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Recommendation 20240814-009: Expand Disadvantaged Business Enterprise (DBE) participation at ABIA — original pdf
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Recommendation 20240814-010: Development of a public message board system for use by City boards and commissions — original pdf
Recommendation
Recommendation 20240814-009: Expand Disadvantaged Business Enterprise (DBE) participation at ABIA - Corrected — original pdf
Recommendation
Agenda — original pdf
REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) July 10, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on June 12, 2024 STAFF BRIEFINGS 2. May 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on cargo facility lease agreements with Air General, Inc. and DHL Express, Inc. presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS 6. Discussion and possible action to approve the Airport Advisory Commission Annual Internal Review covering the period between July 1, 2023 thru June 30, 2024 and upcoming year’s goals. 7. Authorize execution …
20240710-001 June Draft Minutes — original pdf
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES June 12, 2024 The Airport Advisory Commission convened in a regular meeting on June 12, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Wendy Price Todd called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Raymond Young Scott Madole Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Patrick Rose, Secretary Chad Ennis Jonathan Coon Commissioners Absent: Jeremy Hendricks Fang Fang Jeff Eller Doyle Valdez PUBLIC COMMUNICATION: GENERAL Andy Saenz – Flint Hills Pipeline Project 1 APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on May 8, 2024. A motion to approve was made by Commissioner Madole; Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Valdez were absent at this vote. STAFF BRIEFINGS 2. April 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on AUS virtual ramp control implementation provided by Rick Belliotti, Acting Chief Experience and Performance Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Operating Budget Airport Operating Fund (Ordinance No. 20230818-008) to recognize additional revenue in the amount of $10,082,451 and increase appropriations in the amount of $10,082,451 to accommodate adjustments implemented because of the Aviation staffing market study, reflect expenses resulting from the greatly improved vacancy rate that outperformed expectations, wage and vacancy adjustments associated with contractual agreements, and increased commodity purchase needs. A motion to approve was made by Commissioner Brock; Commissioner Young seconded. Motion passed on a 10-0-0-1 vote. Commissioners Hendricks absent at this vote. 7. Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom 2 International Airport for Fiscal Years 2025-2027 in an amount not to exceed $500,000,000. A motion to approve was made by Commissioner Young; Commissioner Coon seconded. Motion passed on a 10-0-0-1 vote. Commissioners Hendricks absent at this vote. 8. Authorize negotiation and execution of a contract for a technology service solution including support with Creative Enterprise Solutions, LLC d/b/a Beyond20, for up to five years for a total contract amount not to …
20240710-002 Finance Memo — original pdf
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: July 10, 2024 May 2024 Financial Results SUBJECT: Austin-Bergstrom International Airport (AUS) Update Passenger traffic totaled 2,068,404 in May 2024, a new record and an increase of 4.4% compared to May 2023. Average daily departures decreased from 269 in May 2023 to 267 in May 2024, a decrease of 2 daily departures or 0.7% resulting primarily from changes in service offered by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 May FY 2023 May Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 1,056,171 1,013,953 4.2% 7,301,887 7,179,925 1,210,805,893 1,205,890,302 0.4% 9,009,399,679 8,952,126,481 13,217 11,992 10.2% 100,264 99,427 1.7% 0.6% 0.8% $28,166,172 $23,956,126 $4,210,046 $208,493,255 $178,979,293 $29,513,963 $11,769,616 $9,327,751 ($2,441,865) $98,505,176 $76,877,985 ($21,627,191) $19,142,322 $15,513,032 ($3,629,290) $153,536,257 $124,437,148 ($29,099,109) Net Income Before Federal Relief $9,023,850 $8,443,094 $580,756 $54,956,998 $54,542,144 $414,854 Federal Relief Reimbursement $0 $2,394,363 ($2,394,363) $0 $35,040,097 ($35,040,097) Net Income After Federal Relief $9,023,850 $10,837,458 ($1,813,608) $54,956,998 $89,582,241 ($34,625,244) Table #1 illustrates May 2024’s enplanements totaled 1,056,171, an increase of 4.2% compared to May 2023. Landing weights totaled 1.2 billion pounds in May 2024 representing an increase of 0.4% compared to May 2023. Cargo volume totaled 13,217 tons in May 2024, an increase of 10.2% compared to May 2023. May 2024 operating revenue totals $28.2M, an increase of 17.6% or $4.2M compared to May 2023. The increase in operating revenue primarily results from updated airline rates for FY24, changes to the parking rate structure from prior year, and increases in non-airline revenues from increased passenger traffic. May 2024 operating revenue is composed of 45.4% airline revenue, 52.7% non-airline revenue, and 1.9% interest income. Airport operating expenses totaled $11.8M for the month, an increase of 26.2% or $2.4M compared to May 2023. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and contractual costs including parking services and baggage handling system maintenance. AUS reported a $9.0M surplus in May 2024, an increase of $0.6M or 6.9% compared to May 2023. Fiscal Year 2024 Financial Results FY2024 Year to Date (YTD) Operating Revenue totals $208.5M compared to $179.0M in FY2023, a 16.5% increase. Airport Operating Expenses totaled $98.5M YTD in FY2024 compared to $76.9M in FY2023, a 28.1% increase. Net …
20240710-002 Financial Report — original pdf
1 17 REVENUE AIRLINE REVENUE Landing Fees Terminal Rental & Other Fees TOTAL AIRLINE REVENUE NON-AIRLINE REVENUE Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees TOTAL NON-AIRLINE REVENUE Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money 2022 New Money TOTAL Net Debt Service OTHER REQUIREMENTS Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Compensation Adjustment TOTAL OTHER REQUIREMENTS TOTAL OPERATING EXPENSES Debt Service CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT Airport Operating Fund 5070 Income Statement - For Internal Use Only Fiscal Year to Date for 8 Month(s) ended May 31, 2024 FY 2024 Budget Budget Seasonalized 8 month(s) FY 2024 CYE CYE Seasonalized 8 month(s) Year to Date w/ Accruals Variance Fav (Unfav) % Variance Fav (Unfav) Variance Fav (Unfav) % Variance Fav (Unfav) Y-T-D to Budget Y-T-D to CYE 2,491,042 289,208,645 1,660,695 187,623,910 5,000,000 317,033,111 3,333,333 205,884,692 3,481,681 208,493,255 47,227,041 91,892,750 139,119,791 67,567,206 8,940,600 20,911,887 16,357,880 6,920,612 4,906,850 21,992,777 147,597,812 85,141,445 8,161,976 46,218,424 14,238,156 153,760,001 5,414,978 7,077,844 10,034,715 14,366,313 17,724,531 12,016,000 66,634,383 619,900 6,654,530 2,154,703 202,049 3,773,716 4,670,043 527,737 457,471 1,268,713 16,359 20,345,221 31,087,782 61,251,753 92,339,535 42,169,076 5,350,062 14,422,027 10,467,781 4,385,676 3,468,232 13,360,827 93,623,680 52,442,178 4,821,775 27,437,959 9,052,029 93,753,941 3,609,628 4,718,563 6,689,810 9,580,993 11,816,115 5,079,034 41,494,142 413,267 4,436,353 1,436,469 134,699 2,467,430 3,113,362 351,825 304,981 845,809 0 13,504,194 53,744,580 94,770,054 148,514,634 34,435,822 62,200,586 96,636,408 34,586,458 62,577,512 97,163,971 75,170,413 10,977,853 21,309,473 19,546,350 7,250,762 4,908,235 24,355,391 163,518,477 47,300,628 6,967,232 15,016,755 13,029,724 4,594,743 3,691,184 15,314,686 105,914,951 47,638,804 7,294,918 15,511,359 13,445,179 4,624,942 3,839,197 15,493,205 107,847,604 92,972,047 7,264,214 44,227,387 16,606,860 161,070,508 5,414,978 7,077,844 10,034,715 14,366,313 17,724,531 12,016,000 66,634,383 619,900 6,654,530 2,154,703 202,049 3,773,716 5,934,852 527,737 457,471 1,268,713 0 21,593,671 58,126,112 4,096,499 25,666,774 10,918,727 98,808,112 3,609,628 4,718,563 6,689,810 9,580,993 11,816,115 5,079,034 41,494,142 413,267 4,436,353 1,436,469 134,699 2,467,430 3,956,568 351,825 304,981 845,809 0 14,347,399 58,560,245 3,922,505 25,159,699 10,862,727 98,505,176 3,609,628 4,718,563 6,689,810 9,580,993 11,816,115 5,079,034 41,494,142 413,267 4,436,353 1,436,469 134,699 2,467,430 3,146,107 351,825 304,981 845,809 0 13,536,939 3,498,676 1,325,759 4,824,435 5,469,728 1,944,857 1,089,332 2,977,398 239,267 370,965 2,132,378 14,223,924 1,820,986 20,869,346 (6,118,067) 899,270 2,278,261 (1,810,698) (4,751,235) 0 0 0 0 0 0 0 0 0 0 0 0 (32,745) 0 0 0 0 …
