Item 004 - RCA - Nursery Enterprises LTD d/b/a Organics By Gosh — original pdf

Backup

RCA Cover Sheet for ZWAC-Revised Sept. 2024 ORGANICS PROCESSING SERVICES PROGRAM SOLICITATION # (IFB 1500 RGW1023) ZWAC: 11/13/2024 Council: 11/21/2024 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Authorize execution of a contract for compost processing services with Employee-Owned Nursery Enterprises LTD d/b/a Organics By Gosh, for up to five years for a total contract amount not to exceed $11,800,000. ARR current fiscal year budget: Funding in the amount of $2,163,333 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: IFB 1500 RGW1023 # of bids received: 2 # of non-responsive bids received: 1 Length of time solicitation was out on the street: 30 DAYS Was the time extended? YES Issued date: 07/22/2024 Closed date: 08/20/2024 Major Scope Change(s): Scope changes include adding a preference for vendor to have two processing facilities and to accept more materials such as cotton balls and dryer lint. 3. Previous Contract Information Previous contract: Organics Processing Services Program Contract number: NA200000006 Contract length and authorization: Three years with two 1-year extensions Contract actual spend: $3,948,500.69 (as of 11.05.2024) Current status: Active Contract execution date: 10/24/2019 Contract expiration date: 02/21/2025 RCA Cover Sheet for ZWAC-Revised Sept. 2024 4. Notes/Other The Austin Resource Recovery (ARR) Department’s Comprehensive Plan serves as a guide for the City to achieve its Zero Waste goal of reducing the amount of trash sent to landfills by 90% by the year 2040. Zero Waste is a shift from traditional waste management to materials management, where trash is what remains once we reduce, reuse, recycle, and compost. The compost program is expected to expand from 44,722 tons collected in FY23 towards a potential of up to 60,000 tons of compost materials delivered annually. The purpose of this contract is to support the City’s Zero Waste initiatives. City vehicles will collect and deliver approximately 50-loads daily from current ARR residential and commercial customers with ARR carts (e.g., small businesses, food permitted businesses, etc.) participating in the services, to the Contractor. The contract will provide compost processing services, including processing, sorting, and composting of organics, yard waste, food scraps, and food-/oil-soiled compostable paper, as well as marketing services to include detailed data reporting to support the City’s residential curbside compost materials collection services. The Contractor shall be responsible for the including environmentally sustainable and proper disposal of any waste material, contaminated materials received by the City, generated under this contract in accordance with federal, state, local laws, rules, and regulations. The contract replaces a contract that will expire on February 20, 2025. Requested authorization is based on historical spend and departmental estimates of future needs. The recommended contractor is the current provider for these services. If the City is unable to secure a contract, ARR will experience severe disruptions, delays or suspensions of mandated curb-side collection services and cause an unnecessary risk to public health and safety within the City, resulting in negative implications to the City’s carbon footprint. Name Date Compiled By: Contract Development November 5, 2024 End-user/Contract Manager: Amy Slagle November 5, 2024 City of Austin Recommendation for Action File #: 24-6049, Agenda Item #: 35. 11/21/2024(cid:4) Posting Language Authorize execution of a contract for compost processing services for Austin Resource Recovery with Employee Owned Nursery Enterprises Ltd. d/b/a Organics By Gosh, for an initial term of three years with two one-year extension options, for a total contract amount not to exceed $11,800,000. - Funding in the amount of $2,163,333 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Resource Recovery. Fiscal Note Funding in the amount of $2,163,333 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 1500 RGW1023 for these services. The solicitation was issued on July 22, 2024, and closed on August 13, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=140860. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: November 13, 2024 - To be reviewed by the Zero Waste Advisory Commission. City of Austin Page 1 of 2 Printed on 11/1/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-6049, Agenda Item #: 35. 11/21/2024(cid:4) Additional Backup Information: The Austin Resource Recovery (ARR) Department’s Comprehensive Plan serves as a guide for the City to achieve its Zero Waste goal of reducing the amount of trash sent to landfills by 90% by 2040. Zero Waste is a shift from traditional waste management to materials management, where trash is what remains once we reduce, reuse, recycle, and compost. The compost program is expected to expand from 44,722 tons collected towards a potential of up to 60,000 tons of compost materials delivered annually. This contract will support the City’s Zero Waste initiatives. City vehicles will collect and deliver approximately 50-loads daily from current ARR residential and commercial customers with ARR carts (e.g., small businesses, food permitted businesses, etc.) participating in the services, to the Contractor. The contract will provide compost processing services, including processing, sorting, and composting of organics, yard waste, food scraps, and food-/oil-soiled compostable paper, as well as marketing services to include detailed data reporting to support the City’s residential curbside compost materials collection services. The Contractor shall be responsible for the environmentally sustainable and proper disposal of any waste material, including contaminated materials received by the City, generated under this contract in accordance with federal, state, and local laws, rules, and regulations. The contract replaces a contract that will expire February 20, 2025. Requested authorization is based on historical spend and departmental estimates of future needs. The recommended contractor is the current provider of these services. If the City is unable to secure a contract, ARR will experience disruptions, delays, or suspensions of curb-side collection. City of Austin Page 2 of 2 Printed on 11/1/2024 powered by Legistar™ (cid:5) (cid:6)