City of Austin Recommendation for Action File #: 24-5924, Agenda Item #: 11/7/2024(cid:4) Posting Language Authorize execution of two contracts for shared use printing products and services with Omnidata Services Inc. and Stanley K. Peterson d/b/a Vidtronix, each for up to five years for total contract amounts not to exceed $2,500,000, divided between the contractors. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 8100 CWB1022 for these goods and services. The solicitation was issued on July 1, 2024, and closed on July 23, 2024. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141006. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 9, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: City of Austin Page 1 of 2 Printed on 9/30/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5924, Agenda Item #: 11/7/2024(cid:4) These contracts will provide printing items used for boarding passes, baggage tags, and other supplies at Austin-Bergstrom International Airport (AUS). These contracts also include the provision of various equipment and spare parts for passengers’ self-service kiosk printers currently installed as a component of the shared use passenger system located throughout the airport terminal. The AUS shared use system allows airlines to use an airport-owned ticket counter, gate, or self-service kiosks to assist with passenger processing at the airport, reducing wait time at each airline ticket counter. These general self-service kiosks provide passengers with the option to self-check …
City of Austin Recommendation for Action File #: 24-5800, Agenda Item #: 9. 10/24/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for aviation security services at controlled access points with the American Association of Airport Executives, for up to five years for a total contract amount not to exceed $2,266,079. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Sole Source. Fiscal Note Funding in the amount of $517,644 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 9, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for designated aviation channel (DAC) services and computer-based training (CBT) support. The DAC services comprise of fingerprinting and criminal background check services for all individuals entering controlled access points at Austin-Bergstrom International Airport, including City employees and contractors. The DAC and CBT services are required by federal regulations, and all persons requiring unescorted access to any secured areas of the airport are subject to these requirements. The American Association of Airport Executives has the sole protected distributorship of integrated DAC and Interactive Employee Training databases in the United States. Updates to the Interactive Employee Training and integration with the Transportation Security Clearinghouse database (which stores the background and City of Austin Page 1 of 2 Printed on 9/30/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5800, Agenda Item #: 9. 10/24/2024(cid:4) training records of current credential holders) are not available from any other source, as both systems are proprietary and customized by the contractor. Each system is connected to a centralized database maintained and managed by the contractor. This contract is essential to continue fingerprinting and criminal background check services for Austin-Bergstrom International Airport, and it replaces the previous sole source contract, held by the same contractor. The current contract expires December 18, 2024. The services used under this contract support the Airport’s Security Plan and meet all federal mandates related to airport employee background screening …
REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) October 9, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on September 11, 2024 STAFF BRIEFINGS 2. Briefing on August 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 5. Discussion and possible action to approve the Airport Advisory Commission meeting calendar for Calendar Year 2025 6. Authorize execution of two contracts for shared use printing products and services with Omnidata Services Inc. and Stanley K. Peterson d/b/a Vidtronix, each for up to five years for …
REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) September 11, 2024 3:00 PM CITY HALL, ROOM 1101 (Boards and Commissions Room) 301 W. 2nd STREET AUSTIN, TEXAS 78701 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. 1 Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. 