20240710-003 Air Service Report — original pdf
July 2024 Air Service Snapshot AUS monthly seat comparisons, January-December 2024, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include: Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19, 2024, also Oct. 21-22, 2024 and Dec. 20, 202424 – Jan. 6, 2025 Air Canada resumed service to YVR on May 1, 2024 (served through Oct. 21) & started new service to YUL eff. May 3, 2024 (served through Oct. 22); reduced YVR from 4/Wk to 3/Wk for June-August 2024; Alaska suspended SJC after April 11, 2024 Allegiant new 2/Wk service to EUG started May 31, 2024 (served through Aug. 13); discontinued IAD & OMA after Aug 12; suspended LAS for Aug 13-Jan 6; Allegiant will close its AUS crew base on January 7, 2025 which means service permanently cancelled to BZN, FSD, SDF & SNA after this Summer American summary of 2024 service changes: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, LIR, MBJ, MCI, MEM, NAS, OKC, PUJ, PVR, RSW, SMF, TPA &TUL o RNO – resumed May 6 o Added Saturday only service to ECP and VPS for June 8 – August 3 o Added 3 roundtrips to AGS in April for the Masters and 2 roundtrips to SDF in May for the Kentucky Derby o AA will discontinue IND service, last op on August 5 o AA added roundtrip service to MSN on Aug 18 (Sun) and 21 (Wed) for the Epic UGM Conf o Following flights added for college football games: DTW round trip on Sept 6 and 8 ATL-AUS on Oct 18 and AUS-ATL on Oct 20 XNA roundtrip on Nov 15 and 17 LEX-AUS on Nov 22 and AUS-LEX on Nov 24 Copa upgauged PTY from 737-800 (154-166 seats) to MAX9 with lie flat seats (174 seats) for May- November and now extended through April, 2025 Delta started BNA 3x MAF 3x & MFE 3x on April 22; added AGS roundtrips on April 10 & 15 for the Masters golf tournament; added service for college football games for the following weekends: Gainesville (GNV) & TPA on Nov. 9, XNA on Nov. 16 & Lexington (LEX) on Nov. 23; DL reduced MAF from 3x->2x eff. Oct. 7, but added new service …
20240710-005 Cargo Lease Agreements Update — original pdf
Cargo Facility Lease Briefing Airport Advisory Commission July 10, 2024 John A. Gallo, C.M., ACE Commercial Management – Division Manager Air General – Cargo East Facility 9402 Freight Lane • Air General Lease • 17,698 sq. ft. of building to support their current and future needs • 12,768 sq. ft. of cargo handling area and 20% of the available employee parking area • International Belly Freight – British Airways, KLM, etc… • 10 Year Term - $4.51 million in rental revenue to be collected over the ten year term 2 Air General – Cargo East Facility 9402 Freight Lane 3 DHL Express – CargoPort Building 9401 Cargo Avenue • DHL Express Lease • 44,549 sq. ft. of cargo building space to support their operation • 58,604 sq. ft. of aircraft apron space to support aircraft operations • International and Domestic Cargo • 5 year term with a 5 year option for a total of 10 years • $4.4 million dollars in rental revenue for the first 5 years • $8.8 million dollars in rental revenue for the full 10 years 4 DHL Express – CargoPort Building 5 Thank You! Visit FlyAustin.com for the latest AUS news & info 6
20240710-006 Draft Annual Internal Report — original pdf
Annual Internal Review 7/1/2023 to 6/30/2024 AIRPORT ADVISORY COMMISSION The Board/Commission mission statement (per City Code 2-1-105) is: The commission shall: (1) review and make recommendations to the council on aviation projects that the Department of Aviation proposes for the capital improvements program; (2) review and make recommendations to the council on proposed aviation grants, including airport trust funds administered by the Federal Aviation Administration; (3) review and make recommendations to the council on aviation contracts that are presented by the Department of Aviation to the council for action; (4) review and make recommendations to the council on the annual operating budget proposed by the Department of Aviation; and (5) review and make policy recommendations to the council on the quality of services at Austin-Bergstrom International Airport to citizens of Austin and customers of the airport and long term planning of Austin-Bergstrom International Airport. 