Item 004 - Residential Dumpster RCA — original pdf

Backup

RCA Cover Sheet for ZWAC-Revised May 2022 RESIDENTIAL DUMPSTER COLLECTION SERVICES SOLICITATION # IFB 1500 RGW1026 ZWAC: 10/08/2025 Council: 11/06/2025 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Authorize negotiation and execution of a multi- term contract to provide residential dumpster collection services, with Texas Disposal Systems, for up to 36 months, with two 12-month options, for a total contract amount not to exceed $2,500,000. ARR current fiscal year budget: $458,333 2. Solicitation Information Solicitation No: IFB 1500 RGW1026 # of bids received: 4 # of non-responsive bids received: 0 Length of time solicitation was out on the street: 37 days Was the time extended? Yes Issued date: 08/04/2025 Closed date: 09/09/2025 3. Previous Contract Information Previous contract: Yes Contract number: MA 1500 NA200000117 Contract length and authorization: 3 years with two 12-months options; $2,100,000 Contract actual spend: $1,168,059.18 Current status: Active; new contract needed due to current contract expiring Contract execution date: 04/09/2020 Contract expiration date: 02/20/2026 4. Notes/Other This contract supports the City’s Zero Waste initiative by ensuring continued and expanded residential dumpster collection services. The Contractor will provide collection, transportation, maintenance, and cleanup of refuse materials generated by residential multi-unit customers within designated metropolitan areas. The Contractor will also adjust dumpster sizes as needed to meet service demands. RCA Cover Sheet for ZWAC-Revised May 2022 This request aligns with departmental and citywide sustainability goals by maintaining essential sanitation services and reducing environmental impact. Performance will be tracked through service reliability metrics, customer satisfaction scores, and type and weight of tonnage collected. CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION CONTRACTOR: TEXAS DISPOSAL SYSTEMS INC D/B/A TEXAS DISPOSAL SYSTEMS COUNCIL DATE: 11/06/2025 SUBJECT: Authorize a contract for residential dumpster collection services for Austin Resource Recovery (ARR) with Texas Disposal Systems Inc d/b/a Texas Disposal Systems, for an initial term of three years with up to two 1-year extension options in an amount not to exceed $2,500,000. Funding: $458,333 is available in the Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. LEAD DEPARTMENT: Austin Financial Services CLIENT DEPARTMENT(S): Austin Resource Recovery FISCAL NOTE: Funding in the amount of $458,333 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. PROCUREMENT: Austin Financial Services issued an Invitation for Bids solicitation IFB 1500 RGW1026 for these services. The solicitation was published on August 4, 2025, and closed on September 09, 2025. Of the four offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142382 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Direct questions regarding this Recommendation for Council Action to Austin Financial Services – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. BOARD AND COMMISSION ACTION: October 08, 2025 - To be reviewed by the Zero Waste Advisory Commission. ADDITIONAL BACKUP INFORMATION (RCA BODY) Austin Resource Recovery’s Comprehensive Plan serves as a strategic guide for achieving the City’s Zero Waste goal of reducing landfill-bound waste by 90% by 2040. Zero Waste represents a shift from traditional waste management to a materials management approach, where waste is minimized through reduction, reuse, recycling, and composting. The contract will provide collection, transportation, maintenance, and cleanup of refuse materials generated by residential multi- unit customers within designated metropolitan areas. The contract supports the City’s Zero Waste initiative by ensuring continued and expanded residential dumpster collection services. The contract aligns with departmental and citywide sustainability goals by maintaining essential sanitation services and reducing environmental impact. Performance will be tracked through service reliability metrics, customer satisfaction scores, and type and weight of tonnage collected. The contract will replace an existing contract that will expire on February 20, 2026. Requested authorization is based on departmental estimates, historical spend and forecasted usage. The recommended contractor is the current provider for these services. If the City is unable to secure a contract, ARR will experience service disruptions, delays, or suspension of residential dumpster collection services, resulting in a significant risk to public health and safety, and negatively impacting the City’s environmental goals. Revised 4/2025 1 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION CONTRACTOR: TEXAS DISPOSAL SYSTEMS INC D/B/A TEXAS DISPOSAL SYSTEMS Contract Details: COUNCIL DATE: 11/06/2025 Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $1,500,000 $500,000 $500,000 $2,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Revised 4/2025 2