Item 007 - Fleet Mobility Services Electrification Updates to ZWAC — original pdf

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Fleet Mobility Services Update to Zero Waste Advisory Commission City of Austin Fleet Electrification Update Rick Harland Assistant Director Fleet Mobility Services October 9th, 2024 Overview Fleet Mobility Services, a vital department overseeing the comprehensive life cycle management of the City of Austin's 7,500 vehicles and equipment assets. Our purview includes budgeting, acquisitions, make ready preparation, maintenance, disposal, and operation of 42 fuel sites. We ensure seamless vehicle upkeep, embrace innovative technologies, and provide essential administrative support for all City Departments. Our commitment to excellence drives us to enhance mobility, optimize resources, and serve our community. Comprehensive Repair and Maintenance Program Fuel Supply planning, forecasting, inventory and distribution Acquisitions, Rental and Accident programs to support all essential City Services A Complex and Diversified Fleet TYPE FLEET AMBULANCE, 87 BOAT, 95 CARGO VAN, 182 TRUCK, 1777 CONSTRUCTION EQUIP, 993 FIRE UNIT, 124 HEAVY TRUCK, 591 OFFROAD EQUIP, 687 TRAILER, 765 MOTORCYCLE, 75 REFUSE TRUCK, 193 POLICE UNIT, 916 PASSENGER VEHICLE, 1043 • Our fleet comprises 7,528 assets, spanning a diverse range of vehicles and equipment for operational compatibility FLEET ASSETS BY FUEL TYPE PROPANE, 179 BEV, 169 CNG, 35 DIESEL, 2403 NONPOWERED, 1063 GASOLINE (PHEV), 161 GASOLINE (HYB), 347 GASOLINE, 599 ELECTRIC OFFROAD, 193 E85, 2240 • Our fleet utilizes a diverse array of fuel sources to ensure optimal performance and sustainability Category Fleet Inventory ARR INVENTORY Total Fleet: 434, $88.5M Asset Value 205 62 67 Single Vision 31 69 HEAVY VEH >=19,501 LIGHT VEH < 10,000 GVW MEDIUM VEH 10,001-19,500 SOLID WASTE PACKERS OTHER EQUIPMENT FLEET ASSETS BY FUEL TYPE FY23: 1.3M Gal, 76% Alt Fuel, 54,150 Fuel Transactions GASOLINE (PHEV) NONPOWERED PROPANE BEV CNG GASOLINE GASOLINE (HYB) ELECTRIC OFFROAD E85 DIESEL ARR ACQUISITION QTY ARR ACQUISITION SPENDING HEAVY VEH >=19,501 LIGHT VEH < 10,000 GVW HEAVY VEH >=19,501 LIGHT VEH < 10,000 GVW MED VEH 10,001-19,500 MED VEH 10,001-19,500 OTHER EQUIPMENT OTHER EQUIPMENT SOLID WASTE PACKERS Grand Total Fleet Acquisitions 54 57 SOLID WASTE PACKERS Grand Total 36 33 9 5 2 2 9 10 3 2 6 5 8 2 51 30 37 8 9 6 13 1 $12,401,462 $13,665,458 $13,489,134 $10,482,080 $9,900,366 $9,833,795 $171,366 $425,097 $199,094 $462,016 $9,922,165 $5,088,546 2021 2022 2023 2024 2021 2022 2023 2024 ARR REFUSE TRUCK AGE / MILES ARR REFUSE TRUCK – AVG USAGE ANNUAL USAGE BENCHMARK COST PER MILE BENCHMARK 71,209 71,332 15,670 16,180 13,704 $4.69 $3.97 $4.84 $4.99 15,286 15,255 14,334 8,681 Fleet Health 69,157 4.4 2022 4.4 2023 4.0 2024 AVG MILES AVG AGE AVG USAGE ARR NATL ARR NATL 2022 2023 2024 REAR LOADER USAGE (MI) SIDE LOADER USAGE (MI) REAR LOADER CPM SIDE LOADER CPM Fleet Mobility Services – Strategy and Initiatives FLEET MOBILITY SERVICES – MOBILITY STRATEGY BATTERY ELECTRIC VEHICLES (BEV) BATTERY ELECTRIC VEHICLES (BEV) A STRATEGIC APPROACH CITY OF AUSTIN CLIMATE EQUITY PLAN BATTERY ELECTRIC VEHICLE (BEV) IDENTIFIED VEHICLE CATEGORY FOR ADOPTION Fleet Mobility Services - Mobility Strategy A Smart City Initiatives Advance Automotive Technology: Enhancing Safety and Mitigating Risks: Environmental Leadership: Embracing Cutting- Edge Mobility Solutions: Empowering Safer Urban Mobility: Driving Sustainable Practices: • Electric Vehicles • Efficient Vehicle Acquisitions • AI-Powered Predictive Analytics Innovative Vehicle Maintenance • • Integration of Autonomous Mobility • Deploying Advanced Driver Assistance Systems (ADAS) and Telematics • Real-time Driver Feedback Mechanisms • Proactive Accident Reduction Strategies • Integration of Autonomous Driver Assist Technologies • Aligning with City Sustainability Goals • Reducing Carbon Emissions • Adopting Alternative and Renewable Fuels • Ensuring Eco- Friendly Disposal Methods Achieving Cost Containment: Optimizing Fleet Management Costs: • Streamlined Vehicle Fleet for Efficiency • Data-Driven Predictive Analytics for Budgeting • Innovative Vehicle Maintenance Approaches • Efficient Accident Repair and Disposal Strategies 2040 BEV Adoption Rate: (Current Glide Path) • 40% of total miles driven by 2040 • 2,171 BEV Purchases by 2040 • Incremental Cost premium for BEV vs ICE is $12.7M • 14% Average Increase in BEVs each year over 17 years • Average 3% increase utilization each year per unit • Charging Infrastructure: $11.3M • Assumptions: Mfg. product diversification and production Achieving Austin's Climate Equity Goals through Fleet Electrification Driving Towards Sustainability: Austin’s Fleet Path to 40% Electrified Miles Our fleet consisting of 5147 on-road assets, travels a total distance of 45,008,577 miles annually. CLASS VEHICLE PICKUP MED VEH 10,001-19,500 SUV VAN SEDAN SHUTTLE BUS MOTORCYCLE Grand Total Our goal here today is to demonstrate how to meet the target of having 40% of total vehicle miles traveled with a BEV equating to approximately 18,000,000 miles annually QTY 1193 752 521 217 88 30 4 2805 MILEAGE 8,061,112 7,419,745 3,336,302 808,334 458,986 94,769 3,189 20,182,437 % TOTAL MILES 17.9% 16.5% 7.4% 1.8% 1.0% 0.2% 0.0% 44.8% Identified Vehicle Category for BEV Adoption Focus is on Light Duty Fleet Includes ARR and Excludes Public Safety Front Line Strategic Approach to Transitioning to BEVs Ensuring operational soundness during transition Selecting BEVs that meet service duty requirements Priority on converting light-duty fleet initially Evaluating and Testing new BEV technology Setting transition timing goals to align with charging infrastructure development and battery technology advancements Battery Electric Vehicle Program City of Austin Fuel and Maintenance Cost Savings BEV Operating Cost Savings BEV Unit Count Battery Electric Vehicles: 585 495 415 350 305 228 253 199 126 70 1,000 880 795 705 1200 1000 800 600 400 200 0 ● 351 BEVs in Service ● $2.8M Savings Program Life to Date ● $422K Average Annual Savings ● $1200 Average Saving Per BEV 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Annual Cost Savings vs. ICE vehicle Total LTD Savings vs. ICE vehicle BEV/PHEV - Unit Count o $575 48% Fuel Cost Savings o $629 52% Maintenance Cost Savings LTD Savings 9.0 M 8.0 M 7.0 M 6.0 M 5.0 M 4.0 M 3.0 M 2.0 M 1.0 M .0 M Fleet Charging Infrastructure City of Austin – Fleet Charging Infrastructure BEV Units and Charging Ports Charging Stations: ● 198 Charging Ports ● 1.8 BEVs per port ● 1500+ Public Charging Stations ● 566 Avg. Charging sessions per month ● 7.75 Avg. MWh Energy used per month ● $4.17 Cost per month per vehicle 4.6 199 3.8 126 33 43 2.1 70 33 400 350 300 250 200 150 100 50 0 350 351 305 151 2.0 179 2.0 198 1.8 228 2.0 114 253 2.0 125 2017 2018 2019 2020 2021 2022 2023 2024 LTD Charging Ports Installed BEV Units in Service BEV to Port Ratio Environmental Impact City of Austin GHG Impact LTD BEV Total Carbon Reduction Metric Tons 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 651 611 41 2018 1,461 1,341 119 2019 2,553 2,340 212 2020 3,764 3,450 315 2021 LTD Total Carbon Reduction Metric Tons 8,640 7,973 6,964 6,416 5,288 4,858 429 2022 548 2023 667 2024 ● The transportation sector accounts for over a quarter of total U.S. greenhouse gas (GHG) emissions. Because of this, many organizations now recognize the important role that they play in minimizing the harmful effects of climate change. 