Item 008 - ARR Operations and Administrative Projects Update — original pdf

Backup

To: From: Date: Zero Waste Advisory Commission Richard McHale, Director, Austin Resource Recovery July 30, 2025 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Microburst Cleanup Efforts On May 28, 2025, the City of Austin experienced significant impacts from a microburst storm, which caused widespread damage across multiple neighborhoods that included downed tree limbs, leaves, and bulk debris. In response to the storm, ARR mobilized crews to begin cleaning the impacted areas on May 29th. ARR customers submitted over 2,800 service orders via 3-1-1 for storm debris collection. During the thirty-day cleanup ARR crews and contracted debris haulers collected 5,696 tons of storm debris and approximately one ton of bulk material. The Public Drop-off at Hornsby Bend received approximately 2880 tons of material from over 3,600 customer drop-offs. The department produced approximately 34,000 cubic yards of mulch from the microburst event. ARR Litter Control and Street Cleaning crews were also dispatched to the impacted areas to sweep streets of leaf debris, clean rights-of-way, and remove brush from bike lanes. A second round of storm debris collection was equitably completed at the end of June, ensuring all affected areas received adequate service and that remaining debris was addressed. Fiscal Year 2025-2026 Budget Adoption Timeline The City’s Fiscal Year 2025-2026 was presented to the Mayor and City Council on July 15, 2025. There will be further opportunities for discussion and to receive community input on the budget during the scheduled work sessions outlined below. Friday, July 11 FY26 Proposed Budget available online Tuesday, July 15 FY26 Proposed Budget presentation to City Council Wednesday, July 23 City Council budget work session and community input Tuesday, July 29 City Council budget work session Thursday, July 31 City Council budget work session, setting max tax rate, and public hearing on the budget Tuesday, August 5 City Council budget work session Thursday, August 7 City Council budget work session Wednesday, August 13 – Friday, August 15 Tax rate public hearing, utility rate hearings, and budget and tax rate adoption ARR Solicitation Updates As of July 17, 2025 ZWAC Meeting July 30, 2025  Preparing for Council: • Compost Processing Services: The Contractor shall provide complete processing, sorting, and composting of organics, yard waste, food scraps, and food-/oil-soiled compostable paper, as well as marketing services to include detailed data reporting to support the City’s residential curbside compost materials collection services. Link to the current contract.  Published: • Collection and Recycling Services of Scrap Tires: The Contractor shall provide collection, recycling and processing services for scrap tires and tire-derived materials collected from a public drop-off facility. Collection Services shall include the removal, diversion, and final handling of tires of various types, sizes, and conditions, including those still mounted on rims on an as-needed basis. No current contract.  Expected to be Published Within 90 days: • Central Business District Collection Services: The Contractor shall provide complete collection, transporting, processing, and disposal services of trash, bulk materials, recycling, compost, and daily litter cleanups, within the CBD. Link to the current contract. • Residential Dumpster Collection Services: The Contractor shall provide complete collection, transportation, maintenance, and clean-up of refuse materials generated by residential multi-unit customers located within specific metropolitan areas of the city. Link to the current contract. • Routeware: The Contractor shall provide software product support for ARR’s mobile app and web widget that allows customers to check collection schedules, look up what to do with an item, schedule an appointment at the Recycle & Reuse Drop-off Center and schedule a collection. Link to the current contract. Definitions: CCO CO-OP ILA IFB RFI RFQ RFQS RFP (Capital Contracting Office): Administers the procurement of professional and construction services. (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR-FY24 CURRENT FISCAL YEAR-FY25 Description of Services FY2023 FY2024 Apr 2024 May 2024 FY24 YTD (Oct 23-May 24) Apr 2025 May 2025 d e s o p s D s n o T i Tons of Curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals (1) Total Disposed Tons Collected Curbside and from Drop Off Center Operations 132,867 8,383 540 136,713 9,366 484 10,553 10,610 12,026 697 35 877 12,233 1,000 54 980 92,368 5,295 310 7,267 11,772 421 32 879 11,663 531 46 829 152,343 157,173 13,634 14,267 105,239 13,103 13,069 101,936 151,985 FY25 YTD (Oct 24-May 25) 90,910 3,792 288 FY 2025 Goal 135,000 5,688 432 6,947 10,865 3,717 3,636 29,128 3,377 3,426 27,062 51,135 (1) Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit Total Tons of Recyclables Collected RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons Recycled/Reused 53,839 1,528 0 384 42,315 1,811 0 344 Tons of Drop Off Center Collections Recycled/Reused 1,691 1,948 172 0 19 173 139 0 34 153 Tons of Curbside Compost Collected Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled 