Director's Report August — original pdf

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Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery To: From: Date: Subject: August 10th, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Potential Transfer Station Update In late June, Austin Resource Recovery (ARR) sent three employees, Donald Hardee, ARR Division Manager, Brent Paige, Financial Manager II, and Richard McHale, Deputy Director, to research and identify best practices for the construction and operation of transfer stations in Seattle and the Los Angeles areas. Staff visited the Seattle North, Seattle South, Factoria, Bow Lake, and Puente Hills facilities. In addition to touring the facilities, staff had the opportunity to sit down with staff from the other entities to discuss topics such as facility layouts, safety, costs, equipment selection, challenges, and opportunities. Staff will apply what they have learned to help in identifying potential locations and in the development of a facility to accept materials that will lower the department’s carbon footprint associated with long hauls to disposal sites. The department continues to search for property to site such a facility that will be able to handle multiple material streams and provide an educational space to view the operations while learning about the operations and how materials are recycled. Future Residential Household Waste Pilot The Household Hazardous Waste Program is working with ARR’s Strategic Initiatives Division and Quality Assurance Division on the preliminary details of a pilot for residential HHW collection. The pilot will take place in two North Austin districts and last approximately one year. The plan is to begin the pilot in September in District 4 and District 10. The data from this pilot will be used to determine the feasibility of a citywide residential collection program. Collections Fleet Self-contained Air Conditioning Units Purchase On 29 July 2022, ARR executed a contract with Lonestar Forklifts via a Certificate of Exemption for Public Health and Safety for the purchase of 50 self-contained air conditioning units. This request was due to the extremely hot temperatures the region is experiencing in which, two ARR employees have suffered heat illness emergencies that required emergency medical treatment. This weather event is unusual and surpassed the extreme heat wave of 2011 with no end in sight. On 16 June 2022, 20% of ARR’s collection fleet had inoperable air conditioning units. ARR does not have enough excess fleet to rotate vehicles to ensure that its employees can utilize an air-conditioned vehicle. As of 28 July 2022, there is an average of 28 vehicles without operational air conditioning units on a given day. The list is extremely fluid with trucks being added daily. Fifty units, while only a small portion of the overall fleet, would help to address some of the immediate urgent concerns to protect the public safety of the community and the health of ARR employees as ARR works on a formal solicitation to address the rest of the fleet. ARR ordered 50 units as the delivery timetable and the installation time requirements are being accounted for. Ordering more units will require more lead and installation time and the temperatures will likely be cooling by the time more units would be able to be installed.  ARR Solicitations Update As of July 21, 2022 ZWAC Meeting August 10, 2022 Upcoming Solicitations and Agreements Under Development (in alphabetical order): 1. CBD 1 – Alley Cleaning Services in the Central Business District: IFB – The Contractor shall provide alley cleaning services within the downtown Central Business District (“CBD”) of Austin, Texas. These services shall include the collection, transportation, and disposal of debris and bulk found in the CBD. 2. CBD 2 – Trash, Recycling, and Composting Collection Services for the Central Business District: IFB – The Contractor shall provide collection, transportation, processing, and disposal services of trash, bulk materials, recycling, compost, and daily litter cleanups for services to be performed within the downtown Central Business District ("CBD”) of Austin, Texas. Link to the current contract. 3. Household Hazardous Waste and Recycling Collection Services: ILA – The City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the city. 4. Mattress Collection and Recycling Pilot Program: RFP – The Contractor shall develop and implement a mattress and box spring collection and recycling pilot program. No existing contract. 5. Sale of Trash Carts and Materials for Recycling: IFB – The Contractor shall purchase, transport, and recycle trash carts and materials including carts, lids, and wheels that the City of Austin deems no longer usable. Link to the current contract. 6. Supplemental Brush and Bulk Collection Services: IFB - The Contractor shall provide supplemental brush and bulk debris removal and hauling services throughout Travis County and dispose of the debris at the designated Debris Management Site (“DMS”). Link to the current contract. Solicitations Expected to be Posted Within the Next 90 Days & Published Solicitations: No Updates Solicitations in Evaluation or Negotiation: 1. Solid Waste Industry Consulting Services: RFQS 1500 JTH4011REBID - This solicitation was posted on March 07, 2022, and closed on April 14, 2022. The Consultants shall provide professional solid waste industry consulting services, technical advice, and recommendations related to the solid waste industry on an as-needed basis. No existing contract. industry knowledge, including delivering 2. Vehicle Wrap and Installation Services: IFB 1500 AMA1069 – This solicitation was posted on January 31, 2022, and closed on March 22, 2022. The Contractors shall provide vehicle wrap and installation services on various vehicles. No existing contract. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. ILA (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations FY 2020 FY 2021 Apr 2021 May 2021 Apr 2022 May 2022 LAST FISCAL YEAR CURRENT FISCAL YEAR FY21 YTD (Oct 20-May 21) FY22 YTD (Oct 21-May 22) *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 153,737 162,693 13,812 14,019 108,180 11,834 12,993 101,736 156,353 Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled 136,709 5,379 347 138,955 11,651 765 11,302 11,321 52,122 1,218 1,722 247 3,060 48,105 127 3,323 25 193 51,709 1,323 563 222 1,784 56,481 323 8,339 42 163 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** 106,955 118,841 38,711 53,455 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" 11,825 880 136 972 4,369 107 112 17 221 6,496 14 762 4 0 11,867 6,496 11,558 1,415 83 92,837 7,259 455 10,876 9 47 11,742 207 46 963 7,629 902 998 4,296 149 63 17 188 4,401 41 531 4 18 9,479 4,401 35,163 771 347 104 1,027 42,366 196 4,871 27 93 83,743 39,340 3,775 115 0 38 153 6,822 0 1 4 17 10,771 6,780 3,948 149 0 35 172 4,200 13 38 5 9 8,385 4,200 90,364 3,301 385 7,686 31,658 1,033 8 197 1,154 33,595 84 2,477 26 130 69,125 33,526 260,692 281,534 25,679 23,498 191,924 22,605 21,378 170,860 269,367 40.38% 41.96% 45.99% 40.00% 43.43% 47.39% 38.81% 40.14% 41.07% Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash collected per customer per pickup Pounds of Recycled materials collected per customer per pickup (every other week) Pounds of Yard Trimmings collected per customer per week Number of Trash and Recycling Customers 205,670 209,419 209,859 209,753 208,656 212,061 212,303 211,582 211,603 25.57 25.52 26.01 25.43 25.67 23.67 25.53 24.64 24.32 19.61 19.10 19.33 19.01 19.56 16.53 17.27 17.37 18.74 9.05 10.43 14.37 9.74 11.78 14.94 9.18 9.22 9.15 Number of Yard Trimmings/Organics Customers 204,506 208,209 208,644 208,538 207,447 210,754 211,053 210,322 210,128 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 34 31 2 3 21 4 5 31 30 FY 2022 Goal 133,800 11,220 530 10,803 51,197 2,200 2,000 470 4,415 50,000 255 6,872 75 200 113,014 50,000 i d e s o p s D s n o T i d e t r e v D s n o T  30,000 25,000 20,000 15,000 10,000 5,000 0 60% 55% 50% 45% 40% 35% 30% 25% 45.00% 40.00% 35.00% 30.00% 25.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 25,679 23,498 22,605 21,378 11,867 9,479 10,771 0 8,385 Apr 2021 May 2021 Apr 2022 May 2022 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 46% 40% 43% 39% 40% 0 47% Apr 2021 May 2021 FY21 YTD (Oct 20-May 21) Apr 2022 May 2022 FY22 YTD (Oct 21-May 22) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Actual FY2021-22 Goal FY2021-22 Current 36.77% 37.47% 40.38% 41.96% 41.07% 40.14% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 36.77% 37.47% 40.38% 41.96% 41.07% 40.14% FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Actual FY2021-22 Goal FY2021-22 Current CY 2020 Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2018 CY 2019 1,079,312 402,292 80,906 1,401,619 470,786 102,215 1,359,207 435,875 81,436 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. Zero Waste Advisory Commission Meeting - May 2022 Single Stream Recycling Statistical Report FY22: October thru May Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Revenue Processing Cost Net Value Net Amount * Due/(Owed) Net Value to the City Landfill Cost Avoidance $ per ton value Cost Per Ton Total TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI Total Total Total Total Total Total Total Total Total October 14 2021 October 31 2021 November 2021 December 2021 January 2022 February 2022 March 2022 April 2022 May 2022 1,008.56 1,286.17 2,294.73 1,002.72 1,494.60 2,497.32 2,549.49 2,538.05 5,087.54 2,058.14 3,347.23 5,405.37 3,044.60 1,990.02 5,034.62 1,977.64 2,440.61 4,418.25 2,119.61 2,863.22 4,982.83 1,957.15 2,719.69 4,676.84 2,613.00 2,333.46 4,946.46 $95,968 $86,775 $182,743 $24,782 $235,970 $260,752 $58,468 $367,601 $426,068 $42,423 $444,099 $486,522 $61,285 $268,018 $329,303 $39,238 $344,478 $383,716 $45,596 $440,392 $485,988 $43,902 $430,264 $474,166 $59,726 $332,064 $391,790 $91,275 $101,607 $192,882 $50,136 $146,470 $196,606 $127,475 $248,729 $376,203 $102,907 $328,028 $430,935 $152,230 $195,022 $347,252 $98,882 $239,180 $338,062 $105,981 $280,596 $386,576 $97,858 $266,529 $364,387 $130,650 $228,679 $359,329 $4,693 ($14,833) ($10,139) ($25,354) $89,500 $64,146 ($69,007) $118,872 $49,865 ($60,484) $116,071 $55,587 ($90,945) $72,996 ($17,949) ($59,644) $105,298 $45,654 ($60,385) $159,797 $99,412 ($53,955) $163,735 $109,780 ($70,925) $103,385 $32,461 $4.65 ($11.53) ($25.28) $44.91 ($27.07) $35.13 ($29.39) $26.01 ($29.87) $27.51 ($30.16) $32.36 ($28.49) $41.86 ($27.57) $45.15 ($27.14) $33.23 $4,693 ($14,833) ($10,139) ($25,354) $67,125 $41,771 ($69,007) $89,154 $20,147 ($60,484) $87,053 $26,570 ($90,945) $54,747 ($36,198) ($59,644) $78,973 $19,329 ($60,385) $119,847 $59,462 ($53,955) $122,801 $68,846 ($70,925) $77,539 $6,614 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $23.89 $24,094 $30,727 $54,821 $23,955 $35,706 $59,661 $60,907 $60,634 $121,541 $49,169 $79,965 $129,134 $72,735 $47,542 $120,277 $47,246 $58,306 $105,552 $50,637 $68,402 $119,040 $46,756 $64,973 $111,730 $62,425 $55,746 $118,171 $939,927 FY22 Totals 39,343.96 $3,421,048 $2,992,232 $428,815 $196,402 * Net /Due(Owed) for TDS = (Revenue % X Value of Material) - Processing Cost * Net /Due(Owed) for Balcones = Net Value of Material = Gross Value of Material - Processing Cost then Net Value of Material X Revenue %