1. Approve the minutes of the AAC regular meeting on August 14, 2024 APPROVAL OF MINUTES STAFF BRIEFINGS 2. Briefing on July 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on Hilton Austin Airport Hotel Management Agreement between Austin-Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC provided by Tracy Thompson, Chief of External and Business Affairs DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a contract for design and construction support services …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES August 14, 2024 3:00 PM The Airport Advisory Commission convened in a regular meeting on August 14, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Vice-Chair Brock called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Bakari Brock, Vice-Chair Chad Ennis Scott Madole Fang Fang Doyle Valdez Commissioners in Attendance Remotely: Wendy Price Todd, Chair Patrick Rose, Secretary Jeff Eller Jeremy Hendricks Jonathan Coon Commissioners Absent: Raymond Young PUBLIC COMMUNICATION: GENERAL Michael Nahas – Boards and commissions access to public message board 6 APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on August 14, 2024. A motion to approve was made by Commissioner Ennis; Commissioner Fang seconded. Motion passed on a 8-0-1-2 vote. Commissioner Madole abstained and Commissioners Young and Coon were absent at this vote. STAFF BRIEFINGS 2. June 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on City of Austin Construction Training Program presented by Michelle Pierre, Contract Management Supervisor II, Financial Services Department 6. Update on AUS Hidden Disabilities Sunflower Program presented by Ramonika Carr, Guest Services Officer 7. Update on AUS Short-Term Financing presented by Rajeev Thomas, Chief Financial Officer (RCA for recommendation coming in September) 8. Presentation of the Department of Aviation Fiscal Year 2024-25 Budget presented by Rajeev Thomas, Chief Financial Officer DISCUSSION/ACTION ITEMS 9. Discussion and possible action on a recommendation from the Opportunity Working Group of the Airport Advisory Commission to expand Disadvantaged Business Enterprise (DBE) participation at Austin-Bergstrom International Airport. A motion to approve was made by Commissioner Hendricks; Commissioner Valdez seconded. Motion passed on a 9-1-0-1 vote. Commissioner Ennis opposed and Commissioner Young was absent at this vote. 7 10. Discussion and possible action on a recommendation by the Airport Advisory Commission supporting the development of a public message board system for use by City boards and commissions. A motion to approve was made by Commissioner Todd; Commissioner Eller seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 11. Authorize negotiation and execution of a lease with Air General, Inc., for certain premises consisting of approximately 17,701 square feet of building space, 12,768 square …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: September 11, 2024 SUBJECT: Austin-Bergstrom International Airport (AUS) Update July 2024 Financial Results Passenger traffic totaled 2,039,531 in July 2024, a decrease of 0.1% compared to July 2023. Average daily departures decreased from 273 in July 2023 to 264 in July 2024, a decrease of 9 daily departures or 3.4% resulting primarily from domestic capacity reductions to better match demand by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 July FY 2023 July Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 1,014,354 1,010,768 0.4% 9,339,027 9,211,343 1,194,530,732 1,216,773,511 (1.8%) 11,360,732,335 11,349,334,923 12,957 9,927 30.5% 125,898 120,239 1.4% 0.1% 4.7% $29,082,408 $25,449,068 $3,633,340 $266,075,251 $229,376,435 $36,698,816 $12,836,364 $10,980,565 ($1,855,800) $123,471,721 $99,445,482 ($24,026,239) $18,917,999 $17,441,843 ($1,476,156) $192,543,471 $159,927,107 ($32,616,364) Net Income Before Federal Relief $10,164,409 $8,007,225 $2,157,184 $73,531,779 $69,449,328 $4,082,451 Federal Relief Reimbursement $0 $1,947,342 ($1,947,342) $0 $39,173,376 ($39,173,376) Net Income After Federal Relief $10,164,409 $9,954,567 $209,842 $73,531,779 $108,622,704 ($35,090,925) Table #1 illustrates July 2024’s enplanements totaled 1,014,354, an increase of 0.4% compared to June 2023. Landing weights totaled 1.19 billion pounds in July 2024 representing a decrease of 1.8% compared to July 2023. Cargo volume totaled 12,957 tons in July 2024, an increase of 30.5% compared to July 2023. July 2024 operating revenue totals $29.1M, an increase of 14.3% or $3.6M compared to July 2023. The increase in operating revenue primarily results from updated airline rates for FY24, changes to the parking rate structure from prior year, and increases in non-airline revenues. July 2024 operating revenue is composed of 46.2% airline revenue, 51.8% non-airline revenue, and 2.0% interest income. Airport operating expenses totaled $12.8M for the month, an increase of 16.9% or $1.9M compared to July 2023. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, parking management costs, information systems consulting and maintenance costs, and elevated commodity purchases. Debt service funded by operating revenue decreased 13.9% or $0.7M in July 2024 compared to the prior year because of the application of interest earned on the 2013 bank loan, 2014 bond issuance, and 2017 bond issuance. AUS reported a $10.2M surplus in July 2024, an increase of $2.2M or 26.9% compared to July 2023. Fiscal Year 2024 Financial Results …