7,973 METRIC TONS CARBON SAVINGS LTD Gas power Emissions Metric Tons LTD BEV/PHEV CO2 Emissions Metric Tons 2 0 2 4 F o r e c a s t 7 , 9 7 3 M e t r i c T o n s C O 2 S a v i n g s o n 3 5 1 E V s Winning the Culture Change City of Austin 2024 BEV Program Success 1 2 3 4 Culture Change to Win: 25 Departments – 80.6% Participation Invest in the Future: FY24 BEV Budget (dollars): $2.7M, 3.7% FY24 BEV Budget (units): 59, 9.5% Transformative Growth: 300% growth by 2030 Integrated Solutions: 5 Manufacturers 14 Models Austin Resource Recovery represents 4% of the total BEV Fleet and has been steadily adopting battery electric vehicle (BEV) technology. BEV DEPARTMENT PARTICIPATION RATE 48% 168 48% 170 GENERAL FUND ENTERPRISE FUND BEV 4% 13 AUSTIN RESOURCE RECOVERY Austin Resource Recovery BEV Opportuity Austin Resource Recovery Battle Motors Battery Electric Refuse Trucks Full BEV Transition Plan Pilot Program Opportunity Advantages and Disadvantages Austin Resource Recovery Electrification Timeline Winning the Culture Change ANNUAL PURCHASES BY VEHICLE CLASS Based on Organic Replacement Rate 100.0% 50 80.0% VEHICLE CATEGORY VEHICLE TYPES EQUIP BEV OFFROAD LOADERS, CONSTRUCTION EQUIPMENT HD BEV HAUL TRUCKS, DUMP TRUCKS, ROLL-OFF LIGHT DUTY BEV LIGHT DUTY VEHICLES REFUSE BEV ALL REFUSE TRUCKS SWEEPER BEV SWEEPERS BEV Transition Plan • ARR Total Fleet: 434 Vehicles (394 Internal Combustion • • Engine) Transition Plan: Replaces all 394 ICE Vehicles with BEVs by 2040 CO2 Emissions: Currently 12,900 Metric Tons, Reaching zero by 2040 Fuel Costs: Current Annual Fuel Costs $4.8M, Projected to reduced by 46% to $2.1M by 2040 • Maintenance Cost Savings: TBD • 60.0% 40.0% 20.0% 0.0% 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 EQUIP BEV HD BEV LIGHT DUTY BEV REFUSE BEV SWEEPER BEV BEV PCT CO2 EMISSIONS (METRIC TONS) 2025 Baseline = 12,932 Tons ESTIMATED FUEL – ENERGY COSTS 2025 Baseline = $4.8M 40 30 20 10 0 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 EQUIP BEV HD BEV LIGHT DUTY BEV REFUSE BEV SWEEPER BEV EQUIP BEV HD BEV LIGHT DUTY BEV REFUSE BEV SWEEPER BEV Energy Costs: Refuse Trucks 100 Miles per day = 448 kWh/day × $0.11/kWh = $50.00/day Therefore, it would cost $50.00 per day to use 448 kWh at a rate of $0.11 per kWh. Pilot Battle Motors - Curb Tender • • • • • Key Stakeholders: Austin Resource Recovery and Fleet Mobility Services • Goal: Introducing BEV’s into refuse fleet Pilot Timing: FY 2025 – FY 2027 Performance Evaluation Criteria: Adequate Range, Performance, Durability, & Overall suitability for refuse operations Success: BEV Refuse truck will meet or exceed criteria for refuse pickup and more BEV’s can be introduced in FY29 Specifications: Range: 130 – 150 Miles, Speed 70 MPH, Battery 240 kWh, Charge Time 1 Hr. DC Fast, 80-amp Level 2 Charger included • Warranty: 1 Year Chassis, 5 Year Battery BEV vs ICE Comparisons ICE Advantages: • Proven Technology Meets Operational Service Duty • Extensive Fueling Infrastructure Lower Upfront Costs • • High Payload Capacity • Longer Range ICE Disadvantages: • High CO2 Emissions • Higher Operating Costs (Fuel and Maintenance • Noise Pollution • Complex Maintenance Requirements Limited Efficiency Improvement • BEV Advantages: • Lower Operating Costs (Fuel and Maintenance) • No Direct CO2 Emissions • Quiet Operations • Reduced Maintenance Fewer Moving Parts • Sustainability Goal Alignment BEV Disadvantages: • New Untested Technology • Higher Upfront Costs • Range and Charging Time • Charging Infrastructure • Battery Performance dependent on weather conditions Battery Electric Vehicle Challenges $3.2M Included in FY25 Budget For DC Fast Charged Infrastructure Macroeconomic Realities Expanding DC Fast Charge Infrastructure Transitioning Battery Technology Diversifying BEV Market