AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, JANUARY 11, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, January 11, 2022. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:01 p.m. Raymond Young Chad Ennis Vicky Sepulveda Ernest Saulmon Wendy Price Todd Commissioners in Attendance: Eugene Sepulveda – Chair Scott Madole – Vice Chair Jeremy Hendricks - Secretary Billy Owens Commissioners Absent: Jonathan Coon CITIZENS COMMUNICATIONS: None. 1. APPROVAL OF MINUTES a) The minutes from the meeting of October 12, 2021 were approved on Commissioner Saulmon’s motion, Commissioner Young seconded. Motion passed on an 8-0-0-2 vote. Commissioners Coon and Todd were absent. 2. WRITTEN STAFF BRIEFINGS a) “November Financial Results” prepared by Rajeev Thomas, Deputy Chief of Finance. b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 1 3. VERBAL STAFF BRIEFINGS a) “Updates from the Chief Executive Officer regarding carbon neutrality at AUS” presented by Jacqueline Yaft, Chief Executive Officer and Shane Harbinson, Deputy Chief Officer of Planning and Development. b) “Updates from the Chief Executive Officer regarding outreach and scheduling related to the AUS fuel farm community meetings” presented by Jacqueline Yaft, Chef Executive Officer. c) “Airport Expansion and Development Program (AEDP) Update” presented by Tracy Thompson, Interim Chief Officer of Development, and Shane Harbinson, Deputy Chief Officer of Planning and Development. 4. FOR RECOMMENDATION a) Authorize negotiation and execution of four contracts with Ricondo Associates Inc., Unison Consulting, Inc., Leighfisher Inc., and Frasca Assocates LLC for financial and other related consulting services, each for a term of five years for total contract amounts not to exceed $2,500,000 divided among the contractors. A motion to approve was made by Secretary Hendricks; Commissioner Saulmon seconded. Motion passed on an 8-0-0-2 vote. Commissioners Coon and Todd were absent. b) Approve ratification of a contract with Netsync Network Solutions to provide Cisco Smartnet maintenance and support services in the amount of $240,000. A motion to approve was made by Commissioner Saulmon; Commissioner Young seconded. Motion passed on an 8-0-0-2 vote. Commissioners Coon and Todd were absent. c) Authorize negotiation and execution of a Construction Manager-at-Risk agreement with JE Dunn/Clark, a Joint Venture, for preconstruction and construction services for the Barbara Jordan Terminal (BJT) in an amount not to exceed $46,000,000. A motion to approve was made by Vice Chair Madole; Commissioner Saulmon seconded. Motion passed on an 8-0-0-2 vote. Commissioners …
AIRPORT ADVISORY COMMISSION MEETING December 14, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Bakari Brock (nominated) Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES October 12, 2021 meeting. (Note: November 9, 2021 meeting was cancelled.) 2. WRITTEN STAFF BRIEFINGS a) September and October 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) Fiscal Year 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) c) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 1 3. VERBAL STAFF BRIEFINGS Executive Officer. a) “Update from the Chief Executive Officer” presented by Jacqueline Yaft, Chief b) “Principal Architect Team selection for the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, Deputy Chief of Planning and Development. c) “Airline Lounge Updates” presented by Mukesh “Mookie” Patel, Chief of Business and Finance. d) “Updates on the Hilton Austin Airport” presented by Tracy Thompson, Chief of Airport Affairs, and Rajeev Thomas, Deputy Chief of Finance. 4. CONSENT AGENDA a) Authorize negotiation and execution of a contract with Associated Time Instruments Co., Inc. d/b/a Associated Time & Parking Controls to provide maintenance, repair, and support services for the automated parking guidance system, for a term of five years in an amount not to exceed $725,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). b) Authorize negotiation and execution of a contract with Ricondo Associates Inc, Unison Consulting, Inc, LeighFisher Inc, and Frasca Associates LLC for financial and other related consulting services, for a term of five years for a total contract amount not …
