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To: From: Date: May 8, 2024 Zero Waste Advisory Commission Richard McHale, Director, Aus�n Resource Recovery Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Community Bulk Dropoff On Saturday April 27th, 2024, Litter Abatement held a community bulk drop-off in the Colony Park neighborhood. The drop-off event gives citizens an opportunity to bring bulk items to predetermined locations for collection by ARR refuse trucks. The materials collected must be in line with the collectable residential bulk items. During the 8-hour event, crews collected 6.25 tons of bulk and .62 tons of tires. The next event will be held on Saturday, July 27th, 2024. Solar Leasing Contract at FM812 Landfill ARR is working with Austin Energy (AE) to install solar at the FM812 landfill located at 10108 FM812. AE plans to apply for Inflation Reduction Act incentives to fund part of this project. AE will lease capped surfaces in post-closure care permitted by the Texas Commission on Environmental Quality (TCEQ). AE selected a vendor, CS Energy, through a competitive Request for Proposal process. AE will take the selection to their Electric Utility Commission in May and City Council in June for approval. ARR composed a draft lease agreement that is currently in review by the Financial Services Department and AE. AE is reviewing the terms of the agreement, which include paying a monthly rent, providing reimbursement for Watershed Protection’s quarterly drainage fees for the added impervious cover and installing a fence around the landfill cells used for solar. Zero Waste Youth Education Contract Austin Resource Recovery will present an RCA for a new Zero Waste Youth Education contract at ZWAC on May 8. This contract will provide students from kindergarten through 12th grade an interactive and educational outreach program that focuses on zero waste concepts and sustainability, in support of the City’s zero waste goal. Outreach programs such as these are essential in educating students of all ages and, by extension, their families about zero waste. This contract will replace the current contract, which will expire June 16, 2024. The recommended contractor is the current provider of these services. If this contract is not awarded, Austin Resource Recovery will miss the opportunity to provide consistent, engaging programs to young Austinites through their schools and community groups. Northeast Service Center Financial Services Department - Redevelopment Services presented an update to the Austin Public Facility Corporation on May 1, 2024, on the Northeast Service Center (NESC) project for ARR and Fleet Mobility Services. Financial Services will be requesting the authority to negotiate the development of the property with Stream Realty and bring the following items to Council on May 30, 2024, on behalf of ARR and Fleet Mobility Services, for the NESC. • Item #1 – ILA and Lease Authorize negotiation and execution of all documents necessary or desirable to enable the development of the Northeast Service Center by the Austin Public Facilities Corporation (the “APFC”), including a ground lease of City-owned property to the APFC and an Interlocal Cooperation Agreement between the City and the APFC. • • Item #2 – Reimbursement Resolution. Approve a resolution declaring the City of Austin’s official intent to reimburse itself from proceeds of tax-exempt obligations issued by the Austin Public Facilities Corporation in the total amount of $8,500,000. Item # 3 – Budget Amendment. Approve an ordinance amending the Fiscal Year 2023-2024 Financial Service Department Capital Budget to increase appropriations by $8,500,000. We won’t have the final project cost until the end of the calendar year when we will return to ZWAC and Council for a favorable recommendation to proceed with construction. Cart Cleaning Under Austin Resource Recovery’s (ARR) current processes, any cart needing replacement is exchanged with a clean, fully functional cart. ARR recognizes that situations may require flexibility. Thus, alternative mechanisms are in place through our cart exchange and cart repair programs. These options are designed to cater to the needs of customers in unique circumstances, ensuring that everyone has access to a well-maintained cart. While there is no regular cart cleaning program, ARR does educate customers with tips on how to keep carts clean and well-maintained, such as bagging trash and compost. ARR is committed to continuous