Addressing Supply Chain Challenges Impact of economic conditions on funding availability Cost of Capital, interest rates, inflation Challenges in rapid BEV adoption due to financial constraints Insufficient fast-charging stations hindering BEV adoption Implications of long charging times Prioritizing expansion of fast-charging networks Ongoing transition from lithium-ion to solid-state batteries Implications of improved range and faster charging The current BEV market lacks diversity in terms of vehicle types (e.g., sedans, SUVs, trucks) and price points The global supply chain for critical BEV components (e.g., lithium, cobalt, rare earth metals) faces challenges. Implications of resource scarcity and geopolitical factors Vehicle Manufacturers' Challenges Some vehicle manufacturers are pulling back on BEV production goals due to supply chain disruptions, resource scarcity, and market uncertainties. Fleet Electrification Grant Programs Secured Over $7.7 Million in State Grants for Alternative Fuel and Refuse Truck Expansions (2011-2020) Federal Grants Supporting EV, CNG, and Hydrogen Infrastructure: NEVI and FHWA Programs in Progress Upcoming State Grants Targeting Clean Vehicle Transitions: CNG, BEV, and Hybrid Fleet Expansion (2024-2025) Federal Grant Opportunities Federal Grants Grant Name Clean Fleet USA Grant Energy Efficiency and Conservation Block Grant (EECBG) Eligible Fleet Types Funding Amount Application Period Requirements/Conditions Link/Source Diesel Emissions Reduction Act (DERA) Grants Refuse trucks, heavy- duty diesel vehicles Up to 45% of vehicle replacement cost Opens: Fall 2024 Closes: Winter 2024 Must reduce diesel emissions through replacements, retrofits, or engine upgrades. EPA DERA Program Low or No Emission Vehicle Program (Low-No) Zero-Emission Vehicles (ZEVs) Typically, $10-$30 million per project Opens: Early Spring 2024 Closes: Summer 2024 Focuses on zero-emission vehicle acquisition for public fleets, including infrastructure support. FTA Low-No Program Light to heavy-duty vehicles Up to 80% funding for BEV purchases Opens: Spring 2024 Closes: Fall 2024 Focuses on reducing emissions and transitioning fleets to cleaner fuels or zero-emission alternatives. Grants.gov EVs and clean energy projects Varies by municipal allocation Opens: Rolling based on allocation Closes: Rolling Funding for energy-efficient projects, including EV acquisition and clean energy infrastructure. DOE EECBG Program Congestion Mitigation and Air Quality (CMAQ) Improvement Program Clean fuel vehicles, refuse trucks Varies by state allocation Opens: Rolling by State Closes: Rolling by State Must demonstrate reductions in traffic congestion or air pollutants such as ozone, CO, or particulate matter. FHWA CMAQ Program Alternative Fueling Infrastructure Grants EVs and alternative fuel vehicles Up to 80% of infrastructure costs Opens: Summer 2024 Closes: Fall 2024 Focuses on infrastructure for alternative fuel vehicles, particularly electric and hydrogen refueling stations. DOE AFV Program State and Federal Grant Opportunities State Grants (Texas) Grant Name Eligible Fleet Types Funding Amount Application Period Requirements/Conditions Texas Emissions Reduction Plan (TERP) Refuse trucks, heavy-duty diesel vehicles Up to 80% of replacement or repower costs Opens: Rolling application Closes: Rolling application Fleets must replace older diesel vehicles with newer, cleaner models. Greenhouse Gas Reduction Fund Municipal refuse trucks, heavy-duty fleets Grants up to $500,000 Opens: Fall 2024 Closes: Winter 2024 Emphasizes projects that significantly reduce greenhouse gas emissions. TCEQ GHG Reduction Fund State Energy Program Grants Electric and hybrid vehicles Varies; up to 80% of project costs Opens: Spring 2024 Closes: Summer 