13 Recommendation to Amend Bylaws and Rules of Procedure for Posting Backup — original pdf

Backup

Zoning and Platting Commission Resolution regarding Posting of Backup Whereas the Texas Open Meetings Act requires that agendas for public meetings be posted at least 72 hours in advance. As the Zoning and Platting Commission meets on Tuesdays at 6 pm, the practice of the staff has been to post the agenda on the Friday prior to a meeting by 3 pm. Whereas staff has also had the practice of posting backup by Thursday at 3 pm which includes the size and location of property, the staff recommendation, case manager comments, area case histories, information about the environment, maps, letters in support and opposition, and other useful information. Whereas the members of the Commission and the public should understand the details about the items on the agenda, and there are no rules requiring that backup be posted, Be it resolved, the following information will be added to the Rules and Regulations of the Zoning and Platting Commission, ARTICLE IV (B) Agenda and Backup By 3 pm on the Thursday prior to a meeting, the staff shall post online backup, including the size and location of properties, the staff recommendations, case manager comments, area case histories, information about the environment, maps, and letters in support or opposition for each case included on the agenda. Agenda items for which backup is not posted in a timely manner shall be postponed at the discretion of the commission. Items (B)…(F) will be re-lettered.