AIRPORT ADVISORY COMMISSION MEETING December 14, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Bakari Brock (nominated) Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES October 12, 2021 meeting. (Note: November 9, 2021 meeting was cancelled.) 2. WRITTEN STAFF BRIEFINGS a) September and October 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) Fiscal Year 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) c) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 1 1 3. VERBAL STAFF BRIEFINGS Executive Officer. a) “Update from the Chief Executive Officer” presented by Jacqueline Yaft, Chief b) “Principal Architect Team selection for the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, Deputy Chief of Planning and Development. c) “Airline Lounge Updates” presented by Mukesh “Mookie” Patel, Chief of Business and Finance. d) “Updates on the Hilton Austin Airport” presented by Tracy Thompson, Chief of Airport Affairs, and Rajeev Thomas, Deputy Chief of Finance. 4. CONSENT AGENDA a) Authorize negotiation and execution of a contract with Associated Time Instruments Co., Inc. d/b/a Associated Time & Parking Controls to provide maintenance, repair, and support services for the automated parking guidance system, for a term of five years in an amount not to exceed $725,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). b) Authorize negotiation and execution of a contract with Ricondo Associates Inc, Unison Consulting, Inc, LeighFisher Inc, and Frasca Associates LLC for financial and other related consulting services, for a term of five years for a total contract amount …
Airport Expansion and Development Program Update to Airport Advisory Commission December 14, 2021 Draft for Review Overview Airport Expansion and Development Program (AEDP) • AEDP Program Elements • Recap of Recent AEDP Actions • December 9, 2021 City Council Action Items • Upcoming Airport Advisory Commission and City Council Action Items • Questions, Comments & Discussion AEDP Program Summary 1 AUS Activity is on the Rebound October 2021 activity nearly reached 2019 levels AUS Monthly Activity 1.6M passengers (2019) 1.5M passengers (2021) s r e g n e s s a P l a t o T 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 2019 2021 2020 Year/Month AEDP Program Summary 2 Source: City of Austin Department of Aviation AEDP Program Elements AEDP Program Summary 3 Optimize Barbara Jordan Terminal Four significant improvements to increase capacity and enhance operations Phase A Elements • New passenger screening capacity • New gate capacity, east and west • New checked bag screening system • Ticket counter expansion AEDP Program Summary Barbara Jordan Terminal Source: City of Austin Department of Aviation 4 Expansion Infrastructure Infrastructure improvements to enable new gate capacity Expansion Infrastructure Phase B Elements • Environmental Assessment • New Taxiways H&J • Utility infrastructure • New Central Utility Plant • Site Remediation • Light Rail integration AEDP Program Summary Source: City of Austin Department of Aviation 5 New Concourse B Program scope and budget for Concourse B are currently in development 10+ Gate Midfield Concourse Phase C Major Elements • New 10+ gate Concourse B • Underground Tunnel connecting Barbara Jordan Terminal with Concourse B Expandable for Future Growth Source: City of Austin Department of Aviation AEDP Program Summary 6 Optimization and New Gateway to Concourse B AEDP Program Summary Source: City of Austin Department of Aviation 7 7 Recap of Recent AEDP Actions AEDP Program Summary 8 Airfield Infrastructure • Initiated project for site preparation, surveying and testing • Project will provide • Construction documents for removal of old former Air Force buildings • Identifying subsurface existing utility locations • Surveying of existing facility locations and terrain elevations • Geotechnical sampling to facilitate future airfield design projects AEDP Program Summary Project Area N Not …
