ARR June Directors Report (Corrected) — original pdf

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To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery June 8th, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Brush Collection Austin Resource Recovery (ARR) provides brush collection twice per year. Postcards are mailed several weeks in advance informing customers of the collection date. All brush debris is hauled to Hornsby Bend where it is processed into mulch and used to make Dillo Dirt for Austin Water. Staff is currently working on an On-Call Pilot for brush collection scheduled to begin in August 2022. Bulk Collection: Scheduled and On-Call Austin Resource Recovery provides bulk collection twice per year. Postcards are mailed several weeks in advance informing customers of the collection date. Customers separate items into three piles: bulk, metal items, and tires. ARR collects the material over a week and recyclable materials including appliances, electronics, and metals are scavenged before crews can capture and divert them. ARR is currently only able to divert tires for recycling and the remaining bulk materials are landfilled. On-Call Bulk Collection: customers can schedule up to three collections per year by contacting Austin 311 or scheduling through the ReCollect app. Customers set out items in three piles: bulk, metal items, and tires. ARR can recover more items for recycling on on-call routes due to reduced scavenging. The remaining bulk items are landfilled. ARR is developing plans for a city-wide expansion of on-call bulk collection. The anticipated rollout is late 2023. Emergency Brush and Bulk Collection Contract Overview ARR executed an emergency contract with DRC Emergency Services to reinstate brush and bulk collection while ARR continues to fill vacant driver positions. Collection of these materials resumed on May 2nd, while on-call bulk collection resumed on April 25th using ARR staff. DRC is providing labor, equipment, maintenance, and fuel costs to collect materials. Spending authority is in place for up to $1.1 million, which includes disposal costs. The contractor will assist with collections through the end of June. ARR is diverting metals, appliances, electronics, and tires from all bulk routes with DRC providing a collection of landfill items. All brush is transported to Hornsby Bend for processing. During Winter Storm Uri, ARR also contracted with DRC and Tetra Tech to assist with cleanup. DRC provided debris collection and Tetra Tech provided monitoring services, which is a requirement for potential Federal Emergency Management Agency (FEMA) reimbursement. The timeframe for this assistance was April 8 - May 6, 2021, at a cost of approximately $550,000 for both contractors. ARR is currently developing a solicitation for supplemental brush and bulk collection that can be utilized in the future to help prevent suspension of services. The future contract would include opportunities for diversion similar to the current on-call bulk collection program.  ARR Solicitations Update As of May 17, 2022 ZWAC Meeting June 8, 2022 Upcoming Solicitations and Agreements Under Development (in alphabetical order): 1. Household Hazardous Waste and Recycling Collection Services: ILA – The City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the city. 2. Mattress Recycling Program: RFP – The Contractor shall develop and implement a mattress and box spring collection and recycling program. No existing contract. 3. Sale of Trash Carts and Materials for Recycling: IFB – The Contractor shall purchase, transport, and recycle trash carts and materials including carts, lids, and wheels that the City of Austin deems no longer usable. Solicitations Expected to be Posted Within the Next 90 Days: No Updates Published Solicitations: No Updates Solicitations in Evaluation or Negotiation: 1. Solid Waste Industry Consulting Services: RFQS 1500 JTH4011REBID - This solicitation was posted on March 07, 2022, and closed on April 14, 2022. The Consultants shall provide professional solid waste technical advice, and industry consulting services, recommendations related to the solid waste industry on an as-needed basis. No existing contract. industry knowledge, including delivering 2. Vehicle Wrap and Installation Services: IFB 1500 AMA1069 – This solicitation was posted on January 31, 2022, and closed on March 22, 2022. The Contractors shall provide vehicle wrap and installation services on various vehicles. No existing contract. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. ILA (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2020 FY 2021 Mar 2021 Apr 2021 Mar 2022 Apr 2022 FY21 YTD (Oct 20-Apr 21) FY22 YTD (Oct 21-Apr 22) *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 153,737 162,693 14,315 13,812 94,161 12,742 11,834 88,743 156,353 Description of Services i d e s o p s D s n o T d e i t r e v D s n o T Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** 136,709 5,379 347 11,302 138,955 11,651 765 11,321 52,122 1,218 1,722 247 3,060 48,105 127 3,323 25 193 51,709 1,323 563 222 1,784 56,481 323 8,339 42 163 106,955 118,841 38,711 53,455 12,674 432 66 1,142 5,334 102 14 15 125 11,366 7 686 5 26 17,548 11,362 11,825 880 136 972 4,369 107 112 17 221 6,496 14 762 4 0 11,867 6,496 81,279 5,844 372 6,666 30,867 622 284 87 838 37,965 155 4,340 24 75 74,264 34,939 11,693 12 48 989 3,994 145 0 27 172 4,915 0 40 3 8 9,133 4,888 10,876 9 47 902 3,775 115 0 38 153 6,822 0 1 4 17 10,771 6,780 78,622 3,094 339 6,687 27,710 883 8 162 982 29,395 71 2,439 21 121 60,740 29,326 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" Total Tons Collected Curbside and from Drop Off Center Operations 260,692 281,534 31,863 25,679 168,426 21,875 22,605 149,482 269,367 40.38% 41.96% 55.01% 45.99% 43.91% 41.38% 47.39% 40.33% 41.07% FY 2022 Goal 133,800 11,220 530 10,803 51,197 2,200 2,000 470 4,415 50,000 255 6,872 75 200 113,014 50,000 Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash collected per customer per pickup Pounds of Recycled materials collected per customer per pickup (every other week) Pounds of Yard Trimmings collected per customer per week Number of Trash and Recycling Customers 205,670 209,419 209,254 209,859 208,499 212,081 212,061 211,479 211,603 25.57 25.52 27.95 26.01 25.70 25.45 23.67 24.51 24.32 19.61 19.10 23.66 19.33 19.64 17.49 16.53 17.38 18.74 9.05 10.43 25.21 14.37 12.08 10.76 14.94 9.22 9.15 Number of Yard Trimmings/Organics Customers 204,506 208,209 208,047 208,644 207,291 210,807 210,754 210,218 210,128 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 34 31 3 2 18 4 4 26 30 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 60% 55% 50% 45% 40% 35% 30% 25% 45.00% 40.00% 35.00% 30.00% 25.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 31,863 17,548 25,679 11,867 21,875 22,605 9,133 0 10,771 Mar 2021 Apr 2021 Mar 2022 Apr 2022 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 0 0 55% 46% 44% 47% 41% 40% Mar 2021 Apr 2021 FY21 YTD (Oct 20-Apr 21) Mar 2022 Apr 2022 FY22 YTD (Oct 21-Apr 22) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Actual FY2021-22 Goal FY2021-22 Current 36.77% 37.47% 40.38% 41.96% 41.07% 40.33% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 36.77% 37.47% 40.38% 41.96% 41.07% 40.33% FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Actual FY2021-22 Goal FY2021-22 Current CY 2020 Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2018 CY 2019 1,079,312 402,292 80,906 1,401,619 470,786 102,215 1,359,207 435,875 81,436 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. Zero Waste Advisory Commission Meeting - April 2022 Single Stream Recycling Statistical Report FY22: October thru April Texas Disposal Systems (TDS) and Balcones Resources, Inc. (BRI) Month and Year Contractor Tons Delivered Contractor Payments Revenue Processing Cost Net Value Net Amount * Due/(Owed) October 14 2021 October 31 2021 November 2021 December 2021 January 2022 February 2022 March 2022 April 2022 TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI TDS BRI Total Total Total Total Total Total Total Total 1,008.56 1,286.17 2,294.73 1,002.72 1,494.60 2,497.32 2,549.49 2,538.05 5,087.54 2,058.14 3,347.23 5,405.37 3,044.60 1,990.02 5,034.62 1,977.64 2,440.61 4,418.25 2,119.61 2,863.22 4,982.83 1,957.15 2,719.69 4,676.84 $95,968 $86,775 $182,743 $24,782 $235,970 $260,752 $58,468 $367,601 $426,068 $42,423 $444,099 $486,522 $61,285 $268,018 $329,303 $39,238 $344,478 $383,716 $45,596 $440,392 $485,988 $43,902 $430,264 $474,166 $91,275 $101,607 $192,882 $50,136 $146,470 $196,606 $127,475 $248,729 $376,203 $102,907 $328,028 $430,935 $152,230 $195,022 $347,252 $98,882 $239,180 $338,062 $105,981 $280,596 $386,576 $97,858 $266,529 $364,387 $4,693 ($14,833) ($10,139) ($25,354) $89,500 $64,146 ($69,007) $118,872 $49,865 ($60,484) $116,071 $55,587 ($90,945) $72,996 ($17,949) ($59,644) $105,298 $45,654 ($60,385) $159,797 $99,412 ($53,955) $163,735 $109,780 Net Value to the City Landfill Cost Avoidance $ per ton value Cost Per Ton $4.65 ($11.53) $23.8 $23.8 Total ($25.28) $44.91 $23.8 $23.8 ($27.07) $35.13 $23.8 $23.8 ($29.39) $26.01 $23.8 $23.8 ($29.87) $27.51 $23.8 $23.8 ($30.16) $32.36 $23.8 $23.8 ($28.49) $41.86 $23.8 $23.8 ($27.57) $45.15 $23.8 $23.8 $4,693 ($14,833) ($10,139) ($25,354) $67,125 $41,771 ($69,007) $89,154 $20,147 ($60,484) $87,053 $26,570 ($90,945) $54,747 ($36,198) ($59,644) $78,973 $19,329 ($60,385) $119,847 $59,462 ($53,955) $122,801 $68,846 $24,094 $30,727 $54,821 $23,955 $35,706 $59,661 $60,907 $60,634 $121,541 $49,169 $79,965 $129,134 $72,735 $47,542 $120,277 $47,246 $58,306 $105,552 $50,637 $68,402 $119,040 $46,756 $64,973 $111,730 $821,756 FY22 Totals 34,397.50 $3,029,258 $2,632,903 $396,355 $189,788 * Net /Due(Owed) for TDS = (Revenue % X Value of Material) - Processing Cost * Net /Due(Owed) for Balcones = Net Value of Material = Gross Value of Material - Processing Cost□ then Net Value of Material X Revenue %