September 2024 Air Service Snapshot AUS monthly seat comparisons, April ‘24-March ‘25, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include: Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19 ’24, also Oct. 21-22 ’24 and then Oct. 28 ’24 onwards permanently Air Canada resumed seasonal service to YVR on May 1 ’24 (served through Oct. 21 ‘24) & started new seasonal service to YUL eff. May 3 ’24 (served through Oct. 22); reduced YVR from 4/Wk to 3/Wk for June ‘24-August ‘24 Allegiant new 2/Wk service to EUG started May 31 ’24 (served through Aug. 13 ‘24); discontinued IAD & OMA after Aug 12 ‘24; suspended LAS starting Aug 13 ’24; will close its AUS crew base on Jan 7, 2025 which means service permanently cancelled to BZN, FSD, SDF & SNA after this Summer; extended schedules for Feb 12 – May 13 and will serve 6 markets from AUS: AVL, CVG, DSM, GRR, PVU, & TYS American summary of 2024 service changes: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RNO, RSW, SMF, TPA & TUL o LAS, MCO & MSY service will end on Oct 6 ‘24 o Last flights to IND & RNO on August 5 ‘24 o RDU will be suspended from Dec 19 ‘24 – April 3 ‘25 o Added Saturday only service to ECP and VPS for June 8 – August 3 ‘24 o Added 3 roundtrips to AGS in April ’24 for the Masters and 2 roundtrips to SDF in May ’24 for the Kentucky Derby o AA added roundtrip service to MSN on Aug 18 (Sun) and 21 (Wed) for the Epic UGM Conf o Following flights added for college football games: DTW round trip on Sept 6 and 8 ATL-AUS on Oct 18 and AUS-ATL on Oct 20 XNA roundtrip on Nov 15 and 17 LEX-AUS on Nov 22 and AUS-LEX on Nov 24 British Airways downgauged LHR from A350-1000 (331 seats) to B777-200ER (272 seats) starting March 29, 2025 Copa upgauged PTY from 737-800 (154-166 seats) to MAX9 with lie flat seats (174 seats) eff. May ‘24 Delta summary of 2024 service changes: …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission September 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Utilities Infrastructure Campus-Wide ● Central Utility Plant Relocation ● Parking and Landside: West Garage Lot B ● West Gate Expansion ● Cargo Development East ● Fuel Facility ● West Infill and TSA Checkpoint 3 Expansion ● Airfield Infrastructure – Midfield Taxiways ● Concourse B and Tunnel ● Arrivals and Departures Hall 2 Utility Infrastructure Campus-Wide (UICW) ● Latest Updates ○ UICW Professional Engineering Services: Phase A Contract Execution with HDR on August 30, 2024 ○ UICW Construction Manager at Risk Council Award to Sundt/Archer Western, a Joint Venture July 18, 2024 ○ Construction Manager at Risk Pre-Construction Service Notice To Proceed in September 2024 ● Anticipated Timeline Procurement: Q3 2024 ○ Design: Q3 2024 – Q3 2025 Preconstruction: Q3 2024– Q3 2025 ○ Build: Q4 2025 – Q3 2027 ○ ○ 3 Central Utility Plant Relocation ● Latest Updates ○ Revised Preliminary/Schematic Design Phase Proposal Received Aug 22, 2024, based on Design Criteria Manual Revision 2 issued Aug 7, 2024. ○ Design Build Contract Execution/Notice to Proceed – In Negotiation – Anticipated in Sept 2024. ○ Design Builder to provide Design Criteria Manual validation with Scope, Cost and Schedule – Per Design Criteria Manual Revision 2. ● Anticipated Timeline ○ Procurement: Contract Execution, anticipated Sept 2024 ○ Design: Q3 2024 – Q3 2025 ○ Build: Q2 2025 – Q1 2028 4 Current Central Utility Plant Parking and Landside: West Garage Lot B ● Latest Updates ○ ○ ○ Proposed Architecture + Engineering and Construction Manager at Risk contracts executed Project initiated with kickoff meetings discussing digital governance, document control, and permitting Site Development Permit process initiated ● Anticipated Timeline ○ Procurement: Complete ○ Design: Q3 2024 – Q3 2025 ○ Build: Q3 2025 – Q1 2028 5 Conceptual rendering West Gate Expansion ● Latest Updates ○ ○ Slab-on-grade preparation on northside footprint Southside grade beams excavated, formed and concrete placed ○ Underground utilities north and south being installed ○ Gate 11 Passenger Boarding Bridge replacement underway and scheduled to re-open early August ○ Column lifting ceremony July 30, 2024 6 ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Demolition of Barbara Jordan Terminal glass end wall begins Cargo Development East ● Latest Updates ○ Security System and connection to …
City of Austin Recommendation for Action File #: 24-5578, Agenda Item #: 36. 9/26/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for design and construction support services for the Arrivals and Departures Hall with Skidmore, Owings & Merrill LLP, in an amount not to exceed $45,000,000. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP376 for these services. The solicitation was issued on April 30, 2024, and closed on June 5, 2024. Of the 11 offers received, the recommended contractor submitted the best evaluated responsive statement of qualifications. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140981>. MBE / WBE: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 10.25% DBE participation. Prior Council Action: December 14, 2023 - Council approved a Construction Manager at Risk methodology. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized contract Person’s identified in the solicitation. Council Committee, Boards and Commission Action: September 11, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program. The vision of Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin and Central City of Austin Page 1 of 2 Printed on 9/4/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5578, Agenda Item #: 36. 9/26/2024(cid:4) Texas experience. This project is for the Arrival and Departures Hall (A/D Hall) and is one major element of the Airport Expansion and Development Program (AEDP) and will be designed and constructed while other components are underway. The new A/D Hall will establish a gateway and a new “front door” for the airport and passengers traveling through AUS. The initial phase Base …