Hilton Austin Airport Information for Airport Advisory Commission City of Austin, Department of Aviation December 14, 2021 0 AGENDA • Hotel Property and Facility • Structure and Operations • Financial Information • COVID Impacts • 2021 Performance and Loan Status 1 Property and Facility 2 Hilton Austin Airport – Unique History • Former Headquarters of Bergstrom Air Force Base • Opened in 1968 • Three stories • Underground bunker • Enclosed courtyard • Names: • Building 2900 • The Roundagon • The Donut • The Little Pentagon • Base closed in 1993 3 Hilton Austin Airport – Property Information • Title to Improvements: Vested in City of Austin as part of AUS operations • Summary of Salient Property Data • Property Name: Hilton Austin Airport (Hilton) • Address: 9515 Hotel Drive, Austin, Texas 78719 • Location: Austin-Bergstrom Intl. Airport (AUS) • Occupancy Rights: AUS Ground Lease • Land Description • Area: 10.61 acres, or 462,019 square feet • Zoning: AV - Aviation Services • Assessor's Parcel Number(s): 855896 • FEMA Flood Zone: Zone X 4 Hilton Austin Airport – Facility Information Austin American Statesman December 17, 2000 • Improvements Description • Year Opened: 2001 • Property Type: Full-service lodging facility • Building Area: 206,608 square feet • Guestrooms: 262 • Number of Stories: Four • Meeting Space: 17,505 square feet • Parking Spaces: 278 (Surface) • Additional Facilities: Outdoor pool, an outdoor whirlpool, fitness center, a lobby workstation, guest laundry room, and vending areas • Food and Beverage Facilities: Restaurant and lounge, coffee shop 5 Structure and Operations 6 Hilton Austin Airport – Structure & Operations • Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) • Texas nonprofit public facility corporation created by City of Austin (City) in 1998 • Authorized under Chapter 303 of Texas Local Government Code • ABLE acts on behalf of the City of Austin (City) • Created to be the Issuer of tax exempt bonds (1999 Bonds and 2017 Bonds) • Construct/improve public facilities at the Airport - Hilton Austin Airport (Hotel) • Department of Aviation (Aviation Department) oversight of ABLE • Staff provide liaison, business, and financial services to ABLE • Grant Agreement - Aviation Department supports Bond payments – as required • Ground Lease - Aviation Department receives Ground Rent/Administrative Fees • Operations of the Hotel are subject to Federal Aviation Administration regulations 7 2021 Financial Performance 8 Hilton - COVID-19 Financial Impact • Before the …
AUS Lounge Update Mookie Patel Chief Business & Finance Officer Current Guest Options United Airlines- 4,720 SF Lounge (12% market share) Current American Airlines- 6,268 SF Lounge, (26% market share) Delta Air Lines - 10,522 SF Total Lounge(13% market share) Interior: 9,558 SF Exterior Patio Deck: 964 SF Replacement American Lounge - 15,123 SF Lounge, Opening late Summer 2023 1 American Lounge • Space is currently vacant about the West Food Court • Anticipated to open late 2023 • Investment typically ranges from $800-$1,000 +/SF • Planned to service American customers plus, elite customers of British, Alaska, and JetBlue • Airline will pay published rental rates per Use and Lease Agreement 2 Future Opportunities • Evolving landscape for Shared Lounged Developers • Credit Card Sponsored Lounges are a growth sector • Sponsored Lounges in certain markets are paying for base building structures • Expansion Opportunities will be reviewed as expansion plans evolve. • Continue to look at pop-up opportunities to enhance the customer experience. 3
Airport Advisory Commission COMMUNITY INTEREST ANNOUNCEMENT Subcontracting opportunities at AUS meeting November 10, 2021 10AM – 11AM 2716 Spirit of Texas Dr Austin, TX 78719 A quorum of the Commission may be present. No action will be taken. For further information contact: Steve Khanoyan, Board Liaison 312-723-2619 or Stephen.Khanoyan@austintexas.gov
