RCA - Digital Solutions for Waste Management — original pdf

Backup

RCA Cover Sheet for ZWAC-Revised May 2022 DIGITAL SOLUTIONS FOR WASTE MANAGEMENT AMENDMENT TO CONTRACT# (NC200000022) ZWAC: 02/07/2024 Council: 03/21/2024 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: This contract expires on 12/03/2024 with no renewal options. This amendment increases the contract amount for continued digital solutions for waste management with Routeware, Inc. by $52,200 for a revised total contract amount not to exceed $297,130. ARR current fiscal year budget: Funding in the amount of $14,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Resource Recovery Funding. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: N/A # of bids received: # of non-responsive bids received: Length of time solicitation was out on the street: Was the time extended? Issued date: Closed date: 3. Previous Contract Information Previous contract: N/A Contract number: Contract length and authorization: Contract actual spend: Current status: Contract execution date: Contract expiration date: 4. Notes/Other The amendment will provide continued use of a customer-facing mobile application and website widget for Austin Resource Recovery (ARR). Several tools are bundled within the app and widget to help ARR educate and inform customers, including customer collection calendars, service alert messaging, campaign messaging, the What Do I Do With tool, the waste sorting game, Recycle & RCA Cover Sheet for ZWAC-Revised May 2022 Reuse Drop-Off Center appointment scheduling, and special collection scheduling for ARR’s on-call bulk, brush, and household hazardous waste collection programs (On-Call Collection Programs). The requested amendment allows ARR to expand the on-call service scheduling tool for the City’s On- Call Collection Programs beyond pilot testing to customer-wide program offerings. If a contract amendment is not secured, the On-Call Collection Programs cannot be offered to all ARR customers. This contract was established using a Sourcewell cooperative agreement. Sourcewell establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayers dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. REVIEWED AND APPROVED FOR ZWAC Name Date Compiled By: Contract Development February 1, 2024 Reviewed By: Victoria Rieger End-user/Contract Manager: Keri Greenwalt February 1, 2024 February 1, 2024 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: ROUTEWARE, INC. COUNCIL DATE: 03/21/2024 SUBJECT: Authorize an amendment to a contract for continued digital solutions for waste management with Routeware, Inc.to increase the amount by $52,200 for a revised total contract amount not to exceed $297,130.27. MBE/WBE: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were insufficient or no subcontracting opportunities; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Financial Services Department CLIENT DEPARTMENT(S): Austin Resource Recovery FISCAL NOTE: Funding in the amount of $14,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Resource Recovery Funding for the remaining contract term is contingent upon available funding in future budgets. PURCHASING: Contract Amendment PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. BOARD AND COMMISSION ACTION: ADDITIONAL BACKUP INFORMATION (RCA BODY) The amendment will provide continued use of a customer-facing mobile application and website widget for Austin Resource Recovery (ARR). Several tools are bundled within the app and widget to help ARR educate and inform customers, including customer collection calendars, service alert messaging, campaign messaging, the What Do I Do With tool, the waste sorting game, Recycle & Reuse Drop-Off Center appointment scheduling, and special collection scheduling for ARR’s on-call bulk, brush, and household hazardous waste collection programs (On-Call Collection Programs). The requested amendment allows ARR to expand the on-call service scheduling tool for the City’s On-Call Collection Programs beyond pilot testing to customer-wide program offerings. If a contract amendment is not secured, the On-Call Collection Programs cannot be offered to all ARR customers. Sourcewell cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Revised 1/2024 1