improvement and will continue to evaluate programmatic changes, such as cart washing, to enhance our services. Refuse Truck Rental Contract Austin Resource Recovery is requesting a favorable recommendation for a Refuse truck rental contract with a total contact amount not to exceed $596,400.00. The contract will provide equipment rentals and related products on an as-needed basis for the Austin Resource Recovery Department (ARR). An ongoing national shortage of parts, supply chain issues, labor shortages and availability of new equipment has impacted Austin Resource Recovery’s ability to maintain and deploy the required number of collections vehicles to provide the City mandated service levels. To meet the City of Austin’s needs, ARR requires these rentals to supplement the current fleet. The contract will serve as a short-term contract while the long-term contract is being prepared by Fleet Mobility Service Department. The prepared contract is scheduled to be presented to SWAC and council in October 2024. Contract Detail: MULTIPLE CONTRACTS Contract Term Initial Term Optional Extension 1 TOTAL Length of Term 8 mos 4 mos 1 yr. Contract Authorization $350,000 $246,400 $596,400 Note: Contract Authorization amounts are based on the City’s estimated annual usage.  ARR Solicitation Updates As of May 2, 2024 ZWAC Meeting May 8, 2024  Preparing for Council: • Zero Waste Youth Education Program (RFP): The Contractor shall provide a program to support the City of Austin’s goal to reach zero waste by 2040 by continuing interactive education and outreach focused on zero waste concepts and sustainability for elementary through high school-aged students. Link to the current contract. • Rental of Refuse Trucks – Short-Term Bridge Contract: The Contractor shall provide, deliver, and maintain rental refuse trucks, as needed, for emergency refuse, brush, and collection services. Link to the current contract.  Published: N/A  Expected to be Published Within 90 days: • Compost Processing Services: The Contractor shall provide complete processing, sorting, and composting of organics, yard waste, food scraps, and food-/oil-soiled compostable paper, as well as marketing services to include detailed data reporting to support the City’s residential curbside compost materials collection services. Link to the current contract. • Rigid Plastic Recycling Services: The Contractor shall provide transportation, processing, and recycling of mixed rigid plastics collected at the Recycle and Reuse Drop-Off Center in South Austin. Link to the current contract. • Daily Drop-off of Unacceptable Bulk Waste Materials Collected through Dumpster or Roll-Off Service: The Contractor shall receive daily collections of the City’s unacceptable bulk waste that is collected via dumpsters or roll-off services and disposed of at their disposal facility or landfill. New contract. No current contract. • Curbside Textiles Collection Program: The Contractor shall develop and implement an all-inclusive curbside soft textile recyclable materials collection services program that will not compete with charitable donation centers. Link to the current contract. • Recycling Polystyrene and similar materials: The Contractor shall pick up, transport, and recycle densified foams, including expanded polystyrene foam, expanded polystyrene paper, extruded polystyrene foam, expanded polyethylene foam, expanded polypropylene foam, and polyethylene. Link to the current contract. Latex Paint Recycling: The Contractor shall recycle latex paint to increase the City’s rate of diversion and shall a create marketable product that can be sold to offset the cost of creating that product. Link to the current contract. • Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. City of Austin Printed on 5/2/2024 powered by Legistar™ CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. ILA (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. City of Austin Printed on 5/2/2024 powered by Legistar™ Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2022 FY 2023 Feb 2023 Mar 2023 FY23 YTD (Oct 22-Mar 23) Feb 2024 Mar 2024 FY24 YTD (Oct 23-Mar 24) *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 154,409 152,343 12,649 12,731 12,774 11,808 77,338 160,293 Description of Services d e s o p s D s n o T i i d e t r e v D s n o T Tons of Curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons Recycled/Reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Compost Collected Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash Collected per Customer per Pickup Pounds of Recycled Materials Collected per Customer per Pickup (every other week) Pounds of Curbside Compost Collected per Customer per Week Number of Curbside Compost Customers 134,125 8,197 613 132,867 8,383 540 11,474 10,553 45,974 1,607 8 341 1,788 43,548 168 5,636 47 172 53,839 1,528 0 384 1,691 44,445 221 175,089 58 124 11,249 619 32 750 3,579 98 0 19 102 4,776 14 93,820 3 0 11,722 150 61 798 3,951 114 0 34 142 7,315 7 73,990 3 15 11,071 821 45 837 10,833 96 42 837 3,465 145 0 34 163 3,896 16 485 5 16 8,046 3,385 134 0 19 150 6,129 3 166 5 16 9,852 68,109 3,598 221 5,410 21,775 836 0 165 917 23,259 84 3,082 18 71 FY 2024 Goal 137,000 11,444 580 11,269 50,731 1,500 0 470 1,715 51,000 255 7,009 40 200 67,496 3,189 266 4,952 75,904 22,988 677 0 172 759 26,257 90 169,083 27 56 219,260 9.50 212,691 39 Number of Trash and Recycling Customers 212,139 215,063 214,732 214,708 213,975 215,864 216,742 214,024 214,346 24.32 23.76 24.20 25.22 24.26 23.69 23.09 24.49 24.58 16.77 19.37 15.49 17.10 16.63 14.92 14.52 15.76 18.31 7.94 8.00 10.34 15.83 8.39 13.14 8.42 9.20 210,876 213,758 213,449 213,414 214,505 215,388 212,659 213,130 Total Tons of Dead Animals Collected from COA 51 71 6 7 5 5 33 30 97,333 275,466 102,295 85,421 49,206 110,950 251,742 427,809 114,945 98,153 295,163 20,820 21,660 126,544 271,243 38.32% 63.42% 89.01% 87.06% 74.29% 37.97% 41.59% 38.51% 40.62% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 114,945 102,295 98,153 85,421 20,820 8,046 21,660 9,852 Feb 2023 Mar 2023 Feb 2024 Mar 2024 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 0 0 38% 42% 39% 41% Feb 2024 Mar 2024 FY24 YTD (Oct 23-Mar 24) FY 2024 Goal Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2019-20 Actual FY2020-21 Actual FY2021-22 Actual FY2022-23 Actual FY2023-24 Goal FY2023-24 Current 40.38% 41.96% 38.32% 63.42% 40.62% 38.51% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 63.42% 40.38% 41.96% 38.32% Printed on 5/2/2024 powered by Legistar™ 40.62% 38.51% FY2019-20 Actual FY2020-21 Actual FY2021-22 Actual FY2022-23 Actual FY2023-24 Goal FY2023-24 Current CY 2020 Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2018 CY 2019 1,079,312 402,292 80,906 1,401,619 470,786 102,215 1,359,207 435,875 81,436 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 70% 60% 50% 40% 30% 20% 70.00% 60.00% 50.00% City of Austin 40.00% 30.00% 20.00% Zero Waste Advisory Commission Meeting - February 2024 Single Stream Recycling Statistical Report FY24: October thru March Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Net Value to the City Landfill Cost Avoidance Revenue Processing Cost Net Value Net Amount * Due/(Owed) $ per ton value Cost Per Ton Total October 2023 November 2023 December 2023 January 2024 February 2024 March 2024 April 2024 May 2024 June 2024 July 2024 August 2024 September 2024 1,594.08 2,841.29 4,435.37 1,439.59 3,288.63 4,728.22 1,033.19 3,821.65 4,854.84 2,480.15 2,604.89 5,085.04 1,985.79 2,342.12 4,327.91 1,697.17 2,524.55 4,221.72 Total Total Total Total Total Total TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI Total 0.00 Total 0.00 Total 0.00 Total 0.00 Total 0.00 Total 0.00 $16,460 $160,521 $176,981 $14,760 $179,414 $194,174 $10,266 $220,505 $230,770 $37,993 $247,561 $285,555 $33,184 $235,492 $268,676 $30,339 $271,346 $301,685 $0 $0 $0 $0 $0 $0 $79,704 $278,446 $358,150 $71,980 $322,285 $394,265 $51,660 $374,521 $426,181 $124,008 $255,279 $379,287 $99,290 $229,527 $328,817 $84,859 $247,406 $332,264 ($63,244) ($117,925) ($181,169) ($57,219) ($142,872) ($200,091) ($41,394) ($154,016) ($195,410) ($86,014) ($7,718) ($93,732) ($66,106) $5,965 ($60,141) ($54,519) $23,940 ($30,579) ($63,244) ($117,925) ($181,169) ($57,219) ($142,872) ($200,091) ($41,394) ($154,016) ($195,410) ($86,014) ($7,718) ($93,732) ($66,106) $4,473 ($61,632) ($54,519) $17,955 ($36,564) ($39.67) ($41.50) $27.43 $27.43 ($39.75) ($43.44) $27.43 $27.43 ($40.06) ($40.30) $27.43 $27.43 ($34.68) ($2.96) $27.43 $27.43 ($33.29) $1.91 $27.43 $27.43 ($32.12) $7.11 $27.43 $27.43 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $43,726 $77,937 $121,662 $39,488 $90,207 $129,695 $28,340 $104,828 $133,168 $68,031 $71,452 $139,483 $54,470 $64,244 $118,715 $46,553 $69,248 $115,802 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 FY24 Totals 27,653.10 $1,457,840 $2,218,963 ($761,123) ($768,599) $758,525 City of Austin Printed on 5/2/2024 powered by Legistar™  City of Austin Printed on 5/2/2024 powered by Legistar™