EVENT NOTICE Learn about upcoming subcontracting opportunities at AUS. EVENT INFO Date November 10, 2021 Time 10:00AM - 11:00AM Location 2716 Spirit of Texas Dr. Austin, TX 78719 Conference Room A COVID - 19 COVID-19 Health & Safety Protocols Will be in Place ; FACE MASKS REQUIRED Sponsored By: Whiting-Turner www.whiting-turner.com Austin-Bergstrom International Airport Existing Terminal Centralized Baggage Handling System Upgrades Project Subcontracting OUTREACH Event Agenda Presentation of the Job Q&A Networking/Socializing Need Please feel free to Call or Email Us! Darwin Botero (WT) - 954-868-0742 Anthony Townsend (WT) - 954-383-6190 darwin.botero@whiting-turner.com anthony.townsend@whiting-turner.com EVENTNOTICE
AIRPORT ADVISORY COMMISSION MEETING October 12, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES September 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) August 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief, Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, 1 Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer and Cynthia Gonzales, Capital Contracting Deputy Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity management system for up to five years for a total contract amount not to exceed $6,400,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. This solicitation listed one main scope of work. There were 4 MBEs and 4 WBEs available to bid on this solicitation. There were 7 bids submitted all of which were reviewed by SMBR. Out of the 7, there were 3 bidders that elected to utilize MWBEs on the contract. However, the contractor selected was not one of the bidders that will be using subcontractors. As such, no subcontracting goals were established.) b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. d/b/a Level 3 Telecom Holdings, LLC, a Lumen Technologies company, to Request for Proposals 8100 DDM3005, to provide data and telecommunications services, for up to ten years for a total contract …
AIRPORT ADVISORY COMMISSION MEETING October 12, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES September 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) August 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, 1 1 Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer and Cynthia Gonzales, Capital Contracting Deputy Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity management system for up to five years for a total contract amount not to exceed $6,400,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. This solicitation listed one main scope of work. There were 4 MBEs and 4 WBEs available to bid on this solicitation. There were 7 bids submitted all of which were reviewed by SMBR. Out of the 7, there were 3 bidders that elected to utilize MWBEs on the contract. However, the contractor selected was not one of the bidders that will be using subcontractors. As such, no subcontracting goals were established.) b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. d/b/a Level 3 Telecom Holdings, LLC, a Lumen Technologies company, to Request for Proposals 8100 DDM3005, to provide data and telecommunications services, for up to ten years for a …
CONTRACTS: CAPITAL PROJECT DELIVERY Presented by: Rolando Fernandez, Jr. Capital Contracting Office 1 Presentation Overview • Traditional Procurement Methods • Alternative Procurement Methods • Summary and Q&A 2 Professional Services Stand-Alone Alt Delivery Design-Build Construction Manager at Risk Construction Services Invitation for Bid Professional Services Rotation Lists Alt Delivery Job Order Contracting Competitive Sealed Proposal Construction Services Indefinite Delivery/ Indefinite Quantity 3 Design/Bid/Build City of Austin (Owner) • Most Commonly Used • Lowest Cost, Responsive/Responsible Bidder Awarded Architect/ Engineer General Contractor 4 Professional Services 6-8 months – Issuance to Execution Stand-Alone RFQ • Single professional service provider contracts with the City for a specific project. Rotation Lists • Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. 