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. Eleven monthly meetings and one orientation (July 2023) were conducted. Public Communication included Transportation wayfinding (July 2023); Environmental issues and community engagement (September 2023); Jet-A Fuel Pipeline (November 2023) and (June 2024); Labor and Wage issues (February 2024) Staff Briefings included Finance Report; Air Service Update; Journey with AUS projects; in addition to Discussion Items that include the actions taken by City Council on contracts reviewed and recommended by the Airport Advisory Commission. Commissioners comprising less than quorum participated in Community Interest Events that included Open Houses, Ribbon Cuttings, Groundbreaking Ceremonies, and Air Service Celebrations throughout the year. July 2023 Approved an ordinance amending the Fiscal Year 2022-2023 Aviation Department Operating Budget Airport Capital Fund (Ordinance No. 20220817-004) to increase the transfers out in the amount of $88,000,000 and amend the Aviation Department Capital Budget (Ordinance No. 20220817-004) to transfer in and appropriate $88,000,000 for the payment of the settlement to Lonestar Holdings, LLC as approved by City Council on June 1, 2023. Established the Acceleration Working Group related to expediting the Airport Expansion and Development Program. August 2023 Authorized execution of a contract to provide baggage handling system replacement parts, with EPS Logix, INC and Liber Holdings LLC for a five-year contract in an amount not to exceed $875,000. Authorized negotiation and execution of a contract to provide maintenance, support, and related repair parts …
20240710-007 Airfield lighting RCA — original pdf
City of Austin Recommendation for Action File #: 24-4903, Agenda Item #: 60. 7/18/2024(cid:4) Posting Language Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $1,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $50,000 is available in the Fiscal Year 2023-2024 Operating Budget of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 8100 KMF1022REBID for these goods. The solicitation was issued on March 25, 2024, and closed on April 23, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=140582. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide replacement parts for airfield lamps and fixtures at Austin-Bergstrom International Airport. The replacement parts are used to maintain the visual aid of the runway and taxiway systems to keep the airport functioning safely and efficiently in accordance with Federal Aviation Administration (FAA) regulations. The Department of Aviation’s goal is to operate reliable and efficient airport infrastructure and a City of Austin Page 1 of 2 Printed on 7/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4903, Agenda Item #: 60. 7/18/2024(cid:4) performance indicator of that goal is successfully passing annual inspections conducted by the FAA. The contract replaces a contract that expires September 22, 2024. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is not the current provider for these goods. …
20240710-008 UICW Construction Contract RCA — original pdf
City of Austin Recommendation for Action File #: 24-4953, Agenda Item #: 59. 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 9.89% DBE participation]. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Fiscal Year 2023-2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMA054 for these services. The solicitation was issued on February 19, 2024, and closed on March 29, 2024. Two offers were received; the recommended contractor submitted the best-evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140362. Prior Council Action: November 30, 2023 - Council approved construction manager-at-risk methodology. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With Austin-Bergstrom International Airport (AUS) is Austin-Bergstrom International Airport's multi- year airport expansion, development and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the City of Austin Page 1 of 2 Printed on 7/5/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4953, Agenda Item #: 59. 7/18/2024(cid:4) passenger journey with an authentic Austin and Central Texas experience. The Utility Infrastructure Campus-Wide (UICW) project focuses on upgrading and adding essential utility systems, including electrical, information technology, storm drainage, water quality, and deicing systems. This upgraded infrastructure will support the increased demands of the expanded airport and ensure future growth can be accommodated. The construction manager-at-risk firm will provide preconstruction and …
