greatly improved vacancy rate that outperformed expectations, wage and vacancy adjustments associated with contractual agreements, increased commodity purchase needs and implementation of the Aviation staffing market study. This amendment will increase appropriation to the Department of Aviation and will be funded from operating revenues within the Airport Operating Fund without impact to the General Fund. The Department of Aviation in collaboration with the City of Austin Human Resources Department, is in the final stage of completion of the Aviation staffing market study. The market study compared the salary ranges for positions at the Department of Aviation with comparable airports in other markets. Changes to salary ranges resulting from conclusions of the market study will be implemented within FY2024 and will have a material financial impact on the operating expenses of the Department of Aviation. In the wake of the COVID‐19 pandemic, the Department of Aviation’s vacancy rate surged to as high as 40% as a result of increased number of FTEs necessitated by greatly increased passenger traffic and by challenges recruiting and retaining …
City of Austin Recommendation for Action File #: 24-4803, Agenda Item #: 7/18/2024(cid:4) Posting Language Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom International Airport for Fiscal Years 2025-2027 in an amount not to exceed $500,000,000. Lead Department Aviation Fiscal Note Grant reimbursement will apply to projects in the Fiscal Years 2025-2027 Approved Capital and/or Operating Budgets of the Aviation Department. Grant funds will be placed in the Airport Capital Fund, the ABIA Improvement Funds and/or the ABIA Operating Fund. The General Fund will not be required to contribute to this grant. There is no unanticipated fiscal impact. Prior Council Action: Council approved Resolution No. 20220324-004 authorizing acceptance of grant funds for Fiscal Years 2022- 2024. For More Information: Rajeev Thomas, Chief Financial Officer, Department of Aviation: (512) 530-2463 or Rajeev.Thomas@flyaustin.com <mailto:Rajeev.Thomas@flyaustin.com> . Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on June 12, 2024. Additional Backup Information: In March 2022, Council adopted Resolution 20220324-004 which authorized the Department of Aviation to accept grant funds from the Federal Aviation Administration, Department of Homeland Security, and other state and federal agencies for Fiscal Years 2022-2024. That authorization is set to expire at the end of Fiscal Year 2024, and the Department is requesting new authorization for Fiscal Years 2025-2027. Approval of this request will allow the City Manager or the Chief Executive Officer of the Department of Aviation to quickly accept and execute grant offers made available by the abovementioned government agencies. Grant Amounts, as they may become available, would reduce the need to utilize airport-generated capital or revenue bonds for funding airfield and terminal improvements, capital infrastructure, equipment, as well as numerous projects within the Airport Expansion and Development Program. These projects include the Central Utility Plant Relocation, Midfield Taxiways, Concourse B - Phase 1 and tunnel system, the Utility Infrastructure Campus Wide Project, and the new Arrivals and Departures Hall. Grant funding may also reimburse operating expenses. City of Austin Page 1 of 1 Printed on 6/3/2024 powered by Legistar™ (cid:5) (cid:6)