5 Evaluation Criteria For Professional Services Consideration Item # Title Maximum Point Value 3a 3b 1 2 4 5 6 7 8 9 MBE/WBE PROCUREMENT PROGRAM (YES/NO) TURNED IN ALL REQUIRED DOCUMENTS (YES/NO) TEAM’S STRUCTURE TEAM’S PROJECT APPROACH EXPERIENCE OF KEY PERSONNEL (PMgr = 10; ProjProf = 6; ProjPrin = 4) PRIME FIRM’S COMPARABLE PROJECT EXPERIENCE MAJOR SCOPES OF WORK – COMPARABLE PROJECT EXPERIENCE TEAM’S EXPERIENCE WITH AUSTIN ISSUES CITY OF AUSTIN’S EXPERIENCE WITH PRIME FIRM INTERVIEWS (OPTIONAL) Note: #3a, #3b, #4-#7, #9 may be edited by the Project Manager (PM) TOTAL 115 N/A N/A 10 20 20 15 15 10 10 15 6 Construction: Invitation for Bid 130 days – Issuance to Execution • Lowest responsible bidder is determined by: • Low Bid • City's MBE/WBE Program, solicitation goals met or Good Faith Efforts demonstrated • Experience, resources and safety 7 Alternative Delivery Procurement Methods Competitive Sealed Proposals (CSP) Construction Manager at Risk (CMR) Design Build (DB) Job Order Contracting (JOC) 8 Competitive Sealed Proposal Team Structure City of Austin (Owner) General Contractor Architects/ Engineers Subcontractors Suppliers Sub- Consultants 9 Competitive Sealed Proposal (CSP) 6-7 months – Issuance to Contract Execution BENEFITS: • Most similar to traditional (Design/Bid/Build) • • Contractor selected by Best Value Cost proposals are clarified and can be negotiated for changes in scope or schedule CONSIDERATIONS: • • • • • Council approval required for use of the methodology $1.5M budget limitation for civil work Requires complete drawings & specifications Not recommended for schedule-sensitive work Evaluation Panel Requirements 10 Construction …
Airport Expansion and Development Program Update to Airport Advisory Commission October 12, 2021 Draft for Review Overview Airport Expansion and Development Program (AEDP) • AEDP Program Elements • Recap of Recent AEDP Actions • Focus project: New Passenger Security Screening Lanes • Upcoming Airport Advisory Commission and City Council Action Items • Questions, Comments & Discussion AEDP Program Summary Draft for Review 1 AUS Activity is on the Rebound Significant passenger activity growth in 2021 AUS Monthly Activity 1.5M passengers 1.3M passengers s r e g n e s s a P l a t o T 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 2019 2020 Year/Month 2021 Source: City of Austin Department of Aviation AEDP Program Summary Draft for Review 2 AEDP Program Elements AEDP Program Summary 3 Optimize Barbara Jordan Terminal Four significant improvements to increase capacity and enhance operations Phase A Elements • New passenger screening capacity • New gate capacity, east and west • New checked bag screening system • Ticket counter expansion AEDP Program Summary Draft for Review 4 Barbara Jordan Terminal Source: City of Austin Department of Aviation Expansion Infrastructure Infrastructure improvements to enable new gate capacity Expansion Infrastructure Phase B Elements • Environmental Assessment • New Taxiways H&J • Utility infrastructure • New Central Utility Plant • Site Remediation contractor • Light Rail integration AEDP Program Summary Draft for Review 5 Source: City of Austin Department of Aviation New Concourse B Program scope and budget for Concourse B are currently in development 10+ Gate Midfield Concourse Phase C Major Elements • New 10+ gate Concourse B • Underground Tunnel connecting Barbara Jordan Terminal with Concourse B Expandable for Future Growth Source: City of Austin Department of Aviation AEDP Program Summary Draft for Review 6 Optimization and New Gateway to Concourse B AEDP Program Summary Draft for Review Source: City of Austin Department of Aviation 7 7 Recap of Recent AEDP Actions AEDP Program Summary 8 Environmental Assessment • Public Scoping held Meeting September 9, 2021 • Identified areas of environmental analysis focus • Initiated technical analyses • Initiated coordination with external agencies AEDP Program Summary Draft for Review 9 Airport Principal Architect/Engineer Consultant will provide a wide range …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, OCTOBER 12, 2021 The Airport Advisory Commission convened in a Virtual Regular Meeting on Tuesday, October 12, 2021. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:00 p.m. Commissioners in Attendance: Eugene Sepulveda – Chair Jeremy Hendricks – Secretary Billy Owens Vicky Sepulveda Ernest Saulmon Commissioners Absent: Scott Madole – Vice-Chair Jonathan Coon Chad Ennis Raymond Young Wendy Price Todd CITIZENS COMMUNICATIONS: None. 1. APPROVAL OF MINUTES a) The minutes from the meeting of September 14, 2021 were approved on Commissioner Saulmon’s motion, Commissioner Young seconded. Motion passed on an 8-0-1-1 vote. Commissioner Todd abstained. Vice Chair Madole was absent. 