A1 08 Planning Commission 2022 Adopted Meeting Schedule Resolution.pdf — original pdf

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THE PLANNING COMMISSION OF THE CITY OF AUSTIN Resolution to Schedule Planning Commission Meetings at Austin City Hall WHEREAS, the Planning Commission is established by Charter. WHEREAS, the Planning Commission receives authority and direction from State Law, City Charter, City Code and Planning Commission Rules of Procedure. WHEREAS, the City Charter establishes the membership of the commission to include the City Manager, the Chair of the Board of Adjustment, the Director of Public Works and the President of the Board of Trustees of the Austin Independent School District all serving as ex officio members. WHEREAS, in a memorandum dated October 19, 2021, the City of Austin Department Directors of Development Services and Housing and Planning notified chairs of land use boards and commissions that board and commission meetings would be relocated to the Permitting and Development Center (PDC) in February 2022. WHEREAS, the Planning Commission, upon hearing concerns from the public and the other sovereign commissions of the City staff’s decision to move meetings from City Hall, took action by affirmative vote as provided by City code. WHEREAS, Planning Commission concurs with the concerns of Zoning and Platting Commission and the Zoning Board of Adjustment as documented in their resolutions on this matter. WHEREAS, on November 9, 2021, Planning Commission unanimously adopted amended Rules of Procedure to include the meeting place of Austin City Hall for all its regular meetings. WHEREAS, per City Code, adoption of the Planning Commission’s meeting schedule rests solely with the Planning Commission. WHEREAS, the Planning Commission unanimously approved its 2022 schedule identifying Austin City Hall as its meeting location, which was subsequently posted to the public on-line. WHEREAS, in accordance with City Code, on November 10, 2021, the approved 2022 meeting schedule was provided to the Office of the City Clerk. WHEREAS, on November 10, 2021, the Planning Commission Chair received an email from the City Clerk in response to the Planning Commission’s approved 2022 schedule that they would only book Planning Commission meetings at Austin City Hall through February 2022 and declining to book meetings for the remainder of 2022. WHEREAS, City code does not provide the Office of the City Clerk the right to deny the Planning Commission’s schedule submittal. WHEREAS, on November 9, 2021, the Planning Commission unanimously approved a recommendation to Council to change Planning Commission Bylaws to include Austin City Hall as the Planning Commission’s meeting location. WHEREAS, the change to the Bylaws would be first heard by the City Council Audit and Finance Committee followed by a final vote by City Council expected sometime first quarter of the 2022 calendar year, if not sooner. WHEREAS, the Planning Commission risks losing its the historical meeting time and place at Austin City Hall if the City Clerk does not promptly book the meetings for all of calendar year 2022 in accordance with the Planning Commission’s approved rule changes and 2022 schedule. NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF AUSTIN: The Office of the City Clerk should accept the Planning Commission’s adopted Meeting Schedule and reserve Austin Hall for all of its scheduled meetings accordingly. ADOPTED ____________________,2021 ATTEST___________________ Andrew D. Rivera Liaison to the Planning Commission