44,445 221 175,089 58 124 42,716 206 6,713 46 177 5,390 3,682 18 443 5 17 21 989 5 25 i d e t r e v D s n o T 1,147 0 218 1,242 32,331 123 4,514 28 112 159 0 44 180 190 0 32 183 6,049 3,599 24 268 5 25 39 375 4 17 1,153 0 248 1,729 0 371 1,229 1,844 29,635 171 2,560 28 148 44,453 257 3,840 42 222 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 275,466 94,122 9,762 8,510 67,478 9,928 7,644 60,834 101,793 427,809 251,294 23,396 22,777 172,717 23,031 20,713 162,771 253,777 63.42% 37.04% 41.35% 37.03% 38.70% 42.72% 36.42% 36.96% 36.67% Pounds of Trash Collected per Customer per Pickup 23.76 24.39 25.59 26.01 24.83 23.82 24.73 24.30 24.04 Number of Trash and Recycling Customers 215,063 215,723 217,043 217,256 214,806 228,238 217,838 215,993 215,993 Pounds of Recycled Materials Collected per Customer per Pickup (every other week) Pounds of Curbside Compost Collected per Customer per Week 19.37 15.19 15.91 15.56 15.76 13.76 14.62 14.56 18.33 8.00 7.67 11.54 7.87 8.74 12.32 7.68 7.97 7.97 Number of Curbside Compost Customers 213,758 214,366 215,747 215,944 213,456 226,711 216,444 214,650 214,650 Total Tons of Dead Animals Collected from COA Rights-of-Way and the Animal Shelter 71 55 5 3 41 5 7 46 69 Austin Resource Recovery Curbside Collection and Drop Off Center Operations 23,396 22,777 23,031 20,713 9,762 8,510 9,928 0 7,644 Apr 2024 May 2024 Apr 2025 May 2025 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 0 0 43% 36% 37% 37% 25,000 20,000 15,000 10,000 5,000 0 50% 40% 30% 20% 10% 0% Apr 2025 May 2025 FY25 YTD (Oct 24-May 25) FY 2025 Goal Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate Reporting Status and Diversion Results for All Categories of Waste Generation 2020-21 Actual 41.96% 2021-22 Actual 38.32% 2022-23 Actual 63.42% 2023-24 Actual 37.04% 2024-25 Goal 36.67% 2024-25 Current 36.96% * * * * * * *As prescribed in the (1) 2023 Austin Resource Recovery Comprehensive Plan, the Department shall conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. This plan is an update to the (2) 2011 Master Plan (see link below).The first such study was published in (3) 2015, titled Austin’s 2015 Community Diversion Study (see link below). The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (City-serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide. (1) 2023 Austin Recovery Comprehensive Plan (2) 2011 Master Plan (3) Austin's 2015 Community Diversion Study Residential Waste Diversion (City-serviced accounts) 63.42% 41.96% 38.32% 37.04% 36.67% 36.96% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% 2020-21 Actual 2021-22 Actual 2022-23 Actual 2023-24 Actual Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY21 1,558,819 471,492 95,840 2024-25 Goal CY22 1,358,344 454,031 87,896 2024-25 Current CY23 897,211 343,834 87,279 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. Zero Waste Advisory Commission Meeting - July 2025 Single Stream Recycling Statistical Report FY25: October thru May Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Net Value to the City Landfill Cost Avoidance Revenue Processing Cost Net Value Net Amount * Due/(Owed) $ per ton value Cost Per Ton Total October 2024 November 2024 December 2024 January 2025 February 2025 March 2025 April 2025 May 2025 June 2025 July 2025 August 2025 TDS BRI Total TDS BRI Total TDS BRI Total Total TDS BRI TDS BRI Total TDS BRI Total TDS BRI Total TDS BRI Total 2,144.93 2,065.32 $4,210 1,877.78 2,230.55 4,108.33 2,287.96 2,261.93 4,549.89 1,951.48 2,779.03 4,730.51 1,748.80 2,046.62 3,795.42 2,040.11 2,068.38 4,108.49 1,945.56 2,310.56 4,256.12 1,788.23 2,466.41 4,254.64 Total 0.00 Total 0.00 TDS BRI TDS BRI TDS BRI Total 0.00 September 2025 TDS BRI Total 0.00 36,850.76 232,267.97 $269,119 107,246.50 202,401.46 $309,648 ($70,395.74) $29,866.51 ($40,529) ($70,395.74) $22,399.88 ($47,996) ($32.82) $10.85 $28.34 $28.34 ($33.92) $7.51 $28.34 $28.34 ($34.29) $3.76 $28.34 $28.34 ($34.52) $5.88 $28.34 $28.34 ($34.45) $3.57 $28.34 $28.34 ($33.38) $8.00 $28.34 $28.34 ($33.93) $4.17 $28.34 $28.34 ($33.82) $3.81 $28.34 $28.34 $30,199 $240,920 $271,118 $35,936 $233,022 $268,957 $30,218 $294,123 $324,341 $27,198 $210,298 $237,497 $33,916 $224,773 $258,688 $31,265 $239,277 $270,542 $28,936 $254,225 $283,161 $0 $0 $0 $0 $93,889 $218,594 $312,483 $114,398 $221,669 $336,067 $97,574 $272,345 $369,919 $87,440 $200,569 $288,009 $102,006 $202,701 $304,706 $97,278 $226,435 $323,713 $89,412 $241,708 $331,119 $0 $0 $0 $0 ($63,690) $22,326 ($41,365) ($78,462) $11,353 ($67,110) ($67,356) $21,778 ($45,578) ($60,242) $9,730 ($50,512) ($68,090) $22,072 ($46,018) ($66,013) $12,842 ($53,171) ($60,476) $12,518 ($47,958) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($63,690) $16,744 ($46,946) ($78,462) $8,515 ($69,948) ($67,356) $16,333 ($51,022) ($60,242) $7,297 ($52,945) ($68,090) $16,554 ($51,536) ($66,013) $9,632 ($56,382) ($60,476) $9,388 ($51,087) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,787 $58,531 $119,318 $53,216 $63,214 $116,430 $64,841 $64,103 $128,944 $55,305 $78,758 $134,063 $49,561 $58,001 $107,562 $57,817 $58,618 $116,435 $55,137 $65,481 $120,618 $50,678 $69,898 $120,576 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 FY25 Totals 34,013.65 $2,183,424 $2,575,663 ($392,240) ($427,861) $963,947