2. WRITTEN STAFF BRIEFINGS a) “August 2021 Financial Results” prepared by Rajeev Thomas, Deputy Chief, Finance. 1 b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 3. VERBAL STAFF BRIEFINGS a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Shane Harbinson, Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer. 4. CONSENT AGENDA Items 4a and 4b were pulled for discussion by Chair E Sepulveda due to MBE/DBE issues. Item 4c was pulled for discussion by Chair E Sepulveda for questions regarding airport egress. Items 4d and 4e were pulled for discussion by Chair E Sepulveda due to the need to discuss the consent agenda format going forward. a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity system for up to five years for a total contract amount not to exceed 6,400,000. A motion to approve was made by Secretary Hendricks; Commissioner Todd seconded. Motion passed on an 8-0-1-1 vote. Commissioner Coon abstained. Vice Chair Madole was absent. Chair E Sepulveda notes he voted in favor after SMBR staff clarified that the contract awardee is registered with the state as a veteran-owned business but is not registered with the City of Austin as an MWBE/DBE. b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. DBA Level 3 Telecom Holdings LLC, a Lumen Technologies Company, to Request for Proposals 8100 DDM3005 to provide data and telecommunications services for up to ten years for a total contract amount not to exceed $7,000,000. A motion to approve was made by Commissioner V Sepulveda; Commissioner Saulmon seconded. Motion passed on a 7-1-1-1 vote. …
AIRPORT ADVISORY COMMISSION MEETING SEPTEMBER 14, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Chad Ennis Ernest Saulmon Jonathan Coon Billy Owens Frank Maldonado Raymond Young AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 2. APPROVAL OF MINUTES August 10, 2021 meeting. 3. WRITTEN STAFF BRIEFINGS a) July 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief, Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. 1. INTRODUCTION OF COMMISSIONER CHAD ENNIS 4. VERBAL STAFF BRIEFINGS a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, Deputy Chief of Planning and Development. b) “Recap of 2022 Department of Aviation Budget” presented by Rajeev Thomas, Deputy c) “Update on Cargo Development Project” presented by Mookie Patel, Chief Officer of Chief, Finance. Business and Finance 5. ACTION ITEMS None. 6. FOR RECOMMENDATION, AVIATION DEPARTMENT a) Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by Subchapter F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Airport Development Expansion Program, Airfield Construction project for airfield improvements. (Note: MBE/WBE goals will be established prior to issuance of this solicitation.) a) Review of Commission Recommendations and Actions to discuss with appointing 7. NEW BUSINESS City Council Member. b) Future Agenda Items. c) Next scheduled meeting October 12, 2021 at 3:00 PM. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please …
AUS AAC - 2022 Budget FY22 Aviation – Budget Highlights Revenues Revenues going up $35.6M from FY21 Budget to FY22 Proposed, driven by higher enplanements and higher aircraft operations. Enplanements projected to be at 6.8M versus FY21 estimate of 3.7M. Revenue per enplanement: $21.77 in FY21 Budget to $23.53 in FY22 Budget. Operating Requirements No increase to budgeted FTE’s. Instead, reducing vacancies from 99 to 40 in FY22 to maintain service levels. Airport operating expenses going up $1.2M from FY21 to FY22 Proposed. City allocations down ($1.9M). Debt (net of PFC) is going up $6.7M year over year. Cares Act and CRRSA federal funds application to debt estimated to go down from $30.1M in FY21 Budget to $14.6M in FY22 Budget. No ARPA funds budgeted in FY22 due to FAA guidance delay and final figures allocation to airports. 