Disadvantaged Business Enterprise Summary Participation goal stated in the solicitation was 8.68% DBE. The recommended firm provided a DBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The alternate firm provided a DBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. TOP RANKED FIRM: Austin Commercial, LP – Total Participation: NON-DBE TOTAL – PRIME Austin Commercial, LP, Austin, TX DBE TOTAL – SUBCONSULTANTS Haynes Eaglin Waters, LLC, Pflugerville, TX (small and minority business consulting services) 2.56% Baer Engineering & Environmental Consulting, Inc, Austin, TX Quest Project Controls, Inc DBA CM Solutions, Austin, TX (environmental consulting) (project scheduling, construction) Snap Management Group, Inc, Austin, TX (communications: public relations consulting) .64% Olivier, Inc, Inc, Austin, TX (administrative & general management consulting) Austin Permit Service, Inc, Austin, TX (document preparation services) Digital Building Services, LLC, Miami, FL (drafting services) SECOND RANKED FIRM: Hensel Phelps Construction Company – Total Participation: NON-DBE TOTAL – PRIME Hensel Phelps Construction Company, Austin, TX 91.26% 91.26% 8.74% 2.30% .75% .69% .77% 1.03% 91.14% 91.14% DBE TOTAL – SUBCONSULTANTS Haynes Eaglin Waters, LLC, Pflugerville, TX (construction management services, minority & small business consulting) 1.09% Spire Consulting Group, LLC, Austin, TX (project scheduling, construction) Tina Curry-Logan (TLC Estimating, LLC) Houston, TX (construction estimating services) 8.86% 3.12% 4.65%
City of Austin Recommendation for Action File #: 24-5577, Agenda Item #: 35. 9/26/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for construction services for the Arrivals and Departures Hall with Austin Commercial LP, in an amount not to exceed $820,000,000. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications RFQS 6100 CLMA055 for these services. The solicitation was issued on May 20, 2024, and closed on July 18, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140528>. MBE / WBE: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.74% DBE participation. Prior Council Action: December 14, 2023 - Council approved a Construction Manager at Risk methodology. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized contract Person’s identified in the solicitation. Council Committee, Boards and Commission Action: September 11, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin City of Austin Page 1 of 3 Printed on 9/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5577, Agenda Item #: 35. 9/26/2024(cid:4) and Central Texas experience. This project is for the Arrival and Departures Hall (A/D Hall) and is one major element of the Airport Expansion and Development Program (AEDP) and will be designed and constructed while other components are underway. This project will dramatically enhance the traveler experience at AUS, addressing critical space constraints and elevating the airport’s functionality. It is arguably the most transformative of the AEDP projects, but also …
City of Austin Recommendation for Action File #: 24-5579, Agenda Item #: 37. 9/26/2024(cid:4) Posting Language Approve a resolution finding the use of the design-build method of contracting, as authorized by Subchapter G, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the following project: Integrated Baggage Handling System. Lead Department Financial Services Department. Managing Department Financial Services Department. Amount and Source of Funding A Recommendation for Council Action with the not to exceed contract amount for each resultant contract will be presented to Council once the design-build selection has been completed. Purchasing Language: This request is for Council to authorize the use of the design-build method; therefore, no solicitation has yet been initiated. MBE / WBE: (Note: MBE/WBE goals will be established prior to issuance of this solicitation). For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on September 11, 2024. Additional Backup Information: State Statute governs construction procurement for municipalities. The standard method of contracting used for construction services is competitive bidding where the contract is awarded to the lowest responsible bidder. Texas Government Code Chapter 2269 allows for methodologies alternate to low bidding method which may provide the best value to the municipality. These alternate methodologies include Competitive Sealed proposals, Construction Manager at Risk, Design-Build, and Job Order Contracting. Texas Local Government Code Section 252.022(d) allows the City to adopt and use an alternative method such as design-build under Chapter 2269 of the Texas Government Code if such a method provides a better value for the City. This project will consist of two continuous phases: design of the project and building of the project. The design- build method is the most effective delivery method for meeting schedule constraints within the project budget as each phase of design and construction services is carefully negotiated. Design-build is a method of City of Austin Page 1 of 2 Printed on 9/4/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5579, Agenda Item #: 37. 9/26/2024(cid:4) construction procurement under which design and construction services are contracted through one entity, either a joint venture between a design consultant and a constructor or from a single entity with both capabilities. A design-build firm will …