20240710-008 UICW Construction Contract RCA 2 — original pdf
Disadvantaged Business Enterprise Summary Participation goal stated in the solicitation was 6.32% Disadvantaged Business Enterprise (DBE). The recommended firm provided a DBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The alternate firm provided a DBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. TOP RANKED FIRM: NON DBE TOTAL – PRIME Sundt/Archer Western, a Joint Venture, Irving, TX DBE TOTAL – SUBCONSULTANTS Sundt/Archer Western, a Joint Venture – Total Participation: (Consulting services) SNAP Management Group, Inc., Austin, TX (Consulting services) Adisa Communications, Austin, TX (Engineering consulting services) PM Dynamics, LLC, Prosper, TX (Management, construction consulting services) DAVCAR Inc., Austin, TX Arora Engineers, LLC, Irving, TX (Engineering Consulting Services) 0.32% 3.48% 2.02% 3.43% SECOND RANKED FIRM: Flatiron Constructors, Inc. – Total Participation: NON DBE – PRIME Flatiron Constructors, Inc., Austin TX DBE TOTAL – SUBCONSULTANTS 86.26% 86.26% 9.89% 0.64% 92.57% 92.57% 7.43% 1.10% (Quality control, constructability review) (All other Professional, Scientific, and Technical Services) 2.94% (Small and Minority Business Consulting) 3.39% Ascent Project Controls Solutions, Mound, TX CAS Consulting & Services, Inc., Austin, TX Haynes-Eaglin-Waters, LLC, Austin, TX
20240710-009 VCR Contract RCA — original pdf
City of Austin Recommendation for Action File #: 24-5097, Agenda Item #: 60. 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for design, installation, implementation, and staffing of a virtual ramp control system with Saab, Inc. d/b/a Saab, for up to ten years for a total contract amount not to exceed $45,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no solicitation goals were established. However, the recommended contractor identified subcontracting opportunities]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $8,000,000 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 8100 DJJ3005 for these goods and services. The solicitation was issued on April 8, 2024, and closed on May 30, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a log of the offer received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140661. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide virtual ramp control (VRC) system design, installation, operation, and implementation at Austin-Bergstrom International Airport. The VRC system allows ramp control personnel to manage aircraft movements under all weather conditions without interruption. The system integrates with various technologies and end devices to enhance operational awareness and safety for aircraft parking and ramp movements, City of Austin Page 1 of 2 Printed on 7/5/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5097, Agenda Item #: 60. 7/18/2024(cid:4) encompassing the current terminal and concourse ramp areas, as well as future ramp areas. The VRC system offers a complete turnkey solution covering design, configuration, testing, training, and staffing support services for ramp control management. Additionally, a comprehensive concept of operations plan …
20240710-009 VCR Contract RCA 2 — original pdf
Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 Total Length of Term 2 years 2 years 2 years 2 years 2 years 10 years Contract Authorization $9,000,000 $9,000,000 $9,000,000 $9,000,000 $9,000,000 $45,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
20240710-009 VCR Contract RCA 3 — original pdf
M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although no goals have been established for this solicitation, the firm was required to comply with the City’s MBE/WBE Procurement Program if areas of subcontracting were identified. The following recommended firm has complied with the City’s MBE/WBE Procurement Program in subcontracting areas identified and were approved by SMBR. NON - MBE/WBE TOTAL - PRIME SAAB, Inc. d/b/a SAAB, East Syracuse, NY NON MBE/WBE – SUBCONTRACTORS Garver, LLC, Frisco, TX (virtual ramp control system installation) Robinson Aviation (RVA), Inc., Oklahoma City, (ramp control operations, staffing, training) 52.04% 47.96% 2.96% 45.00% Revised 1/2023
20240710-010 AUS Building Commissioning RCA — original pdf