1 Enplanement Forecast FY21-25 FY22 Mid case enplanements forecasted to be 81% of 2019; 6.8M enplanements Projections based on A4A and rating agency reports FY22 Budget based on Mid case enplanements High trajectory scenario will put us at 7.4M passengers in FY22 versus 8.5M in 2019 2 Operating Revenues 2019 - 2022 FY22 revenues are significant improvement over FY21 3 Actual 2018-2019 Actual - P13 2019-2020 Approved Budget 2020-2021 Current Estimate 2020-2021 Proposed 2021-2022 30,827,114 46,398,412 77,225,525 41,278,183 6,369,975 14,784,393 16,303,523 2,648,154 16,363,787 97,748,014 1,758,413 1,758,413 24,318,648 49,381,268 73,699,917 -4.57% 23,409,088 3,912,754 10,259,195 10,286,314 2,108,648 15,677,727 65,653,725 -32.83% 812,924 812,924 16,720,000 37,697,000 54,417,000 21,107,271 4,487,041 11,069,553 16,683,098 1,750,000 14,598,015 69,694,978 6.16% 1,208,114 1,208,114 17,426,753 43,679,223 61,105,976 -17.09% 18,337,134 2,019,053 11,026,850 16,768,861 1,897,783 14,812,320 64,862,001 -1.21% 318,429 318,429 26,030,400 48,629,417 74,659,817 22.18% 36,056,647 4,983,334 11,586,297 15,711,619 2,059,095 15,532,040 85,929,032 32.48% 353,379 353,379 • Landed Weights – 75% of 2019 • Rental car and Food, Bev and Retail revenue at MAG for FY21 CYE and Fy22 proposed • Parking and GT revenue based on enplanements Airport Revenues FY22 REVENUE AIRLINE REVENUE Landing Fees Terminal Rental & Other Fees TOTAL AIRLINE REVENUE yoy growth % NON-AIRLINE REVENUE Parking Ground Transportation Rental Cars Food, Bev & Retail Advertising Other Rentals and Fees TOTAL NON-AIRLINE REVENUE yoy growth % Interest Income TOTAL INTEREST INCOME & BOND PROCEEDS 4 TOTAL REVENUE yoy growth % 176,731,952 140,166,565 -20.69% 125,320,092 -10.59% 126,286,406 -9.90% 160,942,228 27.44% Revenue per enplanements $20.88 $29.67 $21.77 $34.43 $23.34 AUS Budget – Operating Fund Actual 2019 Actual 2020 Budget 2021 …
Airport Expansion and Development Program Update to AAAC September 14, 2021 Overview Airport Expansion and Development Program (AEDP) • Grant Strategy • The Infrastructure Investment and Jobs Act • What does this mean for Airports • Application Criteria • AEDP Grant Eligible Projects • Focus projects: Passenger Processing Projects • New Concourse B • AEDP Upcoming Council Action Items • Terminal Optimization, Baggage Handling System, Airline Ticketing and AEDP Program Summary 1 Long-range Airport Program Utilities and Airfield Infrastructure New Concourse B AEDP Program Summary Future Roadway and Landside Improvements Future Barbara Jordan Terminal Expansion Optimize Barbara Jordan Terminal 2 AEDP Grant Strategy AEDP Program Summary 3 The Infrastructure Investment and Jobs Act • Airport Infrastructure Grants • $3 billion/year for 5 years • Formulaic allocation with a few specific set-asides • PFC-project eligibility criteria apply • Airport Terminal Program • $1 billion/year for 5 years • Competitive allocation within hub categories • Limited to terminal projects AEDP Program Summary 4 What does this mean for Airports • Use or lose funding provisions will drive focus on “shovel ready” projects • Planning is complete • Project on an approved ALP • Environmental review underway • Terminal program priorities broaden set of projects for consideration • Local share requirements still need to be considered • Minimum local shares range from 5% to 25% of project costs depending on hub classification, program, and project type • Collaboration with the FAA is critical essential to success • Clear implementation guidance • Straightforward application and compliance processes • Early and frequent airport engagement • Need for sponsor empowerment AEDP Program Summary 5 The Infrastructure Investment and Jobs Act Consideration to be given to projects that: Increase capacity and passenger access 1. 2. Replace aging infrastructure 3. Achieve compliance with the Americans with Disabilities Act/ 4. 5. expand accessibility for persons with disabilities Improve airport access for historically disadvantaged populations Improve energy efficiency, including upgrading environmental systems, upgrading plant facilities, and achieving Leadership in Energy and Environmental Design (LEED) accreditation standards Improve airfield safety through terminal relocation 6. 7. Encourage actual and potential competition AEDP Program Summary 6 Grant Eligible Projects AEDP Program Summary 7 Airport Expansion & Development Program Demand Capacity Initiatives Enabling Infrastructure • Passenger processing improvements • Apron and airfield improvements/connections • Upgrade utility infrastructure • Demolition, storm water, and environmental site preparation Optimize Barbara Jordan Terminal Gates, Ticket Counters and Processing …