City of Austin Recommendation for Action File #: 24-5709, Agenda Item #: 9/26/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for soil relocation with Triumvirate Environmental d/b/a Gruene Environmental Services, in an amount not to exceed $1,138,448. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Professional Service. Fiscal Note Funding for the total contract amount is available in the Capital Budget of the Department of Aviation. MBE/WBE: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 11, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's (AUS) multi-year airport expansion, development, and improvement program. The vision of the Journey With AUS program is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin and Central Texas experience. The Midfield Taxiway Project is one of the first Airport Expansion and Development Program projects. It is a critical project in that it is an enabling project for the future Concourse B and follow-on Airport Expansion and Development Program projects. A soil stockpile lies within the alignment of the new midfield taxiways and needs to be moved. The pile originates from previous onsite construction activities and will be relocated onsite. AUS requests authorization to contract with a company experienced in soil site preparation and transport. This work will meet all regulatory requirements and operational needs. City of Austin Page 1 of 2 Printed on 9/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5709, Agenda Item #: 9/26/2024(cid:4) Delay on the approval of this contract will have a negative impact on the current Airport Expansion and Development Program schedule. This project is located within zip code 78719 (District #2). City of Austin Page 2 of 2 Printed on 9/3/2024 powered by Legistar™ (cid:5) (cid:6)
M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although no goals have been established for this solicitation, the contractor was required to comply with the City’s MBE/WBE Procurement Program if areas of subcontracting were identified. The following recommended contractor has complied with the City’s MBE/WBE Procurement Program in subcontracting areas identified and were approved by SMBR. The contractor cannot estimate how much work will go toward the subcontractors. NON - MBE/WBE TOTAL - PRIME Faith Group, LLC, St. Louis, MO WBE TOTAL – SUBCONTRACTOR (FW) Kandha Consulting Corp, Leander, TX Project controls and change management consulting services NON - MBE/WBE – SUBCONTRACTORS Tech4TH Solutions, Schaumburg, IL Enterprise architecture strategy The JW Group, Landenberg, PA Information and data system governance services 100.00% 0.00% 0.00% 0.00% 0.00% 0.00% Revised 1/2023
Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years Contract Authorization $1,500,000 $160,000 $170,000 $170,000 $2,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
City of Austin Recommendation for Action File #: 24-5530, Agenda Item #: 15. 9/26/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for developing an information technology master plan with Faith Group, LLC, for up to five years for a total contract amount not to exceed $2,000,000. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding is available in the Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications Statements solicitation RFQS 8100 DJJ4000 for these services. The solicitation was issued on January 15, 2024, and closed on February 20, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139653. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 11, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Airport with an Information Technology (IT) Master Plan. This plan will guide the Airport in planning, procuring, implementing, and managing both current and future technology investments and resources. The IT Master Planning process will evaluate the current IT environment and offer a strategic roadmap to align the efforts and resources of the Airport's Information Systems Division with industry best City of Austin Page 1 of 2 Printed on 9/4/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5530, Agenda Item #: 15. 9/26/2024(cid:4) practices and standards, as well as the short and long-term goals of the Airport and the City. The previous Airport IT Master Plan completed in 2014 has successfully guided the implementation of technology-related projects in alignment with organizational goals and objectives. The new plan will provide similarly actionable projects, informing both minor and major IT initiatives for …