2024 Focuses on energy efficiency and renewable energy projects, including fleet electrification. SEP Program Link/Source TERP Program State/Federal Grants Grant Name Volkswagen Settlement Environmental Mitigation Trust Eligible Fleet Types Funding Amount Application Period Requirements/Conditions Link/Source Diesel vehicles, including refuse trucks Up to 75% funding for vehicle replacements Opens: Rolling Closes: Rolling Must reduce NOx emissions by replacing older diesel vehicles or engines. VW Mitigation Trust Clean Diesel State Grant Program Diesel vehicles and equipment Varies; up to 40% for replacements Opens: Varies by State Closes: Varies by State Aimed at reducing diesel emissions through cleaner vehicles or engine upgrades. EPA Clean Diesel Grants Inflation Reduction Act Inflation Reduction Act of 2022 For purposes of § 38, § 45W(a) allows a • taxpayer a § 45W credit for the purchase of each qualified commercial clean vehicle, as defined in § 45W(c), placed in service by the taxpayer during the taxable year. The amount of the § 45W credit for each qualified commercial clean vehicle is the lesser of (1) 30 percent of the taxpayer’s basis in the vehicle in the case of a vehicle not powered by a gasoline or diesel internal combustion engine (15 percent in any other case), or (2) the incremental cost of the vehicle. See § 45W(b)(1). Under § 45W(b)(4), the maximum credit allowed is $7,500 in the case of a qualified commercial clean vehicle that has a gross vehicle weight rating of less than 14,000 pounds, and $40,000 for all other vehicles. Alternative Fuels • Fleet size: FY23 7,374 up 2,612 (54%) from FY06 Fuel usage: Increased 985K gallons or (21%) from FY06 • • CO2 Emissions: Lower 4,463 (10%) metric tons since peaked in FY07 from 45,398 metric tons • CO2 Emissions per unit: Down 39% or 3.53 metric tons per unit from FY07 to FY23 driven by: o Vehicle OEM manufacture improvements o Fleet replacement strategy o Use of alternative fuels • CO2 Emissions without alternative fuels: Carbon emissions would be 7,566 metric tons higher in FY23 TOTAL FUEL CONSUMPTION AND CO2 EMISSIONS (METRIC TONS) 42,349 45,398 44,115 44,142 40,163 40,019 37,821 39,009 41,834 43,835 41,096 38,619 38,590 38,951 36,611 37,167 40,295 40,935 4,762 4,998 5,311 5,258 5,341 5,479 5,639 5,858 6,059 6,248 6,496 6,607 6,737 6,903 7,099 7,226 7,442 7,374 1,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 CO2 UNITS CO2 (non-alt) GAL GAL (non-alt) 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 0 60,000 50,000 40,000 30,000 20,000 10,000 0 Conclusion • Fleet Mobility Services"Our mobility strategy is designed to drive innovation, sustainability, and efficiency throughout the City of Austin. At its core, this strategy is about embracing advanced automotive technologies and cutting-edge mobility solutions. • We’re leading the charge in electric vehicle adoption, efficient vehicle acquisitions, and using data-driven predictive analytics to improve fleet performance. • While we’re currently focused on optimizing our existing fleet, our roadmap for the future includes exploring AI and autonomous mobility as potential enhancements. • Safety and sustainability are pillars of our approach, ensuring that our operations align with the city's broader environmental and cost-containment goals." Fleet Mobility Services Thank You Jennifer Walls Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-1795 Jennifer.walls@austintexas.gov Gloria Esparza Assistant Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-1720 Gloria.Esparza@austintexas.gov Rick Harland Assistant Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-1541 Rick.Harland@austintexas.gov Joe Dixon Assistant Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-2073 Joe.Dixon@austintexas.gov