AIRPORT ADVISORY COMMISSION MEETING SEPTEMBER 14, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Chad Ennis Ernest Saulmon Jonathan Coon Billy Owens Frank Maldonado Raymond Young AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 2. APPROVAL OF MINUTES August 10, 2021 meeting. 3. WRITTEN STAFF BRIEFINGS a) July 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief, Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. 1. INTRODUCTION OF COMMISSIONER CHAD ENNIS 1 4. VERBAL STAFF BRIEFINGS a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, Deputy Chief of Planning and Development. b) “Recap of 2022 Department of Aviation Budget” presented by Rajeev Thomas, Deputy c) “Update on Cargo Development Project” presented by Mookie Patel, Chief Officer of Chief, Finance. Business and Finance 5. ACTION ITEMS None. 6. FOR RECOMMENDATION, AVIATION DEPARTMENT a) Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by Subchapter F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Airport Development Expansion Program, Airfield Construction project for airfield improvements. (Note: MBE/WBE goals will be established prior to issuance of this solicitation.) a) Review of Commission Recommendations and Actions to discuss with appointing 7. NEW BUSINESS City Council Member. b) Future Agenda Items. c) Next scheduled meeting October 12, 2021 at 3:00 PM. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 14, 2021 The Airport Advisory Commission convened in a Virtual Regular Meeting on Tuesday, September 14, 2021. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:02 p.m. Jonathan Coon Vicky Sepulveda Chad Ennis Raymond Young Ernest Saulmon Commissioners in Attendance: Eugene Sepulveda – Chair Scott Madole – Vice-Chair Jeremy Hendricks – Secretary Billy Owens Commissioners Absent: Frank Maldonado Wendy Price Todd Aviation Staff in Attendance: Jacqueline Yaft Tracy Thompson Ghizlane Badawi Rajeev Thomas Kane Carpenter CITIZENS COMMUNICATIONS: John Gallo Steve Khanoyan Brian Long Shane Harbinson Sam Haynes David Smythe-Macaulay Ammie Calderon Mukesh “Mookie” Patel Jamy Kazanoff None. 1. INTRODUCTION OF COMMISSIONER CHAD ENNIS Commissioner Chad Ennis of District 6 was introduced to the Commission. 1 2. APPROVAL OF MINUTES a) The minutes from the meeting of August 10, 2021 were approved on Commissioner Young’s motion, Commissioner Coon seconded. Motion passed on a 7-0-0-4 vote. Commissioners Maldonado, Saulmon, V. Sepulveda, and Todd were absent at this vote. 3. WRITTEN STAFF BRIEFINGS a) “July 2021 Financial Results” prepared by Rajeev Thomas, Deputy Chief, Finance. b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 4. VERBAL STAFF BRIEFINGS a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development. b) “Recap of 2022 Department of Aviation Budget” presented by Rajeev Thomas, Deputy Chief, c) “Update on Cargo Development Project” presented by Mookie Patel, Chief, Business and Finance. Finance. 5. ACTION ITEMS None. 6. FOR RECOMMENDATION, AVIATION DEPARTMENT a) Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by Subchapter F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Airport Development and Expansion Program, Airfield Construction project for airfield improvements. A motion to approve was made by Secretary Hendricks, Commissioner Young seconded for a vote. Motion passed on an 8-0-0-3 vote. Commissioners Maldonado, Saulmon, and Todd were absent at this vote. 2 7. NEW BUSINESS Council Member a) Review of Commission Recommendations and Actions to discuss with appointing City ꞏ Aviation revenues have a strong upwardly trend. ꞏ Airline competing and expanding routes remains robust. ꞏ The AEDP has the potential to receive additional funds through the Infrastructure Investment and Jobs Act. AUS will compete for a fair share …