City of Austin Recommendation for Action File #: 24-4897, Agenda Item #: 55. 7/18/2024(cid:4) Posting Language Authorize negotiation and execution of a professional services contract for engineering services for AUS Building Commissioning Services with Arup US, Inc., in an amount not to exceed $24,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 15.00% MBE and 5.00% WBE participation]. Lead Department Financial Services Department. Managing Department Department of Aviation. Amount and Source of Funding Funding is available in the Capital and/or Operating and Maintenance Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP373 for these services. The solicitation was issued on March 25, 2024, and closed on April 24, 2024. Of the 11 offers received, the recommended contractor submitted the best-evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140198. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: July 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional commissioning firms to perform commissioning services associated with construction or improvement of City capital assets. Commissioning is an integral part of any built project which requires measured levels of performance. The City has utilized commissioning services for decades, and this contract provides the best avenue for project teams and building operations to create and maintain optimal performance. Commissioning has been critical to the attainment of the objectives of the Green Building Policy and required green rating attainment throughout the various iterations starting in 2000, 2007, and recently the revised version in 2021 (Resolution No. 20210902- City of Austin Page 1 of 2 Printed on 7/3/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4897, Agenda Item #: 55. 7/18/2024(cid:4) 042). This project seeks to bring on a firm that can provide commissioning services across the Airport Expansion and Development Program and Rolling Capital Improvement Projects (CIP) within …
20240710-004 Journey W/AUS Update — original pdf
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission July 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Utilities Infrastructure Campus-Wide ● Central Utility Plant Relocation ● Parking and Landside: West Garage Lot B ● West Gate Expansion ● Cargo Development East ● Fuel Facility ● West Infill and TSA Checkpoint 3 Expansion ● Airfield Infrastructure – Midfield Taxiways ○ Multiphases overview ○ Major Scopes of Work Commissioning Phases ○ ○ ○ Austin Bridge and Road Contract Authority Grant Funding Opportunities ● Concourse B and Tunnel Utility Infrastructure Campus-Wide ● Latest Updates ○ ○ ○ UICW PES: Phase A Contract Execution on or before June 30, 2024 UICW CMAR Council Award July 18, 2024 CMAR Pre Construction Service NTP by end of August 2024 ● Anticipated Timeline ○ Procurement: Q1 2024 – Q3 2024 ○ Design: Q3 2024 – Q3 2025 ○ Preconstruction: Q3 2024– Q3 2025 ○ Build: Q4 2025 – Q3 2027 Central Utility Plant Relocation ● Latest Updates ○ ○ July 2024 Anticipated Design Build Contract Execution/Notice to Proceed August 2024 Design Builder's Validation of Design Criteria Manual with Scope, Cost and Schedule. ● Anticipated Timeline Procurement: Q4 2023 – Q3 2024 ○ ○ Design: Q3 2024 – Q3 2025 ○ Build: Q2 2025 – Q4 2027 Conceptual rendering Parking and Landside: West Garage Lot B ● Latest Updates ○ ○ ○ ○ Proposed A/E and CMR approved by Airport Advisory Committee Project team began meeting to discuss scope and schedule Proposed A/E and CMR firms approved by City Council 5/30/24 Contract negotiations underway ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 ○ ○ Design: Q3 2024 – Q3 2025 ○ Build: Q3 2025 – Q1 2028 Conceptual rendering BJT Optimization: West Gates Expansion ● Latest Updates ○ Temporary Gate 33 opened and in use ○ Northside grade beams excavated, formed and concrete placed ○ North trench drain extension ○ completed Steel erection anticipated to begin mid-June ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 First Journey With AUS project crane Cargo Development East ● Latest Updates ○ Security System and connection to other aviation systems underway ○ Nearing Substantial Completion ● Anticipated Timeline ○ Activate: Q2 2024 Interior – New East Cargo Building Fuel Facility ● Latest Updates ○ New fuel facility is under ○ operations by Menzies Aviation Landscaping is ongoing …
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